Board of Finance - Minutes - 10/12/2022

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
Board of Finance
Regular Meeting Minutes
Present:
Absent:
Elected:
Staff:
SA PHONE: 860-442-0553
: = www. waterfordct.org
Wednesday, October 12, 2022 _
Town Hail Auditorium — 7:00 p.no
CO
Chairman Glenn Patterson, John Sheehan, Ronald Fedor, Robert Tuneski, Baird
Welch-Collins, Kevin Petchark, Joe Filippetti
Robert Brule, First Selectman, Jody Nazarchyk, Selectwoman Abbas Danesh,
Treasurer, Thomas Dembek, RTM
Kimberly Allen, Director of Finance
Shea Moses, Office Coordinator
Establishment of a quorum and call to order
A quorum was established and the Regular Meeting of the Board of Finance was
called to order at 7 p.m., October 12, 2022
Public Comment: None
Approval and acceptance of revised minutes:
Regular Meeting on September 7, 2022
Motion by John Sheehan and seconded by Robert Tuneski to approve the
minutes of the September 7, 2022 Regular Meeting.
Motion by John Sheehan and seconded b
of October 12 and change the Vote on A
approval.
y Kevin Petchark to amend the minutes
genda item #4 and the re-wording of the
Vote: Unanimous. . Motion Passed

Board of Finance Regular Meeting Minutes — October 12, 2022
Page 2
A. To consider and act on request from Brian Flaherty, Recreation & Parks Director,
for an additional appropriation in the amount of $12,250 to line item 10137-
53080 Maintenance of Vehicles, to cover the cost of unbudgeted repairs to the
2015 Chevrolet Silverado Dump Truck.
Motion by John Sheehan and Seconded by Baird Welch-Collins to approve the
additional appropriation in the amount of $ 12,250 from the Contingency
Account 10121-59010 to Vehicle Maintenance, line item 10137-53080 and
forward onto the RTM as required.
Vote: Unanimous Motion Defeated
Ryan McNamara discussed the need for the repairs as there is advanced rusting
underneath, mechanic is unsure why or how. Ryan also commented that they
have been spraying the liner of the beds for extra protections and there will be
an implementation on spraying the bottom of the trucks to avoid future issues,
however, he does not have a schedule as of yet.
Ronald Fedor discussed the cost and that it should be anticipated for problems in
the future. He also discussed how or if the issues with the trucks can be
prevented, whether it is a Manufacturer issue (recall), if it is the materials. An
analysis from a mechanic is needed as well as inspection on all of the trucks to
prevent further repairs in the future for the same issue. There was a comment
made regarding a 10-12 year life cycle in Fleet Management that the truck is not
meeting standards.
Chairman Glenn Patterson added that we should not be taking from the
Contingency fund and to go back attempt to absorb the amount needed to
repairs in the current budget for Recs & Parks.
Kim Allen also stated that according to policy in order to change the transfer it
needs to go to Finance for approval or changes to the request.
It was decided that Robert Brule, Selectmen should reach out dealer or
manufacturer regarding the issues.
First Selectman, Robert Brule, announced that Brian Flaherty has resigned and
Ryan McNamara has been named the Interim Director.
Ryan McNamara to get questions answered for next board meeting and to
schedule all inspections.

Board of Finance Regular Meeting Minutes ~ October 12, 2022
Page 3
Motion by Joe Filippetti and seconded by Robert Tuneski to move the request to
Finance to be approved for funding within the Operating Budget to fund the
repairs. To review and approve at the November Board of Finance Regular
Meeting.
Vote: Unanimous Motion Passed.
5. Old Business:
a. Board review and possible action on DRAFT Board of Finance Investment
Policy.
Motion by John Sheehan and seconded by Baird Welch-Collins to approve the
Board of Finance Investment Policy.
Vote: Unanimous Motion Passed.
b. Board review of updated Board of Finance webpage data and Board of
Finance Policy and Procedure Manual
Glenn Patterson discussed that he needs more time to go look over the
Finance Policy and Procedure Manual.
John Sheehan discussed if we should have an internal control policy. Also
commented that there should be a revision made to the Board of Finance
Policy 1.02 regarding the revision of the list of Agenda items, the Board of
Selectmen should be added as the budgets are received by the Board of
Selectmen.
Ronald Fedor discussed the submission of budget items regarding the Board
of Finance Policy, that there should be a procedure notifying every Board and
Agency
Kim Allen, Director of Finance in response to the internal control policy
stated that we do not have a Town Wide Internal Control Policy and that she
will work on said policy and revisions to review and discuss at the December
Board of Finance Regular Meeting.
c. Director of Finance update on Capital Projects Fund
John Sheehan commented that the most recent updated report be added as
back up to the item on the Agenda and that each item on the report have
their own number.

Board of Finance Regular Meeting Minutes — October 12, 2022
Page 4
Director of Finance discussed that she is waiting on the Board of Education in
regards to the Early Childhood Learning Center to request that they pass a
bill to move the balance. She also discussed that we cannot justify that the
Waterford High School Building Project went through the proper process for
the project. A call has been made to the State and is awaiting a response.
6. New Business:
a. Review the Board of Finance Regular and Budget hearing schedules.
Attached are last year’s schedules and a breakout of the 2023 holidays.
Motion by John Sheehan and seconded by Baird Welch-Collins to review and
approve the Board of Finance Regular and Budget hearing schedules with further
edits and revision to switch Information Technology to March 13, 2023 Budget
Hearing Meeting and Fire Services to the March 1, 2023 Budget meeting .
John Sheehan noted that the November 8, 2023 Budget Hearing Meeting is the
day after Elections, we should keep in mind that we may have to use either the
Appleby room or the BOE Conference room for the Board of Finance Budget
Hearing Meeting depending upon the breakdown of the Auditorium after the
elections.
Vote: Unanimous Motion Passed.
b. Board review and possible action on FY24 Budget Guidelines.
Motion by John Sheehan and seconded by Baird Welch-Collins to postpone the
approval of the Guidelines until the November meeting of the Board of Finance
pending further edits and verbiage from Kim Allen, Director of Finance.
There was a discussion on various paragraphs within the Budget Guidelines to be
revised.
John Sheehan commented on #9 of the Guidelines on the 1* sentence 2TM line
that the Organization should be upfront about sources that are received. Mr.
Sheehan would also like to add another paragraph under Finance of our
Instructions that any Graphs submitted should be included in color (bar graphs,
pie charts etc.). Also change the date on page 5 to December 9, 2022.
Robert Tuneski discussed about the transparency of the departments and what
each house gets and what they should expect and a description of how each
house is managing their funds. He would also like to see the Departments
describe how many people they serve and the number of contacts and
independent contacts. Language should be strengthened in #9 and #12 to
require what is being requested.

Board of Finance Regular Meeting Minutes ~— October 12, 2022
Page 5
There was also a discussion made regarding statutorily required departments
and the departments that have been created over the years to fill the needs of
the Residents. The organization should be put into context.
Vote: Unanimous Motion Passed.
7. Liaison Reports: None
8. Correspondence
a. Virginia Bielucki, Town Accountant, Status of Contingency Fiscal Year
2023 dated September 9, 2022.
b. Virginia Bielucki, Town Accountant, Periodic Financial Statements FY23
dated September 10, 2022.
C. Virginia Bielucki, Town Accountant, Status of General Fund Unassigned
Balance dated October 3, 2022.
d. Quarterly ARPA Project Update.
e. FY23 CIP Capital Project Quarterly Report
There was a discussion on various projects.
Pg. 2. John Sheehan commented on the importance of the training regarding the
new Financial Software Upgrade that will be happening in November. Kim Allen
commented that there will be on-site hands on training.
Pg. 2. Ronald Fedor commented on the Tennis Courts regarding the longevity of
the courts and to possibly think of a new location.
Pg. 3. Economic Assistance- Robert Brule commented that there are 6
applications, the maximum money allowed is $10,000.
Pg. 3. John Sheehan wanted to know where we stood with this project. Kim Allen
informed him that she has not hear back from Army Corps as of yet.
Robert Brule commented that the Army Corps supports the plan and has asked
to go through the process of Wetlands (Conservation Commission).
Pg. 4. POCD (Plan of Preservation Conservation & Development) - John Sheehan
commented that there is a survey on the website under Planning & Zoning and
advised that all Board members should participate in.

Board of Finance Regular Meeting Minutes — October 12, 2022
Page 6
Pg. 4. Southwest and Cohanzie School- Glenn commented on the status of this
project. Robert Brule commented that it is in the works but has not come to
fruition.
9. Adjournment
Motion by Baird Welch-Collins and seconded by Robert Tuneski to adjourn the
Regular Meeting.
Vote: Unanimous Motion passed.
Meeting adjourned at 8:10 p.m.
Respectfully submitted,
Johy Sheehan, Clerk Shea Moses, Office Coordinator

BOARD OF FINANCE 
MEETING SCHEDULE 
CALENDAR YEAR 2023 
ALL MEETINGS WILL BE HELD AT 7:00 P.M. UNLESS OTHERWISE NOTED 
January 11, 2023 
February 8, 2023 
March 1, 2023 
March 6, 2023 
March 8, 2023 
March 13, 2023 
March 15, 2023 
March 15, 2023 
March 20, 2023 
March 22, 2023 
March 27, 2023 
April 12, 2023 
May 1, 2023 
May 17, 2023 
June 14, 2023 
July 19, 2023 
August 9, 2023 
September 13, 2023 
October 11, 2023 
November 8, 2023 
December 13, 2023 
Regular Meeting 
Regular Meeting 
Budget Hearing 
Budget Hearing 
Budget Hearing 
Budget Hearing 
Regular Monthly Meeting 
(followed by Budget Hearing) 
Budget Hearing 
Budget Hearing 
Budget Hearing 
Public Hearing on the budget followed by 
Special Meeting for Final Budgetary Action 
Regular Meeting 
RTM Annual Budget Meeting (anticipated to 
be conducted May 1st through 5th) 
Regular Meeting (Third Wednesday) 
Regular Meeting 
Regular Meeting (Third Wednesday) 
Regular Meeting 
Regular Meeting 
Regular Meeting 
Regular Meeting 
Regular Meeting 
S:Finance:Board of Finance/Meeting Schedule/BOF Meeting Schedule 2023 
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BOARD OF FINANCE
BUDGET HEARING SCHEDULE
FISCAL YEAR 2023/2024
Wednesday, March 1, 2023 oe eeeeseeserees Library
Police Department eS
Emergency Management a3
Fire Services S
Board of Finance —
Contingency >
Monday, March 6, 2023 oo... ceeesseseseeesneenens Ethics Commission 9
Conservation of Health eo °
Public Health & Nursing So =
Miscellaneous Social Grants : oc
Youth Services wo
Senior Citizens
Recreation and Parks
Wednesday, March 8, 2023 .....eseseeseeneerens Economic Development
Conservation Commission
Planning and Zoning
Zoning Board of Appeals
Building Department
Flood and Erosion Control
Review Projected Revenue
Monday, March 13, 2023..........cceceeev scene Human Resources
Finance Department
Retirement
Insurance
Legal
Information Technology
Wednesday. March 15, 2023 oo... eeeseeeeees Regular Meeting
Wednesday, March 15, 2023.0... ceseeeeecees Registrar of Voters
Assessor
Board of Assessment Appeals
Tax Collector
Town Clerk
Representative Town Meeting
Board of Selectmen
Monday, March 20, 2023 .......:csssssscesreetees Building Maintenance
Public Works
Capita] Improvements
Debt Service
Transfers to Capital and Non-Recurring
Wednesday, March 22, 2023... esseeseseens Board of Education
Monday, March 27, 2023 0... ceceeeseeneenereens Board of Finance Public Hearing on Budget Followed by
Special Meeting for Final Budgetary Action
Monday, May 1, 2023 occ ceeccceessscesesnerees RTM Annual Budget Meeting
(anticipated to be conducted May 1* through May 5")
All Board of Finance Meetings will be held at the Waterford Town Hall at 7:00 p.m. and end at 10:30 p.m.
unless otherwise noted. All budgets are due in the Finance Office on December 9, 2022 WITH NO
EXCEPTIONS.
S:Finance: Board of Finance-grm/Meeting Schedule/Budget Hearing Schedule