Board of Finance Regular Meeting

FIFTEEN ROPE FERRY ROAD
PHONE: 860;442-0553
WATERFORD, CT 06385-2886
m
cwateterdct.o:
— = SS
ee = ma
oe Sg oe)
oy pP a
ON om
Ga\ WwW
BOARD OF FINANCE
AGENDA
Waterford Town Hall
January 11, 2023
Regular Meeting
7:00 p.m.
1. Establishment of a quorum and call to order.
2. Public Comment.
3. Approval and acceptance of minutes from December 7, 2022.
4. To consider and act on a request from Michael Howley, Director of Fire Services, for an
additional appropriation in the amount of $25,000.00 to fund a new Capital Project for
the replacement/upgrade of pagers to for the volunteers and forwarded to the RTM as
required.
5. Pending BOS Approval to consider and act on a request Michael Howley, Director of Fire
Services, for an appropriation in amount of $239,729 from Capital and Non-recurring
designated line # 20522-57794 Line Description (i.e., Radio Communications) and forward
to the RTM as required.
6. Pending BOS Approval to consider and act on a request from Jim Bartelli, director of
Utilities, for an additional appropriation in the amount of $500,000.00 to fund a new
Capital Project for the Contract #1 Sewer Interceptor Easement Access and forwarded to
the RTM as required.
7. Pending BOS approval To consider and act on a request from Tom Giard, Superintendent
of Schools, for an additional appropriation in the amount of $802,000.00 to fund a new
Capital Project for Clark Lane Middle School Chiller Replacements and forwarded to the
RTM as required.
8. Pending BOS approval To consider and act on a request from Kim Allen, Director of
Finance, on behalf of the IT Department, for an additional appropriation in the amount of
$272,000.00 to fund a new Capital Project for Auditorium Meeting Room Upgrades and
forwarded to the RTM as required.

Board of Finance Agenda, January 11, 2023
Page 2
9. To consider an act on a request from Kim Allen, Director of Finance, on behalf of the IT
Department for a FY23 Out of Series Transfer as follows:
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available INCREASE DECREASE Budget
Line No. Org. Code Object Code Object Description Amount Budget Amount
1 10147; 51210}CLERICAL AND TECHNICAL 125,787.00 74,121.91 (20,273) 94,395
2 10147 52043|SERVICE CONTRACTS INFO 773,609.00 238,412.37 10,000 248,412
3 10147 54130] COMPUTER EQUIPMENT 99,909.00 68,819.83 10,273 79,093
4 0.00
5 0.00
6 0.00
0.00
8 0.00
9 0.00
10 0.00
0.00
0.00
_ JOTAL. _ 20,273.00 (20,273.00) :
10. To consider an act on a request from Kim Allen, Director of Finance, on behalf of the
Recreation and Parks Department for FY23 Out of Series Transfer as follows:
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available INCREASE DECREASE Budget
Line No. Org. Code Object Code Object Description Amount Budget Amount
4 10137] 53080} Maintenance of Vehicles 20,750.00 7,280.00 12,250.00 19,530.00
2 10137, 51620] Programs 321,338.00 100,378.00 (12,250.00) 88,128.00
3 0,00
4 0.00
5 0.00
6 0.00
7 0.00
8 0.00
9 0.00
10 0.00
0,00
0.00
TOTAL 12,250.00 (12,250.00)

Board of Finance Agenda, January 11, 2023
Page 3
11. Pending BOS approval To consider an act on a request from Kim Allen, Director of
Finance, on behalf of the Recreation and Parks Department for FY23 Out of Series
APPROVED CURRENT © ACCOUNT = ACCOUNT —_—REVISED
Budget Budget INCREASE | DECREASE — Budget
Line No. Org. Code Object Code Object Description Amount Amount Amount
4 40137 51620| Recreation Programs 321,338.00 92,054.00 {2,000.00} 90,054.00
2 10137 52020|Postage 6,100.00 624.00 2,000.00 2,624.00
3 10137 51620}Recreation Programs 321,338.00 90,054.00 {10,000.00} 80,054.00
4 10137 52420|Maintenance of Properties 72,642.00 (5,189.00} 10,000.00 4,811.00
5 10137 51620}Recreation Programs 321,338.00 | 80,054.00 {5,000.00} 75,054.00
6 10137 53010} Office Supplies 1,363.00 (1,590.00) 5,000.00 3,410.00
7 0,00
8 0.00
9 0.00
10 0.00
0,00
| 0.00
TOTAL: 17,000.00 | (17,000.00)
12. Pending BOS approval To consider an act on a request from Kim Allen, Director of
Finance, on behalf of the Fire Services Department for FY23 Out of Series Transfer as
follows:
APPROVED CURRENT § ACCOUNT | ACCOUNT REVISED
Budget Budget INCREASE ODECREASE = Budget
Line No. Org. Code Object Code’ Object Description Amount Amount Amount
1 10123 53070)Apparatus Maintenance 110,000.00 (19,888.00) 18,000.00 (1,888.00)
2 10123 54718) Firefighter Equipment 30,000.00} 15,395.00 (5,000.00) 10,395.00
3 10123! 54222|Rescue Truck Equipment 5,500.00 5,413.00 (5,000.00) 413.00
4 10123 54226) Equipment 12,000.00 11,681.00 {8,000.00} 3,681.00
5 0.00
6 0.00
7 0.00
8 0.00
9 0.00
10 0.00
0.00
0.00
TOTAL 48,000.00 (18,000.00)
Transfer as follows:

Board of Finance Agenda, January 11, 2023
Page 4
13. Selection of Board of Finance liaison to Town of Waterford Board and Commission for a
term of one year.
a. Board of Education:
14. Old Business:
a. Board review of proposed updates to BOF policy 1.02. “Submission of Agenda
Items”,
b. Continued discussion around revising BOF Policy 1.01, Board of Finance Budget
Guidelines to include Performance Metrics.
15. New Business:
a. Appointment of David Peabody to serve on the Ad Hoc Energy Task Force to fill
vacancy left by the resignation Baird Welch-Collins.
16. Liaison Reports
17. Correspondence
a. American Rescue Funds Quarterly Report 10/1/2022 — 12/31/2022.
FY23 Capital Improvement Plan Quarterly Report
c. Virginia Bielucki, Town Accountant, Periodic Financial Statements FY23 dated
December 12, 2022
d. Virginia Bielucki, Town Accountant, Status of General Fund Unassigned Balance
dated December 13, 2022.
e. Virginia Bielucki, Town Accountant, Status of Contingency FY23 dated December
12, 2022.
f. Virginia Bielucki, Town Accountant, Status of Contingency FY23 dated December
13, 2022.
18. Adjournment
Glenn Patterson, Chairman

4 = m
a o ba
rr af
o> mm
—~ ge
wd 7
aS
~ u 2S
_ Of
NM AO
Ss 3
i)
Board of Finance Wednesday, December 7, 2022
Regular Meeting Minutes Town Hall Auditorium — 7:00 p.m.
Present:
Absent:
Elected:
Staff:
Glenn Patterson, John Sheehan (arrived at 7:02) Ronald Fedor, Robert Tuneski,
Kevin Petchark, Joe Filippetti, David Peabody
Kevin Petchark
Jody Nazarchyk, Selectwoman, Dave Camp, Town Clerk
Kimberly Allen, Director of Finance
Shea Moses, Office Coordinator
Establishment of a quorum and call to order
A quorum was established and the Regular Meeting of the Board of Finance was
called to order at 7 p.m., December 7, 2022 by Town Clerk David Campo.
Public Comment: None
Election of Chair:
Glenn Patterson was nominated to be the Chair.
Motion by Ronald Fedor and seconded by Robert Tuneski to open and approve
the nomination.
Vote: 6-0-0 Motion Passed.
Motion by Ronald Fedor and seconded by Robert Tuneski to move that the
nominations be closed.
Vote: 6-0-0 Motion Passed.

Board of Finance Regular Meeting Minutes — December 7, 2022
—,
Page 2
4.
Election of Clerk:
John Sheehan was nominated to be the Clerk.
Motion by Joseph Filippetti and seconded by David Peabody to open and
approve the nomination.
Vote: 6-0-0 Motion Passed.
Motion by Joseph Filippetti and seconded by Ronald Fedor to move that the
nominations be closed.
Vote: 6-0-0 Motion Passed.
Approval and acceptance of minutes:
Regular Meeting on November 9, 2022
Motion by John Sheehan and seconded by Robert Tuneski to approve the
minutes of the November 9, 2022 Regular Meeting.
Vote: 6-0-0 Motion Passed.
Pending BOS approval to consider and act on a request from Michael Howley,
Director of Fire Services, in the amount of $25,000.00 to be moved from
designated to appropriated from Capital and Non-recurring line # 20522-57794
Radio Equipment/Communications and forward to the RTM as required.
Finance Director Allen reported that the request was not approved by the BOS. It
was discovered that pagers were not included in the original Radio Equipment
Capital request, so the item was withdrawn from the BOS agenda.
Mr. Tuneski shared that there are 3 ways of communication in that Fire
Departments communicate using radio, pagers and Streetwise. Which is a phone
app. He explained that pagers are the best way to get people to respond to fires
especially the volunteer fire fighters.
Finance Director Kim Allen, stated that a new request would most likely come
back to the board as an unbudgeted item.
Based on information from the Finance Director and Mr. Tuneski no action is
required for agenda item #6.

Board of Finance Regular Meeting Minutes — December 7, 2022
Page 3
7. Pending BOS approval to consider an act on request from Marc Balestracci, Chief
of Police, for an additional appropriation in the amount of $86,016.00 to
update/renovate the evidence and armory within the police department.
Police Chief, Marc Balestracci stated the request is to fund two projects:
updates/renovations of the Armory and the Evidence Room. This was to be an
FY24 Capital Project request, however given time, contractor availability and
parts availability the request is being made now to meet a state accreditation
deadline February 2025. Chief Balestracci noted he first site visit and inspection
as part of the accreditation is in February.
There was a discussion on the updated price changes for each item which now
equals a total of $86,016 for both projects.
There was also a discussion from the Board and the Director of Finance on
where/which account they would like the money to come from for these 2
projects. The Director of Finance recommended that it come from the
Undesignated Fund Balance.
Motion by John Sheehan and seconded by Ronald Fedor to approve additional
appropriation of $86,016 from the Capital and Non-recurring Undesignate line
#205-31520 Undesignated Fund balance to a new Capital and non-recurring
project number to be created and forward to the RTM as required.
Vote: 6-0-0 Motion Passed.
Chairman Patterson proposed to advance item 16 on the agenda to item 8 and
renumber the agenda items accordingly to allow Steve Cardelle, Building Official,
to address item 16 and not have to wait through the other agenda items which
were exclusively business between the Board and the Finance director.
Motion by Joseph Filippetti and Seconded by Ronald Fedor to move Agenda item
#16 up to #8 on the Agenda.
Vote: 6-0-0 Motion Passed.

Board of Finance Regular Meeting Minutes — December 7, 2022
Page 4
8. To consider and act on a request from Kim Allen, Director of Finance, on behalf
of the Building Department for a FY23 Out of Series Transfer as follows:
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available INCREASE DECREASE Available
Line No. Org. Code Object Code Object Description Amount Budget Budget
1 40118 51120| Salary (Inspection) 174,632.00 | __ 152,855.00 (35,000.00)} 117,855.00
2 10118 52030|Professional Senices 750.00 0.00 30,000.00 30,000.00
3 10118 52050|Dues, Conferences, and Education 5,480.00 2,086.00 5,000,00 7,086.00
4 0,00
5 0.00
6 0.00
7 0.00
8 0.00
9 0.00
10 0.00
0.00
0.00
© TOTAL wt ., 35,000.00) (35,000.00)
Steve Cardelle, Building Official is requesting the Out of Series transfer due to
new code books that are needed for the building inspectors due to the new state
codes. The code books cost $1,500 each and are needed for each building official
and other miscellaneous expenses are associated with the transfer request. He
also noted the department’s new hire is not licensed, will be taking classes, and
also requires code books to be able to be supported.
John Sheehan made a comment that there is a need to get building inspectors so
that we do not have to outsource inspectors so that we can keep it in house
rather than hiring consultants.
Director of Finance, Kim Allen informed the Board-that the Town has hired a new
Planning Director Johnathan Mullin, a Waterford Resident, who may come on
board with new ideas on keeping inspections in house instead of outsourcing.
Mr. Cardelle noted there is a state wide issue with being able to fill these
positions.
Motion by John Sheehan and seconded by Ronald Fedor to approve the
decrease of Building budget line 10118-51120 Salary (inspection) by $35,000 and
increase the Building budget line 10118-52030, Professional Services by $30,000
and increase the Building budget line 10118-52050, Dues, Conferences and
Education by $5,000.
Vote: 5-0-1 Abstain: Joseph Filippetti Motion Passed.

Board of Finance Regular Meeting Minutes —- December 7, 2022
Page 5
10.
11.
Review and approval of the Board of Finance budget for FY24.
John Sheehan asked about the audit cost and the audit itself. Finance Director
Allen mentioned that here were new regulations this year for leases and there
will be new regulations next year as well. She also mentioned that she received
the draft of last year’s audit today and that the auditors still have a few things
that need to be fixed. Finally, Director Allen noted and that the RFP for the FY24
audit will go out in February.
Motion by John Sheehan and seconded by Ronald Fedor to approve the budget
for $70,159.
Vote: 6-0-0 Motion Passed.
Review and approval of the Contingency budget for FY24.
There was a discussion regarding the funds use and how it is supposed to cover
increases within the budget and is generally unanticipated. Ronald Fedor made a
point that it typically covers the departments on settling contracts. Chairman
Patterson agreed with Mr. Fedor that there may be value in updating the budget
guidelines around known contract settlements. John Sheehan made a comment
that it always ends up unexpected because the departments were generally told
no when they asked during the budget cycle.
Motion by John Sheehan and seconded by Robert Tuneski to approve the budget
for $265,000.
Vote: 6-0-0 Motion Passed.
Review and approval of the Debt Service budget for FY24.
Mr. Fedor raised a question at the numbers and stated that the interest is
increasing where the principal is decreasing, as he looked at the history.
Kim Allen stated that a couple of bonds do not have flat rates and the interest
rates fluctuate. John Sheehan made a comment about having all graphs in color
versus black and white. Kim Allen assured him that the book would be in color.
Chairman Patterson discussed the bar graph on page 2 and the expenditure
history and raised questions about the numbers ranging from 7.5 to 8.1 million.
Kim Allen states that the payment went up in FY22 (S7.9M), down in FY23
(S7.1M), peaks in FY24 ($8.1M), and then comes down.

Board of Finance Regular Meeting Minutes —- December 7, 2022
Page 6
12.
13.
Motion by John Sheehan and seconded by Robert Tuneski to approve the Debt
Service budget for $8,148,250.
Vote: 6-0-0 Motion Passed.
Selection of Board of Finance liaisons to Town of Waterford Boards and
Commissions’ for a term of one year.
a. Board of Education: Currently Vacant and is tabled for discussion for the
January Board of Finance Meeting
Board of Selectmen: Glenn Patterson
Utility Commission: Robert Tuneski
Recreation and Parks Commission: Robert Tuneski
Police Commission: David Peabody
Senior Citizen Commission: Joseph Filippetti
Youth Service Advisory Council: Joseph Filippetti
Emergency Management Advisory Council: John Sheehan
Representative Town Meeting: Glenn Patterson
-~ Irmo AOA ds
There was a discussion regarding liaison item list A, Board of Education, to be
tabled until the January Board of Finance meeting due to the absence of Board
of Finance member Kevin Petchark.
Motion by Ronald Fedor and seconded by David Peabody to approve all the
Board of Finance Liaisons as listed in B through I.
Vote: 6-0-0 Motion Passed.
Appointment of a Board of Finance member to serve on the Ad Hoc Committee
to Screen Social Service Grant budgets for a term of one year December 2022 to
December 2023.
Ronald Fedor nominated for the position.
Motion by John Sheehan and seconded by Robert Tuneski to approve the
nomination.
Vote: 6-0-0 Motion Passed.

Board of Finance Regular Meeting Minutes — December 7, 2022
Page 7
14.
15.
16.
Appointment of a Board of Finance member to the Fleet Management Ad Hoc
Committee for aterm of one year December 2022 to December 2023.
Glenn Patterson nominated for the position.
Motion by John Sheehan and seconded by Joseph Filippetti to approve the
nomination.
Vote: 6-0-0 Motion Passed.
Appointment of two Board of Finance members to serve on the RTM Long Range
Fiscal Planning Committee for a term of one year December 2022 to December
2023.
Glenn Patterson and Kevin Petchark are nominated for the position.
Motion by John Sheehan and seconded by Joseph Filippetti to approve the
nomination.
Vote: 6-0-0 Motion Passed.
Old Business:
Board review of proposed Board of Finance webpage data
There was a discussion regarding the revisions needed for page 1 of the webpage
data and the meeting dates, needs to add that the BOF normally meets on the
second Wednesday of each month but can change due to “extenuating
circumstances”. For example, BOF meets on the third Wednesday of the month
of May and July.
Motion by John Sheehan and seconded by David Peabody to approve the Board
of Finance webpage data as amended in the discussion.
Vote: 6-0-0 Motion Passed.
Board review of proposed Board of Finance Policy and Procedure Formatting and
Numbering.
Motion by John Sheehan and seconded by David Peabody to approve the Board
of Finance Policy and Procedure Formatting and Numbering as presented.
Vote: 6-0-0 Motion Passed.

Board of Finance Regular Meeting Minutes —- December 7, 2022
Page 8
c.
Board review of proposed updates to BOF policy 1.02. “Submission of Agenda
Items”,
There was a discussion regarding changing the time period in which the Board of
Finance agenda is issued before the meeting giving the members enough time to
review everything before the meeting. There was also a discussion about making
the changes in RED for the next meeting.
Motion by John Sheehan and seconded by Joseph Filippetti to table the
discussion until the January Board of Finance.
Vote: 6-0-0 Motion Passed.
Continued discussion around revising BOF Policy 1.01, Board of Finance Budget
Guidelines to include Performance Metrics.
Robert Tuneski is asking that all applicable departments should be able to codify
what they are asking for by showing statistical measurability. There was a
discussion and agreeance with Board of Finance members that the departments
should be able to provide some metrics, they are not all going to be the same for
all departments. Data presented will be a meaningful way to compare year to
year that what is requested in the Budget is appropriate according to the backup
information and performance metrics. :
Chairman Glenn Patterson stated that he had a discussion with Ronald Fedor and
agreed Mr. Fedor be the Board’s go-between with the First Selectman, who is
working with the- departments to develop the metrics.
Finance Director, Kim Allen stated that the new software that Recs & Parks will
be receiving will be able to pull such metrics in a report. She would also like to
re-name the document something other than “Budget Guidelines”.
Board of Finance members agreed to carry the discussion as old business for the
January Board of Finance meeting.
There was a discussion about the latest property value assessments and how the
home assessments have increased by 35-37% this year. They also discussed the
concerns of the residents for tax time and setting the mill rate.
The Board and the Finance Director all agree that they need to get the word out
there to residents regarding the latest assessments and the increase in values as
this will also affect homeowner’s insurance rates with the market value.

Board of Finance Regular Meeting Minutes - December 7, 2022
Page 9
17. New Business:
a. Board review and possible action on DRAFT Internal Control Policy.
Chairman Glenn Patterson has concerns regarding calling it a policy. He stated
that it is more like an instruction to a person that doesn’t really know the
meaning of Internal Controls. Page 1 seems to be more specific to the Town as a
whole versus page 5 which seems to be specific to Finance.
Mr. Peabody noted that many internal control policies outline disciplinary
actions for policy violations. Discussion followed as to who has the means to
enforce disciplinary action and if violations would be audit findings. It was also
questioned as to whether Internal Controls is truly a BOF policy since the policy
applies across town departments.
Director of Finance, Kim Allen will continue the discussion of the draft Internal
Control Policy with HR and the First Selectman and report back to the BOF.
b. Board review of Board of Finance Director email regarding the 2022 year-end
close out and the Audit Process.
Director of Finance, Kim Allen stated that this year’s audit was difficult, as
several departments were late turning in invoices and did not meet the year-
end deadline with spending. There were several changes that had to be
submitted to the auditors which resulted in more testing. The Director of
Finance cannot see overall all of the department heads.
Starting in January Director of Finance, Kim Allen will be going to each
Department doing audits which pertains to reviewing invoices, documents,
procedures. The big issue with the end of the year audits is not receiving or
receiving late information from the department heads, especially where
purchases fall under the Purchase orders threshold amount.
Finance should not have to chase down in the information needed for the
audits at the end of the year. There was some discussion of holding
department heads accountable for the future.
John Sheehan requested to see where funds were encumbered but not spent.
Director Allen said that any encumbrances will now be added to the Quarterly
Capital Reports.
Chairman Glenn would like to see a Board of Finance policy in the near future
regarding year-end closing.

Board of Finance Regular Meeting Minutes — December 7, 2022
Page 10
18.
19.
Finance Director Update on potential legislation needed to close-out the High
School and Friendship School Project.
Kim Allen, Finance director contacted the state regarding both the high school
and the Friendship school projects. Board of Ed Finance Director Joseph Mancini
has signed off on the audit identifying that $790,741 of the costs of high school
construction were ineligible for state reimbursement, therefore the money is
owed back to the state.. Director Aleen noted that the town has not yet been
invoiced by the State.
Selectwoman Jody Nazarchyk noted that the school building committee should
get together to meet on the issue as they were unaware of the money owed to
the state.
Regarding the Friendship school project there was a discussion of the property
itself and when the building reverts to town ownership. It was stated that the
town takes ownership only if Learn vacates the building or when the building is
20 years old.
There was also a discussion to add the appointment of David Peabody to the Ad
Hoc Energy in new business for the January Board of Finance meeting.
Liaison Reports: Robert Tuneski reports that he met with both new Directors
Ryan McNamara, Recreation and Parks and James Bartelli, Utility Commission
are both busy and seem to be diving in and doing well.
Correspondence
a. Virginia Bielucki, Town Accountant, Periodic Financial Statements FY23
dated November 9, 2022.
b. Virginia Bielucki, Town Accountant, Status of General Fund Unassigned
Balance dated November 9, 2022.
c. Virginia Bielucki, Town Accountant, Status of Contingency FY23 dated
November 9, 2022.

Board of Finance Regular Meeting Minutes — December 7, 2022
Page 11
20. Adjournment
Motion by John Sheehan and seconded by Ronald Fedor to adjourn the Regular
Meeting.
Vote: 6-0-0 Motion passed.
Meeting adjourned at 9:00 p.m.
Respectfully submitted,
WMA Sth Lr
John sh eehan, Clerk Shéa Moses, Office Coordinator

Board of Finance
Liaison Appointments |
2022-2023
Board/Commission/Committee
Liaison
Notes
Ad Hoc Committee to Screen Social Service Grant
Budgets
Ronald Fedor
12/2022-12/2023
Board of Education
Vacant
Will vote next BOF
Board of Selectman
Glenn Patterson
12/2022-12/2023
Emergency Management Advisory Council
John "Bill" Sheehan
12/22-12/2023
Fleet Management Ad Hoc Committee
Glenn Patterson
12/2022-12/2023
Long Range Fiscal Planning Committee (RTM)
Kevin Petchark
12/2022-12/2023
Long Range Fiscal Planning Committee (RTM)
Glenn Patterson
12/2022-12/2023
Recreation & Parks Commission
Robert Tuneski
12/2022-12/2023
Retirement Commission (2 years)
Kevin Petchark
12/2021-12/2023
Representative Town Meeting (RTM)
Glenn Patterson
12/2021 - 12/2022
Police Commission
David Peabody
12/2022-12/2023
2/2022 - 6/2022
School Building Committee Robert Tuneski 7/2022 - 6/2023
Senior Citizens Commission Joe Filippetti 12/2022-12/2023
Utility Commission Robert Tuneski 12/2022-12/2023
Joe Filippetti
12/2022-12/2023
Youth Services Advisory Council

HY
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
December 21, 2022
Mr. Glenn Patterson
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Mr. Patterson,
At their December 20, 2022 meeting, the Board of Selectmen voted to approve an
additional appropriation request from Mr. Michael Howley, Director of Fire Services, in
the amount of $25,000 for the purchase of new and replacement pages.
As Finance Director, I recommend that the Board of Finance consider funding this
additional appropriation from the FY23 Contingency Account. The current balance in
the Contingency Account is $261,729.
Respectfully,
Kimberly Allen
Finance Director

Ja
y
,
Mr. Glenn Patterson
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Patterson,
The Board of Selectmen, at the meeting on Tuesday, December 20, 2022 voted to approve the
following request for an additional appropriation;
Fire Services: To consider and act on the following request for an additional appropriation to
fund a new Capital Project from Fire Services Director, Michael Howley, in the amount of
$25,000 for the replacement upgrade of pagers for the volunteers, if approved to forward to the
Board of Finance.
Therefore, I respectfully request that you consider and act on this request. I have attached
pertinent back up material from the designated department.
Sincerely,
Rofert Brule
Robert Brule
First Selectman
CC; Kimberly Allen, Director of Finance

Offi ice of the Director
Waterford Fire Department
204 Boston Post Road
Waterford CT. 06385
December 08, 2022
First Selectman Rob Brule
‘15 Rope Ferry Road
Waterford, CT 06385
Re: Request Funds for Capital Project Pagers
On behalf of the Waterford Fire Services, I would like to request funding of $25,000 for the .
replacement upgrade of pagers for our Volunteers. This project has been evaluated and the need
to replace and purchase upgraded pagers to increase our Volunteer response is needed. Many
pagers were serviced/repaired and many items came out of service and are older style. Most of
these pagers were purchased between 1992 & 2003, have met, and exceeded their life
expectancy. Currently these old pagers are using low band radio that will go out of service in a
couple of years as we will no longer maintain. Newer pagers are on our high band system have
better range and capabilities. With the age.and condition, I am recommending the purchase of
replacement paging equipment for our Volunteer personnel. Copies of pricing for paging
equipment is attached to this request. I estimate cost of $25,000 or less to complete equipment
replacement of 35 new Pagers. We have two Vendors we can purchase these items from and
recommend going with lower quote.
Director,
MA. a-ct p\ac\as “B- approve
_Chiéf, Michael J. Howley
C.C. file

TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
2022-2023 FISCAL YEAR REQUEST
DEPARTMENT/AGENCY _ CONTACT PERSON
Waterford Fire Services Chief Michael J. Howley
PROJECT NAME DEPARTMENT PRIORITY
Pagers Replacment Program 1
DESCRIPTION AND JUSTIFICATION (describe the type, purpose & anticipated accomplishments of the project) ,
1
This request is for the purchase of 35 Unication G4 800 mhz pagers to work on the Waterford high band system. These
pagers will replace low band system pagers that have come out of service and out dated. These older models are not
worth repairing or upgrading as technology has changed. Many of our active volunteers do not have a pager or one that
works properly. This is a critical part of our Volunteer responces.
2 |PROJECT STATUS IF IN PROGRESS
Gathering quotes for equipment and programing
LIST OTHER PROJECTS WITHIN YOUR DEPARTMENT OR ANOTHER DEPARTMENT THAT WILL BE IMPACTED BY THIS
3 |REQUEST
This project enhances our communication project with radios for our r personnel. Better notifications and communicaions
during responces prior to getting on scene.
4 |DESCRIBE THE IMPACT ON DEPARTMENT OPERATING BUDGET (include cost estimate if applicable)
GRANT FUNDING/OTHER FUNDING, if applicable (detailed explanation of grant/other funding, including the amount,
5 jsource of funding, status, town match, if any. Attach award letter if available)
ATTACH PLAN ESTIMATE, SERVICE AREA MAP AND/OR OTHER SUPPORTING DOCUMENTATION (if none, simply state th
6 |in the area below)
7 COST/FUNDING SOURCE
APPROVED
FUNDING TO
FUNDING SOURCE DATE FY2023
1 |Current Year Capital 25,000
2 {Utility Budget/Sewer Cap Maint Fund
3 |Transfer to CNR
4 |Short/Long-term Bonds
5 |LoCIP (detail in section 5 above)
6 |CNR Undesignated Fund Balance
.Federal/State Grants (detail in section
7 15)
Other Funding (detail in section 5
8 above)
TOTALS 0 25,000 “0 0} . 8) 0

_ COMMUNICATIONS PLUS LLC
84 SALEM TURNPIKE
NORWICH, CT 06360
November 18, 2022
Michael Howley
Director of Fire Services
204 Boston Post Road
Telephone: (385
Fax:
886-4408
889-3016
Waterford, CT 06385 ~
RE: Pager
QTY. ITEM NO. . DESCRIPTION / PRICE EACH TOTAL
G4 700/800 mhz with Desktop Charger
30 G4VP Unication G4 700/800Mhz pager with battery, antenna, $598.50 $17,955.00
and 2 year warranty
30° GS9XBRC Desktop charger with power supply $85.05 $2,551.50
. | Total $20,506.50
30 G4VP Unica
and 2 year waft
30 GS999CA | Amp Charger
30 G5VHF
antenna, and 2 year
30 4 GSEXBRC Desktop charger wi
Note: I know we have created a file and work with
dispatch for the prior pagers. If different we would need
. to know.
Notes:
D5 units fF A3, Gay =
ith battery, antenna, $598.50
$141.75
Total
$688.50
$85.05
Total
1) Terms: 30 days. Invoices not paid in 45 days may be subject to 1 1/2% late fee
2) Quote good for 30 days
‘Thank You
Steven G. Goudreau
$17,955.00
$4,252.50
$22,207.50
$20,655.00
$2,551.50
$23,206.50

Products
7A Old Windsor Rd ¢ Bloomfield, CT 06002
(888) 466-7386 ¢ FAX (845) 268-5345
CT-19PSX0088
UNC-G4VP
UNC-
GS9XBRC-
SXXXEN
LABOR-
PROGRAMMIN
G-FLAT
Use on orders purchased under CT 19PSX0088 contract.
Use on orders purchased under CT 19PSX0088 contract.
Unication G4 Single Band P25 Voice Pager - 700-800 MHz
Unication G4 Single Band P25 Voice Pager - 700-800 MHz
Unication G2-G5 Standard Desktop Charger (Power Cable & —
Supply NOT INCLUDED)
Unication G2-G5 Standard Desktop Charger (Power Cable &
Supply NOT INCLUDED)
Programming of Radios, Pagers.
Programming of Radios, Pagers.
$0.00 $0.00
$598,501 50 $29,925.00
$85.05] 50 | $4,252.50
$31.00] 50 $1,550.00
www.goosetown.com ¢ (888) 466-7386
Paae: 2 of 3
Subtotal

can
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
December 12, 2022
Mr. Glenn Patterson
- Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Patterson,
The Board of Selectmen, at the meeting on Tuesday, December 06, 2022 voted to approve the
following request for an Out of Series Transfer;
Information Technology Department: To consider and act on the following request for an
Out of Series Transfer from the IT Manager, Jeffrey Robillard, in the amount of $20,273 due to
IT infrastructure support services needed.
Therefore, I respectfully request that you consider and act on this request. I have attached
pertinent back up material from the designated department.
Sincerely,
Robert rule
Robert Brule
First Selectman
cc: Kimberly Allen, Director of Finance

TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
IT DEPARTMENT
DEPARTMENT
APPROVED CURRENT ACCOUNT ACCOUNT _ REVISED
Budget Available INCREASE E Available
Line No. Org. Code Object Code Object Description Amount Budget Budget
1 10147 51210|CLERICAL AND TECHNICAL 125,787.00 74,121.91 20,273 94,395
2 10147 52043|SERVICE CONTRACTS INFO 773,609.00 238,412.37 10,000 248,412
3 10147 54130] COMPUTER EQUIPMENT ~ 99,909.00 68,819.83 10,273 79,093
4 0
5 0
6 0
7 0
8 0
9 0
10 0
0
0
TOTAL 20,273 20,273
Explanation
FOR THE PURCHASE OF A NON-EXPIRING BLOCK OF TIME FOR IT INFRASTRUCTURE SUPPORT SERVICES AND FUNDING THE PURCHASE
OF A IN IMMUTABLE BACKUP SOLUTION CAPABLE OF RAPID RANSOMWARE RECOVERY AND CLOUD BASED OFFSITE ARCHIVAL.
Jeffrey Robillard
Department Head
Director of Finance
First Selectman
Commission/Board Approval
11/30/2022
Date
Date
ja\w\aa
Date
Date
revised 9/9/20

12/01/2022 08:27
kallen
|Town of Waterford, CT
FOR 2023 13
ACCOUNTS FOR: 101 GENERAL FUND
| YEAR-TO-DATE BUDGET REPORT
REVISED BUDGET
ORIGINAL APPROP TRANS /ADJSMTS YTD EXPENDED ENCUMBRANCES -AVAI
10147 INFORMATION TECHNOLOGY EXPENDI
51110 ADMINISTRATION
10147 51110 ADMINISTRATION
118,100.00 0.00 118,100.00 50,480.14 0.00
51210 CLERICAL AND TECHNICAL
1014751210 CLERICAL AND TECHNICAL
125,787.00 0.00 125,787.00 51,665.09 0.00
51810 OVERTIME
10147 51810 OVERTIME
5,000.00 0.00 5,000.00 154.89 0.00
51920 F.I.C.A,
10147 51920 F.I.C.A.
19,041.00 0.00 19,041.00 6,201.91 0.00
52043 SERVICE CONTRACTS INFORMATION
10147 52043 SERVICE CONTRACTS INFORMATION
773,609.00 0.00 _ 773,609.00 359,872.17 185,324.46
52050 DUES CONFER
10147 52050 DUES CONFER : 
15,080.00 0.00 15,080.00 0.00 0.00
52070 REIMBURSABLE EXPENSES
10147 52070 REIMBURSABLE EXPENSES
500.00 0.00 500.00 11.63 0.0

Bee
12/01/2022 08:27 |Town of Waterford, CT
kallen |YEAR-TO-DATE BUDGET REPOR
FOR 2023 13
ACCOUNTS FOR: 101 GENERAL FUND
ORIGINAL APPROP TRANS /ADJSMTS REVISED BUDGET YTD EXPENDED ENCUMBRANCES AVAI
52080 TELEPHONE
10147 52080 TELEPHONE
1,815.00 0.00 1,815.00 0.00 0.00
54010 FURNITURE
10147 54010 FURNITURE
1,550.00 0.00 1,550.00 ; 0.00 0.00
54130 COMPUTER EQUIPMENT
10147 54130 COMPUTER EQUIPMENT
99,909.00 0.00 99,909.00 22,216.02 8,873.15
TOTAL GENERAL FUND
1,160,391.00 . 0.00 1,160,391.00 490,601.85 194,197.61 
TOTAL EXPENSES
1,160,391.00 0.00 1,160,391.00 490,601.85 194,197.61

pee
ie >
Office of the Director
Waterford Fire Department
204 Boston Post Road
Waterford CT. 06385
Date: 12/28/22
RE: Radio Communications CIP line item #20522-57794
Request for funds to be moved from designated to appropriated in the amount of $239,728.50
Attached is a list of past inventory, current inventory of Waterford Fire Radios and future needs,
This request for funding would start the Radio communications CIP Project with upgrades and
purchases of (45) new portable radios and (15) vehicle chargers. This would give us 90 portables
Town wide for fire services as shown on attached distribution chart.
Director,
dtgdt
Michael J. Howley
C.C. file

2015-2016 Review of Communications Mobiles sPortables Vehicle Charger IBase Unit
40 152 7 6
2022 Review of Communications Oo
29 45/83=128 2 6
Radio Needs 2023 CIP Project
31 6
Dir/FMO 4 4 4 4
Career FF 15
Part-time FF 12
Vol Chiefs 5 10 10 5
Vol FF 30:
Fire Police 45
Apparatus 2.
gpare i
2014 Radios (45)-to be reprogramed for. Volunteers. & Fire Pol

COMMUNICATIONS
We have prepared a quote Tor you
Waterford Fire - VP8000's
Quote # 006326 v2
New Parteble- Kadios

Products
COMMUNICATIONS
Powsren Br
29 Soundview Road « Guilford, CT 06437
(203) 463-2389 «
or SPSX0088
VP8000GRF2
'832VP8000-
7800.
KonwondiEF. sichnson Viking VPs000 71809 MHz
Use on orders purchased under CT 19PSx0088 contract.
Use on orders purchased under CT 19PSX0088 contract.
Kenwood/EF Johnson Viking VP8000, M2, GREEN
Kenwood/EF Johnson Viking VP8000, M2, GREEN
KenwoodlEF Johnson viking \VP8000 7/800 MHz
(70.00
$1,648.50
45
45.
~ $20,632.50
+ $0,00
$74,182.50
832VP8000-
; Kenwood/EF Johnson Viking VP8000 VHF .
KenwoodlEF Johnson Viking VP8000 VHF
$20,632.50
832VP8000- 7
UHF --
KRA-47MB
KNB-L3M |
v2-64K0221-8
8322000002 .
8322000005
8322000006 ;
8326000006
8323000005
‘Kenwood Li-ion 3400mAh (High Capacity)
Viking P25 Conventional ~
Viking P25 Conventional
Kenwood/EF #ohnson Viking VvPe000 UBF. 380-520 MHz =
Kenwood/EF Johnson n Viking vP8000 UHF = 380-520 MHz
Kenwood Viking Wideband antenna
Kenwood Viking Wideband antenna
Kenwood Li-ion 3400mAh (High Capacity)
Kenwood FIRE SPEAKER MIC, OTTO, 500°F, IS, vP-T
Kenwood FIRE SPEAKER MIC, OTTO, 500°F, IS, VP-T
Viking P25 Phase 1 Trunking (Requires option 8322000002}
Viking P25 Phase 4 Trunking (Requires option 8322000002) —
Viking FP25 Phase 2 TOMA (Requires option 8322000005) _
Viking P25 Phase 2 TDMA (Requires option 8322000005)
Viking 1024 Channels/Taikgroups (standard)
Viking 1024 Channels/Talkgroups (standard)
Viking ARC4 Encryption
Viking ARC4 Encryption
$72.80
$424.15
"$266.00
$94.50
$304.50
$0.00
$0.00
45
45
4B
45
45.
45
45
45
45
$6,378.75
$413,702.50.
$20,632.50
$3,276.00
$19,086.75
$11,970.00
$4,252.50
$0.00
$0.00.
www.goosetown.com * (203) 453-2389
Paae: 2 of 4

Products
29 Soundview Road « Guilford, CT 06437
(203) 453-2389 +
8326000039
9326000028 .
8326000033
8324000003
8326000015
VL-8001
KSC-32
5084600100
R50843LF3001
Viking WIFI
Viking WiFi
Viking Bluetooth ..
Viking Bluetooth
Viking Bluetooth Low Energy
Viking Bluetooth Low Energy
Viking Over-The-Air-Programming
Viking Over-The-Alr-Programming
Viking 25KHz DISABLED
Viking 25KHz DISABLED
Kenwood/EF Johnsen Factory activation of radio options |.
Kenwood/EF Johnson Factory activation of radio options
Kenwood Rapid rate single unit charger for KNB-
31A/32N/33L/41NC/43L/47L/48L/50NC
Kenwood Rapid rate single unit charger for KNB-
S1A/B2N/33L/4 INC/43L/47L/48L/50NC
Kenwood/EF Johnson Viking SHOULDER STRAP, LEATHER,
HEAVY DUTY, VP-HAVP-T ae
Kenwood/EF Johnson Viking SHOULDER STRAP, LEATHER,
HEAVY DUTY, VP-H/VP-T
Kenwood Viking VP6000 L3 Leather Case D Rings
Kenweed Viking VP6000 L3 Leather Case D Rings
$0.00
- $77.00
$0.00
$450.50
$0.00 |
$0.00
$67.65
_ $52.50.
$56.25
45
45
45 1
45
45
45
oe
45
-: $3,485.00
$0.00
$0.00
$6,772.50
$0.00
+-80.00
$3,044.25
$2,362,50.
$2,531.25
KVC-23V
Kenwood Viking VEHICULAR CHARGER WITH HI-CAP
BATTERY G-CLIP, VP-T
Kenwood Viking VEHICULAR CHARGER WITH HI-CAP BATTERY
C-CLIP, VP-T
$254.10
15
$3,811.50
Pade: 3 of 4
f 4, 8/
www.goosetown.com * (203) 453-2389
Subtotal
b evel
Porteble

CQMMUNICATIONS
29 Soundview Road + Guilford, CT 06437
(203) 453-2389 «
Waterford Fire - VP8000's
Prepared by: Prepared for: Bill To:
Tactical Communications Waterford Fire Department Waterford Fire Department
Tony 204 Boston Post Road 204 Boston Post Road
(888) 466-7386 Waterford, CT 06385 Waterford, CT 06385
Michael Howley — - Michael Howley
- ALillo@goosetown.com (860) 440-0544 (860) 440-0544
mhowley@waterfordct.org . mhowley@waterfordct.arg
Quote Number: 006326 + Version: 2 - Quote Date: 12/28/2022 - Expiration Date: 01/31/2023
Quote Summary
Products $216,733.50
Total: $216,733.50
Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors.
Waterford Fire Department
Signature:
Name:
Title:
Date:
www.geosetown.com * (203) 453-2389
‘Page: 4 of 4

COMMUNICATIONS |
POyeRED
We have prepared a quote for you
Waterford - Harris XL200P Portable CLMRN Feature
Pertable. Kochi — Upgrades
Quote # 006412 v1

29 Soundview Road « Guilford, CT 06437
(203) 453-2389 «
Products
CT-19PSX0088 Use on orders purchased under CT 19PSX0088 contract. $0.00| 1 $0.00
Use on orders purchased under CT 19PSX0088. contract.
HAR-YRXL- Harris TAC FEATURE,P25 PHASE 2 TDMA Ce $200.00} 45 $9,000.00
PL4F a . ES J Pld!
Harris TAC FEATURE,P25 PHASE 2 TDMA
HAR-YRXL-LLA Harris TAG FEATURE,LINK LAYER AUTHENTICATION $80.00} 45 $3,600.00
Harris TAC FEATURE,LINK LAYER AUTHENTICATION :
HAR-YRXL- Harris TAG FEAT,P25C. FALLBACK/MSFAILSOPT(XL, x8) a $200.00; 45 , $9,000.00
PLOF SS Be
oe Harts TAG FEAT,P25C FALLBACKIMSFAILSOFT(XL, x8)
Subtotal:
Labor
$1,395.00
LABOR-
PROGRAMMIN
G-FLAT
Programming of Radios, Pagers.
Programming of Radios, Pagers.
Subtotal:
www.goosetown.com ¢ (203) 453-2389
Paae: 2 of 3

COMMUNICATIONS
29 Soundview Road « Guilford, CT 06437
(203) 453-2389 +
Waterford - Harris XL200P Portable CLMRN Feature Upgrades
Prepared by: Prepared for: Bill To:
Tactical Communications Waterford Fire Department Waterford Fire Department
Tony: ' 204 Boston Post Road 204 Boston Post Road
(888) 466-7386 Waterford, CT 06385 Waterford, CT 06385
Michael Howley Michael Howley
ALillo@goosetown.com {860} 440-0544 . {860) 440-0544
mhowley @waterfordct.org mhowley@waterfordctorg
Quote Number: 006412 « Version: 1 + Quote Date: 01/03/2023 + Expiration Date: 01/18/2023
Quote Summary
Products _ . $21,600.00
Labor = $1,395.00
Total: $22,995.00
Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors,
Waterford Fire Department
Signature: -
Name:
Title:
Date:
www.goosetown.com + (203) 453-2389
Pade: 3 of 3

Sarah, | would like to get going on our ISO report please contact me when you have a minute.
You can help protect First Responders and Highway Workers.
Turn On your Emergency Flashers, Slow Down, and Move Over
Thankyou,
Michael J. Howley
Director/Chief of Fire Services
Town of Waterford
_ Public Safety Complex
’ 204 Boston Post Road
Waterford, CT 06385
mhowley@waterfordct.org
Office: (860) 440-0544
Cell: (860) 235-0888
‘atertord
CONNECTICUT
PRIVILEGED AND CONFIDENTIAL: This communication, including attachments, is for the exclusive use of addressee and |
may contain proprietary, confidential or privileged information. if you are not the intended recipient, any use, copying,
disclosure, dissemination or distribution is strictly prohibited. If you're not the intended recipient, please notify the
sender immediately by return email and delete this communication and destroy all copies.
This envail is intended solely for the racipient. It may contain privileged, proprietary or confidential information or material. If you are not the intended recipient,
please delete this email and any altachmenis and nafify the sénder of the error.

FIFTEEN ROPE FERRY ROAD WATERFORD, CT 66385
TO: Mr. Robert }. Brule - First Selectman
FROM: James A. Bartelli~ Director of Utilities
DATE: December 9, 2022
RE: Utility Commission - Capital Improvements Plan FY 24-28
Dear First Selectman Brule,
In summary, the major funding requests for FY 24 from CYC and Transfers to CNR are
as follows:
e Funding for the rehabilitation of the Old Norwich Rd Pump Station. The Old
Norwich Road Wastewater Pumping Station was builtin 1976 The components of
the station are original, utilizing the initial antiquated technology for which parts
are more difficult to procure, NFPA compliance and various components are in
need upgrades. Current needs for this station include the replacement of variable
frequency drives, replacement of the main electrical service panel; pum ps control
panel and instrumentation, replacement of the old inefficient main pumps and
upgrading of the station’s air handling components. There is a current ARPA
allocation of $1,152,300 and a CNR designation of $544,000 in LI # 20531-57816,
This project was placed out bid 6/30/22 all bids received far exceeded our
available funding, The average costs of the bids received was $ 2,030,088, An
additional appropriation of $400,000, from CYC is requested to fully fund this
project.
« Bloomingdale Rd. Water Pressure Improvements. Our request is to initiate a five-
year funding schedule for infrastructure improvements associated with the need to
increase the water pressure at the Gallows Lane/Bloomingdale Rd.area $440K/yr.
for the next five years. Total $2.2M from Transfers to Capital & Nonrecurring.

Me. Robert J, Brule ~ First Selectman ; FY24 Capital Improvements Plan
Page .
¢ Maintenance Division Shop Storage Building. The purpose of this request is to secure
funding for the construction of a small (40' x 60") metal storage building to be located at
the southwestern corner of the Municipal Complex site. In 2007 the WUC maintenance
shop was expanded from 3,100 sf. to about 8,700 sf. Since 2007, our operational and
infrastructure repair responsibilities have expanded due to our aging system. We
‘ employ more staff, and have more equipment; therefore, the need for more space, This
small storage building will be used to store and protect equipment, materials and
accessories - Metal Storage Building $90K from CYC
* Plastic Water Service Replacement. c
Initiate a multi-year funding schedule and program for the replacement of
plastic water services, This will be in conjunction with the DPW roads
improvement program, Schedule - $100/yr. from CYC for the next five years
and beyond until all the plastic services in Waterford are replaced.
¢ Pump Station Exterior Improvements, Continuing our roof, siding, driveways and
other exterior improvements at various stations, $50K FromCYc.
Regarding the Fleet Plan, an appropriation of $530,000 is being requested in order to procure
a large diameter mobile emergency by-pass pump for our main pumping station and for the
purchase of heavy machine equipment necessary to conduct routine and emergency
infrastructure repairs and smaller scale infrastructure improvements. Currently our
excavation and construction related rehabilitation activities are outsourced due to our lack of
the required equipment. Our staff is continually conducting more in-house preventive and
corrective activities at our pumping stations and on our collection system, Conducting these
activities in-house results in significant cost savings as compared to using private contractors,
even more so onan emergency hasis. As part of our program to conduct more in-house
activities the WUC is requesting within the Fleet Plan, the acquisition of an excavator, skid
steer, truck, trailer and related attachments, As our system continues to age the need for this
equipment has become more prevalent. Oe mo
The following items are recommended for purchase: Emergency By-Pass Pump (211,000),
excavator ($65,460), excavator attachment options ($23,300), skid steer ($100,000), manhole
saw cutter ($33,000), lifting forks ($1,122), Dump Truck (82,600) and Equipment trailer
($12,600}
Respectfully Submitted,
James A. Bartelli
Director of Utilities,
Ce. Utility Commission
Kimberly Allen — Finance Director

TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
2023-2024 FISCAL YEAR REQUEST
DEPARTMENT/AGENCY . : CONTACT PERSON
Utility Commission . . James A. Bartelll Director
PROJECT NAME DEPARTMENT PRIORITY
Contract #1 Sewer interceptor Access ; 4
2 [DESCRIPTION AND JUSTIFICATION (describe the type, purpose & anticipated accomplishments of the project)
Contract #1. |s the Town's very first sewer construction project, it commenced in 1970. This mainiine interceptor
_ {traverses through heavy wooded areas and wet soils. Access to the mainline and manholes are becoming increasingly
challenging. Accessibility is crucial in order to concluct a full assessment evaluation and to provide timely access to
conduct immediate or corrective repairs to the main or structures. This project will entail the re-creation of the original
easement access or creation of alternate access paints,
2 |PROJECT STATUS IF IN PROGRESS
Not in Progress,
LIST OTHER PROJECTS WITHIN YOUR DEPARTIVIENT OR ANOTHER DEPARTMENT THAT WILL BE IMPACTED BY THIS
3 IREQUEST
Accessibility wit! allow our staff to conduct our sewer system evaluation survey.
4 |DESCRIBE THE IMPACT ON DEPARTMENT OPERATING SUDGET (include cost estimate if applicable}
Minimal impact on operational budget, however, accessability will allow staff to conduct routine and emergency repairs
ina timely manner, in lieu of creating access on a emergency basis which will be far costly.
- {GRANT FUNDING/OTHER FUNDING, If applicable (detailed explanation of grant/other funding, Including the ameunt,
5 jsource of funding, status, town match, any. Attach award letter ff available}
ATTACH PLAN ESTIMATE, SERVICE AREA MAP AND/OR OTHER SUPPORTING DOCUMENTATION lif none, simply state that
6 jin the area below}
Map of area attached,
7 COST/FUNDING SOURCE
APPROVED
FUNDING TO
FUNDING SOURCE , DATE FY2024 FY¥2025 FY2026 FY2027 FY2028
1 iCurrent Year Capital 500,000 500,000 500,000
2 {Utility Budget/Sewer Cap Maint Fund
3 |Transfer to CNR
4 \Short/Long-term Bonds
5 iLoCIiP {detall in section 5 above)
6 iCNR Undesignated Fund Balance
| jfederal/State Grants (detail in section
7 45)
Other Funding (detail in section 5
8 jabove)
TOTALS 0 560,060 500,000 500,000 0

Contract #1 Sewer Interceptor
Access
Funding fs required for engineering, permitting, contract documents, bidding and ultimately
construction.
in order to obtain a budget costs estimate for this project, contract documents will have to be prepared.
There is much to consider when developing a costs estimate for this project. This project entails proper
planning and coordinated efforts with other Town and State agencies.
In the absence of engineered specifications and costs estimates, an example of minimal materlal costs
only is as follows: .
Material Estimates for formation of sub-grade
10” of 6-10 Riprap X 12’ x 13,000’ = 4,815 CY @ $26.00/ cY= $125,190
10” of 1.5” Process x 12” x 13,000’ = 4,815 CY @ $22.00/CY= $105,930
These estimated materials costs are simply an example and do not reflect any contracted costs nor any
of the other component costs required to reconstruct an easement access. The installation of cross
culverts, geotextiles and other earth Taterials will be required, additionally; wetlands mitigation costs is
a major consideration. |
The objective of this CIP request is to create an awareness of a current condition in effort to obtain the
necessary funding for engineering services to develop the needed contract documents to correct this
d