Board of Selectmen Regular Meeting

AGENDA
BOARD OF SELECTMEN REGULAR MEETING
Tuesday, October 8, 2024
5:00 PM
Waterford Town Hall (Appleby Room)
(Procedural Action: Check register to be signed by the Board of Selectmen in
accordance with CGS 7-83)
1.. Call to Order & Roll Call:
2. Pledge of Allegiance
3. Public Comment:
4. Utility Commission: To consider and act on a recommendation from Shea
Davy, Purchasing Agent, on behalf of the Utility Director, Jill Stevens, for -
surpius disposal of a 1991 Ford L8000 Chassis Cab (Sewer Truck), VIN#
LFDYR82A6MVA06368 Asset ID: 9204030963 Tag: C4 as this equipment
has outlived its usefulness.
5. Public Works: To consider and act upon awarding the contract for the
demolition of the shed located at Eugene O’Neill Theater to BMP Construction: -
Inc.; from the Director of Public Works, Gary Schneider, for $35,624.66 in
accordance with CRCOG contract ezIQCGSE. Funds available from line item
#23507-52040 Service Contracts and Repairs (ARPA).
6.. Planning Department: To consider and act on 4 request for an appropriation
from Director of Planning, Jon Mullen, in the amount of $37,500 from Capital
and Non-Recurring Designated Line #20541-57328 Alewife Cove and forward
on to the forward the Board of Finance if approved.
7. Planning Department: To consider aid act on a request for an appropriation .
from Director of Planning, Jon Mullen, in the amount of $374,500 from Capital
and Non-Recurring Designated Line #20511-57870 Mago Point Overflow
Parking Lot and forward on to the forward the Board of Finance if approved.

e Asset #101252 Tag:P62 — 2013 Toro GroundMaster 3280 D
e Asset #9204030987 — 2000 Bluebird Sod Cutter
9, Fire Department: To consider and act on the following request for a FY25 In-
Series Transfer from the Interim Director of Fire Services, Steve Dubicki, in
the amount of $3,265 to cover Generator Maintenance and Repairs.
10.Fire Department: To consider and act on the following request for a FY25 In-
Series Transfer from the Interim Director of Fire Services, Steve Dubicki, in
the amount of $3,100 to cover the cost of testing the hydraulic systems.
11. Fire Department: To consider and act on a request for a FY25 additional
appropriation from the Interim Director of Fire Services, Steve Dubicki, in the
amount of $27,000, for a study to test all town pre-emption lights and to create
a plan to be used for the basis of a FY26 Capital Project Budget Request, to
account #20523-57838 (Fire Services Pre Emption Light Repairs) and forward
on to the Board of Finance if approved.
12. Fire Department: To consider and act on a request for a FY25 additional
appropriation from the Interim Director of Fire Services, Steve Dubicki, in the
amount of $10,460, for the Jordan Traffic Light Upgrade, to account #20523-
57791 (Jordan Traffic Light Upgrade) and forward on to the Board of Finance
if approved.
13. Fire Department: To consider and act ona recommendation from Shea Davy,
Purchasing Agent, on behalf of the Interim Director of Fire Services, Steve
Dubicki, to award Superior Electric, LLC, in the amount of $35,460, from line
# 20523-57791 (Jordan Traffic Light Upgrade) to replace the Jordan Traffic
Light.
14. Fire Department: To consider and act ona recommendation from Shea Davy,
Purchasing Agent, on behalf of the Interim Director of Fire Services, Steve
Dubicki, to award a Bid Waiver to Superior Electric, LLC, in the amount of
$27,000, from line # 20523-57838 (Fire Services Pre Emption Light Repairs)
to evaluate the pre-emption lights located at various locations throughout the

16. Various: To consider and act on the following request for a FY24 In Series
Transfer from the Director of Finance, Kim Allen, in the amount of $8,667 to
cover the cost of salary changes, increased program costs and telephone.
17. First Selectman: To consider and act on a recommendation from the First
Selectman, Robert Brule, to approve the Board of Selectmen 2025 Regular
Meeting schedule and the 2025 Budget Schedule.
18. Appointments & Resignations:
18a. Resignation by Robert Dutton, Member, from the Harbor
Management Commission.
18b. To consider and act on the appointment of Serge Arfi (D) to the
Harbor Management Commission, to fill the remaining term from previous
member, Robert Dutton, through 2/16/25 as a member.
18c. To consider and act on the re-appointment of Ed Murphy (U) to the
Waterford Recreation and Parks Commission for the term of 9/1/24-
8/31/27.
18d. To consider and act on the re-appointment of Nan Scheiber (U) to the
Waterford Recreation and Parks Commission for the term of 9/1/24-
8/31/27.
18e. To consider and act on the re-appointment of Taylor Stino (D) to the
Waterford Recreation and Parks Commission for the term of 9/1/24-
8/31/27.
19. New Business:
20. Old Business:
21. Correspondence:
21a. Email — Leary Park — Richard Muckle
21b. ARPA Quarterly Fund Report thru 9/30/24
22. Consent Agenda
22a. Tax Refund
22. Board of Selectmen Regular Meeting Minutes September 10, 2024


Viemo
To: The Board of Selectmen
From: Shea Davy
Date: _ September 13, 2024
Ret Disposal of aged assets
Dear Mr. Brule,
In accordance with the Town Property Ordinance, Chapter 3.08.020, it is requested
that the Board of Selectmen please consider an act to surplus for disposal, on Behalf
of the Utility Commission, 1991 Ford £8000 Chassis Cab (Sewer Truck), VIN#
1FDYR82AG6MVA06368 Asset ID: 9204030963 Tag: C4, for the following equipment
that have outlived their usefulness to the Town. Upon your approval, the Purchasing
Agent will dispose of this item by auction.
Thank you for your consideration
Qye Day
[o]
Stiea Davy
Purchasing Agent,
Town of Waterford

INTER-OFFICE CORRESPONDENCE
DATE: September 13, 2024
TO: Jill Stevens, Director of Utilities
FROM: Garon VanOverloop, Lead Fleet Mechanic
RE: OLD C4 Surplus
The old C4 chassis can now be declared surplus. 1991 Ford L8000, VIN-
IFDYR82A6MVA06368, with approx. 21,224mi, 1,767hrs.
Let me know if you need any more information.
Garon VanOverloop
Lead Fleet Mechanic







Viemo
October {, 2024
Mr. Rob Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Re: Cooperative Purchasing-Eugene O'Neil Theater Shed Demolition
Dear Mr. Brule:
In keeping with Section 3.08.010 of the Purchasing Ordinance- Cooperative Purchasing, the
Purchasing Department, on behalf the Public Works Department, after due diligence and
careful consideration, is respectfully seeking the Board’s approval to Award the contract
for the demolition of the shed located at Eugene O’Nei!l Theater to BMP Construction Inc.,
for $35,624.66 in accordance with CRCOG contract ezlQC GC SE.
Funds will be available from Line Item 23507-52040 Service Contracts and Repairs
(ARPA).
Sincerely,
c
cf
Shea Davy
Purchasing Agent,
Town of Waterford

Date: October 1, 2024
Re: Demolition of shed at Eugene O'Neil
We recommend using Gordian Group bids for the demolition of the shed at
Eugene O'Neill Theater. The Building Official condemned this shed and we need
to take it down. We met at the site with officials from the Gordian Group and they
have submitted a recommendation for the removal.
The proposal is for a total of $35,624.66.
Public Works requests this award to be on the next available Board of Selectman
agenda.

Contractor: BMP Construction Inc.
Proposal Value: $35,624.66
Proposal Submitted: 09/30/2024
Category - Window Remediation & Shed Demo: $35,624.66
Proposal Total 
$35,624.66
This proposal tolaf represents the correct total for Ihe proposal. Any discrepancy between line totals,
sub-tolals and the proposal total is due to rounding of the line totais and sub-totais.
The Parcent of NPP on this Proposal: 0.00%
Proposal Review Summary - Catagory Page of f
913012024

Contractor: BMP Construction inc,
Proposal Value: $36,624.66
Proposal Submitted: 09/30/2024
AF{s} Used: 1.1400-NWH-NPW
Rec# Si Number Mod, UOM Description Line Total
crete Ee —EE vt
[Category - Window Remediation & Shed Demo 1
emi se aercaate maeeeneananen
1 01 74 19 00-0013 EA 30 CY Dumpster (4 Ton) “Construction Debris" Includes delivery af dumpster, $2.16 27
rental cost, pick-up cost, hauling, and disposal [se Non-hazardous material,
Quantity Unit Price Factor Total
Installation 3.00 x 764.98 x 11400 * $2,616.27
2 02 41 18 13-0018 CCF By Machine, Wood Frame Construction Budding Demolition $20,507 18
Quantity Unit Price Factor Totat
installation 5as00 |X 3075 x 1.1400 # $20,507.18
3 02 MO 00 00-0005 Mod CGF For >800 To 1,000, Add $4,104.44
Quantity Unit Price Factor Total
instalation 586.00 % 615 x +1400 = $4,101.44
Cantractors Note:
4 02 82 39 00-0164 Set Up To 10 CF, Asbestos Contaminated Debris, Asbestas Abatement And $922.28
Disposal
Quantily Unit Price Factor Total
installation 100 809.02 x 1.4400 = $922.28
5 02 82 33 00-0188 CF >4100 To 250 CF, Asbestos Contaminated Debris. Asbestos Abatement And $7.47 49
Disposat Quantity Unit Price Factor Total
Installation 420.00 x 5438 ot 1.1400, = $7,477.49
Subtotal for Category - Window Remediation & Shed Den $35,624.66
| Proposal Total 
$35,624.86
| ‘This proposal total represents the correct total for the proposal Any discrepancy between ling totals
sub-totals and the proposal tolal is due ta rounding of the fine totals and sub-totals.
The Percent of NPP on this Proposal: 0.00%
Proposal Review Summary - Category Page tof t
9/30/2024

Re: Job Number : 133090.00
Job Title: Waterford Eugene O'Neil Theater Shed Demo
Contract Na: CRCOG ezlQC GC SE
Purchase Order Number
Facility; | Waterford Eugene O'Neil Theater
305 Great neck road
waterford, CT 06385
CRCOG Member Information: CRCOG - Town of Waterford -
45 Rope Ferry Road
Waterford, CT 06385
8604400540
Detailed Scope of Work:
O'Neill Theater — Shed Demo Service Scope:
e
°
*
Regulate the work areas.
Provide asbestos remediation of windows.
Provide disposal and waste manifests.
Provide visual clearances.
Remove and dispose of existing shed. Foundation to remain.
Please reference the Request for Proposal for additional information regarding this Detailed Scope of Work .
September 30, 2024
Page tat |

demolition contractors to provide building demolition services for the removal of an approximately
650 SF single story wooden building and associated work located at the Eugene O'Neill Theater
Center, 305 Great Neck Road, Waterford, Connecticut 06385. (See attached photos and site map).
Hazardous material abatement, which includes asbestos and regulated items, is part of this project.
(Mystic Air report attached dated Dec. 2023). The contractor (at contractor's expense) shall provide
disposal containers, and be responsible for transport and disposal of all hazardous and non-
hazardous materials with proof of Chain of Custody from the disposal site.
The electrical service has been removed from the building and the building is empty of its contents.
There are no known septic tanks or sanitary ines from the building.
The contractor shail provide all personnel, equipment, materials, tools, transportation, supervision,
insurance and labor as required for demolition, removal and disposal of an approximately 650
square foot single-story wooden building and ramp. The building has been tested for hazardous
materials and ten windows were found to contain asbestos in the glazing. The foundation is to be
left in place. The Town will regrade, loam and seed the disturbed areas.
Contractor engaged in project activity at the site will comply with applicabie provisions of the
Occupational Safety and Health Act of 1970, the safaty and health requirements set forth in
Occupational Safety and Health Administration regulation 29 CFR 1910.120, where applicable, and
any applicable state, Town or local safety codas. The Contractor will be responsible for supplying
and utilizing necessary equipment required for safety precautions for the Contractors and
subcontractors’ employees engaged in this project.
The structure is located in a National Register Historic District. The successful contractor must apply
tothe Town's Building Department for all permits to remave this building. The Town of Waterford
has a 30 day delay of demolition ordinance. During this delay period the Town will provide notice of
demolition. The contractor is responsible for the permit and fees pertaining to the removal of the
building. The Town permit fee will be waived however there is a small State fee of $0.25 per
thousand dollars.
Alt work must be completed during the hours of 8:00 am ~ 4:30 p.m. Monday through Friday. This
site is next to academic and theater rehearsals and activities. Ail site access control is the
responsibility of the contractor and shall remain for 30 days after the demolition activates have been
completed.
All permits and insurance policies are the responsibility of the contractor and shall be supplied to the
Town of Waterford prior fo commencement of work. The contractor must hald his bid for 90 days to
allow for permitting activities to be completed.

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Town of Waterford
Pau! Koelle, Facilities Manager
15 Rope Ferry Road
Waterford, CT 06385
Re. Pre-Demolitioa Asbestos Survey and TCLP Analysis (12/8/23)
Eugene O'Neill Theater; 306 Great Neck Road; Waterford, CT
Location: Red Shed
Dear Paul:
As requested, Mystic Air Quality Consultants, Inc. conducted a pre-demolition asbestos survey at
the location noted above on December 8", 2023, This survey was conducted by our Connecticut State
licensed asbestos inspector Bryce Aston (license #000161) to determine the presence of asbestos-
containing materials. The samples were analyzed by polarized light microscopy at Environmental
Hazards Services (NVLAP # 101882-0) in Virginia.
In addition to the asbestos survey, a composite or TCLP sample was collected and analyzed for
lead to determine if the demolition materials would have to be considered lead waste. The sample
analysis was also performed by Environmental Hazards Services.
Summary of the findings
Upon testing by polarized light microscopy, the following samples were found to be asbestos
containing:
Samile ds Materio¥/t ocation Estimated Affected Area
19 Window Glazing/ Exterior Windows 10 Windows
Non-asbestos containing materials-
The roster of suspect materials (Enclosure 3) lists the materials tested. Those that are not already
referred to as asbestos containing or assumed asbestos, can be categorized as non-asbestos containing
materials,
Implications of the findings-
As required by state and federal regulations prior to demolition, all the asbestos-containing
materials will need to be removed by a licensed asbestos abatement contractor employing trained and
certified personnel who follow all pertinent asbestos abatement regulations.
Mystic Air Quality is a CT & Ri licensed Lab Since 1987 FAX: 860 449 8860 Ri &:

y
The survey included destructive testing of floors, wall cavities, and exterior brick and foundation
masties, above ceilings, and roofing core samples. There may be other materials that become evident
during your demolition activity. Should the requisite EPA/OSHA competent person working for the
contractor discover such materials they will need to be tested for asbestos content so determinations of
their abatement and disposal (if required) can be made,
TCLP Analysis results-
The results of the TCLP analysis indicate that the building materfals subsequent to
demolition do not need to be disposed of ag lead waste, The results of the semple were below the
EPA's TCLP standard of 5 mg/l for lead,
Please do not hesitate to contact us with questions relating to the sample results and any
subsequent work that may be performed for your company. We thank you fos the opportunity to
conduct this survey.
Sincerely,
Christopher J, Eident CIH, CSP, MPH
CEO
Enclosure 1: Asbestos Lab Results
Enclosure 2: Chaia of Custody
Enclosure 3: Roster of Suspect Materials
Enclosure 4: TCLP Analysis & Chain of Custady
Mystic Air Quality is a CT & Ri licensed Lab Since 1987 FAX: 860 449 8860 ai ee

Telaphona: 800.347.4010 Report Number: 23-12-02442
Cllant: Mystic Air Quality Consultants Resolved Date: = 12/18/2023
1204 North Road Rt117 Analyzed Date; 12/22/2023
Groton, CT 06340 Reported Data: 12/22/2023
Projact(Test Address: 306 Great Neck Rd.; Red Shed; Waterford, CT
Silent Number: fax Number:
07-2584 Laboratory Results seo-sao-se6o
Cab Sample Client Sample Layer Type — Lab Grosw Oeacription Asbestos Other ~
Number Number Materials
23-12-02442-001 4 Black Tar-Like; Gray NAD 36% Callulose
Aggregate; 5% Synthetic
Inhomogeneous 60% Non-Fibrous
24-12-02442-002 2 Black Tar-Lika: Gray NAD 35% Cellulose
Aggregate; 6% Synthetic
[inhomogeneous 80% Non-Fibrous
23-12-02442-003 3 Black Tar-Like; Gray NAD 35% Cellulose
Aggragate, 5% Synthatic
inhomogeneous 60% Non-Fibrous
23-12-02442-004 4 Black Tar-Like Fibrous; NAD 85% Cellulose
Hamageneous 8% Synthatic
10% Non-Fibrous
23+12-02442-005 8 Black Tar-Like Fibrous; NAD 85% Cailuleso
Homogeneous 5% Synthetle
10% Non-Fibrous
7 Page tog

23+12-02442-006 6 Black Tar Like Fibrous; NAD a&% Cellulose
Homogeneous 5% Synthetic
10% Non-Fibrous
29-12-02442-007 7
Chrysaille present throughout.
Tan Granular; Beige Palnt- 2% Chrysatiie
Like; inhomageneous
Total Ashestas: 2%
23-12-02442-008 8
23-12-02442.008 9
Ord Not Analyze (Positive Stop}
; bid Not Analyze (Posilive Stop)
/ Page 2 of 3

QC Sample: 59-M22021-4
QC Blank: SRM 1868 Fibergiags
Reporting Limit: 1% Asbestos
Method: EPA Mathod 600/R-93/116, EPA Method 600/M4-82-020 at _
Analyst: Kathy Fletcher aha Ea ‘ is v4
Reviewed By Authorized Signatory:
Tasha Eaddy
OAC Clerk
‘These results are based on 8 comparalive visual estimate. The condition of the samples onatyzed was sccaptabie upon receipt per laboratory protocol
unless olherwize nated on thig report. Each distinct component In an Inhamogencaus sample was anclyzed separately and reported a8 4 camporite,
Results reproneni the analysis of samples eudmittad by the chant. Sampio Socation, description, araa, volume, eic.. was provided by the cient. This
sapod cannot b@ used by {he client to claim produc! endorsement by NVLAP or any agoncy of the U.S. Gavernmant. This rapori shall not be reproduces
‘exceptin full, without the written consent of tha Environmental Hazards Service, LLC. Cal fomia Cartificallon #2319 NY BLAP A11774 NVLAP
#10 4882-0 VELAP 460172, All Information concerning sampling location, date, and Ume can be found on Chatrrot-Custody. Envinmentat Hazards
Senicaa, LLG, dose not perform any sample collection,
Environmontal Hazards Sarvicas, L.L.C. recommends raanatynis by polnt count (for more accurate quantification) or Transmisalon Bleclion Micrascopy
(TEM), (for enhanced detection capabilittas} (or materials raguisted by EPA NESHAP (National Emission Standards for Hazardous Alr Pollutants) and
found to contain tess than ten parcant (<10%) asbestos by polarized light microscopy (PLM). Bath services ara available for an additional (ea.
400 Point Count Analysis, whara noted. performed pec EPA Mathod 800/R-03/1 16 with a Reporting Limit of 0.26%.
* All California samples analyzed by Polarized Light Microscopy, EPA Method 600/M4-92-029, ec. 1982.
TEGENG: NAD = no asbestos detected
I Page 3 of 3

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Sample | Type of Material Quantity | Condition | Location of Materials
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Richmond, VA 23237
Telephone: 800.347.4040 Report Number: 23-12-02261
Client: Mystic Air Quality Consultants Received Data: 12/18/2023
1204 North Road Rt.117 Analyzed Date: 42/21/2023
Groton, CT 06340 Reported Date: 42/21/2023
Projact/Test Addrass: 306 Great Neck Rd.; Red Shed; Walerford, CT
Gileat Number: Faxbuuneats
07-2564 Laboratory Results a60-440.8060
Lab Sample Client Sempte Sampto Description Sample Weight Concentration Narrative iD
Number Number ) ppm (mg/L)
23-12-02261-001 4-TCLP Wood; Roof Shingle; 67 <0.60
Paint
Raporting Limit: 0.50 mg/L
Method: EPA SW846 1311/301GA/7000B 2 nh 4 Ea.
Analyst: Elaine King
Reviewad By Authorized Signatory:
Tasha Eaddy
QNAC Clerk
Method EPA SwWaae 1311 recommends 100g for anetysis.
The condition of the samples analyzed was acceplable upon receipt per laboratory protoced uniese otherwise noted on this report, All mlernai
Quality control requirments seaociated wilh the balch wers met, unless otherwise noted. Resutie represant the analysis of samples
submitted by the cant, Sample [ocation deseription. ares, volume, etc., was provided by lhe client. This report cannot be used by the chant to
Gaim product endorsement by NVLAP or any agency of the U.S. Goverment. Tha apart ahal! nol be reproduced except In full, without the
writen consent of the Environmental Hazards Service, L.L.C, NY ELAP #11744
Legend g= gram ppm = parts per milton mg/L = milligrams per liter
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MEMORANDUM
TO: Rob Brule, First Selectman
FROM: Jonathan Mullen AICP, Planning Director SQN
DATE: September 20, 2024
TITLE: Appropriation Request Matching Grant Contribution to the National Fish and Wildlife
Foundation 2022 Long Island Sound Futures Fund Grant Award for the Stabilization of
Alewife Cove Study
This request is for an appropriation in the amount of $37,500 from Capital and Non-recurring designated
line #2054 1-57328 — Alewife Cove to meet the Town of Waterford’s $37,500 matching contribution pledge.
Appropriation Request: Alewife Cove, Line #20541-57238,
Lite Item Amount Requested
To: Alewife Cove Stabilization Study Matching 20541-57328 $37,500
Contribution for NFWF Grant
| Lot
The requested funds along with additional funding in the amount of $12,500 appropriated by the Board of
Finance on September 11, 2024 will fuifill Waterford’s $50,000 local ‘matching fund commitment to the
National Fish and Wildlife Foundation’s 2023 Long Island Sound. Futures Fund for the Stabilization of
Alewife Cove Study.


Totals: $ 479,797.00 | $ 49,916.00 | $ 529,713.00
Grart $ 399,865.00
Match $ 129,848.00
[Total Project $ 529,713.00



May'3, 2023
Long( Island Sound Futures Fund 2023
1133 Fifteenth Street NW, Suite 1000!
Washington, DC: 2005:
To Whom It May Concer:
Lam: writing: to-supportthe:City of New London, andthe Town. of -"Waterford's joint grant application: to:
the National Fish and Wildlife 2023-Long/Island: Sound. Futures Fundi for'the Alewife Cove Conservation:
Project, This. regional. ‘project supports ecological restoration and coastal resiliency: work to: preserve and,
enhance Alewife Cove and cur'community beaches. Waterford! recognizes the importance of managing
the health. of our’ ‘coastal resources.and preserving our beaches.as. essential places for people:to access the
Sound.
This project will provide boil: communities with the technical information and iiecessary community
input to restore.and promote: the: resiliency of ecological services and. functions. of this:coastal embayment:
and: surrounding beaches: We will work towards stabilizing the Alewife Cove outlet, restoring tidal
exchange to improve: water quality‘ and marine: habitat within the cove estuary, and preparing for future:
impacts due to- changing sea levels and! storm surges. ‘The funds: also. aupport costs.associated. with
community engagement to promote Environmental Justice: initiatives:and. collaborations that promote
equitable-access, appreciation, and. understanding of Long Island Sound,
Waterford is committed to this project and will provide in-kind services from Town staff'and a phased
cash match. The Town currently has, $37,500 in appropriated capital finds to:apply to this project. Upon:
award’ of the’ grant, the: Town: will seek the remaining $12,500 match through its funding process. The
City of New London is the principal applicant for the: grant, Still, the Town, of Waterford will-actively
participate-in project activities, and. both municipalities will have managenient authority over the site. The
Town of Waterford permits the: ‘aforementioned! project activities to occtir' at the site,
Lappreciate your consideration of this critical project andthe exciting partnership. between the City of
New London andthe Town of Waterford.
Sincerely,
Robert: Brale, First Selectman:
Town of Waterford, CT ;
15 Rope Ferry Road, Waterford,.CT 06385

Regular Meeting Minutes Town Hall Auditorium 7:00 p.m.
Present:
Elected:
Staff:
Other:
1. Establishment of a quorum and call to order
A quorum was established and the Regular Meeting of the Board of Fin
7:00 p.m. September 11, 2024.
2. Public Comment:
Glenn Patterson, Robert Tuneski (7:05pm), Bill Sheehan, Michae! Rocchetti (7:05pm), Joseph
Filippetti, Ron Fedor (7:05pm), Josh Kelly
Rob Brule, First Selectman; Susan Driscoll, RTM Member; Abbas Danesh, Treasurer; Tom Dembek,
RTM Member; Pat Fedor, BOE Chairwoman; Nick Gauthier, RTM Member
Kimberly Allen, Director of Finance; Ryan McNamara, Program Coordinator Recreation & Parks; Tom
Giard, Superintendent Waterford Public Schools; Joseph Mancini, Director of Finance/Operations
Waterford Public Schools; Stephen Dubicki, Jr., Fire Marshall; Jon Mullen, Planning Director; Maureen
Fitzgerald, Environmental Planner; Rebecca Hall, Administrative Assistantginance Office/BOF
Recording Secretary a
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Nick Kepple, Suisman Shapiro, Town Attorney *by phone;
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a. Narcisse Greene, parent at Great Neck Elementary School, urged the Board of Finance to
approve the requested money by the Board of Education to fund the remediation of the Great Neck
Elementary School Field. Ms. Greene feels the children need a working field and safe area to play.
b. Nick Gauthier, RTM Member, 38 Norman Street, Waterford, spoke to support
appropriating funds for the BOE Great Neck School Field project. Mr. Gauthier praised Ms. Greene
and other parents in their effarts to get this project started,
3. Approval and acceptance of minutes:
Special Meeting on August 14, 2024
Motion by Bill Sheehan and seconded by Joe Filippetti to approve the minutes of the August 14,
2024 Special Meeting as revised.
Friendly Amendment Requested by Robert Tuneski and seconded by Michael Rocchetti, to wait for
counsel from Town Attorney Nick Kepple, to further the conversation regarding Josh Kelly’s
eligibility to be appointed as well as elected to a seat on the Board of Finance,
Josh Kelly suggested the original motion should stand as that motion would not be affected by the
conversation with the attorney and the outcome of that conversation would have no bearing on the
motion for approval of the minutes.

Mr. Tuneski and Michael Rocchetti soug
p
Josh Kelly added that there are many other corrections that need to be added.
Bill Sheehan accepted Friendly Amendment.
Motion by Bill Sheehan to remove his original motion. New motion by Bill Sheehan and seconded
by Michael Rocchetti to postpone approval of the August 14, 2024 Special Meeting Minutes.
Vote: 7-0-0 Motion: Passed
Regular Meeting on August 14, 2024
Motion by Bill Sheehan and seconded by Michael Rocchetti to approve the minutes of the August
14, 2024 Regular Meeting.
Vote: 7-0-0 Motion: Passed
To consider and act on a request for an appropriation from the Board of Education for moisture and
drainage remediation of the Great Neck Elementary School Field in the amount of $278,750 and
forward to the RTM if required.
Discussion began with opening remarks by Tom Giard, Superintendent of Waterford Public Schools, along
with Joseph Mancini, Director of Finance/Operations Waterford Public Schools, and Kevin Dufour, (by phone)
of Tom Irwin Advisors, Inc. Mr. Giard began by saying the school was built in the early 2000's and the field
was previously a wetland area. The BOE commissioned a study to be done by Tom Irwin Advisors, Inc. to
determine why extra moisture issues were occurring and possible solutions to the problems. Out of 185 days
in the school year, the grass field was unusable for approximately 50 days.
Robert Tuneski asked who Tom Irwin Advisors, Inc. is and asked the BOE to explain what they do. Mr. Giard
responded stating they are soil experts who specialize in high performance sports fields throughout the
country. Tom Irwin Advisors, Inc. has been involved with town work in multiple capacities. He shared that
Ryan McNamara, Director of Recreation & Parks, recommended the company.
Bill Sheehan asked the BOE why this project was not in the Capital Plan request. Mr. Giard responded that
the field has been mostly usable until recently as it has been less accessible. The BOE didn’t think it would be
a capital project and had hoped that the issues could be fixed in-house with existing equipment from town
departments.
Bill asked Mr. Dufour why the contingency was so high (25%) for this project. The Tom Irwin representative
responded saying the high contingency helps cover any additional costs for potential surprises that may arise
during the project.

1. Why did this happen at the field?
2. Will the issue reoccur?
3, Is this the only company asked to look at the project?
4, ts the field able to be rototilled and back filled?
1. Ryan McNamara responded saying there is a compaction issue below the surface of the soil which
prevents grass from establishing a solid root system. The town has used sound wave treatment to
reduce compaction but that had minimal effect. The town has also aerated and reseeded the property to
na avail,
2. Unanswered
Tom Giard said Tom Irwin Advisors, Inc. is the only company contacted by the BOE to look at the site.
4, Kevin Dufour of Tom Irwin Advisors, Inc. said there could be some short-term fixes but the type of soil at
the field will always hold water and recommends replacing it. Bottom line is there are temporary fixes
but those options would need to be repeated often.
w
Rob Tuneski questioned if the field has irrigation now? Tom Giard said no. Mr, Dufour added that a field at
an elementary school has many limitations for weed control chemicals and water maintenance will be key in
establishing solid seeding and producing healthy grass. trrigation will be vital in this process, Mr. Tuneski
asked if all of our town fields have irrigation to which Mr. McNamara said several do, but not all.
Bill Sheehan asked if the proposal includes installing drainage equipment (Le. piping) under the soil to move
water away from the playing area. Mr. Dufour responded saying a drain will run outside of the field and this
will collect and drain into a sub graded area to be moved away from the fietd as well as pitching the area
properly,
Mr. Tuneski asked if there is a warranty on the work proposed to which Mr. Dufour answered that it would
depend on the actual contractor selected in the bid process.
Chairman Patterson noted that from a Board of Finance point of view, this project should have been added to
the Capital Plan to formalize taking action on it. He believes that Recreation & Parks along with the BOE
could have identified this project better. He commended the BOE for providing answers and information to
the BOF for the meeting.
Motion by Bill Sheehan and seconded by Ron Fedor to designate $278,750 to a “New Project” line
item from the Undesignated Fund Balance of the Capital Nonrecurring Expenditure Fund (line item
#205-31520) and forward to the RTM as required.
Vote: 7-0-0 Motion: Passed
To consider and act on a request for an additional appropriation from Rob Brule, First Selectman, on
behalf of the Waterford Fire Services, in the amount of $14,486 for the retirement payout of
Director of Fire Services, Michael Howley, to line #10123-51110 Administration and forward to the
RTM if required.

To consider and act on a request for a FY25 Out-of-Series Transfer from Alan Wilensky, Tax
Collector, in the amount of $600 for a paper folding machine per the following compilation from the
Transfer Request Form.
Motion by Bill Sheehan and seconded by Joseph Filippetti to transfer $600 as follows:
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
Tax Collactor
DEPARTMENT
APPROVED CURRENT ACCOUNT ACCOUNT REVIBEO.
Budget Available | EECINCREARASSSDRCRBAGE(:: — Avalinuia
Line 4a. Org, Coae Object Code Gbfect Genctiption Amount Budget Budget
4 10106) 51210] CupsealfFechnica 83,733.00 88,733.00 600.00, 83:131.00)
z 40106 53030) 048 Suppkes. 160.00 260.19 00.00 860.19
TOTAL rom £00.00
Exptenation
The Tax Offtce ts In need of apaper folding mochlec. have avadsble funds in the EfecicalfTechnicat line higm as
th former fui Sine een pk fa the ofion has retiiad and the sew empires hes anteted 319 levees salary taret
Vote: 7-0-0 Motion: Passed
To consider and act on a request for an additional appropriation from Jon Mullen, Planning Director,
for the joint grant application for the Alewife Cove Conservation Project, in the amount of $12,500
for line # 20541-57328 (Alewife Cove Dredging) and forward to the RTM if required.
Bill Sheehan questioned why this project was not under management of the Flood & Erosion Control
Board but rather Planning Department. Maureen Fitzgerald, Environmental Planner, stated that the
process of this project has been long and included multiple grant applications and money
allocations for each step of the project. The Town of Waterford’s Flood & Erosion Control Board is
small and is not enough to properly manage a project of this size, Jon Mullen, Planning Director,
added that while Waterford provided funding, the City of New London will be the lead on the
project with Waterford offering assistance as needed. After assessing the project, it was
determined by the Planning Department that the Environmental Planner’s time could not be
allotted to fully manage the site.
Motion by Ron Fedor and seconded by Josh Kelly to transfer $12,500 from Contingency Fund to line
# 20541-57328 (Alewlfe Cove Dredging).
Vote: 7-0-0 Motion: Passed

10.
11,
Policy 4.01 will be kept as approved at the Board of Finance July 17, 2024 Regula
g
modifications. The changes will be to remove any verbiage from the policy indicating approval from
the Board of Finance for allocation of BOE funds. Finance Director Allen will update the document
with said modifications from the Board of Finance.
Motion by Bill Sheehan and seconded by Joseph Filippetti to revise the policy as discussed at this
meeting.
Vote: 7-0-0 Motion: Passed
To consider and act on the BOF FY2026 Budget Submission Guidelines as provided by the Finance
Director, Kimberly Allen, per BOF Policy 1.01.
Chairman Patterson opened discussion referring to the backup documents supplied for the meeting.
Bill Sheehan noted how he liked the paragraph on looking ahead at large ticket items. Director Allen
said she can add verbiage/parameters for these items. Chairman Patterson concluded that these
items can he identified as reasonably anticipated by the departments.
Motion by Joseph Filippetti and seconded by Josh Kelly to accept the Budget Guidelines as written
with revisions discussed at this meeting.
Vote: 7-0-0 Motion: Passed
Old Business:
a. Director of Finance, Kimberly Allen requesting again for bio’s of all Board of Finance
members per auditor’s request. Reminder to please provide disclosures for audits.
New Business: The town’s attorney, Nick Kepple, was requested by board members to be present to
answer questions regarding the appointment and possible elective eligibility of Josh Kelly to the’
Board of Finance as discussed in the Special Meeting on August 14, 2024. Attorney Kepple joined
the meeting by phone. Robert Tuneski opened discussion with Attorney Kepple by requesting the
attorney's insight on the following:
a. Josh Kelly’s eligibility to serve on the Board of Finance
b. Josh Kelly’s eligibility to be elected to the Board of Finance
Attorney Kepple stated that the Hatch Act referenced in the Special Meeting on August 14, 2024
does not prohibit an employee (of such an agency as the TVCCA) to be appointed. Mr. Kepple said
from his research and general knowledge of the Hatch Act, Mr. Kelly is ok to be appointed.
Once appointed, does any of his work at TVCCA continue to be a conflict of interest? Mr. Kepple’s
knowledge is that Mr. Kelly must recuse himself on issues regarding the TVCCA or other similar
potential conflicts.

employees and part of the Board of Educa
,
potential conflict of interest is sufficient enough to prohibit participation in a vote.
Mr. Kepple spoke with his partner, Rob Avena, who was involved with the Ethics Commission and he doesn’t
think the work “perception” is used. Specifically, under the code itself (Part 8), it notes that if there is any
direct monetary gain or loss to immediate family members, the board member must recuse themselves from
voting on that item.
Mr. Tuneski said that Mr. Fedor has abstained from all votes by the Board of Finance in the past involving the
Police Department and Board of Education due to family connections. Does he no longer need to recuse
himself? Mr. Kepple clarified that he doesn’t see any issue unless the votes pertain to specific offices/jobs of
his family members.
Mr. Tuneski requested further discussion of the Hatch Act. He wants to defer the decision of Mr. Kelly's
eligibility until closer to election time. The Board should review the circumstances prior to making that
decision. Mr. Kepple said he does not agree with Mr. Kelly's interpretation of the elective office eligibility
under the Hatch Act.
Josh Kelly said in his opinion, Mr. Kepple has not seen how his salary is derived at the TVCCA so he may not
have all of the information necessary to make a decision on his eligibility.
Mr. Tuneski said discussion by the BOF during the Special Meeting in August was that a question was
considered of why the Board would appoint a candidate now If that candidate would not be eligible for
election in the near future. He is concerned there is much more to discuss as election time comes up.
Michael Rocchetti and Robert Tuneski both said the haste of the BOF at the time of Mr. Kelly’s appointment
without proper counsel is most concerning.
12. Llaison Reports:
a. Robert Tuneski: Oswegatchie Fire House Building Committee will be sharing the new 10,000
square foot floor plan in October at the RTM meeting. They are probably within $9-11
million for the total project.
13. Correspondence:
a. Bil] Sheehan asked Director Allen about a note at the end of the report for the CNR Fund
provided in the monthly financial reports for the Town Accountant pertaining to the General
Ledger. He asked the Finance Director to obtain information from the Town Accountant for
clarification of the note and data provided. Bill believes the information from the General
Ledger should be up to date and the “gospel” of the finances for the town. He added if there
is an error on the Ledger, there may be an error in the software used and it is more likely to
have an error in the Excel Spreadsheet.

Vote: 7-0-0
Respectfully submitted,
WAL
Joby (Bill) W. Sheehan,
Clerk of the Board of Finance
Motion: Passed
Rebecca L. Hail,
Recording Secretary

MEMORANDUM
TO: Rob Brule, First Selectman
FROM: Jonathan Mullen AICP, Planning Director WON,
DATE: September 24, 2024
TITLE: Appropriation Request for Connecticut Department of Energy and. Environmental
Protection Over Flow Parking Lot at Mago Point
This request is for an appropriation in the amount of $374,500 from Capital and Non-recurring designated
line #20511-57870 — Mago Point Overflow Parking Lot.
Appropriation Request: Mago Point knprovements, Line #20511-5780,
Line Item Amount Requested.
Tos: Mago: Point Improvements : } 20811-57870. oo $374,500
Please see the attached back up material.

CO
CONTRACTOR ADDRESS CONTRACTOR FEINISSN
15 Rope Ferry Road, Waterford, CT 06385 -
STATE (6) AGENCY NAME AND ADDRESS (6) Dept No.
AGENCY DEEP - Bureau of Outdoor Recreation, 79 Elm Street, Hartford, CT 06106-5127 DEP43000
CONTRACT (7) DATE (FROM) THROUGH (70) (8) INDICATE
PERIOD Execution Execution + 5 years {_]waster acreement [[] contRACT AWARD NO. NEITHER
(8) CONTRACTOR AGREES TO: (Include special provisions - Attach additional blank sheets if necessary.)
1. Performance: Do, conduct, perform or cause to be performed in a satisfactory and proper manner as determined by .
the Commissioner of Energy and Environmental Protection, all work described in Appendix A, which is attached hereto
and made a part hereof.
COMPLETE
DESCRIPTION Appendix A consists of 5 pages numbered A-1 through A-5 inclusive.
OF SERVICE
Page 1 of 7
Standard Terms and Conditions are contained in Pages 2 through 7 and are attached hereto and made a part hereof.
TIO)PAYMENT TO BE MADE UNDER THE FOLLOWING SCHEDULE UPON RECEIPT OF PROPERLY EXECUTED AND APPROVED INVOICES.
Cost and Schedule of Payments is attached hereto as Appendix B and made a part hereof. (Appendix B consists of 1 page
COST AND numbered B-1}.
SCHEDULE OF
PAYMENTS Total Payments Not to Exceed the Maximum Amount of $568,000.00.
(14) OBLIGATED AMOUNT
$568,000.00
{12) (13) (34) (18) (16) (17) (19) (20} (at)
Amount Dept Fund SID Program Project Activity Bud Ref Agency CF 1 Agency CF 2 Account
$568,000.00 DEP43153 12060 36328 64003 DEP-Nonproject 2024 56050
An individual entering into a Personal Service Agreement with the State of Connecticut is contracting under a “work-for-hire" arrangement, As such, the individual is an independent contractor,
and does not satisfy the characteristics of an employee under the common law rules for determining the employesemployee relationship of Intermal Revenue Code Section 3421 (d) (2).
Individuals performing services as independent contractors are not employees of the State of Connecticut and are responsible themselves for payment of all State and focal income taxes,
federal income taxes and Federal Insurance Contribution Act (FICA) taxes.
(23) STATUTORY AUTHORITY CGS Sec, 4-8 as amended; CGS Sec. 22a-6(a}(2) as amended
AGGEPTANGES AND APPROVALS CGS See, 7-148(c) as amended (mun. auth.)
(24) CONTRACTOR (OWNER OR AUTHORIZED SIGNATURE) TITLE DATE
Robert J. Brule, First Selectman, Waterford
(25) AGENCY {AUTHORIZED OFFICIAL) TITLE DATE
Michael! Lambert, Chief
Bureau of Outdoor Recreation
(28) ATTORNEY GENERAL (APPROVED AS TO FORM) DATE
DISTRIBUTION: CONTRACTOR AGENCY FUNDS AVAILABLE:
Page 1 of 7

under the Contract in any capacity. To the extent that any Contractor Party is to participate or Perform in any way, directly or indirectly
in connection with the Contract, any reference in the Contract to the “Contractor” shall also be deemed to include “Contractor Parties”, as
if such reference had originally specifically included “Contractor Parties” since it is the Parties’ intent for the terms “Contractor Parties”
to be vested with the same respective rights and obligations as the terms “Contractor.”
(e) Contract, This agreement, as of its Effective Date, between the Contractor and the State for any or all goods or services as more
particularly described in Appendix A.
(f) Execution, This contract shall be fully executed when it has been signed by authorized representatives of the parties, and if it is for
an amount of Twenty-five thousand dollars ($25,000.00) or more, by the authorized representative of the state Attorney General's office.
(g) Exhibits, Ail attachments, appendices or exhibits referred to in and attached to this Contract are incorporated in this Contract by such
reference and shall be deemed to be a part of it as if they had been fully set forth in it.
(h) Records, For the purposes of this Contract, records are defined as ali working papers and such other information and materials as
may have been accumulated by the Contractor in performing the Contract, including but not limited to, documents, data, plans, books,
computations, drawings, specifications, notes, reports, records, estimates, summaries and correspondence, kept or stored in any form.
() Confidential Information. Confidential Information shall mean any name, number or other information that may be used, alone or in
conjunction with any other information, to identify a specific individual including, but not limited to, such individual's name, date of birth,
mother's maiden name, motor vehicle operator's license number, Social Security number, employee identification number, employer or
taxpayer identification number, alien registration number, government passport number, health insurance identification number, demand
deposit account number, savings account number, credit card number, debit card number or unique biometric data such as fingerprint,
voice print, retina or iris image, or other unique physical representation. Without limiting the foregoing, Confidential Information shall
also include any information that the Department classifies as “confidential” or “restricted.” Confidential Information shall not include
information that may be lawfully obtained from publicly available sources or from federal, state, or local government records which are
lawfully made available to the general public. :
G) Confidential Information Breach. Confidential Information Breach shall mean, generally, an instance where an unauthorized person
or entity accesses Confidential Information in any manner, including but not limited to the following occurrences: (1) any Confidential
Information that is not encrypted or protected is misplaced, lost, stolen or in any way compromised; (2) one or more third parties have
had access to or taken control or possession of any Confidential Information that is not encrypted or protected without prior written
authorization from the State; (3) the unauthorized acquisition of encrypted or protected Confidential Information together with the
confidential process or key that is capable of compromising the integrity of the Confidential Information; or (4) if there is a substantial
risk of identity theft or fraud to the client, the Contractor, the Department or State.
(k) Claim. Claim shall mean, all actions, suits, claims, demands, investigations and proceedings of any kind, open, pending or threatened,
whether mature, unmatured, contingent, known or unknown, at law or in equity, in any forum.
2. Audit Requirements for Recipients of State Financial Assistance, For purposes of this paragraph, the word "contractor" shall be deemed
to mean “nonstate entity," as that term is defined in Section 4-230 of the Connecticut General Statutes. The contractor shall provide for
an annual financial audit acceptable to the Agency for any expenditure of state-awarded funds made by the contractor. Such audit shall
include management letters and audit recommendations. The State Auditors of Public Accounts shall have access to all records and
accounts for the fiscal year(s) in which the award was made. The contractor will comply with federal and state single audit standards as
applicable.
3. Forum and Choice of Law.The parties deem the Contract to have been made in the City of Hartford, State of Connecticut. Both parties
agree that it is fair and reasonable for the validity and construction of the Contract to be, and it shall be, governed by the laws and court
decisions of the State of Connecticut, without giving effect to its principles of conflicts of laws. To the extent that any immunities provided
by Federal law or the laws of the State of Connecticut do not bar an action against the State, and to the extent that these courts are courts
of competent jurisdiction, for the purpose of venue, the complaint shall be made returnable to the Judicial District of Hartford only or shall
be brought in the United States District Court for the District of Connecticut only, and shall not be transferred to any other court, provided,
however, that nothing here constitutes a waiver or compromise of the sovereign immunity of the State of Connecticut. The Contractor
waives any objection which it may now have or will have to the laying of venue of any Claims in any forum and further irrevocably
submits to such jurisdiction in any suit, action or proceeding.
4, Termination,
(a) Notwithstanding any provisions in this Contract, the Agency, through a duly authorized employee, may Terminate the Contract
whenever the Agency makes a written determination that such Termination is in the best interests of the State. The Agency shall
notify the Contractor in writing of Termination pursuant to this section, which notice shall specify the effective date of Termination
Page 2 of 7

(@)
(©)
()
(g)
(h)
limited to, ASCII or .TXT.
Upon receipt of a written notice of Termination from th