Board of Finance - Minutes - 07/19/2023

PHONE: 860-442-0553
FIFTEEN ROPE FERRY ROAD
www.waterfordct.org
WATERFORD, CT 06385-2886
Leetd pee)
es mH
a p>
S AS
— 2vO
ry ~ co
kaw bP
2”! REVISED MINUTES (#8 vote corrected) SEN > oP
Board of Finance Wednesday, July 19,3023 S Pad
Regular Meeting , Waterford Town Hall — 7:00 pm
Present: Chairman Glenn Patterson, John Sheehan, Kevin Petchark, Robert Tuneski,
Joe Filippetti, and David Peabody
Elected: Robert J. Brule, First Selectman
Abbas Danesh, Treasurer
Absent: Ronald Fedor
Staff: Ryan McNamara, Director of Recreation and Parks; Christine Johnson, Library Director;
Mike Howley, Fire Services Administrator; Jeff Robillard, IT Director; Gary Schneider,
Public Works Director; James Bartelli, Director Waterford Utility Commission; Kim Allen,
Director of Finance; Maryellen McConnell, Recording Secretary.
1. Establishment of a quorum and call to order:
A quorum was established and the regular meeting of the Board of Finance was called to order
at 7:00 pm on July 19, 2023.
2. Public Comment: none.
3. Approval and acceptance of minutes:
Motion by Joe Filippetti and seconded by John Sheehan to approve the minutes of the Board of
Finance Meeting on June 14, 2023.
Vote: 5-1-0 Abstain: David Peabody Motion: Passed

Board of Finance Regular Meeting — July 19, 2023
Page 2
4. To consider and act on a request from Kim Allen, Director of Finance, on behalf of Fire Services
for an FY23 Out of Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount Amount Revised
No. | Code Code Description Budget Budget Increase Decrease | Budget
Amount Amount Amount
1 10123. | 53111 | FF Protective | 38,100.00 | 16.00 7,068.00 7,084.00
Clothing
2 10123. | 54218 | Firefighter 21,000.00 | 4,947.00 (4,945.00) | 2.00
Equipment
3 10123. | 52376 | Hydraulic 2,500.00 2,500.00 (2,123.00) | 377.00
Testing
TOTAL 7,068.00 | (7,068.00)
Motion by John Sheehan and seconded by Tuneski to approve the Out of Series transfer in the
amount of $7,068.00.
Vote: 6-0-0 Motion: Passed
5. To consider and act on a request from Kim Allen, Director of Finance, on behalf of Fire Services
for an FY23 Out of Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount | Amount Revised
No. | Code Code Description Budget Budget Increase | Decrease | Budget
Amount Amount Amount
1 10123 | 51410 | Firefighting | 1,043,458.00 | (65,182.00) | 2,871.00 (62,311.00)
2 10123 | 52290 | Public Safety | 5,000.00 1,471.00 (1,471.00) | 0
Awareness
3 10123 | 52320 | Hydrants 457,200.00 | 6,250.00 (1,400.00) | 4,850.00
TOTAL 2,871.00 | (2,871.00)
Motion by John Sheehan and seconded by Robert Tuneski to approve the Out of Series transfer
in the amount of $2,871.00.
Vote: 6-0-0 Motion: Passed

Board of Finance Regular Meeting — July 19, 2023
Page 3
6. To consider and act on a request from Kim Allen, Finance Director, on behalf of Fire Services for
an FY23 Out of Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount Amount Revised
No. | Code Code Description Budget Budget Increase Decrease Budget
Amount Amount Amount
1 10123 | 51810 | Overtime 238,250.00 | (24,696.00) | 24,830.00 134.00
2 10123 | 51411 | Incentive 40,000.00 15,501.00 (5,000.00) 10,501.00
Program .
Stipends
3 10123 | 52040 | Service 13,530.00 2,923 (1,400.00) 1,523.00
Contracts &
Repairs
4 10123 | 52320 | Rental of 457,200.00 | 6,250.00 (4,850.00) 1,400.00
Hydrants
5 10123 | 52376 | Hydraulic 3,500.00 2,500.00 (377.00) 2,123.00
Testing
6 10123 | 52378 | Building 87,000.00 8,034.00 (8,033.00) 1.00
Maintenance
7 10123 | 52379 | HoseTesting | 9,825.00 423.00 (420.00) 3.00
& Repairs
8 10123 | 52387 | Pump 4,000.00 2,000.00 (2,000.00) 0
Testing
Services
9 10123 | 52310 | Examinations | 10,000.00 1,203.00 (650.00) 553.00
10 10123 | 53113 | Volunteer 5,000.00 1,108.00 (1,100.00) 8.00
Responder
Awards
11 10123 | 52392 | Generator 9,500.00 1,671.00 (1,000.00) 671.00
Maintenance
TOTAL 24,830.00 | (24,830.00)
Motion by John Sheehan and seconded by Joe Filippetti to approve the Out of Series transfer in
the amount of $24,830.00
Vote: 6-0-0
Motion: Passed

Board of Finance Regular Meeting — July 19, 2023
Page 4
7. To consider and act on a request from Kim Allen, Finance Director, on behalf of Public Works for
an FY23 Out of Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount Amount Revised
No. | Code Code Description Budget Budget Increase Decrease Budget
Amount Amount Amount
1 10111 51140 Facilities 76,500.00 8,177.00 (440.00) 7,737.00
Coordinator
2 10111 55030 Public 5,000.00 1,958.00 (1,958.00) | 3,916.00
Improvements
3 10111 53020 Other 4,000.00 (2,393.00) 2,398.00 5.00
Supplies
TOTAL 2,398.00 (2,398.00)
Motion by John Sheehan and seconded by Robert Tuneski to approve the Out of
Series Transfer in the amount of $2,398.00
Vote: 6-0-0
Motion: Passed
for an FY23 Out of Series Transfer as follows:
To consider and act on a request from Kim Allen, Finance Director, on behalf of the Public Works
Line | Org. Object | Object Approved Current Amount Amount Revised
No. | Code Code Description Budget Budget Increase Decrease Budget
Amount Amount Amount
1 10130 | 53100 | Tires 35,000.00 (5,898.45) | 5,899.00 1.00
2 10130 | 51540 | Snow 35,594.00 | 9,015.83 (5,899.00) 3,117.00
Overtime
TOTAL 5,899.00 | (5,899.00)
Motion by John Sheehan and seconded by Robert Tuneski to approve the Out of Series transfer
in the amount of $5,899.00.
Vote:
6-0-0
Motion: Passed

Board of Finance Regular Meeting — July 19, 2023
Page 5
9.
10.
To consider and act on a request from Kim Allen, Director of Finance, on behalf of Public Works
for an FY23 Out of Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount Amount Revised
No. | Code | Code Description Budget Budget increase Decrease Budget
Amount Amount Amount
1 10130 | 51130 | Engineering 5,558.00 4,058.00 4,058.00 0
2 10130 | 51510 | Equipment 363,810.00 | 19,096.00 9,331.00 9,765.00
Maintenance
3 10130 | 51520 | Highway 871,476.00 | 83,203.00 28,969.00 54,234.00
Maintenance
4 10130 | 51530 | Sanitation 453,567.00 | 43,632.00 24,806.00 18,826.00
Maintenance
5 10130 | 51540 | Snow 56,000.00 3,116.00 3,116.00 0
Overtime
6 10130 | 51920 | FICA 176,263.00 | 25,607.00 15,000.00 10,607.00
7 10130 | 52400 | Meals 2,300.00 1,515.00 1,415.00 100.00
8 10130 | 52450 | Site Work 800.00 800.00 800.00 0
9 10130 | 52460 | Streetlights 95,500.00 22,134.00 17,000.00 5,134.00
10 10130 | 53090 Fuels & 200,000.00 (184,124.00) | 104,495.00 (79,629.00)
Lubricants
TOTAL 104,495.00 | (104,495.00)
Motion by John Sheehan and seconded by Joe Filippetti to approve the Out of Series
Transfer in the amount of $104,495.00
Vote: 6-0-0 Motion: Passed
To consider and act on a request from Kim Allen, Director of Finance, on behalf of the
Library for an FY23 Out of Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount | Amount Revised
No. ; Code | Code Description Budget Budget Increase | Decrease | Budget
Amount Amount Amount
1 10136 | 52020 | Postage 325.00 38.83 19.00 58.00
2 10136 | 52070 | Reimburseable 690.00 113.50 116.00 230.00
Expenses
3 10136 | 51210 | Clerical/Technical | 697,010.00 | 89,817.49 (135.00) 89,682.00
TOTAL 135.00 | (135.00)
Motion by John Sheehan and seconded by Joe Filippetti to approve the Out of Series transfer
the amount of $135.00.
Vote:
6-0-0
Motion: Passed

Board of Finance Regular Meeting — July 19, 2023
Page 6
11. To consider and act on a request from Kim Allen, Director of Finance, on behalf of the
First Selectman for an FY23 Out of Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount Amount Revised
No. | Code Code Description Budget Budget Increase Decrease Budget
Amount Amount Amount
1 10101 | 51020 | Elected 3,780.00 (129.00) 600.00 471.00
Officials
2 10101 | 52040 | Service 1,200.00 (22.92) 30.00 7.00
Contracts &
Repairs
3 10101 | 53020 | Other Supplies | 1,133.00 (140.12) 141.00 1.00
4 10101 | 51110 | Administration | 72,665.00 | 3,544.19 0 (771.00) 2,773.00
TOTAL 771.00 (771.00)
Motion by John Sheehan and seconded by Robert Tuneski to approve the Out of Series
Transfer in the amount of $771.00
Vote: 6-0-0 Motion: Passed
12. To consider and act on a request from Kim Allen, Director of Finance, for an FY23 Out of
Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount Amount Revised
No. | Code | Code Description Budget Budget increase Decrease Budget
Amount Amount Amount
1 10102 | 51010 | (ROV) Elected | 47,848.00 (2,957.48) 3,000.00 43.00
Officials
2 10102 | 51920 | (ROV)FICA 5,233.00 (195.92) 200.00 4.00
3 10104 | 51110 | (Assessor) 108,736.00 | (16,733.28) | 21,000.00 4,267.00
Admin
4 10104 | 53020 | (Assessor) 150.00 (52.30) 55.00 3.00
Other
Supplies
5 10105 | 51210 | (BAA) Clerical | 1,464.00 (36.69) 37.00 0)
Technical
6 10105 | 52010 | (BAA) 350.00 (36.20) 37.00 1.00
Advertising
7 10105 | 52020 | (BAA) 154.00 (33.80) 34.00 0
Postage
8 10106 | 52020 | (Tax) Postage | 6,294.00 (999.62) 1,000.00 i)
9 10106 | 52030 | (Tax) 21,199.00 (1,669.49) 1,670.00 1.00
Professional
Fees
10 10112 | 52200 | (Insurance) 698,805.00 187,173.77 (27,033.00) 160,141.00
Worker's
Comp
TOTAL 27,033.00 | (27,033.00)

Board of Finance Regular Meeting — July 19, 2023
Page 7
13.
14.
15.
Motion by John Sheehan and seconded by Kevin Petchark to approve the Out of Series Transfer
in the amount of $27,033.00.
Vote: 6-0-0 Motion: Passed
To consider and act on a request from Jeff Robillard, IT Manager, for an appropriation in
the amount of $1,126 from Capital and Non-recurring designated line #20547-57846 (Fiber
Upgrade) and forward onto the RTM as required.
Motion by John Sheehan and seconded by Robert Tuneski for an appropriation in the amount of
$1,126 from Capital and Non-recurring designated line #20547-57846 (Fiber Upgrade) and
forward onto the RTM as required.
Vote: 6-0-0 Motion: Passed
To consider and act on a request from Gary Schneider, Director of Public Works, for an
additional appropriation in the amount of $180,000 to capital project #20511-57879 (Town Hall
Bathroom Renovations) and forward onto the RTM as required.
Motion by John Sheehan and seconded by Robert Tuneski for an additional appropriation in the
amount of $180,000 from Capital and Non-recurring undesignated account 205-31520 to line
#20511-57879 (Town Hall Bathroom Renovations) and forward onto the RTM as required.
Vote: 6-0-0 Motion: Passed
To consider and act on a request from Jeff Robillard, IT Manager, for an appropriation in
the amount of $84,914 from Capital and Non-recurring designated line #20547-57847 (Town-
wide Camera System) and forward onto the RTM as required.
Motion by John Sheehan and seconded by Kevin Petchark for an appropriation in the amount of
$84,914 from Capital and Non-recurring designated line #20547-57847 (Town-wide Camera
System) and forward onto the RTM as required.
Vote: 6-0-0 Motion: Passed

Board of Finance Regular Meeting — July 19, 2023
Page 8
16.
17.
18.
19.
To consider and act on a request from Gary Schneider, Director of Public Works, for an
additional appropriation in the amount of $100,000 to designated line #33023-55901 (Curb
Replacement/Sandy Hollow Road) and forward onto the RTM as required.
Motion by Robert Tuneski and seconded by John Sheehan for an additional appropriation in the
amount of $100,000 from the Unassigned General Fund Balance to line #33023-55901 (Curb
Replacement/Sandy Hollow) and forward onto the RTM as required.
Vote: 6-0-0 Motion: Passed
To consider and act on a request from Gary Schneider, Director of Public Works, for an
appropriation in the amount of $300,000 for a new capital project (New Community Center
HVAC System) and forward onto the RTM as required.
Motion by Robert Tuneski and seconded by John Sheehan for an appropriation in the amount of
$300,000 for a new capital project (New Community Center Building Management System)
from the Unassigned General Fund Balance and forward onto the RTM as required.
Vote: 6-0-0 Motion: Passed
To consider and act on a request from Gary Schneider, Director of Public Works, for an
appropriation in the amount of $1,053,000 for a new capital project (Paving, Old Norwich Road)
and to forward onto the RTM as required.
Motion by John Sheehan and seconded by Robert Tuneski for a new CIP in the amount of
$1,053,000 for a new capital project (Paving, Old Norwich Road) from the unassigned General
Fund Balance and forward onto the RTM as required.
Vote: 6-0-0 Motion: Passed
To consider and act on a request from James Bartelli, Director of Utilities, for an
additional appropriation in the amount of $181,300 as part of the cooperative effort between
DPW and WUC for approved project #20531-57881 (Plastic Water Service Connection) and
forward onto the RTM as required.
Motion by John Sheehan and seconded by Filippetti for an additional appropriation in the
amount of $181,300 from Capital and Non-recurring undesignated account
205-31520 to line #20531-57881 (Plastic Water Service Connection) and forward onto the RTM
as required.
Vote: 6-0-0 Motion: Passed

Board of Finance Regular Meeting — July 19, 2023
Page 9
20.
21.
22.
23.
24.
To consider and act on a request from Kim Allen, Director of Finance, for an additional
appropriation in the amount of $581,700 for capital project #20547-57860 (Telephone System
Upgrade) and forward onto the RTM as required.
Motion by John Sheehan and seconded by Kevin Petchark for an additional appropriation in the
amount of $581,700 from Capital and Non-recurring undesignated account 205-31520 to line
#20547-57860 (Telephone System Upgrade) and forward onto the RTM as required.
Vote: 6-0-0 Motion: Passed
To consider and act on a request from Tom Girard, Superintendent of Schools, for a Board of
Finance representative to be available for the Board of Education’s negations with the
Waterford Federation of Classroom Teachers.
Motion by John Sheehan and seconded by Joe Filippetti to table this until the next Board of
Finance meeting in August.
Vote: 6-0-0 Motion: Passed
New Business:
a. Review of Recording Secretary Job Description
John Sheehan mentioned that we should note in the description that helping with the budget
binders will be a requirement of the position. Glenn Patterson noted that he has a different
idea and that would be to carry on with the current administrator to keep doing the minutes.
The Board took no further action toward creating a BOF recording secretary position.
Old Business:
A. Review of the Fund Balance Policy 1.03 Draft Revision.
B. Continue Discussion around revising BOF Policy 1.01, Board of Finance
Budget guidelines to include Performance Metrics.
C. Continue discussion of potential BOF Policy governing the use of the
Unassigned Fund Balance of the General Fund to adjust the Mill Rate.
Liaison Reports: None.

Board of Finance Regular Meeting — July 19, 2023
Page 10
25. Correspondence:
a. Virginia Bielucki, Town Accountant, Status of General Fund Unassigned Balance dated
June 13, 2022.
Virginia Bielucki, Town Accountant, Status of Contingency Fund dated June 22, 2023.
May 2023 Special Revenue Reports
FY23 Year-End Contingency Report
FY23 Year-End Additional Appropriation Report
FY23 Year-End Grant Report
Quarterly Capital Project Status Report |
Quarterly ARPA Project Status Report
FT23 Annual Audit Governance Letter from Auditors
Superintendent of Schools letter regarding Teacher’s Contract negotiations
Correspondence from Ted Olynciew (re town owned properties)
ror rm moos
26. Adjournment:
Motion by John Sheehan and seconded by David Peabody to adjourn the regular meeting of the
Board of Finance at 8:59 pm.
Respectfully submitted,
de Shihan _@ fll Gripbly. Mc Consul @_
Wi /
John Sheehan, Clerk Maryellen McConnell, Recording Secretary