Board of Finance - Minutes - 09/07/2022

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
ax O PHONE: 860-442-0553
: = www.waterfordct.org
Board of Finance ; Wednesday, September 7, 2022
Regular Meeting Minutes Town Hall Auditorium — 7:00 p.m.
Present:
Absent:
Elected:
Staff:
Chairman Glenn Patterson, John Sheehan, Ronald Fedor, Robert Tuneski, Baird
Welch-Collins, Kevin Petchark
Joe Filippetti
Robert Brule, First Selectman, Jody Nazarchyk, Selectwoman Abbas Danesh,
Treasurer, Thomas Dembek, RTM
Kimberly Allen, Director of Finance
Shea Moses, Office Coordinator
Establishment of a quorum and call to order
A quorum was established and the Regular Meeting of the Board of Finance was
called to order at 7 p.m., September 7, 2022
Public Comment: No Public Comment
Approval and acceptance of minutes:
Regular Meeting on July 20, 2022
Motion by John Sheehan and seconded by Kevin Petchark to approve the
minutes of the July 20, 2022 Regular Meeting with the following correction to
place heading “Board of Finance and “Minutes”.
Vote: 6-0-0 Motion Passed

Board of Finance Regular Meeting Minutes — September 7, 2022
Page 2
4. To consider and act on a request from the RTM to appoint a Board of Finance
member to the RTM Ad Hoc Energy Task Force.
Motion by John Sheehan and seconded by Kevin Petchark to approve the
request to appoint a Board of Finance member Baird Welch-Collins to the RTM
Ad Hoc Energy Task Force.
Vote: Unanimous Motion Passed.
5. To consider and act on request from Gary Schneider, Director of Public Works,
for an additional appropriation from the unassigned fund balance of the General
Fund of $38,500 to CIP Project Remove UST Tank at Cohanzie Fire House, line
item 33021-55867.
Motion by John Sheehan and seconded by Baird Welch-Collins to approve the
appropriation in the amount of $38,500 from the unassigned fund balance of the
General Fund to CIP Project Remove UST Tank at Cohanzie Fire House, line item
33021-55867 and forward onto the RTM as required.
There was a discussion on why the 10% contingency. Director Gary Schneider
estimates what the well driller will encounter as far as materials. They have to
drill as far as they can to extract the groundwater and need to spend what is
required.
VOTE: 5-1-0 Motion passed..
6. To consider and act on request from Marc Balestracci, Chief of Police, for an
additional appropriation of $2,496 for the Cell Bench Safety Overlay, due to
increased cost of materials.
Motion by John Sheehan and seconded by Baird Welch-Collins to approve an
additional appropriation to read as follows:
To decrease 10121-59010, Contingency by $2,496 and increase CIP Project Cell
Bench Safety Overlay, project 32923-55897, due to increased cost of materials.
VOTE: Unanimous Motion passed.

Board of Finance Regular Meeting Minutes — September 7, 2022
Page 3
7. To consider and act on a request from Kim Allen, Director of Finance, for a FY23
Out of Series Transfer as follows:
APPROVED CURRENT = ACCOUNT REVESED
Bucipet Available Increase Available
Org. Code Object Code Object Description Anrount Budipet Budget
LoLo Si115/)4DMI NISTRS TION 1BS 255.00 | L167 eiRe7 a {25,000} 142,520)
Lobo sog0|PREFESSIONAL FEES 250.00 ooo 25,000 g 2E Gy
a
£3)
rs
a
a
eG
ce)
gl
ey
TOTAL | 25,000 [28,.000}
Motion by John Sheehan and seconded by Ronald Fedor to approve the
decrease of Assessor budget line 10104-51110 Administration by $25,000 and
increase the Assessor budget line 10104-52030, Professional fees by $25,000.
VOTE: Unanimous Motion passed.

Board of Finance Regular Meeting Minutes — September 7, 2022
Page 4
8. To consider and act on a request from Kim Allen, Director of Finance, for an FY23
Inter-Department Out of Series Transfer as follows:
APPROVED CURRENT REVISED.
Budget Available _ Available
Org. Code Object Code Object Description Amount Budget Budget
10411 52040|/SERVICE CONTRACTS | 185,178.00 | 185,178.00 231,570
10135 52040|SERVICE CONTRACTS 36,330.00 36,330.00 13,134
10137 52040|SERVICE CONTRACTS 37,436.00 37,561.00 14,365
0
Q
0
2)
9)
0
0
0)
0
TOTAL
Motion by John Sheehan and seconded by Baird Welch-Collins to approve that
Senior Citizens Commission line 10135-52040 Service Contract be decreased by
$23,196 and Recreation & Parks line 10137-52040 Service Contracts be
decreased by $23,196 and Building Maintenance line 10111-52040 be increased
by $46,392.
Director Kim Allen commented that she is not aware of any other maintenance
“contracts that will require transfer of funds.”
VOTE: Unanimous
Motion passed.

Board of Finance Regular Meeting Minutes — September 7, 2022
Page 5
10.
Pending BOS approval, to consider and act on a request from Brian Flaherty,
Director of Recreation & Parks, for a new capital project in the amount of
$21,236 from Capital and Non-recurring line #205-31520 Undesignated Fund
balance to a new account number to be determined.
Motion by John Sheehan and seconded by Ronald Fedor to approve an
Additional Appropriation from the Undesignated Fund Balance line 205-31520 of
the Capital and Non-recurring Expenditure Fund of $21,236 to fund New Project
(Account Number to be assigned) Repair of Pleasure Beach Sidewalk/Pathway
and forward to the RTM as required.
Approved at BOS on September 6, 2022 for the amount of $22,766.
Baird Welch-Collins commented about better signage apart from the repair of
the sign on Shore road for the parking lot.
Director Brian Flaherty explained that he worked with the First Selectmen,
Robert Brule to include this in the operating budget but equipment repairs
consumed the funding. He also noted that there have been more concerns about
the area wash out and with the ADA “project at Waterford Beach” being
‘complete. Residents had inquired about Pleasure Beach being done as well.
VOTE: Unanimous Motion passed.
Pending BOS approval, to consider and act on a request from Gary Schneider,
Director of Public Works, for an additional appropriation in the amount of
$11,775.56 from Capital and Non-recurring line #205-31520 Undesignated Fund
balance to account 20530-57743 (Jordan Cove Bridge Replacement).
Motion by John Sheehan and seconded by Ronald Fedor that an Additional
Appropriation from the Undesignated Fund Balance line 205-31520 of the
Capital and Non-recurring Expenditure Fund of $11,776 to Account 20530-57743
Jordan Cove Bridge Replacement and forward to the RTM as required.
Approved by BOS on September 6, 2022.
Director Gary Schneider informed the Board that most projects are 80 % Federal
and 20% local funding. The State estimates the cost for managing the project and
the money is normally paid upfront to the State. Gary commented that this is the
last project with a demand deposit.
VOTE: Unanimous Motion passed.

Board of Finance Regular Meeting Minutes — September 7, 2022
Page 6
11. Old Business
a. Discussion of the letter from the Town Attorney to the BOF regarding the
Human Services reorganization
b. Pending Board review and possible action on DRAFT BOF Investment
Policy.
Motion by John Sheehan and seconded by Ronald Fedor to postpone the
approval of this policy until the October meeting of the Board of Finance
pending further edits and verbiage from Abbas Danesh, Treasurer.
Discussion and suggestions from the members on how to clean up the
document were discussed. It was agreed that the Treasurer is responsible
to establish an “internal controls structure” and that the Director of
Finance shall oversee the internal control structure and establish a
process for an external audit.
Vote: Unanimous Motion Passed.
12. New Business
a. Discuss proposed BOF Policy Manual formatting and numbering.
Motion by John Sheehan and seconded by Robert Tuneski to discuss and
approve the BOF Policy Manual.
John Sheehan commented that the Finance Director should renumber
the Policy The Board of Finance Budget Guidelines as 1.01, and renumber
the rest follow in the numbering system. Also the policies and procedures
should be named the exact title that they have been given. There is was
also a comment on the Board of Education Policies should say BOE-Non-
Lapsing Account.
Robert Tuneski commented that the name should be changed BOF Policy
Manual to “BOF Policies and Procedures Manual”.
VOTE: Unanimous Motion passed.

Board of Finance Regular Meeting Minutes — September 7, 2022
Page 7
13.
14.
b. John Sheehan also commented on the new requirements for the Utility
Commission department. John Sheehan commented that we should have
at least 2 certified Engineers within the department.
c. John Sheehan also made a comment regarding the performance index
decrease of Waterford Schools during Covid-19 and Remote Learning.
The performance index rate for the school year 2018/19 compared to
2021/22 was as follows:
2018/19 The ELA performance rate 73.1
2018/19 The Math performance rate 70.2
Vs.
2021/22 The ELA performance rate 69.3
2021/22 The Math performance rate 64.9
Liaison Reports: None
Correspondence
a. Clifton Larson Allen LLP (CLA), letter to the Board of Finance regarding the
audit for the Town of Waterford dated August 16, 2022.
b. Virginia Bielucki, Town Accountant, Revised Periodic Financial Statements
FY22 dated August 17, 2022.
John Sheehan commented on that the in the CNR Fund, Jordan Village Sidewalks
should not be undesignated it should be in designated funds as it inflates the
undesignated fund balance and it is funded by grants.
John Sheehan also commented on the Capital Project Funds, that we need to
find a way to close out the balance (erase the debt owed) of the Early Childhood
Learning Center and Waterford High School.
Finance Director to update BOF at October’s meeting.
c. Virginia Bielucki, Town Accountant, Status of Contingency FY22 dated July 22,
2022,
d. Virginia Bielucki, Town Accountant, Status of Contingency FY23 dated July 22,
2022.
e. Treasurer’s Quarterly Report dated July 29, 2022.

Board of Finance Regular Meeting Minutes — September 7, 2022
Page 8
15, Adjournment
Motion by John Sheehan and seconded by Baird Welch-Collins to adjourn the
Regular Meeting.
Vote: Unanimous Motion passed.
Meeting adjourned at 8:18 p.m.
Respectfully submitted,
Johy Sheehan, Clerk Shea Moses, Office Coordinator