Board of Selectmen Regular Meeting

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
ECFIVED FOR RECORD
Re EC UTERE ORD, CT
mu wOY-8 Ply
ATTEST: Bob Le Cit dl
AGENDA HE a
BOARD OF SELECTMEN REGULAR MEETING
Tuesday, November 12, 2024
§:00 PM
Waterford Town Hall (Appleby Room)
(Procedural Action: Check register to be signed by the Board of Selectmen in
accordance with CGS 7-83)
J. Call to Order & Roll Call:
2. Pledge of Allegiance ”-
3. Public Cominent:
4. Assessor: To consider’ and act om the following request-for a FY25 Out-of-
Series Transfer from the Assessor, Paige Walton, in the amount of $25.00 to
cover clothing expenses, per negotiated contract and forward on to the Board
of Finance if approved.
5. Fire Services: To consider and act on the following request for a FY25 In-
Series Transfer from the Interim Director of Fire Services, Steve Dubicki; in
the amount of $5, 000 to additional apparatus maintenance.
6. Public Works: To consider and act on a request for an appropriation from the
Director of Public Works, Gary Schneider, in the amount of $3,112 from Line
#10111-52120 (Sewer) and forward on to the forward the Board of Finance if
approved.
7.. Public Works: To consider and act on a request for an appropriation from the
Director of Public Works, Gary Schneider, in the amount of $98,254 from Line
#10111-52040 (Service Contracts and Repairs) and forward on to the forward
the Board of Finance if approved.
8. Recreation and Parks: To consider arid act ‘on a request for an additional
appropriation from the Director of Recreation and Parks, Ryan McNamara, in

10.
11.
12.
13.
14.
15.
the amount of $1,197,250,000 for the Court Renovations and accessibility at
Leary Park and forward on to the forward the Board of Finance if approved.
Board of Education: To consider and act on a request for an appropriation
from the Director of Finance and Operations for the Board of Education, Joe
Mancini, in the amount of $1,147,000 for the Track and Field Turf
Replacement and forward on to the forward the Board of Finance if approved.
Board of Education: To consider and act on a request for an appropriation
from the Director of Finance and Operations for the Board of Education, Joe
Mancini, in the amount of $1,148,100 for the Tennis Court Replacement and
forward on to the forward the Board of Finance if approved.
Building Department: To consider and act on the following request for a
FY25 Out-of-Series Transfer from the Director of Planning, Jon Mullen, in the
amount of $150.00 to cover the clothing allowance and forward on to the Board
of Finance if approved.
Planning Department: To consider and act on an appropriation in the amount
of $374,500, from the Director of Planning, Jon Mullen, from the Capital and
Non-recurring designated line #20511-57870 (Mago Point Improvements), for
the Town’s contribution to the municipal/state improvements to the Mago
Point parking lot and state launching area, pursuant to the contract provided
with this Motion.
Planning Department — To consider and act on an appropriation in the
amount of $100,000, from the Director of Planning, Jon Mullen, from the
Capital and Non-recurring designated line #20511-57767 (Nevins Cottage
Structural Repairs), for Nevins Cottage Repairs and forward on to the Board —
of Finance if approved.
First Selectman: To consider and act on the following request for a FY25 Out-
of-Series Transfer from the First Selectman, Rob Brule, in the amount of
$200.00 to cover the annual copier lease cost and forward on to the Board of
Finance if approved.
Appointments & Resignations: .
15a. To consider and act on the reappointment of Robert Brule (R) to the

Retirement Commission to fill the term of 12/1/24-11/30/25 as a member.
15b. To consider and act on the reappointment of Robert Brule (R) to the
Social Service Grant Committee to fill the term of 12/1/24-11/30/25 as a
member.
15¢, To consider and act on the re-appointment of Karen Barnett (U) to the
Planning and Zoning Commission to fill the term of 11/15/24-11/14/29 as
a member.
16. New Business:
17. Old Business:
18. Correspondence:
18a. Donations as of 9/2024
18b.
19. Consent Agenda
19a. Tax Refund
19b. Board of Selectmen Regular Meeting Minutes October 22, 2024
20. Adjournment:

Abe
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
Assessor
DEPARTMENT
APPROVED ACCOUNT ACCOUNT REVISED
Budget INCREASE.) DECREASE: Budget
Line No, Org. Code Object Code Object Description Amount Amount
4 10104 S1910|FRINGE BENEFITS - CLOTHING ALLOWANCE! 280.00 25.00 275,00
2 10104 53020) OTHER SUPPLIES 750.00 (25.00) 775.00
9.00
TOTAL 25.00 (25,00)
Explanation
TO COVER OVERAGE FOR THE PURCHASE OF TOWN OF WATERFORD APPAREL/OUTERWEAR FOR THE ASSESSOR & ASST. ASSESSOR
FUNDS BEING MOVED TO LINE USEO FOR THE ACTUAL EXPENDITURE.
NOTE THAT CLOTHING EXPENSE IS PER NEGOTIATED CONTRACT.
Palge S$, Walton
10/22/2024
Department Head Date
Kim Allen . 10/24/2024
Director of Finance Date
Firat Selectman
Date
Commission/Board Approval
Date
revised 7/20/21

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In Series (Over $1000)
FIRE SERVICES 10/22/24
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED
Budget Available Transfer _Transfe! Available
LineNo. Org. Gode Object Code Object Description Amount Budget INCREASE DECREASE Budget
4 10123 §3080 Apparatus Maintenance $ 20,000 | $ 689 §,000.00 $ §,689
2 10123 §3070 Apparatus Repairs $ 110,000 | $ 43,840 (5,000.00); $ 38,640
TOTAL 6,600.00 {5,000,00)
Explanation:
4-2 The flaat is aging which involves more maintenance. In addition, the number of calls continue to increase which increases the need for
additional regular maintenancg to keep the fleet operational.
Funds are being transferred fram repairs as there has been_a lesser need this year on additional repairs while the need for additional routine
maintenance has increased.
Email 10/25/2024
Department Head Date
Kim Allen 10/28/2024
Director of Finance Date
Firat Selectman Date
Commisston/Board Approval Date
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INTER-OFFICE MEMORANDUM TOWN OF WATERFORD
Ta: Rob Brule, First Selectman
From: Gary J. Schneider, Director of Public Works
Ce: Kimberly Allen, Finance Director
Date: October 24, 2024
Re: Building Maintenance Budget
AGT
The Building Maintenance Budget could not defer addressing these issues to next fiscal
year. The approved Building Maintenance is lean and will require additional funding to
get through this fiscal year without running in the negative.
Please place this on the next Board of Selectman agenda far consideration.
Line item 10111-52120
am requesting an additional $3,112 for line item 10111-52120 to bring this fine item
back into balance.
« Error in billing for sewer accounts for Town Buildings — ($3,112). The Department
received a memorandum from the Utility Commission explaining that after a
review of their accounts, there was an issue will the billing. (See attachment).
The facility charge is now corrected, but brings the billing for the two locations
higher than budgeted. | am requesting an additional $3,112 for line item 10111-
§2120.
Line item 10111-52040
1am requesting an additional $98,254 for line item. 10114-52040 to bring this line item
back into balance.
* Dehumidifiers for the Town Hall, EOC ~ ($9,055). The summer's high humidity
caused mold growth on furniture and cabinetry in the Auditorium at Town Hall.
There was also mold growth on the furniture in the EOC at the Public Safety
Facility. Large portable units were purchased, placing 4 units at Town Hall and 1
unit in the EOC. Deployment of the units drove the relative humidity level to the
low 50% range. During the winter, the units will remain on site ready for
deployment for next summer. The long range solution for the EOC is included in
a Capital project to replace the HVAC equipment. For the Town Hall, we are
working with our HVAC Engineer to investigate the control software and the roof
top units ensuring that they are working together.
¢ Temporary A/C units for the library (3 months) —. ($29,817). The remaining roof
top unit (the Library has 2) failed-in the cooling mode. Without having this unit on
line, there was no AC in the building, The unit was over 30 years old and used R-
22 Freon which is no longer manufactured. Repair of the unit was not cost

effective as this unit and the other failed roof top unit will be replaced this spring
as part of the HVAC project ta replace the buildings’ HVAC systems. Eleven
portable units were rented for 3 months. Positioned throughout the entire first
floor, the hot air was exhausted though the side windows by sliding the window
up and installation a plywood blank. Not only was the areas cooled, they were
also dehumidified. The Board of Education assisted Public Works staff in setting
this up. The Library remained fully functional with the installation of these units.
e Service Calls and Monitoring BMS for the Community Center — ($8,895). This is
for professional monitoring and service calls to the BMS system. Now that we
have the system installed to monitor and control the heating, ventilation and
cooling, we can’t let the system backslide into the mess we had before.
Monitoring would immediately identify issues with equipment that are outside the
set parameters for building comfort and energy efficiency. This contract will also
“reset” the controls every 3 months before each change of season to ensure the
repair technicians and facility personnel have not forgotten to return the controls
back te the presets after an event of maintenance events. This will be a
reoccurring item in the budget starting in the FY26 budget.
* Repair of the roof drain at the Library - ($5,250). The drain is a low point in the
roof and drains water from the roof through interior piping. The piping at the roof
line had rusted out. The repair consisted of replacing the pipe and 2 roof patch.
The roof is being programmed to be replaced after the HVAC project has been
completed.
e Custodial service — ($39,610). We are currently in the 3° year of this contract.
(This is the 1*' year extension of the original 2 year contract). The Department,
in developing the budget for the current year’s budget, prepared the budget for
submittal in November of 2023 where we used $127,418. Not known to us was
an increase in services due to Recreation & Parks nat filling the position for the
custodian. We received a contract for this fiscal year that was $39,610 more
than the amount in the budget.
« HVAC contractor - ($5,627). The contract for this vendor was also negotiated to
extend their contract for PM services for FY 25. The budget was prepared in
November of 2023 and set $55,958 for their services. The contract is now
$61,585, an increase $5,627.

1000 HARTFORD TURNPIKE WATERFORD, CT 06385
October 21, 2024
Waterford Town of Public Safety Complex
15 Rope Ferry Rd
Waterford, CT 06385
Dear Mr. Gary Schnelder, Director of Public Works
It has come to our attention during a routine review of our accounts that your wastewater account for
the facilities located at 200 & 204 Boston Post fd has not been billed the correct Facility Charge since
July of 2023. Therefore, you should have seen a one-time adjustment in the amount of $1,082.40 for
200 Boston Post Rd. and $ 2,028.18 far 204 Boston Post Rd. on your August invoice for the portion of
the previously unbilled Facility Charges. lacluded with this letter js a worksheet of how your adjustment
was calculated. We apologize for any inconvenience this may have caused.
Sincerely,
Ung bole.
Amy Windle
Office Coordinator
RECEIVED
OCT 24 2024
WATERFORD UTILITY COMMISSION
1000 HARTFORD TURNPIKE, WATERFORD, CT 06385
MAN. PAYMENTS Td: PO BOX 310, WATERFORD, CT 06385
PHONE: 860-444.5886 EMAIL: WUCOQWATERFORDCT.ORG

200 Boston Post Rd-Youth Family Services
Date
7/3/2023
3/24/2023 §
11/17/2023 $
2/8/2024 $
5/20/2024 §
204 Boston Post Rd-Public Safety
7/3/2023 $
8/24/2023 §
11/17/2023 $
2/5/2024 $
5/20/2024 $
Billed
45.00
45.00
45.00
40,00
$0.50
45.00
45.00
45.00
35.50
49.00
Correct Charge
261.00
261,00
261.00
232.00
292.90
460.80
460.80
460.80
363,52
501.76
Difference Owed
216.00
216.00
216,00
192,00
242.40
1,082.40 Balance Owed
415.80
415.80
415,80
328.02
452.76
2,028.18 Balance Owed

FIFTEEN ROPE FERRY ROAD WATERFORD, CT 66395-2886
The Recreation and Parks department wouid like to submit a request for an additional appropriation to
support the completion of two critical projects in Waterford: Town Hall basketball court and court
renovations and accessibility at Leary Park. By combining these initiatives, we aim to achieve significant
cost savings while enhancing the quality and accessibility of recreational facilities for our community.
As the projects progress, it has become apparent that an additional appropriation is essential to
seamlessly integrate these initiatives, thereby ensuring cost efficiency and timely completion
Justification for Additional Appropriation
Cost savings: By combining resources for post-tension concrete and accessible pathways,
economies of scale can be leveraged. This integration reduces overall material and labor costs,
minimizing redundant expenses.
Project Synergy: Aligning these projects under a unified budget allows for synchronized planning
and execution. This synergy not only streamlines processes but also mitigates potential delays,
ensuring both projects meet their deadlines.
Enhanced Structural integrity: Post-tension concrete is critical for the durability and safety of
the infrastructure. The additional funds will ensure the use of high-quality materials and
techniques, theerby extending the lifespan and reliability of the construction.
Inclusivity and Accessibility: Prioritizing accessible pathways reaffirms our commitment to
inclusivity. The additional appropriation ensures that all community members can benfit from
safe and accessible infrastructure.
Financia Implications: The requested additional appropriation will be allocated towards:
Procurement of high-quality post-tension concrete materials.
Labor and equipment for the combined execution of the projects.
Design and construction of accessible pathways that meet all regulatory standards.

Project Overview (Please refer to attachments for specs and visual representations)
1. Post-Tension Concrete Playing Surfaces
The installation of post-tension concrete playing surfaces will provide durable, high-performance areas
suitable for a variety of sports and activities. This advanced technology offers superior strength and
longevity compared to traditional surfaces, reducing maintenance costs over time. The anticipated
benefits include:
« Increased usage of park facilities due to improved playability.
» Enhanced safety for users, minimizing the risk of injuries associated with less durable surfaces.
» Greater community engagement through the hosting of local sporting events.
2. Accessible Pathways
The creation of accessible pathways is essential for ensuring that aif community members can enjoy the
park's amenities. These pathways will comply with ADA standards and provide:
«Safe and convenient access to all park areas for individuals with mobility challenges.
«Enhanced connectivity between different park facilities, encouraging more visitors.
«Opportunities for inclusive community events and activities.
3. Cost Savings Through Combined Projects
By undertaking these two projects concurrently, we can realize significant cost efficiencies. Key factors
contributing to these savings include:
« Economies of Scale: Coordinating the construction activities will reduce labor and material
costs. By scheduling the projects together, we can negotiate better rates with contractors and
suppliers, minimizing overall expenses.
* Streamlined Management: Managing both projects simultaneously will reduce administrative
overhead and improve project oversight, ensuring that resources are utilized efficiently.
* Reduced Disruption: Completing both projects at once will limit the disruption to park users and
surrounding neighborhoods, allowing for a quicker return to full park operation.
Funding Request
To facilitate these projects, we are requesting an additional appropriation of $1,197,250 to cover the
costs required to fulfill project requirements. This funding will enable us to finalize both projects (in
conjunction with approved Town Hall basketball court project) and ensure that they meet our
community's standards for quality and accessibility.

Why choose cooperative purchasing?
Connecticut cooperative purchasing and engaging a single company to manage an entire project,
including in-house design, project develapment, and oversight, offer numerous advantages. Here are
some key benefits:
Advantages of Connecticut Cooperative Purchasing
1. Cost Savings:
o Cooperative purchasing leverages the collective buying power of multiple municipalities,
leading to bulk discounts and reduced costs for goods and services.
2. Streamlined Procurement Process:
o Participating in cooperative purchasing simplifies the procurement process, reducing
administrative burdens. Municipalities can avoid lengthy bidding processes and access
pre-negotiated contracts.
3. Access to a Broader Range of Vendors:
© Cooperative purchasing allows municipalities to tap into a wider selection of suppliers,
often leading to better quality products and services.
4. Time Efficiency:
o By utilizing existing contracts, municipalities can expedite project timelines and ensure
quicker access to necessary resources.
5. Shared Expertise:
o Cooperative purchasing often involves collaboration among municipalities, allowing for
shared knowledge and best practices in procurement.
Advantages of a Single Company Holding Full Accountability
1. Centralized Accountability:
o Having one company responsible for the entire project ensures clear lines of
accountability. This minimizes the risk of miscommunication and finger-pointing
between contractors, designers, and subcontractors.
2. Integrated Project Management:
o Asingle entity overseeing the project can facilitate better coordination between design
and construction phases, leading to a more cohesive and efficient workflow.
3. Consistent Quality Control:
o With in-house design and oversight, the company can maintain quality standards
throughout the project. This ensures that the vision is consistently executed from
concept to completion.

4, Streamlined Communication:
o Engaging one company reduces the complexity of communication, making it easier for
stakeholders to discuss concerns and receive updates. This fosters a more collaborative
environment.
5. Comprehensive Risk Management:
o Asingle company can effectively identify and mitigate risks throughout the project
lifecycle, providing greater assurance that potential issues are addressed proactively.
6. Enhanced Innovation:
o Companies that manage both design and construction can implement innovative
solutions that might be overlooked in a traditional project setup. They can adapt designs
in real-time based on practical construction insights.
7. Cost Efficiency:
o Asingle company managing all aspects of the project can lead to cost savings by
optimizing resources, reducing redundancies, and minimizing delays.
8. Long-term Relationship:
o Establishing a partnership with one company fosters a stronger working relationship,
which can lead to better service and support throughout the project and beyond.
In summary, utilizing Connecticut cooperative purchasing combined with a single accountable company
for design and project oversight can significantly enhance efficiency, reduce costs, and improve project
outcomes for municipalities. This integrated approach ultimately supports the goal of delivering high-
quality services to the community.
Conclusion
The proposed improvements at Leary Park represent a significant investment in the well-being and
accessibility of our community. By approving this additional appropriation, the respective Boards will not
only enhance recreational opportunities for Waterford residents but also demonstrate a commitment to
fostering an inclusive environment for all. We seek your support in optimizing resource allocation as well
as guaranteeing the delivery of robust and inclusive community infrastructure.
We appreciate your consideration of this request and look forward to your support in bringing these
important projects to fruition.
Sincerely,
Ryan McNamara, Director of Recreation and Parks

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COOP PRICING PROPOSAL 7FieldTurf’
‘Waterford Leary Park
Court Renovations
October 28, 2024
FieldTurf USA, Inc. is pleased to present the following proposal. FieldTurf pricing is based on the Capital
Region Education Council (CREC) program. CREC is a member of The Association of Educational Purchasing
Agencies (AEPA) program. The AEPA is a purchasing co-op that provides member schools with pre-
determined preferential pricing by approved vendors. Since the product has already been bid at the
national level, individual schools do not have to duplicate the formal bid process. AEPA IFB #024.
Qi &CREC
Assert ventional Excell Education
Click on the following AEPA hyperlink for more information: AEPA [FB #24
FieldTurf is pleased to offer to supply and install the following high performance artificial
infilled turf system:
PROJECT SCOPE:
The base bid project scope includes a design build, turnkey approach with FieldTurf. The work will include
associated design and implementation of various improvements for the tennis courts, basketball court and
new access drives at Leary Park. These includes removal and replacement of the existing tennis courts,
walkways and fencing. Furnishing and installation of 2 new post tension concrete tennis courts, 6 new post
tension concrete pickleball courts, new post tension concrete basketball courts and new walkway to
courts. Upon review of the site there is no ADA accessible route to either the tennis courts or basketball
courts, this proposal would develop necessary access and parking as required to service those locations. A
more detailed breakdown is listed below.
BASE BID
FIELDNAME Waterford ~ Leary Park Tennis and Basketball
SQUARE FOOTAGE +/-33,000 SF
Tennis Court Markings (2), Pickleball (6) and Basketball
Markings with up to 2 Colors for Courts
TOTAL PRICE $1,197,250.00
FIELD. MARKINGS
1.800.724.2969 | info@fieldturf.com | fieidturf.com

COOP PRICING PRoPposaAL ”FieldTurf
ALTERNATES
ADD:Alternate No.4: Performance and Payment Bonds LUMP SUM
Performance and Payment Bond:Fees $16,595.00
ADD Alternate No, 2: Concrete Walkways LUMP SUM
Furnish and install concrete. walkways:in lieu of pavement $55,595.00
ADD Alternate No, 3: Performance and. Payment Bonds LUMP SUM
Remove:and:replace existing paved walkway. around bathroom building with
$44,955.00
new concrete walkway and-ADA access ramp
PRICE INCLUDES;
a) Professionally engineered design plans in support of the project improvements
b) Site development plans including final layout, drainage and grading for new driveway
¢) Furnish and install driveway and ADA parking for tennis courts and ADA access to tennis and basketball
courts.
d} Tennis Courts
Site Preparation & Restoration:
1) Supply and install sediment & erosion control measures around the work site as needed.
2) Demo the existing accessories and chain link fencing system.
3) Reclaim existing courts and regrade for proper consistent pitch.
4) Net posts sleeves will be supplied and installed in their own footings.
5) Existing court footprint to be expanded to accommodate new pickleball courts.
6} New posts sleeves will be suppled in individual footings.
Post-Tension Concrete Siabs:
1) Form work will be installed around the entire perimeter of the prepared base.
2) Two layers of 6 mil poly will be installed over the prepared base. The first layer will run in the north
south direction and the second layer will run in east west direction. All joints will be taped.
3) Post-tensioning cables will be installed according to the engineered design. Cables to be 7 strand, %”
sheathed and greased cables, commercial grade with 50 mil plastic sheathing.
4) Double-fibergiass rebar will be installed on both sides of the anchors as shown on drawings to act as
back up bars.
5) Aconcrete slab will be placed inside the formwork. Concrete mix will be a specially designed mix used
for post tension slabs.
6) Forms will be stripped, and the post-tensioning cables will be stressed according to their specifications.
First stress, 24 hours after completion of concrete pour. Second stress will be done after concrete
reaches +/- 2300 psi (which will take +/- 7 days after the pour). The total stress will be 33,000 Ibs per
linear inch in both directions. The design of this stab is based on a residual prestress force (psi) of 130
which is above PTI recommendations for sport courts on grade.
1,800.724.2969 | info@fieldturf.com | fieldturf.com

COOP PRICING PROPosAL “F
7) After final stress, Post-tension cable ends will be cut off inside the cone holes, exposed anchors and
cables inside the cone holes will be first sprayed with a rubberized waterproof spray and then the cone
holes will be filled with no-shrink grout (so edge of slab is flush and smooth).
8) The new concrete slab will be checked for flatness. Any low spots exceeding 1/8” in ten feet in any
direction will be filled with 5000 psi epoxy concrete and brought to the proper elevation.
Sports Surface - Prime Coating System:
1} The entire concrete slab will be sealed and primed with a breathable waterproof sealer (Classic Turf
Adhesive) and grip layer will be installed.
2) One (1) coat of Novasurface acrylic resurfacer will be applied to the grip layer according to its
specifications.
3) Two (2) coats of Novacrylic color coating will be applied to the entire surface according to its
specifications. Finished color(s) will be owner’s decision.
4} White playing lines will be applied with Novatex line paint according to project documents.
Perimeter Fencing and Curbing:
1) Supply and install 10’ tall, black PVC coated chain fink fence size, 1-3/4” x 9 ga. Class 2 8 wire.
2) 1.660” top & bottom rails with 4” end/corner/gate posts, 3” line posts — all pipe ASTM 1043 & ASTM
1083 standard weight schedule 40 around the tennis courts only.
3) Posts spaced at 8’ OC.
4} Gates to be supplied and installed to match the existing layout.
5) A12”x12” perimeter concrete curb will be supplied and installed around the post tension concrete
slabs, The fence will be centered in the curb (tennis courts only). The curb will protect the edge of the
post tension concrete slabs and remain uncoated.
Accessories:
1) Four (2) new tennis net posts, nets and center straps to be supplied and installed.
2) Six (6) pickle bail net posts, nets and straps to be supplied and installed.
3) Two (2) new sets of basketball systems, adjustable Goalsetter MVP systems, to be supplied and
instalied.
Driveways Walkway:
1) New 6’ wide sidewalk to basketball court
2} New 6’ wide ADA access path to tennis and pickle ball courts
PRICE DOES NOT INCLUDE:
a) FieldTurf is not altering or improving the existing drainage system under the existing artificial turf limits.
No removal, milling, ponding, flooding or repairs within the existing base and drainage system are
included and shall remain the responsibility of the owner.
b) The supply and import of additional finish aggregate.
c} Any costs associated with necessary charges relating to the delineation of the courts.
d) The supply or installation of special structures such as walls and light poles.
e) The supply of or adjustment to existing manholes, clean-outs or grates and supply of the manhole covers
N
1.800.724.2969 | info@fieldturf.com | fieldturf.com

COOP PRICING PROPOSAL “FieldTurf
A
i
f) Any alteration or deviation from specifications involving extra costs, which alteration or deviation will be
provided only upon executed change orders, and will become an extra charge over and above the offered
price.
g) Site security.
h) Repair or resurfacing existing asphalt parking lot if damaged by truck traffic.
) Site resteration, sodding, landscaping or grow-in.
j) Boring for utilities.
k) Any electrical work.
1) Athletic court lighting installation.
m) Unsuitable soils: once subgrade has been established, a proof roll will be performed to ensure the
structural stability of the soils; in the event that unsuitable soils are encountered, a price to remedy these
areas can be provided by FieldTurf.
n) Asphalt paving outside of courts,
0) Relocation, removal and repair of existing utilities not limited to electrical conduits, power poles, water,
sewer, gas, cable, telephone, owner placed conduits and/or communication feeds within the field of play.
P) Performance and Payment bond fees.
q)} Permits, Permit fees, Inspection fees.
r) All applicable taxes, union fabor and other labor law levies.
s) Anything not explicitly noted in the inclusions.
The price is valid for a period of 90 days. The price is subject to increase if affected by an increase in raw materials,
freight, or other manufacturing costs, a tax increase, new taxes, levies or any new legally binding imposition affecting
the transaction. The parties recognize that the effects of global economic instability are currently unpredictable and
could lead to limitations in labor availability and delays in the supply and delivery of materials, equipment or products.
in addition, as these contingencies have not been factored into this proposal; materials, equipment and/or products to
be used in performing the work may become subject to a price increase. Accordingly, it is acknowledged that the
seller/FieldTurf shall (a) not be subject to any damages for any delay due to events beyond its control and, (b) be
allowed ar equitable adjustment of the time and/or of the price of this proposal or any contractual dacument resulting
therefrom. FieldTurf shall endeavor to notify you as soon as possible of any such events and/or contingencies.
Please note that the seller/FieldTurf shail use its best efforts to ensure that it fulfills its commitments and will strive to
minimize any negative impacts as they may arise. Thank you for your kind understanding.
1.800.724.2969 | info@fieldturf.com | flaldturf.com

; \
COOP PRICING PROPOSAL “FieldTurf
Please feel free to reach out to any member of our project team with questions about our offer:
Christopher Hulk Andrew Dyjak
Director of Design and Construction Regional Vice President - New England
203-676-4445 860-333-7839
christopher.hulk@fieldturf.com Andrew. Dyiak@FieldTurf.com
Thank you again for your interest in FieldTurf, we look forward to working with you.
The present proposal serves to provide an overview of the terms and conditions governing the business
relationship between the parties for the completion of the above-referenced transaction. The parties
hereby undertake to subsequently formalize their agreement by signing a more detailed agreement
and/or purchase order (“Contract”) and as such the amount listed herein shall be an estimate which will
be formalized in said Contract.
By its signature(s) below, the customer acknowledges having read and accepted this proposal and
undertakes to be bound by it.
Per: usb al
Marie-Christine Raymond, Diredtor of Operations Owner (Signature)
FieldTurf USA, Inc. / Tarkett Sports Canada, Inc.
Printed Name and Title
FieldTurf USA, Inc. holds the Cooperative Purchase contract, any PO for Contract must be made out to
FieldTurf USA, Inc. 175 N Industrial Blvd NE. Calhoun, GA 30701
If you have questions regarding the FieldTurf and Beynon SmartBuy Cooperative Purchasing Program, please
contact Eric Fisher at: Eric.Fisher@smartbuycooperative.com.
1.800.724.2969 | info@fieldturf.com | fieldturf.com

COOP PRICING PROPOSAL
@Fieldturf
(A Tarkett Sports Company |
CONDITIONS
Notwithstanding any other document or agreement entered into by FieldTurf in connection with
the supply and installation only of its product pursuant to the present bid proposal, the following
shall apply:
a) This bid proposal and its acceptance is subject to
strikes, accidents, delays beyond our control and force
majeure.
b) Based upon Applications for Payment submitted to the
Customer by the Supplier, the Customer shall make
progress payments on account of the Purchase Price to
the Supplier as provided below and elsewhere in the
Agreement. The period covered by each Application for
Payment shall be one calendar month ending on the
last day of the month. 20% of the total contract value
shall be due on December 1, 2023. Thereafter, the
Customer shall make payment of the certified amount to
the Supplier, 5% retainage, within thirty (30) days of the
date of the Application for Payment. Payments due and f)
unpaid under the Agreement shall bear interest from the
date payment is due at the rate of ten Percent (10%)
per annum. Final payment, constituting the entire
unpaid balance of the Purchase Price, shallbe made by gy
the Customer to the Supplier when:
- The Supplier has fully performed the all the work; and
- Supplier's Certificate of Completion for the Turf
Product has been signed by the Customer
c} Accounts overdue beyond 30 days of invoice
date will be charged at an interest rate of 10%
per annum. h}
d) FleldTurf requires a minimum of 21 days after receiving a
fully executed contract or purchase order and final i)
approvals on shop drawings to manufacture, coordinate
delivery and schedule arrival of installation crew. Under
typical field size and scenario, FieldTurf further requires a
minimum of 28 days per field to install the Product
subject to weather and force majeure
@) FieldTurf requires a suitable staging area. Staging area
must be square footage of field x 0.12, have a minimum
access of 15 feet wide by 15 feet high, and, no more than
TM THE TARKETT SPORTS FAMILY - LEADERS IN SPORTS SURFACING ~~”
| QBEYNON’ |
‘ATaniatt sports Company
| @Fieldturt’
-ATarkalt Sports company
=> Tarkettsroris | |
Fira / Ss USA
pee OFFICIAL FOOTBALL.
SBE / TURF: OFFICIAL PARTNER.
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100 ft from the site. A 25 foot wide by 25 foot long hard or
paved clean surface area located within 50 feet of the
playing surface shall be provided for purposes of proper
mixing of infill material. Access to any field will include
suitable bridging over curbs from the staging area to
permit suitable access to the field by low clearance
vehicles. Staging area surface shall be suitable for
passage with motor vehicles used to transport
materials to the site and/or staging area. FieldTurf
shall not be liable for any damages to the staging area or
its surface unless such darnages are caused by FieldTurfs
intentional misconduct or negligence.
This proposal is based on a single mobilization. If the site
is not ready and additional mobilizations are necessary,
additional charges will apply.
Upon substantial completion of FieldTurf's obligations,
the Customer shall sign FieldTurfs Certificate of
Completion in the form currently in force; to accomplish
this purpose, the Customer will ensure that an authorized
representative is present at the walk-through to
determine substantial comptetion and acceptance of the
field, which may include a list of punch list items.
FieldTurf shall not be a party to any penalty clauses
and/or liquidated damages provisions.
FieldTurf shall be entitled to recover all costs and
expenses, including attorney fees, associated with
collection procedures in the event that FieldTurf pursues
collection of payment of any past
due invoice.
All colors are to be chosen from FieldTurf's standard
colors.
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1.800.724.2969 | info@fieldturf.cem | fieldturf.com

COOP PRICING PROPosAL ~FieldT
‘Waterford Town Hall
‘Basketball Court Reconstruction.
Existing Courts Concept Layout
October 28, 2024
FieldTurf USA, Inc. is pleased to present the following proposal. FieldTurf pricing is based on the Capital
Region Education Council (CREC) program. CREC is a member of The Association of Educational Purchasing
Agencies (AEPA) program. The AEPA is a purchasing co-op that provides member schools with pre-
determined preferential pricing by approved vendors. Since the product has already been bid at the
national level, individual schools do not have to duplicate the formal bid process. AEPA IFB #024.
we CREC
tes Excellence i in Education
Education
Click on the following AEPA hyperlink for more information: AEPA IFB #24
PROJECT SCOPE:
The base bid project scope includes a design build, turnkey approach with FieldTurf. The work will Include
associated design and implementation of various improvements for the basketball court replacement.
These include removal and replacement of the existing courts, fencing and foundations: Furnishing and
installation of 2 new post tension concrete courts and fencing on parking lot side. A more detailed
breakdown is listed below.
1.800.724.2969 | info@fieldturf.cam | fieldturf.com

COOP PRICING PROPOSAL 7FieldTurf
BASE BID
FIELD NAME Waterford Town Hall Basketball Courts
SQUARE FOOTAGE +/- 8,750 SF
FIELD:MARKINGS Basketball Court Markings (2) with up to 2 Colors for Courts
TOTAL PRICE $249,000.00
ALTERNATES
ADD. Alternate No. 1: Performance and Payment Bonds LUMP SUM
Performance and. Payment Bond Fees $4,850.00
PRICE INCLUDES:
a) Professionally engineered design plans in support of the project improvements
b) Tennis Courts
Site Preparation & Restoration:
1) Supply and install sediment & erosion control measures around the work site as necessary.
2) Demo the existing accessories, (4) baseball hoops with foundations and chain link fencing system.
3) Reclaim existing courts and regrade for proper consistent pitch.
4) Net posts sleeves will be supplied and installed in their own footings.
5) Existing court footprint to be expanded to accommodate new picklebal! courts.
6) New posts sleeves will be suppled in individual footings.
Post-Tension Concrete Slabs:
1) Form work will be installed around the entire perimeter of the prepared base.
2) Two layers of 6 mil poly will be installed over the prepared base. The first layer will run in the
north south direction and the second layer will run in east west direction. All joints will be taped.
3) Post-tensioning cables will be installed according to the engineered design. Cables to be 7 strand,
%” sheathed and greased cables, commercial grade with 50 mil plastic sheathing.
4) Double-fibergiass rebar will be installed on both sides of the anchors as shown on drawings to act
as back up bars.
5) Aconcrete slab will be placed inside the formwork. Concrete mix will be a specially designed mix
used for post tension slabs.
6) Forms will be stripped, and the post-tensioning cables will be stressed according to their
specifications. First stress, 24 hours after completion of concrete pour. Second stress will be
done after concrete reaches +/- 2300 psi (which will take +/- 7 days after the pour). The total
stress will be 33,000 lbs per linear inch in both directions. The design of this slab is based ona
residual prestress force (psi) of 130 which is above PT! recommendations for sport courts on
grade.
7) After final stress, Post-tension cable ends will be cut off inside the cone holes, exposed anchors
and cables inside the cone holes will be first sprayed with a rubberized waterproof spray and then
the cone holes will be filled with no-shrink grout (so edge of slab is flush and smooth).
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COOP PRICING PROPOSAL #FieldTurf
8) The new concrete slab will be checked for flatness. Any low spots exceeding 1/8” in ten feet in
any direction will be filled with 5000 psi epoxy concrete and brought to the proper elevation.
Sports Surface - Prime Coating System:
1) The entire concrete slab will be sealed and primed with a breathable waterproof sealer (Classic
Turf Adhesive) and grip layer will be installed.
2) One (1) coat of Novasurface acrylic resurfacer will be applied to the grip layer according to its
specifications.
3) Two (2) coats of Novacrylic color coating will be applied to the entire surface according to its
specifications. Finished color(s} will be owner’s decision.
4) White playing lines will be applied with Novatex line paint according to project documents.
Fencing and Curbing:
1) Supply and install 8’ tall, black PVC coated chain link fence size, 1-3/4” x 9 ga. Class 2 B wire along
parking lot side and up 20’ on each side.
2) 1.660” top & bottom rails with 4” end/corner/gate posts, 3” line posts — all pipe ASTM 1043 &
ASTM 1083 standard weight schedule 40 around the tennis courts only.
3) Posts spaced at 8’ OC.
4} Gates to be supplied and installed to match the existing layout.
5) A12”x12” perimeter concrete curb will be supplied and installed around the post tension
concrete slabs. The fence will be centered in the curb (tennis courts only). The curb will protect
the edge of the post tension concrete slabs and remain uncoated.
Accessories:
1) Two (2) new sets of basketball systems, adjustable Goalsetter MVP systems, to be supplied
and installed.
PRICE DOES NOT INCLUDE;
a)
b)
¢)
qd)
e)
FieldTurf is not altering or improving the existing drainage system. No removal, milling, ponding,
flooding or repairs within the existing base and drainage system are included and shall remain the
responsibility of the owner.
The supply and import of additional finish aggregate.
Any costs associated with necessary charges relating to the delineation of the courts.
The supply or installation of any special structures, such as walls and light poles.
The supply of or adjustment to existing manholes, clean-outs or grates and supply of the manhole
covers
Any alteration or deviation from specifications involving extra costs, which alteration or deviation
will be provided only upon executed change orders, and will become an extra charge over and above
the offered price. :
Site security.
Repair or resurfacing existing asphalt parking lot if damaged by truck traffic.
Site restoration, sodding, landscaping or grow-in.
Boring for utilities.
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ieldT
[A Tarkett Sports Company |
k) Any electrical work.
l)_ Athletic court lighting installation.
m) Unsuitable soils: once subgrade has been established, a proof rofl will be performed to ensure the
structural stability of the soils; in the event that unsuitable soils are encountered, a price to remedy
these areas can be provided by FieldTurf.
n) Asphalt paving outside of courts.
©) Relocation, removal and repair of existing utilities not limited to electrical conduits, power poles,
water, sewer, gas, cable, telephone, owner placed conduits and/or communication feeds within the
field of play.
p} Performance and Payment bond fee