Board of Selectmen Regular Meeting

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
RECEIVED Fop
AGENDA TOWN CtER
BOARD OF SELECTMEN REGULAR MEETING
Tuesday, July 23,2024
5:00 PM
Waterford Town Hall (Appleby Room)
(Procedural Action: Check register to be signed by the Board of Selectmen in
accordance with CGS 7-83)
1.
2.
3. Public Comment:
Call to Order & Roll Call:
Pledge of Allegiance
Planning Department: To consider and act on a request for the Town of
Waterford Board of Selectman to approve the request to accept Caroline Court
as'a town road and forward it tothe Representative Town Meeting for final
acceptance,
Public Works: To consider and act upon awarding the contract for the supply
of Treated Road Salt to Chemical Equipment Labs of DE, Inc; from the
Director of Public Works, Gary Schneider, for $185,340. Funds available from
line item #10130-55010 (Town Aid Road Improved).
Finance: To corisider and act on a recommendation from, Purchasing Agent,
Shea Davy, on behalf of the Town Hall, for surplus disposal of the following
item:
« Asset #01369 Yellow Fire Safe Cabinet
. Finance: To consider and act on a recommendation from, Purchasing Agent,
Shea Davy, on behalf of the Town Hall, for surplus disposal of 28 items, please
see list in the backup.
Finance: To consider and act on a recommendation from, Purchasing Agent,
f
WATERFORD REORD
HL 19 59

10.
11.
12.
13.
14.
15.
Shea Davy, on behalf of the Town Hall, for surplus disposal of 40+ items,
please see list in the backup.
Town Hall: To consider and act on a recommendation from, Purchasing
Agent, Shea Davy, for surplus disposal of the following items:
e 50 Metal Folding Chairs
® 5 American Flags
Appointments & Resignations:
10a. Resignation by Bert Chenard, Alternate, from the Planning and
Zoning Commission.
New Business:
Old Business:
Correspondence:
Consent Agenda
ida. Tax Refund
14b. Board of Selectmen Regular Meeting Minutes July 9, 2024
Adjournment:

DEPARTMENT OF PLANNING AND DEVELOPMENT
TO: Board of Selectman
FROM: Jonathan E. Mullen, AICP, Planning Directs SENK,
DATE: — July 16, 2024
RE: Board. of Selectman Referral to Representative Town Meeting for
Acceptance of Caroline Court as a Public Road
On May 28,.2024 the Planning and Zoning Commission.(PZC) in accordance with Connecticut General
Statute Section (CGS §) 8-24 forwarded a favorable recommendation with conditions to the Board of
Selectman regarding the Town’s acceptance of a portion of a patcel for which approximately 300’ of
municipal sewer and other public improvements had been installed by the Town in the 1990's known as
Caroline Court.
Pursuant tothe CGS§ 8-24 report of the PZC dated 5/28/2024, the following motion is recommended:
MOTION: The Town of Waterford Board of Selectman apprave the réquest to.accept Caroline Court as-a
town road and forward it to the Representative Town Meeting for final acceptance.

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE; 860-442-0553
www.waterfordet.org
June 3, 2024
Robert Brule
First Selectman
Town of Waterford
15-Rope Ferry Road
Waterford, CT 06385
RE: Application #PL-24-8 Caroline Court
Road Acceptance
Dear Mr. Brule:
Ata meeting on May 28, 2024, the Town of Waterford Planning and Zoning Commission took
the following action in regards to the above referenced application:
APPROVED WITH CONDITIONS:
PL-24-8 — Request of the Town of Waterford Board of Selectmen, for municipal improvement in
accotdancé with Section 8-24 of the Connecticut General Statutes for acceptance of Caroline
Court asa public road.
This approval and meeting minutes constitute a report required under CGS 8-24 of the
Connecticut General Statutes. A copy of this letter should be included with any request for funds
or authorization for grant-applications.
If you have any questions, please don’t hesitate to contact Mark Wujtewicz, Planner, at (860)
444-5813.
Sincerely,
Katrina Kotfer
Recording Secretary
Planning and Zoning Commission
Enclosure: Minutes
Notice of Action
ce: RIM Moderator
Chief Ballestracci, WPD
Kim Allen, Finance Director
Attorney Robert Avena, Esq.
James Bartelli, Utility Commission Director
Gary Schneider, Public Works Director

FIFTEEN ROPE FERRY ROAD
PHONE: 860-442-0553
WATERFORD, CT 06385-2886
www.waterfordct.org
Waterford Planning and Zoning Commission Notice of Action
Ata meeting held on May 28, 2024, the Waterford Planning and Zoning Commission took
the following action —
Approved with Conditions #PL-24-8 — Request of the Town of Waterford Board of
Selectmen, for municipal improvement in accordance with Section 8-24 of the Connecticut
General Statutes for acceptance of Caroline Court as a public road.
Dated at Waterford this 31 day of May, 2024.
Gregory Massad, Chairman
Waterford Planning & Zoning Commission

Planning and Zoning Commission
May 28, 2024
p. Lof3
PLANNING AND ZONING COMMISSION - pecetyep FO
MEETING MINUTES WATERFORD Epo
Planning & Zoning Commission ae J RtaydosAn0d4 VI
Online Access Only 30 PM
Members Present: Chairman Greg Massad, Karen Barnett and Victor Ebe
Members Absent: Tim Bleasdale and Tim Conderino
Alternates Present: Bertrand Chenard and Doris Crum
Alternates Absent: Joseph DiBuono
Staff Present: Jonathan Mullen, Planning Director, Mark Wujtewicz, Planner,
Robert Avena, Esq, Town Attorney, Katrina Kotfer, Recording
Secretary
1, CALL TO ORDER AND APPOINTMENT OF ALTERNATES
G, Massad called the meeting to order at 6:30 PM. B. Chenard was seated for T. Bleasdale and
D. Crum was seated for T. Conderino.
2, APPROVAL OF MINUTES
MOTION: Motion made by B. Chenard, seconded by K. Barnett, to approve the April
30, 2024 meeting minutes with the correction on page 5 the sentence “T,
Bleasdale noted that could potentially effect driveways” should read “T.
Bleasdale noted. that could potentially affect driveways”,
VOTE: 5-0
3. APPLICATION RECEIPT
#PL-24-7 — Request of Adams Builders, LLC, owner & applicant for a site plan modification
fora multi-family development at 48 Great Neck Road, PDD-2 zone, in accordance with
Sections 22 and 30.2 of the Zoning Regulations and as shown. on plans entitled "Site plan, Sheet
1 of 16 Modification/Replacement Plan of Ivy Hill Village" Revised May. 14,2024.
ACTION REQUIRED BY: 7131/24
The application was received and will be scheduled for discussion at a future meeting.
#PL-24-8 — Request of the Town of Waterford Board of Selectmen, for municipal improvernent
in accordance with Section 8-24 of the Connecticut General Statutes for acceptance of Caroline
Court as a public road.
ACTION REQUIRED BY: 712/24
The application was received and will be discussed later in the meeting,
4, APPLICATION REVIEW
#PL-24-8 — Request of the Town of Waterford Board of Selectmen, for municipal improvement
in accordance with Section. 8-24 of the Connecticut General Statutes for acceptance of Caroline
Court as.a public road.
ACTION REQUIRED BY: U2/24

Planning and Zoning Commission
May 28, 2024
p.20f3
G. Massad recused himself from the application.
J, Mullen reviewed the application with the Commission. He reviewed with the Commission
that in the 1990°s approximately 300’ of municipal sewer was installed and other public
improvements were made, The area of Caroline Court is located ona portion of a privately
owned parcel and. has been used as a Town road with the Town providing services to residents
along Caroline Court. As part of this proposal a hammer head will be installed towards the end
of the Caroline Court.to allow for snow storage.
B, Chenard asked if a barrier will be installed at the end of Caroline Court. He also voiced
concerns about potentially providing an easement for the existing driveway access to 5 Caroline
Court. Attorney Avena noted that quit claim deeds will need to be-filed and that all required
access easements will be included to provide for continued access.
M. Wujtewiez reviewed with the Commission the prepared staff report.
The Commission made the following findings:
1, The proposed land to be acquired by the Town. of Waterford is.a Municipal
Improvement that qualifies for a CGS 8-24 review by the Planning and Zoning
Commission.
2, The acquisition for the purpose of formally establishing a public road known as Caroline
Court is. supported by the 2012 Plan of Preservation Conservation and Development. It is
consistent with the Plan. by allowing the Town to provide the required services for
residents,
The Commission discussed the following conditions:
1, The quitclaim deed to be filed shall provide for an access easement for 5 Caroline Court.
2. A snow storage area and location will need to be delineated on the final survey plan.
MOTION: Motion made by B. Chenard, seconded by D. Crum, to approve CGS 8-24
Application #PL-24-8 for the acquisition of land for the purpose of providing
public road known as Caroline Court by finding the proposal consistent with
the Town of Waterford.2012 Plan of Preservation Conservation and
Development and io adopt the findings 1 and 2 of the staff report and the 2
discussed conditions,
VOTE: 5-0
G. Massad returned to the meeting.
5. ADMINISTRATIVE REVIEW
No review was discussed,
6 CORRESPONDENCE
No correspondence was received.

Planning arid Zoning Commission
May’ 28, 2024
p. 3 of 3
7, COMMISSION BUSINESS
Staff updated the Commission with potential future applications.
8 ADJOURNMENT
MOTION: Motion made by D. Crum, seconded by B. Chenard to adjourn at 6:57 pm.
VOTE: 5-0
Respectfully Submitted,
foto
Katrina Kotfer
Recording Secretary

1000 HARTFORD TURNPIKE
WATERFORD, CT 06385
Inter-Office Correspondence
TO: Mr. Rob Brule, First Selectman
FROM: James A. Bartelli, Director of Utilities \722-<7 i, eee
DATE: October 10, 2023 f
RE: Road Acceptance Request for Caroline Court
Dear Mr. Brule,
During the 1990's as part of the Contract #40 Lateral Sewers and Roadway Reconstruction
Program the Town installed approximately 300’ of 8” sewer main and related appurtenances as
well as drainage piping and catch basins on what is referred to as Caroline Ct. The sewer main
provides lateral sewer service to 6 parcels along this roadway. It was recently brought to our
attention that Caroline Ct is in fact private property, not a Town Road or Right of Way and that
the Town has no known easement or rights for the aforementioned utilities within said
roadway. The Town has historically plowed this roadway as this roadway is identified within
Town and “States Road List”.
The owner of the land, who recently brought this issue forward, would like to convey the paved
land area that encompasses the sewer and drainage utilities to the Town, as he feels the utility
on his property presents a potential liability, furthermore, we do not have rights to have the
utility there. It remains a mystery as to how the Town installed a sewer main on private
property without an easement or acquisition. The property owner has expressed that he will
convey this land area for the consideration of $1.00 if we conduct the survey and related
conveyance items. The Utility Commission has executed a survey and set boundary markers,
which encompass the aforementioned utilities. The completed survey map and description are
attached.
The Utility Commission respectfully request that the Town acquire the land on, so called,
Caroline Ct as identified within the attached survey map and description utilizing the CGS 8-24
process for Municipal Projects.
Thank you.
cc, Waterford Utility Commission

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ID
1317
Pareal
ID
107200
Address
7
CAROLINE
COURT
Lot
Size
277
AC
Owner
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CHARLES
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Mailing
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712
VAUXHALL ST
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WATERFORD
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State
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Malling
Zip
96385
Assoased
Total
$52.70
00
Assessed
Land
$52.70
00
Assersad
Building
£0.00
Assonsed
Extn
Feature
£000
Assessed
Outbuilding
$0.03
Zone
Descripiton
Nut
BookPage
12140249
Sale
Price
8176500
00
Sole
Date
12972081
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SCHEDULE A VOL 5 123714 PGs 241
tie "certatn tract of Land aftuated (7a the Heer te HE GES
Of New London, and State of Connecticut, with the buildings and
all other improvements thereon, known as No, $ Caroline Court,
bounded and described an Follows;
Flent Tract: Reing located northweat of the Old No:
Town of Waterford at Quaker HLL and commencing at
corner of the within described premises at ita inte
lakd of Frederick Howard and Wanda Howard and Carol
running horthwesterly by and alton
land of the "Second Tract"
rwich Road in said,
the southweat
resection with
ine Court; thence
B aaid proposed road. 100 feet to ,
thence running
nd o€ the "Second Tract" 130
feet to Land of Alice M. Alexander: thence running southeasterly
by shd along Sad Alexander Land 100 feet to sald land of Howard
thence runnin,i southweaterly by and along said Howard Land 102.4!
feet to sald Caroline Court and the potnt ‘ot ‘beginning.
Being the same premises conveyed to Isabel D, Green and Kelly
Greeniby Kenneth w. Terry and Grace E, Terry by Warranty Deed
dated October 26, 1956, and recorded in Volume’ 114, Page 34, of
the Waterford Land Records : .
.
xaid Town of Waterford at Quaker
on the Old Norwich Read and agomnencing at the southeast corner
1! at ity intersection with Otd
Norwich Road and Land of Alfred Kent Bitters
to an fron pipe and Land ‘of
Alice ¥, Atexanders thence running northwesterly along.a fence
and said Alexander land 345 feet
fw ledge and Land formerly of Cassie g,
Weaterly elong said Hordwie!
aul F, Laubenstein é
. along land of Bartle R, Edgecomb and
Louise 1. -Edgecamb, partly: by each, in the Line Of fence end g
stonewall in all 483 feet more or leas to the end of the atonevally
thence running southweaterly along sald Edgecomb Land and in part
along Sunshine Road and along the line of 2 fence 166 feet to ¢
Merestone and land of Peter $. Katha and Bertha Kalka; thence
tunning southeasterly along said. Katka-Yatd and: along land of
“Ethel BE, Scholtield, partly by each, th the line of a fence 168.5
feet to a drill mark and land of oiletora Reggie and Molly Rogge,
thence funni ng hortheasterly in a atraight line along aaid Boggia
Land 167 feat to a drill mark at the northeas
Roggis land; thence running aoutheanterly in a atral
land tu part by atonewall 200,53 feet to the said
Old Norwich Road) thence ronal Ng Rortheasterly by aatd road 16.6
feet to the point of beginning .
The aforeaatd premises are shown on @ plan encitied “pian of
Property at Quaker Hill on Norwich-New London Road ‘Town of Vaterford,
Sonn, helangtng to Heirs of Caroline A. Bitters Scale Lao"
Be 1949," .
Being the same premises conveyed to Kelly Green and Teadel a,
Green by Charles F, Bitters, Alfrad J, Bitters, and Loula H. Bitters
by Warranty Deed dated December 19, 1968, and recorded in Volume .
166, Page 8%, of the Waterford Land Revords,
" Subject to right of way as exists over the premises, Subject to
aN easement to Connecticut Paver Go!mpahy recorded in Volume 6,
Page 209, of the Waterford Land Records, . .
ding Easements for
Together with and subject to Agreements Regar on
+ 972, Pg. 158; Vol. 972, Pg 163 and Vol.
mig 8 RECEIVED FOR RECORD
PB. 167. Dec O91 2011 092214
ROBERT H. NYE
TOWN CLERK
WATERFORD, CT
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FINANCE DEPARTMENT
Viemo
July 15, 2024
Mr. Rob Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Re: Cooperative Purchasing-Treated Road Salt
Dear Mr. Brule:
In keeping with Section 3.08.010 of the Purchasing Ordinance- Cooperative Purchasing, the
Purchasing Department, on behalf the Public Works Department, after due diligence and
careful consideration, is respectfully seeking the Board’s approval to Award the contract
for the supply of Treated Road Salt to Chemica! Equipment Labs of DE, Inc. for
$185,340.00 in accordance with CRCOG contract 765.
Funds will be available from Line Item 10130-55010 Town Aid Roads Improved.
Sincerely,
Shea Davy
Purchasing Agent,
Town of Waterford

INTER-OFFICE MEMORANDUM TOWN OF WATERFORD
To: Shea Davy, Purchasing Agent
From: Gary J. Schneider, Director of Public Works 3)“
Date: July 15, 2024
Re: Treated Road Salt Bid Award
Bids were received for treated road salt through CROCG. The apparent low
bidder for our area/district is Chemical Equipment Labs at $92.67/ton.
Public Works has no issues with this vendor.
Public Works requests this award to be on the next available Board of Selectman
agenda,

CAPITOL REGION
COUNCIL OF GOVERNMENTS
Working together for a better region.
CAPITOL REGION PURCHASING COUNCIL
INVITATION FOR BID #765
TREATED ROAD SALT
FOR WINTER ROAD MAINTENANCE
Issue Date: As listed on crcog.bonfirehub.com
Deadline for Questions: As listed on crcog.bonfirehub.com
Response Deadline: As listed on crcog.bonfirehub.com
Response Location: crcog.bonfirehub.com

Treated Road Salt
CRPC Bid #765
CAPITOL REGION PURCHASING COUNCIL
INVITATION FOR BID
TREATED ROAD SALT FOR WINTER ROAD MAINTENANCE
1. BID SPECIFICATIONS
SCOPE;
The intent of this bidding effort is to secure qualified suppliers of treated road salt for winter road
maintenance. The desired product shall include a mixture of Sodium Chloride (road salt) treated with
Liquid Magnesium Chloride or Liquid Calcium Chloride and Organic Based Performance Enhancer
(LMC/LCC/OBPE). The liquid treatment is intended to enhance the performance of the road salt by
reducing corrosiveness, improving low temperature performance, reducing bounce and scatter,
preventing clumping, salt pile freezing and enhancing flowability.
Note: The awarded vendor(s) must have product available ta fulfill all orders for deliveries between duly
1,2024 and June 30, 2025.
ESTIMATED QUANTITIES
The quantities as listed herein are estimates only and have been provided for the purpose of
competitive bidding, Actual quantities will be contingent upon the total number of communities that
decide to make an award off of this bid (as participation is voluntary), the needs of the using
departments in the various Council members (based on weather} and satisfaction with product
performance when pitoted by participating Cauncit members.
Participating Council members as listed herein will issue purchase orders in the tonnage amount of
100% of their initial estimated annual quantities. Each Council mamber will guarantee a minimum 50%
purchase of their initial estimated annual quantity during the term of the contract. Responding vendors
will guarantee 150% of the estimated annual quantity during the term of the contract.
PIGGYBACKING
There is no piggybacking on this bid.
OFF SEASON ORDER DISCOUNT
For the purposes of this bid, the winter season shall be defined as beginning October 1, 2024 and ending
April 15, 2025. Vendors are asked to provide pricing per ton for off-season orders as well as pricing per
ton for in-season orders.
BIODER PERFORMANCE/LIABILITY FOR DELIVERY FAILURES
Failure of any successful bidder to adhere to specifications, prices, terms or conditions of their
agreement during the course of the contract periad may preclude such bidder from bidding on future
CRPC bids in addition to any action that Council members may take as a result of the vendor's failure to
perform. it should be noted that the awarded vendor shall assume full responsibility for the negligence
of any sub-contractor(s) utilized to fulfilf any and ail obligations under resulting contracts.
Page 2 of 13

Treated Road Sait
CRPC Bid #765
If delivery is not made within the allotted time frame and costs are incurred to obtain de-icing materials
from an alternative source the contractor shall be held liable for those costs. In addition, any quantity of
material purchased from an additional source due to lack of performance by the vendor shall have the
quantity {if requested by the Town) deducted from the guaranteed amount submitted from the vendor,
SPECIFICATIONS:
Salt: Road salt shall conform to the “Specification for Road Salt- Sodium Chloride, REFERENCE FILE NO.
139, issued July 7, 1955, Revised june 1, 1998” by the Connecticut Department of Transportation,
Bureau of Engineering and Highway Operations.
Bidder shail state what anti-caking agent or agents are used in the road salt on the Bid Information
Sheet provided,
Liquid Magnesium Chloride/Liquid Calcium Chioride/Organic Based Performance Enhancer
{LMC/OBPE):
Material used for this component of the finished product shall be a blend of liquid magnesium chloride
or liquid calcium chloride and OBPE sufficient to allow the material to meet the specification
requirements and performance criterion listed below.
Bids may not be accepted on any product that contains constituents in excess of the following
established total concentration limits as tested in accordance with generally accepted industry standard
analytic procedures, Results are stated as Parts Per Million (ppm). {f the product exceeds any of the
following concentrations then the bidder shall identify the exception(s) and explain any mitigating
circumstances. CRPC members reserve the right to evaluate these exceptions and make a
determination of product eligibility based on their best interests.
Phosphorus 250.00 ppm Chromium 0.50 ppm
Cyanide 0.20 ppm Cadmium 0.20 ppm
Arsenic 5.00 ppm Barium 10.00 ppm
Copper 4.00 ppm Selenium 5.00 ppm
Lead 1.00 ppm Zine 10.00 ppm
Mercury 0.05 ppm
The pH of the submitted liquid chemical products shall be 3.2-9.0. The pH limit of the liquid chemical
products may be waived by CRPC members. CRPC members’ decisions to waive the pH requirement
shail be in their best interests and shall be final.
The material shall contain a minimum of 13.0% MgCl, by weight.
The material shall contain sufficient OBPE to produce a final material having a eutectic (freezing) point
of -202F or lower.
Bidder shall provide a table showing the Freezing Point vs. Specific Gravity for varying dilutions of
product in water, starting at 5% and continuing up to and including the percentage needed to reach the
eutectic (freezing) point.
Page 3 of 13

Treated Road Salt
CRPC Bid #765
A 3% solution of the product shall have a corrosion value of at least 70% less than that of a 3% solution
of sodium chloride (determined by NACE (National Association of Corrosion Engineers} Standard TM-01-
69 as modified by PNS (Pacific Northwest Snowfighters).
This chemical product shali not contain greater than 4.0% (V/V) Total Settieable Solids after being stored
at 0 degrees F for 168 hours. If any solids are observed, 99% of those solids must mass through a #10
sieve.
An independent certified analysis conducted within the last three years, showing compliance with all of
the above requirements, must be submitted with the bid along with an intended use statement for the
product. Exceptions to these requirements must be stated and CRPC members reserve the right to
reject the product.
Mixing the Salt and Liquid Magnesium Chloride/Liquid Calclum Chloride/OBPE
The salt and magnesium chloride or salt and calcium chloride/OBPE shall be mixed as described in this
section to produce the finished product.
CRPC members reserve the right to take samples from the contractor’s stockpile or transfer point before
the salt is mixed with the LMC/LCC/OBPE. Samples of both the salt and the EMC/OBPE may he taken.
The contractor will thoroughly mix a minimum of 8 gallons of LMC/LCC/OBPE per ton of salt. The
contractor shail ensure a consistent thorough mix (e.g. spray system, pug milf, conveyor) so there is
maximum coverage of the liquid on the salt crystals (loader mixing and stockpile injection methods are
not acceptable) and will specify the mix method on the bid,
Trucks must be weighed on a certified scale with printout after loading the final product and prior to
delivery. The weight ticket shall contain the net weight of the final product and the stockpile source,
The certification must bear the weighmaster’s signature. Handwritten weights are not acceptable. All
shipments of the product shall be accompanied by a ticket indicating the amount of LMC/LCC/OBPE
mixed in with the finished product. This amount will be indicated on the tickets in gallons and may be
machine printed ar handwritten.
Final Product: Road Salt treated with Liquid Magnesium Chloride/Liquid Calcium Chloride/QBPE
The delivered product shall be uniform in appearance, free flowing and free from visual evidence of
foreign matter including but not limited to dirt, stone, trash or any other materia} that could be
reasonably expected to interfere with the use, handling or storage of the material.
The properly stored product {covered or inside storage) shall be uniform and free flowing In a manner
consistent with its intended use and shall show no objectionable clumping or caking, The product shall
show no indication of objectionable leaching or separation of components to the extant that such
condition produces adverse effects in the handling or usage of the product or routine maintenance of
the storage facility.
Page 4 of 13

Treated Road Salt
CRPC Bid #765
The finished product shall not be less than 91.2% sodium chloride determined as follows: Apparent total
% sodium chloride shall be determined in accordance with ASTM-0-632, Magnesium and calcium
content shall be determined in accordance with ASTM E-534 and computed as % magnesium chloride
and % calcium chloride, respectively. % sodium chloride shall then be computed as follows:
% sodium chloride = % apparent sodium chloride ~ (% magnesium chloride + % calcium chloride}
Moisture content shall not exceed 4.8% when determined as follows and in accordance with procedures
of the AWWA B200-88, Section 4.3:
% moisture = (WW — Wa) / (W; X 100) where:
W: = initial weight of sample
Wo = weight of sample after drying to a constant weight at 1109C +/- 59C
Sampling shall be done in accordance with current ASTM 0-632. The treated salt may be rejected if it
fails ta conform to any of the requirements of this specification.
if the moisture content of the treated salt is found to be above 5.3%, a deduction for moisture content
will be made from the delivered bid price based on the following formula:
Reduced price per ton = delivered contract price/ton X (1.106 — 2x}
where: x = moisture content of sample (expressed as the decimal equivalent of the percentage of the
original sample weight to the nearest 1%)
A hon-complying product price deduction will not be assessed unless the proper analysis and test
procedures are followed. If the contractor consistently delivers salt found to be above 2% moisture
content, the contract shall be subject to cancellation either in whale or in part,
Caicutations performed relative ta this specification shall be made using the rounding off method of
“ASTM Recommended Practice E-29 for Designating Significant Places in Specified Limiting Values”.
MATERIAL SAFETY DATA SHEETS:
Awarded vendors will be required to provide CPRC staff and participating members appropriate Material
Safety Data Sheets within 20 days after award or upon first delivery, whichever occurs first,
PROGUCT EFFICACY:
Respondents are asked to supply literature and any available test results with their bid to demonstrate
the offered product's ability to reduce corrosiveness, improve low temperature performance, reduce
bounce and scatter, prevent clumping and enhance flowability when mixed with road salt. In addition, if
the product bid is a new formulation far this year, respondents are asked to: note this fact as part of
their response, highlight the changes made to the new version, and identify how the new product
compares to the previous version.
Page 5 of 13

Treated Road Salt
CRPC Bid #765
ROAD SALT SUPPLY GUARANTEE:
Bidders must provide written certification from their road salt producer/supplier guaranteeing that the
bidder has access to a sufficient amount of road salt product to supply the needs of the participants for
the entire term of the contract. Bidders are expected to provide up to 150% of a Council member's
initial estimated annual quantity. This information must be provided ag part of the bid submission.
NON-STAINING GUARANTEE:
Bidders must provide documentation as part of their bid response demonstrating that their product will
not stain local property if it contains a dye.
ENVIRONMENTAL CONSIDERATIONS AND ANTI-FRACKING MATERIAL ORDINANCES:
Bidder must provide documentation as part of their bid respanse demonstrating that their product is
ecologically safe and is in compliance with applicable CT Department of Environmental Protection and
US Environmental Protection Agency regulations.
A number of Council members have anti-fracking material ordinances and will require vendors to submit
a letter certifying that the product does not contain any materials obtained through fracking.
DELIVERY:
Scheduling of deliveries is of the utmost importance. The vendor must strictly adhere to delivery
schedules set between it and CRPC members,
Trucks delivering the product shall have the entire cargo area completely covered by a waterproof
tarpaulin or similar sheeting material to protect the material, prevent spillage and meet ail
environmental regulations. Torn or ripped covers may be a cause for rejection of the shipment.
Delivery will commence within 48 hours after confirmation of order by an authorized CPRC member
representative, Monday through Friday between the hours of 7:30 a.m. and 3:30 p.m. An order that is
hot completed within 5 days after commencement of delivery, or completed within the schedule set
between an authorized CPRC member representative and the vendor, shall be deemed incamplete
and may begin accruing penalties described below.
During periods of repeated storm activity, or when the supply is considered critical by the participating
entity, deliveries occurring outside of the normal business hours may be required,
Hf delivery is not made in the timeframe specified, a deduction from the price shall be made based on
the actual costs incurred as a result of the late/non-delivery. Cost incurred shall include, but are not
limited to the following:
+ Increased personnel costs due to demurrage.
- Increased costs incurred for treatment of salt on hand to extend usage.
- Costs for clean-up after required application of a “treated” sait product (Le. salt mixed with
sand).
Members may enforce penalties by withholding payment or a partion of payment until the delivery is
completed,
All detiveries shall comply in every aspect with all applicable Federal and State taws.
Page 6 of 13

Treated Road Salt
CRPC Bid #765
SPILLAGE
Any Spillage at the time of delivery will be the responsibility of the vendor and any costs to repair
resultant damages or any penalties assessed against a Council member because of pollution resulting
from such spillage shall be borne by the vendor.
PRICING:
Bidders shall submit net unit prices, DELIVERED per ton, as specified on the bid proposal sheets. Said
unit prices shall include freight or transportation rates in effect on the date of bid submission, All
delivered material will be F.0.B. DESTINATION to any municipal location within the respective CT
Department of Transportation Maintenance and Construction District, as outlined on the attached map
(Exhibit IN.
All prices submitted shall apply throughout the term of the contract, and shall be deemed all-inclusive
{.e, including fuel costs, etc.). The Capitol Region Purchasing Council strictly prohibits the unilateral
imposition of additional surcharges on the participating communities at any point during the contract
period.
By member request, we are asking for alternate pricing for the Treated Road Salt product if it is picked
up by a member town. These prices shall nat include freight or transportation rates.
EXPERIENCE:
Each respondent is required to submit satisfactory evidence as part of their bid proposal demonstrating
their experience supplying treated road salt to local or state governments/agencies. Accordingly, a list
of at least four (4) municipalities/state agencies where the product bid has been delivered during the
past two (2) years shall be furnished, including contact persons and phone numbers. (See the attached
Bid Information Questionnaire.) Note: Connecticut-based references are preferred.
il, STANDARD BID AND REP TERMS AND CONDITIONS
PURCHASING COUNCIL PURPOSE
The Capitol Region Purchasing Council {“CRPC”) is a purchasing coaperative, acting under the
auspices of the Capitol Region Council of Governments (“CRCOG"}, which attempts to provide
volume-based discounts to its Member Agency base through various cooperative procurement
initiatives. To date, some 135 towns, boards of education and agencies across the State {38 of
which are located in the Greater Hartford area} are eligible to take advantage of the Council’s
services,
BID FORMS/SUBMISSION OF BIDS
The CRPC uses Bonfire for the notification and dissemination. of all solicitations. The receipt of
solicitations through any other company may result in your receipt of incomplete specifications
and/or addenda which could ultimately render your bid non-compliant. The CRPC accepts no
responsibility for the receipt and/or notification of solicitations through any other company.
Page 7 of 13

Treated Road Salt
CRPC Bid 8765
No oral, telegraphic or telephonic submittal will be accepted. IFB’s, RFP’s, RFQ's and RFI’s shall
be submitted in electronic format via Bonfire. All Invitations For Bid (FB), Requests For
Proposals (RFP), Requests For Quotes (RFQ), Requests For Information (RFI) submitted
electronically via Bonfire shail remain locked until official date and time of opening as stated in
the Special Terms and Conditions of the IFB, REP, RFQ and/or RFI. A formal, in-person bid
opening will not be heid,
QUESTIONS
Inquiries should be directed through the Bonfire messaging application.
No oral interpretations shall be made to any respondent as to the meaning of any of the
bid documents. Every request for an interpretation shall be made in writing and posted to the
Bonfire online system. To receive consideration, such questions must be received according to
the date posted on the Bonfire online system.
The CRPC staff will arrange as addenda, which shall be made a part of this Invitation for Bid and
any resulting contracts, all questions received as above provided and the decisions regarding
each. At least three (3) days prior to the receipt of bid proposals, the CRPC staff will post a copy
of any addenda in Bonfire. In special cases, the CRPC staff reserves the right to post clarifying
information in the form of an addendum outside of the aforementioned timeline. it shall be the
responsibility of each respondent to determine whether any addenda have been issued and if SO,
to downioad copies directly from the Bonfire website.
EXCEPTIONS TO SPECIFICATIONS
Vendars are directed to make sure that they understand the terms and conditions as specified in
this Invitation for Bid. Unless exceptions to any of the terms and conditions, inciuding pricing,
are specified as part of the bid response, it will be expected that all terms and conditions
expressed herein are acceptable and shail govern resulting contracts. Any variance from
specifications, including product substitutes (as well as replacements for discontinued items) and
pricing units (pounds, 50 Ib bags vs. 100 Ib bags, ete.) must be clearly noted in the vendor's bid
response.
SUBSTITUTION FOR NAMED BRANDS
Should brand name items appear in this bid, the bidder must make available specifications on
any substitutions, and explain how the substitution compares with the named brand’s
specifications.
BID AWARD
A bid award, in the form of a purchase order issued to a participating vendor, shall be made by
each respective Member Agency to the lowest responsible bidder(s). The lowest responsible
bidder is that person or firm whose bid to perform the work is lowest, who is qualified and
competent to do the wark, whose past performance of work is satisfactory to the Member
Agency and whose bid documents comply with the procedural requirements stated herein. The _
award process may also include additional considerations such as the information provided on
Page 8 of 13

Treated Road Salt
CRPC Bid #765
the bid forms and the bidder's perceived ability to fulfill his/her obligations as prescribed by
these specifications. Each bidder must be prepared to show evidence of having satisfactorily
carried out a similar contract, as inability to do so may be cause for rejection.
CONTRACT EXTENSION
Contracts may be extended by mutual agreement of the parties — for bids with a one year
contract period, a one year extension will be permitted if there is mutuai agreement; for
bids with a two year contract period, a two year contract extension will be permitted if
there is mutual agreement. All extensions shall be completed before the next bid
invitation is issued. A schedule of bid invitations and openings is posted on the CRPC
website.
ESTIMATED QUANTITIES
The quantities as listed herein are estimates only and have been provided for the purpose of
competitive bidding. Actual quantities will be contingent upon the total number of Member
Agencies that decide to make an award from this bid (as participation js voluntary) and the needs
of the using departments in the various Member Agencies.
INCLUSION OF NON-PARTICIPATING TOWNS AND BOARDS OF EDUCATION
Any Member Agency, current or future, within the CRPC shall be allowed to participate in this bid
during the fife of the contract, even if it is not fisted amongst the bid participants.
WITHDRAWAL OF BIDS
No bid submitted may be withdrawn, in whole or in part, without the written consent of the
CRPC.
REJECTION AND/OR CANCELLATION OF BIDS
The CRPC reserves the right to reject or cancel any and all bids, or any part of any or all bids, if
such action is deemed to be in its best interest to do so.
RIGHT TO WAIVE ANY INFORMALITY
The cooperating Member Agencies reserve the right to waive any informality in a bid when such
a waiver is in their best interest.
BID PRICES
All prices bid must be on the basis of F.0.B. delivery point, unloaded inside, unless otherwise
indicated in the proposal. A bid on any other basis than that indicated in the proposal may be
considered informal. Note: CRPC strictly prohibits the unilateral imposition of additional
surcharges (fuel, delivery, etc.}.on the participating communities at any point during the contract
period. Prices bid shall apply throughout the term of the contract and will be construed as all-
inclusive.
TAXES
Page 9 of 13

Treated Road Salt
CRPC Bid #765
Member Agencies are exempt from the payment of any sales, excise or federal transportation
taxes. The prices bid, whether a net unit price or a trade discount from catalog list prices, must
be exclusive of taxes and will be so construed.
BILLING
Billing shall be made to each bid participant according to the terms set forth an each purchase
order.
1% ADMINISTRATIVE FEE
The Capitol Region Council of Governments uses Bonfire to distribute and receive bids and
proposals. Responding vendors agree to pay to the CRCOG an administrative fee of one percent
(1%) of the total ordered amount of all contracts for goods and/or services awarded to the
vendor. This fee shall be submitted by the vendor to CRCOQG on a quarterly basis along with a
report on awards made by Member Agencies and purchase orders issued by CRPC members to
vendors. The fee shall be payable for all CRPC bids unless specifically exempted by the CRPC.
The fee and report shall be submitted as a check to made to the order of “Capitol Region Council
of Governments” and mailed to:
Capital Region Council of Governments
Attn: Kim Bona
380 Church St, Floor 3
Hartford, CT 06103
REPORTING REQUIREMENTS
All orders placed on CRPC bids shall be reported to the Capitol Region Council of Governments
on a monthly or quarterly basis. Vendors are responsible for submitting purchase orders to the
CRCOG via email to kbona@ercog.org,
FAILURE TO COMPLY
All awarded vendors must comply with the 1% Administrative Fee and Reporting Requirements
outlined in the CRPC General Terms and Conditions. Failure to comply within 60 days of orders
and/or awards by CRPC members may result in the vendor being restricted from participating in
future bids.
DELIVERY ARRANGEMENTS AND REQUIREMENTS
No delivery shall become due or be acceptable without a written order issued by the Member
Agency concerned. Such order will contain the quantity, time of delivery and other important
data.
REFERENCES
Upon request, vendors shall supply the names of other customers (preferably municipaiities} to
interested Member Agencies.
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Treated Road Sait
CRPC Bid #765
BIDDER PERFORMANCE/LIABILITY FOR DELIVERY FAILURES
Failure of any successful bidder to adhere to specifications, prices, terms or conditions of their
agreement during the course of the contract period may preclude such bidder fram bidding on
future CRPC bids in addition to any action that Member Agencies may take as a result of the
vendor's failure to perform. It should be noted that the awarded vendor shall assume full
responsibility for the negligence of any sub-cantractor(s) utilized to fulfill any and all obligations
under resulting contracts.
Moreover, if the contractor fails to make proper delivery within the time specified or if
the delivery is rejected by the Member Agency, the Member Agency may obtain such
commodities or any part thereof from other sources in the open market or on
contract. Should the new price be greater than the contract price, the difference will be
charged against the contractor. Should the new price be less, the contractor shall have
no-claim to the difference.
INSURANCE REQUIRED OF SUCCESSFUL BIDDERS
The Successful bidder shall furnish a certificate of insurance which includes the coverages and
limits set forth below; identifies the Member Agency as an additional insured; and provides for at
least ten (10) days prior notice to the Member Agency of cancellation or non-renewal. Coverage
is to be provided on a primary, non-contributory basis:
a. General Liability Insurance, including Contractual Liability Insurance and
Products/Completed Operations Insurance issued by an insurance company licensed
to conduct business in the State of Connecticut with: limits not less than $1,000,000
for all damages because of bodily injury sustained by each person as the result of any
occurrence and $1,000,000 bodily injury aggregate per policy year; and limits of
$500,000 for all property damage aggregate per policy year or a limit of $1,000,000
Combined Single Limit (CSL). A Waiver of Subrogation shall be provided. All, if any,
deductibles are the sole responsibility of the contractor to pay and/or indemnify.
b. Automobile Liability Insurance issued by an insurance company licensed to conduct
business in the State of Connecticut with: limits not less than $1,000,000 for all
damages because of bodily injury sustained by each person as a result of any
occurrence and $1,000,000 aggregate per policy year; and limits of $500,000 for all
damages because of property damage sustained as the result of any one occurrence
or $1,000,000 Combined Single Limit (CSL). All, if any, deductibles are the sole
responsibility of the contractor to pay and/or indemnify.
c. Worker's Compensation insurance in accordance with Connecticut State Statutes.
The insurance requirements listed above are minimum requirements for successful
bidders. Awarding agencies may require higher insurance limits.
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Treated Road Sait
CRPC Bid 4765
FOR THE TOWN OF WEST HARTFORD ONLY
Please see the Attachment concerning the town’s insurance requirements,
FUTURE BID INVITATIONS
Future bid in