Board of Finance - Minutes - 07/20/2022

FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385-2886
Waterford Town Hall July 20, 2022
Regular Meeting 7:00 p.m.
Present: Chairman Glenn Patterson, John Sheehan, Joe Filippetti, Robert Tuneski
Elected: Robert Brule, First Selectman, Jody Nazarchyk, Selectwoman, Abbas Danesh, Treasurer
Thomas Dembek, RTM
Staff: Kimberly Allen, Director of Finance
1. Establishment of a quorum and call to order
A quorum and a call to order was established at 7:00 pm, on July 20, 2022
2. Public Comment
No public Comment
3. Approval and acceptance of minutes from June 8, 2022
Motion by John Sheehan, seconded by Robert Tuneski to approve the minutes
of June 8, 2022 as presented.
Vote 4-0 Motion Passed
4. Board review and possible action on DRAFT BOF Policies.
a. Investment Policy
Chairman Patterson suggested that any comments on this draft policy could be handed to
or emailed to Abbas for review. Discussion and suggestions from the members on how to
clean up the document were discussed.
Town Treasurer Abbas Danesh asked for some clarification from the members on a few
areas, specifically the section on maturities.
Motion by John Sheehan, seconded by Joe Filippetti to postpone the review of this policy
until the September meeting of the Board of Finance.
Vote Unanimous Motion Passed

5. To consider and act on a request from the RTM to appoint a Board of Finance member to
the RTM Ad Hoc Energy Task Force.
Motion by John Sheehan, seconded by Robert Tuneski to table this action until the
August meeting of the Board of Finance.
Vote —- Unanimous Motion Passed
6. To consider and act on a request from Michael Howley, Director of Fire Services, for a
FY22 Out of Series Transfer as follows:
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available INCREASE DECREASE Available
Org. Code Object Code Object Description Amount Budget Budget
10123 $1120 Inspection $ 78,566 | $ CL 8i}} $ 12,500 $ 689
10123 54218 Firefighter Equipment $ 35,000} $ 14.897 $ (12.500}] $ 2,397
$
$ -
$ -
$ -
TOTAL 2,500 (12,5003
Motion by John Sheehan, seconded by Joe Filippetti to approve the Out of Series
transfer as requested in the amount of $12,500
Vote — Unanimous Motion Passed

7. To consider and act ona request from Brian Flaherty, Director of Recreation and Parks, for
a FY22 Out of Services Transfer as follows:
APPROVED Current ACCOUNT ACCOUNT New
Budget Budget INCREASE DECREASE Budget
Amount Amount Amount
Org. Object
Code Code Object Description
10137 5308d MAINTENANCE OF VEHICLES 20, 75 0.00 (9,943.65) 3,50 (6,443.65)
10134 5162 RECREATION PROGRAMS 342, 991.00 36,779.97 (3,500)! 33, 280
jrotat $3,801 $3,500)
Motion by John Sheehan, seconded by Robert Tuneski to approve the Out of Series
Transfer as requested in the amount of $3,500.
Vote - Unanimous Motion Passed
8. Toconsider and act on a request from Brian Fla hert y, Director of Recreation and Parks,
for a FY22 Out of Series Transfer as follows:
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available INCREASE DECREASE Available
Org.Code Object Code Object Description Amount Budget Budget
10137 53080 [MAINTENANCE OF VEHICLES | __20,750.00|__ {9,943,69) 1,500 (8.444)
10137 $1620 RECREATION PROGRAMS 342,991.00 32,480.66 (1,500) 30,981
ol
TOTAL 1,500 (1,500)
Motion by John Sheehan, seconded by Joe Filippetti to approve the Out of Series
transfer as requested in the amount of $1,500.
Vote — Unanimous Motion Passed
9. To consider and act ona request from Kim Allen, Director of Finance for an FY22 Out of Series
Transfer as follows:

APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available INCREASE DECREASE Available
Org. Cade Object Code Object Description Amount Budget Budget
1010 511tq ADMINISTRATION 71. 061.00 (1,881.19) 1,882 i
1010 5192 FICA 4,210.00 (44 2 1
1010 53024 OTHER SUPPLIES 150,00 (713 8 1
1010 5101q ELECTED OFFICIALS 110,837.00 1,531.76 530. 2
1010 5203 PROFESSIONAL FEES 25,260.00 1,031,40 (362) 669
id
1014 $210] ELECTRICITY 343, 343.00 (17,489.30) 17,490 I
fOll 3211q WATER 12,186.00 3 482.94 5,483 9
1011 5200] FUEL OIL 129,061.00 15,994.09 (15.000. 994
101] 5114q FACILITIES COORDINATOR 76,500.00 4,387.85 (4,000, 388
1011 5212 SEWER 21,775.00 3,602.53 (3,000) 603
1011 5204 SERVICE CONTRACTS 169,860.00 2,842.67 (973} 1,870
i)
1012! 54024 EQUIPMENT 9,710.00 (452.43 453 l
1012: 53224 MARINE PATROL 3, 700.00 1,471.97 (453 1,019
9
10134 51214 CLERICAL & TECHNICAL 149.076, 00 (567 .17) 568 u
1013 5204q SERVICE CONTRACTS 58,000.00 2,536.83 (568) 1, 969,
i)
10144 5203 PROFESSIONAL FEES. 91,852.00 3,591.97) 3,592 i]
10144 5192q FICA 14,243.00 3,469.99 G,000) 470
10149 5201 ADVERTISING 4,000.00 1,659.20 (592 5,067
TOTAL 29,478 (29.478)
Motion by Joe Filippetti, seconded by Robert Tuneski to approve the Out of Series
transfer as requested in the amount of $29, 478.
Vote ~ Unanimous
Motion Passed

10. To consider and act on a request from Kim Allen, Director of Finance, for a FY22 Out of
Series Transfer as follows:
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available INCREASE DECREASE Available
Amount Budget Budget
Org. Code Object Code Object Description FFII;131
10103 $132Q ELECTION ACTIVITIES 7,030.00 (4, 874, 24) 4,875 I
10104 5192G FICA 4,437.00 370.15} 371 I
10104 5302(| OTHER SUPPLIES 6,518.00 (366. 25) 367 l
10113 52204 WORKERS ' COMP INSURANCE 730,766.00 52,387.21 (5. 613) 46,974
0
10403} 52030] PROFESSIONAL FEES 59,300.00 (3,2 00.00) 3,200 6
10114 5220] WORKERS ' COMP INSURANCE 730,766.00 46,974.21 {3, 200) 43,776
0
10104 511 1¢ ADMINISTRATION 153,08 .00 (3.570. 77) 5,571 0
10104 51214 CLERICAL & TECHNICAL 47,788.00 (13, 580.97) 13,581 0
10104 SI9IG FRINGE BENEFITS 115,00 (172.00) 172. i]
10104 52024 POSTAGE 1,591.00 {36 .86) 37 0
10104 52034 PROFESSIONAL FEES 65,250.00 {28, 603.49) 28,604 1
10104 52050] DUES. CONFERENCES 1,155.00 {253 .62) 254 0
10104 53204 PRICING BOOKS 500.00 (925.00) 925 iy
10114 5194G PENSION CONTRIBUTIONS 4,326.467.00 311,315.28 (49,144) 262,171
a)
0
TOTAL 57,957 (57,957)
Motion by John Sheehan, seconded by Robert Tuneski to approve the Out of Series
transfer as requested in the amount of $57,957.
Vote — Unanimous
Motion Passed

11. Pending Board of Selectman approval, consider and act on a request from Kim Allen,
Director of Finance, for a FY22 Out of Series Transfer as follows:
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available INCREASE DECREASE Availab le
Amount Budget Budget
Org.Code Object Code Object Description
10107 51414 ADMINISTRATION 271,985.00 (18, 256.10) 418,257
10107 51219 CLERICAL & TECHNICAL 170,543.00 {6, 965.60)| 6, 966
10407 5192 FICA 35,325 .00 (985.58)| 996
10707 52044 SERVICE CONTRACTS 26,383.00 (312.84) 313
10107] §208q TELEPHONE 15,629.00 (962.95) 963
10414 §2204 LIABILITY/ AUTO /PROPER 'TY 532,949.00 36,895.00 (27, 495) 9, 400
10104 51114 ADMINISTRATION 76, 269.00 (773.02) 774
10409 51929 FICA 15,480 .00 (15.01) 16
10109 5202q POSTAGE 2, 722,00 (522.88) 523
10109 §328q ELECTION MATERIALS 991.00 (58.03) 59
10113 $203 PROFESSIONAL FEES 1,500.00 1,500.00 (1, 372) 128
1041 51114 ADMINISTRATION 142,169 .00 (1,777.36)| 1,778
10124 5124q DISPATCH EDUC INCENTIVE 2,300.00 2,300.00 (4,778) 522
TOTAL 30,645 (30,645)
Motion by John Sheehan, seconded by Joe Filippetti to approve the Out of Series
transfers as requested in the amount of $30,645
Vote — Unanimous Motion Passed

12. Pending Board of Selectman approval, consider and act on a request from Kim Allen,
Director of Finance, for a FY22 Out of Series Transfer as follows:
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available INCREASE DECREASE Available
Amount Budget Budget
Org. Code ObjectCode Object Description
10137 54114 ADMINISTRATION 193,599.00 {4,429.95)| 4, 430 9
40137] 51214 CLERICAL & TECHNICAL 88,197.00 (4.008.303 1, 009 1
410137 51619 PARKS MAINTENANCE 383, 325,00 {2, 756.48) 2,757 i
10137| $1814 OVERTIME 20,376.00 (8,101.78) §,102 oO
10137 $2429 MAINT OF PROPER'TY 81, 286.00 (26,051.34) 26,052 i
10137 53020 OTHER SUPPLIES 29,636.00 (2,858.73) 2,859 G
10137 53084 MAINTENANCE VEHICLES 20,750.00 (6,152. 68) 6,153 0
10137 S309 FUELS AND LUBRICANTS 12, 693.00 (1,557.39) 41,558 1
10114 51944 PENSION CONTRIUBUTIONS. 4,3 26, 467.00 262,171.28 (48. 920) 242, 251
i*}
10147 52049 SERVICE CONTRACTS. 678,766.00 ( 48,803.95! 48,804 oO
10114 5194q PENSION CONTRIUBUTIONS 4,326,467 .00 212, 251,28 (48,804) 163, 447
TOTAL 98,724 (98,724)
Motion by John Sheehan, seconded by Robert Tuneski to approve the Out of Series
transfers as requested in the amount of $98,724.
Vote
Unanimous
Motion Passed

13, Pending Board of Selectmen approval, consider and act on a request for an
additional appropriation of $775 for FY23 CIP project 32923-55898 (De-escalation
and Communication Technology).
Motion made by John Sheehan, seconded by Joe Filippetti to transfer $775
from FY23 Contingency 10121-59010 to the CIP project 33923-55898
Vote — Unanimous Motion Passed
14, Old Business:
a. Board review and possible action on DRAFT BOF Policies.
i. Requesting New Capital Project Approval Outside the Budget Cycle Policy
Motion by John Sheehan, seconded by Joe Filippetti to discuss and
approve on the draft policy.
Vote — Unanimous Motion Passed
ii, Post-lssuance Compliance Procedures Policy
Motion by Joe Filippetti, seconded by John Sheehan to discuss and
approve on this policy. Friendly amendment to motion is to agree with the
corrections as discussed.
Vote — Unanimous Motion Passed
15. New Business:
a. Board review of the Reorganization with the Youth and Family Services and
Senior Services Departments
The Finance Director provided confirmation of the reorganization providing a
forecast savings of $90,255 for FY23.
The Board asked Dani Gorman, Director, questions about how things were going
with combining the two departments. All seems to be going well.
Members of the Board expressed their concerns that the new set-up is not aligned
with the Town’s organization as described in the Town Ordinances and the Town
Charter. The Board requested follow-up assurances that this circumstance posed
no risk to the Town.

b. First Selectman Brule asked the Board if he could ask Police Chief Marc
Balestracci and LT. Dave Ferland to discuss with the Board about an upcoming
drill that Waterford is having. The Chief explained it would be an active shooting
drill at the Quaker Hill Elementary school on August 3. This will include multiple
emergency agencies within the Town.
16. Liaison Reports
None
17. Correspondence
a. Virginia Bielucki, Town Accountant, Revised Periodic Financial Statements
FY22 dated June 13, 2022
b. Virginia Bielucki, Town Accountant, Status of General Fund Unassigned
Balance dated June 13, 2022
c. Virginia Bielucki, Town Accountant, Status of Contingency FY22 dated June
13, 2022
d. Quarterly American Resc;ue Funds Report
Mr. Sheehan requested information regarding what the consultant was doing concerning
the Waterford small Business Grants.
e. Municipal Complex Building Committee Letter to the RTM
Mr. Patterson discussed that the committee had decided at their last meeting to write @
memo to the RTM to disband the committee, as the project is basically complete.
There are a few remaining items to be completed and paid on approved purchase
orders.
18. Adjournment
Motion made by John Sheehan, seconded by Robert Tuneski to adjourn the meeting.
Vote — Unanimous Motion Passed
Meeting adjourned at 8:34 p.m.
Respectfully submitted,
W Leh Lute Hsonaio.
Jolin Sheehan, Clerk Sandra Kenniston