Board of Finance - Minutes - 04/13/2022

Board of Finance
Regular Meeting Minutes
Wednesday, April 13, 2022
Waterford Town Hall
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7:00 pm
Present: Chairman Glenn Patterson, Ronald Fedor, John Sheehan, Kevin Petchark; agd Joe.
Filippetti . mi
Elected: Robert Brule, First Selectman
Absent: Robert Tuneski and Baird Welch-Collins
Staff: Dani Gorman, Director Youth & Family Services; Kimberly Allen, Finance Hikector,
Maryellen McConnell, Secretary
1. Establishment of a quorum and call to order:
A quorum and a call to order was established at 7:00 pm, April 13, 2022
2. Public comment: No public comment.
3. Approval and acceptance of minutes from March 16, 2022 and March 28, 2022.
Motion by John Sheehan and seconded by Ronald Fedor to approve the minutes
of March 16, 2022 and March 28, 2022.
Vote: 5-0-0
Motion: Passed
4, To consider and act on a request from Tax Collector, Alan Wilensky, for an Out of
Series Transfer as follows:
Account | Description Approved | Current Account Account Revised
Budget Available | Increase Decrease Available
Amount | Budget Budget
Amount Amount
10106- | Clerical 82,334 26,955.92 (900) 26,055.92
51210 Technical
10106- | Postage 6,000 93.08 900 993.08
52020 Total 900 (900)
Motion by John Sheehan and seconded by Ronald Fedor to approve the Out of
Series Transfer in the amount of $900.
Vote: 5-0-0
Motion: Passed

Board of Finance Regular Meeting Minutes — April 13, 2022
Page 2
5. To consider and act on a request from Dani Gorman, Director Youth and Family
Services, for an Out of Series Transfer as follows:
Account | Description Approved | Current Account Account Revised
Budget Available | Increase Decrease Available
Amount | Budget Budget
Amount Amount
10121- | Contingency 265,000 | 86,313 (5,000) 81,313
59010
10119- | Professional 22,000 0 5,000 5,000
52030 FeesTotal 5,000 (5,000)
Motion by Joe Filippetti and seconded by John Sheehan to approve the Out of
Series transfer in the amount of $5,000.
Vote: 5-0-0 Motion: Passed
6. To consider and act on a request from Dani Gorman, Director of Youth and
Family Services, for an Out of Series transfer as follows:
Account | Description Approved | Current Account Account Revised
Budget Available | Increase Decrease Available
Amount |} Budget Budget
Amount Amount
10119- | Clerical 109,034 | 35,532.78 (1,728) 33,804.78
51210 Technical
10119- | Postage 200 29.65 100 129.65
52020
10119- | Service 1,060 0 550 550
52040 Contracts
10119- | Telephone 2,200 (116.76) | 1,000 883.24
52080
10119- | Programs 3,800 128.76 78 206.76
52380 Total 1,728 (1,728)
Motion by John Sheehan and seconded by Ronald Fedor to approve the Out of
Series transfer in the amount of $1,728.
Vote: 5-0-0
Motion: Passed

Board of Finance Regular Meeting Minutes — April 13, 2022
Page 3
7. Old Business:
a.
Discussion of Tom Dembek letter dated March 29, 2022. John Sheehan —
while | agree with the sentiment, | don’t agree with how we do it. We did
the transfer; we have yet lo see the requests from Public Works. Ifa
company gives them an estimate they can’t bid on the project due to state
law. We do need guidelines on how to get this accomplished. Per Kim Allen,
Finance Director; we do go to bid on projects so we know what we need for
an appropriation. Glenn Patterson — read a statement addressing the letter
noting that the Board of Finance acted in the agenda item as presented and
that there was nothing the Board of Finance could do until an appropriation
was requested.
Continuation of discussion around a Board of Finance Policy/Guidelines
Manual. Abbas Danesh, Treasurer; will be submitting an updated policy on
investments. Kimberly Allen, Finance Director; will be submitting an updated
policy on bonding. When Capital projects are no longer considered “current
‘year projects” and to go into the CNR a lot of them seem to linger for a long
time. The First Selectman is meeting quarterly to make sure departments
close those outstanding projects or make sure they complete them. The
Board of Finance concurred with the Finance Director that additional Board
of Finance policies and direction would help clarify Department Head
responsibilities in the following areas:
e Requirements when current year capital projects are not completed
within the current Fiscal Year to expedite project completion.
e Requirements when submitting capital projects outside of the budget
cycle to expedite receiving bids and awarding projects.
Director Allen will be drafting policies on these topics for the Board of
Finance to consider. She is also in the process of reviewing the Town’s
Finance Manual. She expects to report back to the Board of Finance on these
topics at the June meeting.
8. New Business: No new business
Liaison Reports: The Long Range Fiscal Planning Committee was cancelled for
this month due to the fact that so many people said they could not attend and
we would not have quorum.

Board of Finance Regular Meeting Minutes — April 13, 2022
Page 4
10.
11.
Correspondence:
a. Virginia Bielucki, Town Accountant, Periodic Financial Statements FY22 dated
February 8, 2022.
b. Virginia Bielucki, Town Accountant, Status of General Fund Unassigned
Balance dated February 11, 2022.
c. Virginia Bielucki, Town Accountant, Status of Contingency FY22 dated
February 11, 2022.
d. Virginia Bielucki, Town Accountant, Periodic Financial Statements FY22 dated
March 8, 2022.
e. Virginia Bielucki, Town Accountant, Status of General Fund Unassigned
Balance dated March 8, 2022.
f. Virginia Bielucki, Town Accountant, Status of Contingency FY22 dated March
8, 2022.
Adjournment:
Motion by John Sheehan and seconded by Kevin Petchark to adjourn the
Meeting of the Board of Finance at 7:46 p.m.
Vote: 5-0-0 Motion: Passed
Respectfully submitted,
John Sheehan, Clerk Maryellen McConnell, Secretary