Board of Finance - Minutes - 11/02/2022

Board of Finance
Wednesday, November 9, 2022
Regular Meeting Minutes
Town Hall Auditorium – 7:00 p.m.
Present:
Chairman Glenn Patterson, John Sheehan, Ronald Fedor, Robert Tuneski, Kevin 
Petchark,
Absent:
Baird Welch-Collins, Joe Filippetti, Kimberly Allen, Director of Finance
Elected:
 First Selectman Robert Brule, Selectwoman Jody Nazarchyk, Treasurer Abbas 
Danesh, RTM Member Thomas Dembek,
 
Staff:
Shea Moses, Office Coordinator
1.
Establishment of a quorum and call to order
A quorum was established and the Regular Meeting of the Board of Finance was
 called to order at 7 p.m., November 9, 2022
2.
Public Comment: None
3.
Approval and acceptance of minutes:
Regular Meeting on October 12, 2022
Motion by John Sheehan and seconded by Robert Tuneski to approve the 
minutes of the October 12, 2022 Regular Meeting. 
Vote: 5-0-0
Motion Passed
4.
To consider an act on request from Gary Schneider, Director of Public Works, for 
an additional appropriation in the amount of $32,350.00 from Capital and Non-
recurring Designated line #205-31520 to line #20511-57874 Elevator 
Reconditioning Project, due to prevailing wage.

Board of Finance Regular Meeting Minutes – November 9, 2022
Page 2
Chairman Glenn Patterson requested that Purchasing Agent Rawle Dummett 
attend the meeting to explain the need for the additional appropriation of 
$32,350 was due to issues within the bidding process, a contract had not yet 
been signed.
The Purchasing Agent explained that under normal circumstances they would 
put the work out to Bid but given the age of the equipment it was determined a 
bid waiver awarding the work to the original manufacturer, Otis Elevator, was 
appropriate.
Because of the bid waiver it was unclear if the project required paying prevailing 
wage, as when projects are competitively bid prevailing wage requirements 
apply. The Purchasing Agent contacted the State Department of Labor for 
clarification and the initial contact person said prevailing wage requirements did 
not apply. He then received an email from another contact at the Department of 
Labor stating that prevailing wages must be included for Contractor and sub-
contractor personnel (Prime Inc). The bid was then revised to ensure that the 
subcontractor price reflected prevailing wages.
John Sheehan commented that the CNR Report showed that there was $249,965
already expended which was confusing as the project has not yet begun. 
This question regarding the CNR report will be taken to the Finance department 
to find out if the $249,965 has indeed been expended or is an encumbrance. 
Motion by John Sheehan and seconded by Ronald Fedor to approve an 
additional appropriation of $32,350 from Capital and Non-recurring Designated 
line #205-31520 to line #20511-57874 Elevator Reconditioning Project and 
forward to the RTM as required.
Vote: 5-0-0
Motion Passed
5.
To consider an act on request from Gary Schneider, Director of Public Works, for 
an additional appropriation in the amount of $1,762,736.00 from the General 
Fund Unassigned Fund Balance line to a new Capital and Non-recurring project 
number to be created for Major/Minor Collector Road Paving (Niantic River 
Road, Oil Mill Road, Shore Road and New Shore Road) and forwarded to the RTM
as required.

Board of Finance Regular Meeting Minutes – November 9, 2022
Page 3
Motion by John Sheehan and seconded by Ronald Fedor to approve an 
additional appropriation of $1,762,736 from the General Fund Unassigned Fund 
Balance line to a new Capital and Non-recurring project number to fund the 
additional paving structural improvements and repairs to Niantic River Road, Oil 
Mill Road, Shore Road and New Shore Road and forward to the RTM as required.
Gary Schneider, Director of Public Works commented that they just completed 
the first round of large roads which includes Niantic River Road, Daniels and 
Gardener’s Wood Road and that the project came out very well and added that 
the numbers came out under budget.
The Director noted that success was facilitated by having funding available to 
obtain contractors and schedule contractors early in the construction season.  
This request was to do the second round of the large roads prioritized in the BHV
road study. Having funding available also allows DPW to preform prep work 
ahead of the contractors (basin tops, etc.).
Robert Tuneski had a few questions regarding the Excel spreadsheet on the 
calculations specific to Niantic River Road/Paving and the .0575 under the Paving
(Milling) section. 
Gary explained that the tons are measured per square yard at 3 inches. 
Contractors price $110 per ton. The measurements and calculations are used to 
control the depth which helps when trying to level the road out and quantities 
are determined by tonnage versus square yards.
John Sheehan made a comment regarding that since the funding is in advance 
how the volatile oil prices play a role in pricing and how comfortable are they 
that the price will not increase by the spring.
Gary commented and explained that the State has an asphalt escalation clause in
their bidding that allows for inflation costs. As of right now the asphalt escalation
clause is estimated to be about $8 per ton but they added $15 in there to be on 
the safe side. If the prices go up astronomically high then they will wait instead 
of moving forward with the project, however, if the prices are not that much 
higher than the $15 per ton escalation they can look at doing maybe 3 roads 
versus the 4. Gary is confident that they will be covered within the clause. 
John Sheehan noted, and Glenn Patterson agreed, that appropriating funding in 
the current fiscal for projects to be performed in the following fiscal year is 
something they are willing to consider in order to be in front of the line come 
spring. 
There was also a discussion regarding the BHV Pavement Management Study 
update that shows which roads will be done. Gary explained the PCI inspections,

Board of Finance Regular Meeting Minutes – November 9, 2022
Page 4
the 5 categories that prioritize the work, and the extent of work needs to be 
done whether it is patching, utility cuts or even grinding and milling.
Gardiner’s Wood Road was mentioned as an example of the lowest category 
with some of the worst conditions. Gary explained how they were able to fix the 
road, provide a drainage solution, and save millions of dollars versus a complete 
rebuild. They were able to recycle asphalt, filled in holes, and had pipes installed 
which will help keep the flooding off the road. Ronald Fedor commented that 
they were able to take a remedial action and save money. 
The motion proceeded to a vote:
Vote: 5-0-0
Motion Passed
6.
To consider an act on request from Gary Schneider, Director of Public Works, in 
the amount of $35,000.00 to be moved from designated to appropriated on 
Capital and Non-recurring line item # 20530-57868 Bridge Engineering Plan.
Motion by Ronald Fedor and seconded by John Sheehan to approve that the 
Capital and Non-recurring designated line be decreased by $35,000 and Capital 
and Non-recurring appropriated line # 20530-57868 be increased by $35,000 and
forward to the RTM as required.
John Sheehan had questions regarding the backup documentation and if it will 
only be a study or will it detect cost estimates and how projects will be 
established. 
Robert Tuneski had questions regarding how they will determine reliability and 
make recommendations, about advantages and disadvantages in terms of cost 
and scheduled.  While Gary noted that the cognizant Engineers could attend 
meetings to answer any questions or to see if they have a study like in other 
towns, Gary noted the information from the plan will provide enough 
information to see what is best to prevent flooding. 
The motion proceeded to a vote:
Vote: 5-0-0
Motion Passed
7.
To consider an act on request from Gary Schneider, Director of Public Works, in 
the amount of $35,000.00 to be moved from designated to appropriated from 
Capital and Non-recurring to line item # 20530-57867 Niantic River Road 
Sidewalk Plan. 

Board of Finance Regular Meeting Minutes – November 9, 2022
Page 5
Motion by Ronald Fedor and seconded by John Sheehan to approve 
appropriating $35,000 of previously designated funds on Capital and Non-
recurring line # 20530-57867 and forward to the RTM as required.
Vote: 5-0-0
Motion Passed
8.
To consider an act on request from Gary Schneider, Director of Public Works, to 
transfer the amount of $25,000.00 from Capital Improvement Project line # 
31121-55852 Town Hall Bathroom to new Capital and Non-recurring line number
to be determined.
Motion John Sheehan and seconded by Ronald Fedor to approve the transfer of 
$25,000 from Capital Improvement line # 31121-55852 to new Capital and Non-
recurring line TBD and forward to the RTM as required.
A comment was made by Robert Tuneski about what was included in the scope 
of the project. Gary replied that everything is included in the renovation plan 
including surface lateral, plans specifications, addressing all the issues as well as 
being ADA compliant. 
The motion proceeded to a Vote:
Vote: 5-0-0
Motion Passed
9.
To consider an act on request from Gary Schneider, Director of Public Works, for 
an additional appropriation in the amount of $217,100 from the Capital and 
Non-recurring Undesignated Fund Balance line # 205-31520 to fund the new 
Capital and Non-recurring project  line number for construction costs to repair 
the town Hall bathrooms and forward to the RTM as required.
Motion Glenn Patterson and seconded by Kevin Petchark to amend the motion 
for an additional appropriation in the amount of $217,100 from the Capital and 
Non-recurring Undesignated Fund Balance line # 205-31520 to fund the new 
Capital and Non-recurring project line number for construction costs to repair 
the town Hall bathrooms to reduce the amount from $217,100 to $212,090.
The change aligned the amount of the additional appropriation plus other funds 
with the stated $310,000 total cost of the project. 
The motion proceeded to a vote:
Vote: 3-2-0
Against: Ronald Fedor and Robert Tuneski Motion Passed
Motion Glenn Patterson and seconded by John Sheehan to approve an 
additional appropriation in the amount of $212,090 from the Capital and Non-
recurring Undesignated Fund Balance line # 205-31520 to fund the new Capital 

Board of Finance Regular Meeting Minutes – November 9, 2022
Page 6
and Non-recurring project line number for construction costs to repair the town 
Hall bathrooms and forward to the RTM as required.
Mr. Patterson noted the $212,090 plus the amount of money appropriated in 
the Capital Improvements Project line # 31121-55852 ($97,910), plus the 
$25,000 addressed on item 8 will fund the project.
 It was noted that the $310,000 cost included funds to address the impact 
volatile market conditions.
The motion proceeded to a vote:
Vote: 3-2-0     Against: John Sheehan and Ronald Fedor    Motion Passed
10.
To consider an act on request from Kim Allen, Director of Finance, for an FY22 
Inter-Department Out of Series Transfer as follows:
ACCOUNT
ACCOUNT 
INCREASE
DECREASE
Line No.
Org. Code
Object Code
Object Description
1
10101
52040 SERVICE CONTRACT & REPAIRS
(1,287.89)
1,288
0.11
2
10102
53020 OTHER SUPPLIES
(54.25)
55
0.75
3
10106
52010 ADVERTISING
(89.40)
90
0.60
4
10107
51810 OVERTIME
(279.55)
280
0.45
5
10107
52040 SERVICE CONTRACT & REPAIRS
(25.97)
26
0.03
6
10109
52510 RENTAL OF EQUIPMENT
(1,154.70)
1,155
0.30
7
10110
52050 DUES, CONFERENCE
(474.00)
474
0.00
8
10111
52090 FUEL OIL
(1,444.15)
1,445
0.85
9
10111
52100 ELECTRICITY
(5,618.66)
5,619
0.34
10
10111
51220 WATER
(754.73)
755
0.27
11
10111
52120 SEWER
(5,247.87)
5,248
0.13
12
10119
51210 CLERICAL & TECHNICAL
(16,882.87)
16,883
0.13
13
10119
51920 FICA
(1,234.49)
1,235
0.51
14
10123
52373 LP GAS
(93.19)
94
0.81
15
10135
51110 ADMINISTRATION
(17,386.25)
17,387
0.75
16
10135
51610 PARKS MAINTENANCE
(156.85)
157
0.15
17
10137
51620 RECREATION PROGRAMS
(8,452.67)
8,453
0.33
18
10137
51920 FICA
(586.78)
587
0.22
19
10137
52080 TELEPHONE
(81.37)
82
0.63
20
10137
52420 MAINTENANCE OF PROPERTY
(3,428.50)
3,429
0.50
21
10137
53020 OTHER SUPPLIES
(114.13)
115
0.87
22
10137
53080 MAINT OF VEHICLES
(1,617.25)
1,618
0.75
23
10145
51920 FICA
(915.01)
916
0.99
24
10129
51420 PATROL
80,094.87
(67,391)
12,703.87
25
10137
51210 CLERICAL & TECHNICAL
(35,814.24)
35,815
0.76
26
10130
53300 HIGHWAY MATERIALS
39,435.77
(35,815)
3,620.77
27
10145
52030 PROFESSIONAL FEES 
(25,250.76)
25,251
0.24
28
10130
52460 STREET LIGHTING 
28,726.52
(25,251)
3,475.52
TOTAL
128,457
(128,457)
Current 
Available 
Budget 
REVISED 
Available 
Budget

Board of Finance Regular Meeting Minutes – November 9, 2022
Page 7
There was a comment from John Sheehan regarding the email he received from 
the Finance Director on the process of the audit which will be tabled for the next
Board of Finance Meeting in December. Mr. Sheehan also made a comment 
about Cheryl Larder for sending in the transfers with the departments assigned
to make it easier.
Motion John Sheehan and seconded by Robert Tuneski to decrease line item # 
10129-51420 Police Department Patrol in the amount of $67,391 and increases 
items as follows: line # 10101-52040 First Selectmen Service Contracts & Repairs 
by $1,288, line # 10102-53020 Registrar of Voters Other Supplies by $55, line # 
10106-52010 Board of Assessment Appeals Advertising by $90, line # 10107-
51810 Finance Department Overtime by $280, line # 10107-52040 Finance 
Department Service Contracts & Repairs by $26, line #10109-52510 Town Clerk 
Rental of Equipment by $1,155, line # 10110-52050 Planning and Zoning 
Commission Dues, Conferences by $474, line # 10111-52090 Building 
Maintenance Fuel Oil by $1,445, line # 10111-52100 Building Maintenance 
Electricity by $5,619, line # 10111-52110 Building Maintenance Water by $755, 
line # 10111-52120 Building Maintenance Sewer by $5,248, line # 10119-51210 
Youth Service Bureau Clerical & Technical by $16,883, line # 10119-51920 Youth 
Service Bureau FICA by $1,235, line # 10123-52373 Fire Services LP Gas by $94, 
line # 10135-51110 Senior Services Commission Administration by $17,387, line 
# 10137-51610 Recreation & Parks, Parks Maintenance by $157, line # 10137-
51620 Recreation & Parks Programs by $8,453, line # 10137-51920 Recreation & 
Parks FICA by $587, line # 10137-52080 Recreation & Parks Telephone by $82, 
line # 10137-52420 Recreation & Parks Maintenance of Property by $3,429, line 
# 10137-53020 Recreation & Parks Other Supplies by $115, line # 10137-53080 
Recreation & Parks Maintenance of Vehicles by $1,618, line # 10145-51920 
Human Resources FICA by $916 all totaling the amount of $67,391.
Vote: 5-0-0
Motion Passed
Motion John Sheehan and seconded by Robert Tuneski to decrease line item # 
10130-5330 Public Works Highway Materials by $35,815 and increase line # 
10137-51210 Recreation & Parks Clerical & Technical by $35,815.
Vote: 5-0-0
Motion Passed
Motion John Sheehan and seconded by Ronald Fedor to decrease line item # 
10130-52460 Public Works Street Lighting by $25,251 and increase line item # 
10145-52030 Human Resources Professional Fees by $25,251.
Vote: 5-0-0
Motion Passed

Board of Finance Regular Meeting Minutes – November 9, 2022
Page 8
11.
To consider an act on request from Kim Allen, Director of Finance, for an FY23 
Out of Series Transfer as follows: 
APPROVED
CURRENT
ACCOUNT
ACCOUNT 
REVISED
Budget
Available
INCREASE
DECREASE
Budget
Line No.
Org. Code
Object Code
Object Description
Amount
Budget
Amount
1
10104
51110 ADMINISTRATION
169,295.00
125,866.36
(48,000)
77,866.35
2
10104
52030 PROFESSIONAL FEES
250.00
0.00
48,000
0.00
48,000.00
3
0.00
4
0.00
5
0.00
6
0.00
7
0.00
8
0.00
9
0.00
10
0.00
0.00
0.00
TOTAL
48,000.00
(48,000)
Motion John Sheehan and seconded by Kevin Petchark to approve the decrease 
of Assessor budget line 10104-51110 Administration by $48,000 and increase the
Assessor budget line 10104-52030, Professional Fees by $48,000.
Vote: 5-0-0
Motion Passed
12. 
Review and Possible action of the Superintendent of Schools letter listed in 
correspondence requesting a revised FY23-24 BOE budget submittal date. 
Motion John Sheehan and seconded by Ronald Fedor to allow the delay of the 
BOE’s submittal date of February 27, 2023 for the FY23-24 BOE budget.
Vote: 5-0-0
Motion Passed

Board of Finance Regular Meeting Minutes – November 9, 2022
Page 9
13.
Old Business
a. Board review of updates and possible action on FY24 Budget Guidelines.
The guidelines were revised from the copy provided at the October BOF 
regular meeting. 
Mr. Tuneski noted that comments he made at the October BOF meeting were 
not incorporated in the FY24 Budget Guidelines. He had requested verbiage 
regarding requiring performance metrics for each department.
After discussion, the Budget Guidelines went to a vote as written given the 
time constraints around providing the guidelines to the Finance Department 
and Department Heads to guide their budget preparations.
It was also agreed that discussion of Mr. Tuneski’s request will be continued at 
the December Board of Finance Regular Meeting. Mr. Fedor suggested 
exploring methodologies to provide Performance Metrics guidance to 
Department Heads outside of the formal Budget Guidelines.
Mr. Tuneski will put together what it is that he is asking for in an additional 
request or an attachment to be discussed at the December meeting. 
Motion John Sheehan and seconded by Kevin Petchark to approve the FY24 
Budget Guideline as revised 
Vote: 3-2
Against: Robert Tuneski and Ronald Fedor Motion Passed
b. Review and discuss questions and answers regarding vehicle inspections and 
malfunctions.
DPW Director Gary Schneider addressed the BOF regarding specific concerns 
regarding Recreation and Parks responsible vehicle and a DPW identified repair 
being the result of an operational; issue versus an issue with normal 
maintenance. The director also explained that along with being responsible for 
maintaining most town vehicles, DPW makes recommendations to each 
department as to best practices for maintaining their vehicles in good working 
order.
14.
New Business: None

Board of Finance Regular Meeting Minutes – November 9, 2022
Page 10
15.
Liaison Reports: None
16.
 Correspondence
a. Letter from Thomas Giard, Superintendent of Schools, requesting 
to submit their annual budget for FY24 by February 27, 2023. 
b. Abbas Danesh, Town Treasurer, Quarterly Treasurer’s Report and 
related Financials ending 10/31/2022.
c. Virginia Bielucki, Town Accountant, Periodic Financial Statements 
FY23 dated October 18, 2022.
d. Virginia Bielucki, Town Accountant, Status of General Fund 
Unassigned Balance dated October 19, 2022.
15.
Adjournment
Motion by John Sheehan and seconded by Ronald Fedor to adjourn the Regular 
Meeting.
Vote: 5-0-0
Motion passed.
Meeting adjourned at 9:13 p.m.
      Respectfully submitted,
    
      _____________________________
         _______________________________
        
      John Sheehan, Clerk
                        Shea Moses, Office Coordinator