Board of Selectmen Regular Meeting

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
at S208
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AGENDA .
BOARD OF SELECTMEN REGULAR MEE ENG
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Tuesday, January 7, 2025 a
5:00 PM t
Waterford Town Hall (Appleby Room)
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(Procedural Action: Check register to be signed by the Board of Selectmen in
accordance with CGS 7-83)
1.
2.
3.
Call to Order & Roll Call:
Pledge of Allegiance
Public Comment:
Planning: To consider and act on a request for a F¥25 appropriation from the
Director of Planning, Jonathan Mullen, in the amount of $12,500, for the
stabilization of Alewife Cove Study, from Capital and Non-recurring
designated line #20541-57328 (Alewife Cove) and forward on to the Board of
Finance if approved.
Utility: To consider and act on a request for a FY25 appropriation from the
Director of Utilities, Jill Stevens, in the amount of $19,800, for an engineering
study, from Capital and Non-recurring designated line #2053 1-57890 (Wiemes
and Marilyn Ejector Replacements) and forward on to the Board of Finance if
approved.
Recreation and Parks & Board of Education: To consider and act upon
awarding the installation and repair contract for Leary Park Pickleball Tennis
Courts, Waterford High School Track and Field Turf, and Tennis Courts
Replacement to Field Turf, recommended from Shea Davy, Purchasing Agent,
on behalf of the Director of Recreation and Parks, Ryan McNamara, and the
Board of Education Director of Finance, Joseph Mancini, for $3,492,350
broken down as follows:
* Town Hall and Leary Park Basketball Courts, Leary Park Pickleball

10.
11,
12.
and Tennis Courts - $1,197,250
e Waterford High School Track and Field Turf - $1,147,000
e Waterford High School Tennis Court - $1,148,100
Funds available from line #33720-55855 (Town Court Repairs), 20560-57820
(WHS Turf Field & Track) and 20560-57833 (BOE Tennis Courts).
Board of Education: To consider and act on a request for a FY25
appropriation from the Board of Education Director of Finance, Joseph
Mancini, in the amount of $243,335, for the second installment of the on bill
financing for all five schools, from Capital and Non-recurring designated line
#20560-57891 (Energy Efficiency Program) and forward on to the Board of
Finance if approved.
Emergency Management: To consider and act on a recommendation from
Shea Davy, Purchasing Agent, on behalf of the Director of Emergency
Management, Steven Sinagra, to approve a bid waiver for a new digital sign
for the Public Safety Building.
Emergency Management: To consider and act on a recommendation from
Shea Davy, Purchasing Agent, on behalf of the Director of Emergency
Management, Steven Sinagra, to award a Bid Waiver to Sign Craft, in the
amount of $67,962, from line # 22922-54256 (Traffic Control Equipment) for
anew digital sign for the Public Safety Building.
Public Works: To consider and act on a request for a FY25 appropriation from
the Director of Public Works, Gary Schneider, in the amount of $6,583, for the
repointing of the chimney at the Jordan Park House, from account #31124-
55913 (Jordan Park House Repairs) and forward on to the Board of Finance if
approved.
Public Works: To consider and act on a recommendation from Shea Davy,
Purchasing Agent, on behalf of the Director of Public Works, Gary Schneider,
to award the bid to Kronenberger & Sons Restoration Inc, in the amount of
$16,800, contingent on approved funding. Funds will be available from line
#31124-55913, (Jordan Park House Repairs).
Police: To consider and act on the following request for a FY25 In-Series —
Transfer from the Chief of Police, Marc Balestracci, in the amount of $4,000
to cover several transmission repairs.

13. Police: To consider and act on a request for a FY25 additional appropriation
from the Chief of Police, Marc Balestracci, in the amount of $62,757, for an
employee payout, to line #10129-51420 (Patrol) and forward on to the Board
of Finance if approved
14. Appointments & Resignations:
14a. To consider and act on the re-appointment of Fred Wise (U) to the
Waterford East Lyme Shellfish Commission (WELSCO) to fill the term of
6/1/24-5/31/28 as a member.
14b. To consider and act on the appointment of David DeNoia (R) to the
Conservation Commission to fill the term of 6/1/21-5/31/26 as an alternate.
14c. To consider and act on the appointment of Matthew Tucker (R) to the
Historic Properties Commission to fill the term of 11/1/24-10/31/29 as an
Alternate.
15. New Business:
16. Old Business:
17. Correspondence:
17a. ARPA Quarterly Report thru 12/31/24
17b. Donations
17c. Liaison Appointment for Board of Selectmen
17d. Liaison Appointment for Long Range Fiscal Planning
17e. Liaison Appointment for Ad Hoc Fleet Committee
17f. FY25 Capital Quarterly Project Status Report (Oct 1-Dec 31)
17g. Unmanned Aircraft Systems letter from Joe Courtney
17h. Unmanned Aircraft Systems letter from Kathleen McCarty
17i. Unmanned Aircraft Systems letter from Robert Brule
18. Consent Agenda
18a. Tax Refund
18b. Board of Selectmen Regular Meeting Minutes December 3, 2024
19. Adjournment:

FIFTEEN ROPE FERRY ROAD
DEPARTMENT OF PLANNING AND DEVELOPMENT
WATERFORD, CT 06385-2886
MEMORANDUM
TO: Rob Brule, First Selectman
FROM: Jonathan Muller AICP, Planning Dire SA,
DATE: December 20, 2024
TITLE: Appropriation Request - Matching Grant Contribution to the National Fish and Wildlife
Foundation 2023 Long Island Sound Futures. Fund Grant Award for the Stabilization of
Alewife Cove Study
This request is for an appropriation in the amount of $12,500 from -Capital and Non-recurring designated
line #20541-57328 — Alewife Cove to-meet the Town of Waterford’s $50,000 matching contribution pledge.
Appropriation Request: Alewife Cove, Line #20541-57238,
Line Item
Amount Requested
To: Alewife Cove Stabilization Study: Matching
Cotitribution for NF WF Grant
, 20541-57328
$12,500
These funds, transferred from Contingency by the Board of Finance to line # 20541-57328, on September
ti, 2024 along with $37,500 appropriated by the RTM on December 2, 2024, will fulfill Waterford’s
$50,000 local matching fimd commitment to the National Fish and Wildlife Foundation’ s:2023.Long Island.
Sound Futures Pund for the Stabilization of Alewife Cove Study.

1000 HARTFORD TURNPIKE WATERFORD, CT 06385
December 18, 2024
Mr. Rob Brule, First Selectman
Town of Waterford Town Hall
15 Rope Ferry Road
Waterford, CT 06385
Dear Mr. Brule,
The Utility Commission respectfully requests an appropriation of the funds currently designated
within L.I. # 20531-57890, Wiemes and Marilyn Ejector Replacements in the amount of
$19,800.
Wiemes Ct and Marilyn Rd pump stations were designed in 1981. These stations are known as
Pneumatic Ejectors. The station itself is a steel cylinder 9’ in diameter buried about 18 feet below
ground and accessed via a manway. The station houses the pots, compressors and control panel.
The stations have exceeded their design life and do not operate efficiently. An engineering study
is warranted to fully evaluate the stations structural integrity and plan for the station's
replacement. In addition, considerations for permanent stand by power should be evaluated, as
portable generators have to be mobilized in the event of need.
A formal task order from our on-call] engineers is included with this request and we are
requesting funds currently designated be appropriated now in order to execute the task order and
begin the engineering study.
Thank you.
J phar
Jill N. Stevens, Director
Utility Commission
Ce: Utility Commission
Kimberly Allen, Director of Finance

Exhibit A to Master Services Agreement
Between Town of Waterford, CT and Wright-Pierce
For On-Call Civil Engineering and Surveyor Services
-Template for Task Authorizations-
Town of Waterford ("Owner") entered into a Master Services Agreement with Wright-Pierce ("Consultant"
or "W-P") with an effective date of May 10, 2023. In accordance with that Master Services Agreement, the
following Task Authorization is hereby approved and Consultant is authorized by Owner to proceed with
the services as delineated below. This is Consultant's Task Authorization No. § .
Effective Date of this Task Authorization:
W-P Project Name: Wiemes Road and Marilyn Road Pump Station Upgrades -- Conceptual Evaluation
W-P Project Number: 117747
W-P Project Manager: Therlin Montgomery
Owner's Project Manager: Jill Stevens
Fee Limit for this Task Authorization, if any: $19,800
Payment Method: Time & Expense per hourly billing rates
Consultant's Scope of Services: Evaluation of Wiemes Court Pump Station and Marilyn Road Pump
Station per attached proposal dated November 16,2023.
Approved for Owner By;
[insert signature and date of signature]
Type Name and Titie of Owner's Approver: Kimberly Allen, Finance Director
Approved for W-P By:
[insert signature and date of signature]
Type Name and Title of W-P Approver: Christopher N. Pierce, Vice President

—— 169 Main Street, 700 Plaza Middlesex
WRIGHT-PIE RCE => Middletown, CT 06457
Engineering a Better Environment 860.343.8297 | www.wright-pierce.com
November 16, 2023
Mr. James Bartelli
Director of Utilities
Town of Waterford Utility Commission
15 Rope Ferry Road
Waterford, CT 06385
Subject: Proposal for Engineering Services
Wiemes Court and Marilyn Road Pump Station Upgrades- Conceptual Design Memorandum
Dear Mr. Bartelli:
As requested by the Water Utility Commission (WUC), this letter presents our scope of services to perform a
conceptual evaluation of the pump stations located at Wiemes Court and Maryland Road. The pump stations
were originally constructed in the early 1980s and include ejector pots to collect and transport sanitary
wastewater to the Waterford collection system. The electrical, mechanical and process equipment is at the
end of their service life and in need of replacement. Additionally, acquiring service parts for the ejector
equipment is difficult, and some parts are no longer available. Therefore, WUC has requested that an
evaluation be performed to determine their condition and make recommendations for improvements.
Wright-Pierce proposes to perform the following engineering services:
Preliminary Evaluation
1. Collect available data including existing pump station record drawings, parcel (property boundary)
data, force main record drawings, ejector pot data sheets and run time data (if available}.
2. Meet on site with WUC staff to obtain their insight and historical knowledge of these pump stations.
Discuss and incorporate and design standard or features requested by WUC staff.
3. Evaluate options to eliminate the ejector pot equipment and convert the station to either a dry-
pit/wetwell style station with dry-pit pumps or fully convert to a submersible style station.
4. Using available data and record drawings, calculate the required pump station design capacity
including average and peak flows and required pump discharge pressures.
5. Prepare a Conceptual Design Memorandum which will include the following:
a. Required pump station design capacity.
b. New pump design capacity (flow and pressure) and approximate horsepower.
c. Evaluation of options to eliminate the ejector pot equipment and replace with dry-pit/wet-
well style station or fully convert to a submersible style station.
d. Recommendation for upgrades to control and electrical equipment including emergency
standby power equipment.

11/16/2023
Mr. James Bartelli
Page 2 of 2
e, Cursory review of space requirements for upgrade options to confirm new equipment will fit
within the existing property boundaries. Space requirements for new emergency generator
will also be considered.
f. Opinion of probable construction cost for each option.
g. Safety requirements, code requirements and TR-16 guidelines will be reviewed and outlined
in the memorandum.
Proposed Fee
Wright-Pierce proposes to complete the above scope of work on a time-charge basis with a not to exceed fee
of $19,800.
\f the proposed scope and fee are acceptable, we can prepare a Task Order under our on-call agreement. We
are prepared to begin this work immediately upon WUC authorization.
Should you have any questions or desire additional information, please call.
Sincerely,
WRIGHT-PIERCE
mA!
Therlin Montgomery
Therlin. montgomery@wright-pierce.com
WrIGHT-Prerce =
Engineering a Better Environment

FINANCE DEPARTMENT. MEMO
December 30, 2024
Mr. Rob Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Re: Cooperative Purchasing-Town Hall Basketball Courts/Leary Park Pickieball
and Tennis Courts/Waterford High Track and Field Turf and Tennis Court
Replacement
Dear Mr. Brule:
In keeping with Section 3.08.010 of the Purchasing Ordinance- Cooperative Purchasing, the
Purchasing Department, on behalf the Recreation and Parks Department and the Waterford
Board of Education, after due diligence and careful consideration, is respectfully seeking
the Board’s approval to Award the contract for the installation and repair of the above
mention courts and field to (CREC: Capitol Region Education Council) Field Turf in the
total amount of $3,492,350.00 for the following projects:
¢ Town Hall and Leary Park Basketball Courts, Leary Park Pickleball and Tennis
Courts- $1,197,250.00
* Waterford High School Track and Field Turf -$1,147,000.00
« Waterford High School Tennis Court- $1,148,100.00
Funds will be available from Line Item 33720-55855 Town Court Repairs, 20560-57820
WHS Turf Field & Track, and 20560-57833 BOE Tennis Courts.
Sincerely,
Shea Davy
FT
Shea Davy
Purchasing Agent,
Town of Waterford

TIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385-2886
DATE: December 30, 2024
TO: Shea Davy, Town of Waterford Purchasing Agent
FROM: Ryan McNamara, Town of Waterford Director of Rec and Parks
RE: Bid Award for Town Court Repairs
Dear Shea,
The Recreation and Parks Department recommends awarding a cooperative purchasing agreement
(CREC: Capitol Region Education Council) to Field Turf for the installation of high-quality post-tension
court surfaces and walkways at two (2) of our recreational facilities, These installations include the Town
Halt basketball courts, Leary Park pickleball and tennis courts, Leary Park basketball court, and the
accessible pathways connecting these areas.
This decision was made after a thorough review and evaluation of Field Turf products, services, and
competitive pricing under the cooperative purchasing agreement. Field Turf’s commitment to quality
and innovation in court surface solutions was a significant factor in our selection process.
The installation of post-tension concrete at our facilities is an integral part of our mission to enhance the
recreational opportunities and overall experience for our residents. We are confident that Field Turf’s
products will provide safe, durable, and aesthetically pleasing surfaces that will be enjayed by the
community for many years to come,
We look forward to working closely with the Field Turf team to ensure a smooth and successful
installation process. Please contact me at your earliest convenience to discuss the next steps and
schedule a project kickoff meeting.
Appropriated funding designated to:
33720-55855 Town Court Repairs $1,197,250
Sincerely,
Ryan McNamara, Director of Recreation and Parks
Town of Waterford, CT

Mr. Joseph P. Mancini
Director of Finance
Mr. Thomas W. Giard ill
Superintendent of Schoois
December 31, 2024
Mr. First Selectman,
The Waterford Board of Education would like to request a bid waiver for the Track and Field Turf
Replacement project at Waterford High School.
At the December 2, 2024 RTM meeting this project was approved by the RTM under project number
20560-57820. This bid waiver is to award the contract for field turf in the amount of $1,147,000. The
entirety of the project will be handled by Field Turf and the work should be done over the summer of
2025.
| will be in attendance for any questions that you may have.
Thanks,
Respectively,
ih CM —
Joseph Mancini
Director of Finance
CC; Board af Finance
15 Rope Ferry Road * P.O. Box 284 * Waterford, CT 06385
Phone: 860-444-5849 * Fax: 860-444-5870 * www.waterfordschools.org

Mr. Joseph P, Mancini
Director of Finance
Mr. Thomas W. Glard ill
Superintendent of Schools
December 31, 2024
Mr. First Selectman,
The Waterford Board of Education would like to request a bid waiver for the Tennis Court Replacement
project at Waterford High School.
At the December 2, 2024 RTM meeting this project was approved by the RTM under project number
20560-57833. This bid waiver is to award the contract for field turf in the amount of $1,148,100. The
entirety of the project will be handled by Field Turf and the work should be done over the summer of
2025.
! will be in attendance for any questions that you may have.
Thanks,
Respectively,
| £0 —
seph Mancini
irector of Finance
CC: Board of Finance
15 Rope Ferry Road * P.O Box 284 * Waterford, CT 06385
Phone: 860-444-5849 * Fax: 860-444-5870 * www.waterfordschools.org

Waterford Leary Park —
Court Renovations |
October 28, 2024
FieldTurf USA, Inc, is pleased to present the following proposal. FieldTurf pricing is based on the Capital
Region Education Council (CREC) program. CREC is a member of The Association of Educational Purchasing
Agencies {AEPA) program. The AEPA is a purchasing co-op that provides member schools with pre-
determined preferential pricing by approved vendors. Since the product has already beén bid at the
national level, individual schools do not have to duplicate the formal bid process. AEPA IFB #024,
Assnctatlonsfuucatinnsl Excelence in Education
Click on the following AEPA hyperlink for more information: AEPAIFB #24
FieldTurf is pleased to offer to supply and install the following high performance artificial
infilled turf system:
PROJECT SCOPE:
The base bid project scope includes a design build, turnkey approach with FieldTurf. The work will include
associated design and implementation of various improvements for the tennis courts, basketball court and
new access drives at Leary Park. These includes removal and replacement of the existing tennis courts,
walkways and fencing. Furnishing and installation of 2 new post tension concrete tennis courts, 6 new post
tension concrete pickleball courts, new post tension concrete basketball courts and new walkway to
courts. Upon review of the site there is no ADA accessible route to either the tennis courts or basketball
courts, this proposal would devetop necessary access and parking as required to service those locations. A
more detailed breakdown is listed below.
BASE BID
FIELD NAME Waterford ~ Leary Park Tennis and Basketball
SQUARE FOOTAGE +/-33,000 SF
Tennis Court Markings (2), Pickleball (6) and Basketball
FIELD MARKINGS Markings with up to 2 Colors for Courts
TOTAL PRICE . | $1,197,250.00
1.800.724.2969 | info@fieldturf.com | fieldturf.com

_COOP PRICING PROPOSAL OFielaturt
ALTERNATES
ADD Alternate No. 1: Performance and Payment Bands : LUMP SUM
Performance and Payment Bond Fees ; : : : $16,595.00
ADO Alternate No. 2: Concrete Walkways LUMP SUM
Furnish and install concrete walkways in lieu of pavement $55,595.00
ADD Alternate No. 3: Performance and Payment Bonds LUMP SUM
Remove and replace existing paved walkway around bathroom. building with
; $44,955.00
new concrete walkway and ADA access ramp
PRICE INCLUDES:
a) Professianally angineered design plans in support of the project improvements
b) Site development plans including final {ayout, drainage and grading for new driveway
¢)} Furnish and install driveway and ADA parking for tennis courts and ADA access to tennis and basketball
courts,
d) Tennis Courts
Site Preparation & Restoration:
1) Supply and install sediment & erosion control measures around the work site as needed,
2} Demo the existing accessories and chain link fencing system.
3) Reclaim existing courts and regrade for proper consistent pitch.
4) Net posts sleeves will be supplied and installed in their own footings.
5) Existing court footprint to be expanded to accommodate new pickleball courts.
&) New posts sleeves will be suppled in individual faotings.
Post-Tension Concrete Slabs:
1) Form work will be installed around the entire perimeter of the prepared base.
2) Two layers of 6 mil poly will be installed over the prepared base. The first layer will run in the north
south direction and the second layer will run in east west direction. Alll joints will be taped.
3) Past-tensioning cables will be installed according to the engineered design. Cables to be 7 strand, %”
sheathed and greased cables, commercial grade with 50 mil plastic sheathing.
4) Double-fiberglass rebar will b¢ installed on both sides of the anchors as shown on drawings to act as
back up bars.
5} A concrete stab will be placed inside the formwork. Concrete mix will be a specially designed mix used
for post tension stabs.
6} Forms will be stripped, and the post-tensioning cables will be stressed according to their specifications.
First stress, 24 hours after completion of concrete pour. Second stress will be done after concrete
reaches +/- 2300 psi {which will take +/- 7 days after the pour). The total stress will be 33,000 lbs per
linear inch in both directions. The design of this stab is based on a residual prestress force {psi} of 130
which is above PTI recommendations for sport courts on grade.
1.800.724.2969 | info@fieldturf.com | fieldturf.com

COOP PRICING PRoPosaL 7F!
7} After final stress, Post-tension cable ends will be cut off inside the cone holes, exposed anchors and
cables inside the cone holes will be first sprayed with a rubberized waterproof spray and then the cone
holes will be filled with no-shrink grout (so edge of slab is flush and smoath).
8) The new concrete slab will be checked for flatness. Any low spots exceeding 1/8” in ten feet in any
direction will be filled with $000 psi epoxy concrete and brought to the proper elevation.
Sports Surface - Prime Coating System:
1} The entire concrete slab will be sealed and primed with a breathable waterproof sealer {Classic Turf
Adhesive) and grip layer will be installed,
2) One {1) coat of Novasurface acrylic resurfacer will be applied to the grip Jayer according to its
specifications.
3) Two {2) coats of Novacrylic color coating will be applied to the entire surface according to its
specifications. Finished color(s} will be owner’s decision.
4) White playing fines will be applied with Novatex line paint according to project documents,
Perimeter Fencing and Curbing:
1) Supply ard install 10’ tall, black PVC coated chain link fence size, 1-3/4” x9 ga. Class 2 8 wire.
2) 1.660" top & bottom rails with 4” end/corner/gate posts, 3” line posts - all pipe ASTM 1043 & ASTM
1083 standard weight schedule 40 around the tennis courts only.
3) Posts spaced at 8 OC.
4} Gates to be supplied and installed to match the existing layout.
5) A 12"x%12” perimeter concrete curb will be supplied and installed around the post tension concrete
slabs. The fence will be centered in the curb (tennis courts only). The curb will protect the edge of the
Post tension concrete slabs and remain uncoated.
Accessories:
1) Four (2) new tennis net posts, nets and center straps to be supplied and installed.
2) Six (6) pickle ball net posts, nets and straps to be supplied and installed,
3) Two (2) new sets of basketball systems, adjustable Goalsetter MVP systems, to be supplied and
installed,
Driveways Walkway:
1) New 6’ wide sidewalk to basketball! court
2) New 6' wide ADA access path to tennis and pickle ball courts
PRICE DOES NOT INCLUDE:
a)
b)
c)
dg)
8)
FieldTurf is not altecing or improving the existing drainage system under the existing artificial turf limits.
No removal, milling, ponding, flooding or repairs within the existing base and drainage system are
included and shail remain the responsibiity of the owner.
The supply and import of additional finish aggregate.
Any costs associated with necessary charges relating to the delineation of the courts.
The supply or installation of special structures such as walls and light poles.
The supply of or adjustment to existing manholes, clean-outs or grates and supply of the manhole covers
1.800.724.2969 | info@fieldturf.com | fleldturf.com

f)
9)
h)
i)
Dd
k)
)
m)
n)
o)
P)
q)
r)
8)
Any alteration or deviation from specifications involving extra costs, which alteration or deviation will be
provided only upon executed change orders, and will become an extra charge over and above the offered
price,
Site security,
Repair or resurfacing existing asphalt parking lot if damaged by truck traffic.
Site restoration, sodding, landscaping or grow-in.
Boring for utilities.
Any electrical work.
Athletic court lighting installation.
Unsuitable soils: once subgrade has been established, a proof roif will be performed to ensure the
structural stability of the soils; in the event that unsuitable soils are encountered, a price to remedy these
areas can be provided by FieldTurf,
Asphalt paving outside of courts.
Relocation, removal and repair of existing utilities not limited to electrical conduits, power poles, water,
sewer, gas, cable, telephone, owner placed conduits and/or communication feeds within the field of play.
Performance and Payment bond fees.
Permits, Permit fees, Inspection fees.
Ail applicable taxes, union labor and other labor law fevies.
Anything aot explicitly noted in the inclusions.
The price is valid for a period of 90 days. The price is subject to Increase if affected by an increase in raw materials,
freight, or other manufacturing costs, a tax increase, new taxes, levies or any new lagaily binding imposition affecting
the transaction. The parties recognize that the affects of global economic instability are currently unpredictable and
could lead to limitations in labor availabillly and delays in the supply and delivery of materials, equipment or products,
in addition, as these contingencies have not been factored into this proposal. materials, equipment and/or products to
be used in performing the work may become subject to a price increase, Accordingly, it is acknowledged that the
seiler/FieldTurf shall (a) not be subject to any damages for any delay due to evenis bayond its control and, (b) be
allowed an equitable adjustment of the time andyor of the price of this proposal or any contractual document resulting
therefrom. FieldTurf shall endeavor to notify you as soon as possible of any such events and/or contingencies,
Please note that the seller/FieldTurf shall use its best afforts to ensure that It fulfills its commilments and will strive ta
minimize any negalive impacts as they may arise. Thank you for your kind understanding.
1.800.724.2969 | infe@fieldturf.com | fieldturf.com

Please feel free to reach out to any member of our project team with questions about our offer:
Christopher Hutk Andrew Dyjak
Director of Design and Construction Regional Vice President - New England
203-676-4445 860-333-7839
christopher hulk @fieldturf.com Andrew. Dyjiak@FieldTurf.com
Thank you again for your interest in FieldTurf, we look forward to working with you.
The present proposal serves to provide an overview of the terms and conditions governing the business
relationship between the parties for the completion of the above-referenced transaction. The parties
hereby undertake to subsequently formalize their agreement by signing a more detailed agreement
and/or purchase order ("Contract") and as such the amount listed herein shall be an estimate which will
be formatized in said Contract.
By its signature(s) below, the customer acknowledges having read and accepted this proposal and
undertakes to be bound by it.
Per. HpustSEAb. a |
Marie-Christine Raymond, Diredtor of Operations Owner (Signature)
FieldTurf USA, Inc. / Tarkett Sports Canada, Inc.
Printed Name and Title
FieldTurf USA, Inc. holds the Cooperative Purchase contract, any PO for Contract must be made out to
FleldTurf USA, Inc. 175 N Industrial Blyd NE, Calhoun, GA 30701
if you have questions regarding the FieldTurf and Beynon SmartBuy Cooperative Purchasing Program, please
contact Eric Fisher at: Eric Fisher@smartpuycooperative.com.
C Smart Buy
1.800.724.2968 | info@fieldturf.com | fiaidturf.com

a)
b}
¢)
qd)
CONDITIONS
Notwithstanding any other document or agreement entered into by FisidTurf in connection with
the supply and installation only of its product pursuant to the present bid proposal, the following
shall apply:
This bid proposal and its acceptance is subject to
strikes, accidents, delays beyond our control and force
majeure.
Based upon Applications for Payment submitted to the
Customer by the Supplier, the Customer shall make
progress payments on account of the Purchase Price to
the Supplier as provided below and elsewhere in the
Agreement. The period covered by each Application for
Payment shail be one calendar month ending on the
fast day of the month, 20% of the total contract value
shail be due on December 1, 2023. Thereafter, the
Customer shail make payment of the certified amaunt to
the Supplier, 5% retainage, within thirty (30) days of the
Gate of the Application for Payment, Payments due and
unpaid under the Agreement shail bear interest from the
date payment is due at the rate of ten Percent (10%)
per anttum, Final payment, constituting the entire
unpaid balance of the Purchase Price, shall be made by
the Custamer to the Supplier when:
- The Supplier has fully performed the all the work; and
~ Supplier's Certificate of Completion for the Turf
Product has been signed by the Customer
Accounts overdue beyond 30 days of invoice
Gate will be charged at an interest rate of 10%
per annum.
Field Turf requires a minimum of 21 days alter receiving a
fully executed contract or purchase order and final
approvals on shop drawings to manufacture, coordinate
Gelivery and schedule arrival of installation crew. Under
typical field size and scenario, FieldTurf further requires a
minimum of 28 days per field to install the Product
subject to weather and force majeure
FieldTurf requires a suitable staging area. Staging area
must be square footage of field x 0.12, have a minimum
access of 15 feet wide by 15 feet high, and, no more than
ree) GS jen
pom OFREEAL FOOTBALL
i rrossuer i TURF GEPIIAL PARTNER
~ THE TARKETT SPORTS FAMILY - LEADERS IN SPORTS SURFACING
BEYNON’
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STarkettsrons | MFieldTurf’
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h)
100 ft from the site. A 26 foot wide by 25 foot long hard or
paved clean surface area located within 50 feet of the
playing surface shall be pravided for purpases of proper
mixing of infill material. Access to any field will include
suitable bridging over curbs from the staging area to
permit suitable access to the field by low clearance
vehicles. Staging area surface shall be suitable for
passage with motor vehicles used fo transport
materials to the site and/or staging area. FieldTurf
shail not be liable for any damages to the staging area or
its surface unless such damages are caused by FieldTurt’s
intentional misconduct or negligence.
This praposal is based on a single mabilizatian. tf the site
is not ready and additional mobilizations are necessary,
additional charges will apply.
Upon substantial completion of FieldTurf’s obligations,
the Customer shall sign FieldTurf's Certificate of
Completion in the form currently in force; to accomplish
this purpose, the Customer will ensure that an authorized
representative is present at the walk-through to
determine substantial completion and acceptance of the
field, which may include a list of punch list items.
FieldTurf shall not be a party to any penalty clauses
and/or liquidated damages provisions.
FieldTurf shall be entitied to recover all costs and
expenses, including attorney fees, associated with
collection procedures in the event that FieldTurf pursues
collection of payment of any past
due invoice.
Ail colors are to be chosen from FieldTurfs standard
colors.
we
ameter
Ser hssatiing
1.800.724.2969 | info@fieldturf.com | fieldturf.com

COURT IMPROVEMENTS ; -_ ‘oO
eeica | CONCEPT PLAN
VAUXHALL STREET Mat
WATERTOWN, CONNECTICUT extonen na, 2
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i
1

COOP PRICING PROPOSAL
Waterford Regional High School
Track and Field Renovation
October 30, 2024
FlaldTurf USA, Inc, Is pleased to present the following proposal, FleldTurf pricing Is based on the Capital
Region Education Council (CREC) program. CREC Is a member of The Association of Educational Purchasing
Agencies {AEPA) program. Tha AEPA Is a purchasing co-op that provides member schools with pre-
determined preferential pricing by approved vendors. Since the praduct has already been bid at the
national level, Individual schoals do nat have to duplicate the formal bid pracess, AEPA IFB #024.
QQ ecRrEc
far aibnde a bdoe atts
Click on the following AEPA hyperlink for more Information: AEPA IB 424
FieldTurf is pleased to offer to supply and install the following high pecformance artliicial
infilled turf system:
PROIBCY SCopty
The base bid project scope includes a design build, turnkey approach with FleldTurt. The work will include
associated design and implementation of various improvements for the athletic facilities. These include
removal and raplacement of the existing synthetic turf field, fine grading of field, power washing and
cleaning the existing tracts, restriping the existing track facility and installation of new ball safety netting
along each endzone and new pole vault garage cover. The replacement of the synthetic turf includes a naw
center logo and up to 5 Inlaid sports field markings.
BASE BID
FIELD NAME Waterford Regional HS Staclium Flald
TURE SYSTEM FleldTurf Vertex Prime (FTVTP-1) w/ Infill Reuse
SQUARE FOOTAGE 90,683 SF
FIELD MARKINGS Inlaid Sports Markings and Center Logo
TOTAL PRICE $1,147,000.00
4800.924,9060 1 Infoeiiakltucfcam | eldturfioan

PROGUCT WETAIS
Fle(dTurf, the worldwide leader in artificial turf, is pleased to offer the FleldTurf Vertex Prime (FTVTP-1) system,
with the following product characteristics:
BIELDTURE VERTEX PRIME (FTE
Pile Height: 2.5 inches
Infill Welght: 6.2ibs sand & ibs cryogente rubber per sq, ft.
Pile Weight: 47 oz/yd2 :
Fatal Systern Weight: 1372 oz/yd2
Fleld Turf has taken the necessary steps to ensure that your project will run smoothly and that the quality promised
will be the quality delivered.
PRICE INCLUDES;
4) Professionally engineered design plans in support of the project Improvements
b} Pravalling wages
¢) Performarice and payment bonds
d) Synthetic Turf
a
~e aoe
ror sis
Removal of existing turf surface and reclalm existing Infill for reuse In new fleld,
Fine grade existing base.
Installation of the new artificial in-filled grass surface upon a suitable base,
Canter Logo (3 colors, up to 58’ x 30°}
inlaid Football markings,
inlaid Soccer markings.
inlaid Men’s Lacrosse markings.
Intaid Women’s Lacrosse markings.
inlaid Fleld Hockey markings.
(1) GMAX test at the end of (installation.
An (10) year 3rd party pre-paid Insured warranty on the FleldTurf artificial grass surface.
8) Power washing and cleaning existing track
f} Furnish and Install new track striping
9} Furnish and install new ball safaty netting along each endzone
a
b
c
d,
Aporoximately 400 Lf. (200 Lf, In each endzone)
Cut and remove existing track surfacing and pavement
Auger holes and Install concrete foundations with rebar cage
Replace track surfacing within excavated areas
4.800,724.2969 | info@fieldturf.cam | fieldturf.com

PRICE DOES NOT INCLUDE:
a} The base upon which the FleldTurt artificlal turé surface will be placed, FlaldTurf shall not be responsible
for the stability, the porosity, nor the approval of the base upon which the FletdTurf surtace will be
installed, the drainage system, nor any construction or modification of existing installations around the
flelds.
b) FleldTurf|s not altering or improving the existing drainage system under the existing artifleta turf limits.
No removal, milling, ponding, flooding or repairs within the existing base and drainage system are
included and shall remain the respansthility of the owner,
@) The supply, replacement, Installation and/oy modification of the existing field edging, perimeter naifer
board or existing inner concrete curbing within the artificial turf limits.
d) The supply and import of additional finish aggregate.
@} Any casts associated with necessary charges relating to the delineation of the field,
f) The supply or installation of the field edging and perlmater naller board.
9} The supply of or adjustment to existing manholes, clean-auts or grates and supply of the manhole covers
hh) Any alteration or deviation from specifications Involving extra casts, which alteration of deviation will be
provided only upon executed change orders, and will become an extra chargé over and abave the offered
price,
i) Site security.
}) Repair or resurfacing existing asphalt parking lot if damaged hy truck traffic,
{) Site restoration, sadding, landscaping ar grow-ln,
Any electrical work.
m) Unsuitable soils: once subgrade has been established, a proof roll wlil be performed to ensure the
structural stability of the soils; In the event that unsuitable soils are encountered, a price to remedy these
areas can be provided by FleldTurf,
8) Relocation, removal and repair of existing utilities not imited to electrical conduits, power poles, water,
sewer, gas, cable, telephone, owner placed conduits and/or communication feeds within the fleld af play,
©) Permits, Permit fees, inspection fees,
Pp) FieldTurf maintenance equipment.
@} Avehicle to tow FleldTurf maintenance equigment.
1) All applicable taxes, union Sabor and other Jabor law levies,
8) Anything not explicitly noted In the inclusions.
The price is valid (ar a periad af 80 days. The price is Subjeel lo increase if alfecied by an increasa in raw materials,
freight, or other manufacturing casts, a fax increase, new taxes, levies or any naw legally binding imposilion affecting
the transaction, The parties recognize that tha affects of global ecanoitic instability are currently unpesdiciable ana
could lead fo fimilations in labor avaitabilily and delays in the supply and delivary of matedais, equipment or products,
Jn addlllion, as ihase contingencies have not been factored into this proposal; matarials, equipment anoyor products lo
5¢ used in performing the work may bacome subject to a price Increase. Accordingly, it is acknowledged thal tha
sollecdFleldTur stall {a} not ba subject to any damages for any delay due fo events bayond its control and, {b) be
allowed an aquilabie adjustment of tha lime and/or of the price of this proposal or any contractual decument resulting
therefrom. FleldTurt shail andaavor fo noiify you as soon as possible of any such avanis andfor contingencies,
Please note that the sefler/FiatdTurf shall usa its best efforts fo ensure hal it fulfills ts cormillmenls and will strive to
soinimize any negative impacts as thay may arise. Thank you for your kind undarsianging.
Please feel frea te reach out to any member of our project team with questions about our offer:
1.800.724.2565 | info@feldturicom | teldtarfcart

COOP PRICING PRoposAL “FieldTurf
Christopher Hulk Andrew Dyjak
Director of Design and Construction Ragional Vice President - New England
203-676-4448 860-393-7839
christopher hulk@fieldtif.com Andrew, Dyiak@FieldTurfcom
Thank you again for your interest In FieldTurf, we look forward to working with you,
The present proposal serves to provide an overview of the terms and canditlons governing the business
relationship between the parties for the completion of the above-referenced transaction, The parties
hereby undertake to subsequently formalize their agreement by signing a more detalled agreement
and/or purchase order (‘Contract’) and as such the amount listed herein shall be an estimate which will
be formalized In sald Contract.
By its signature(s) below, tha customer acknowledges having read and accepted this proposal and
undertakes fo be bound by if,
DA
Per: Moureed Vf
Marle-Chilatine Raymond, Diredidrat Operations Owner (Signatura} i"
FlatdTurf USA, inc, / Tarkett Sports Canada, Inc,
Printed Name and Title
FleldTurf USA, linc, hats tke Cooperative Purchase continet, any PO for Contract must ho made out to
FlefdTuct USA, Inc. 175 N hiduateial Bivd NE, Callout, GA 30701
\f you have questions regarding the FleldTurf and Baynon SmartBuy Cooperative Purchasing Program, please
contact Bric Fisher at: Eric, Fisher@smartbuycooperalive com.
Smart Buy
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ho rer
Feruotune = MevERIE ee
1,600.724,2969 | info@fieidturf.com | fietdlurficam

CONDITIONS
Notwithstanding any other dacument or agreement entered Into by FieldTurf in connection with
the supply and installation only of its product pursuant to the prasent bid proposal, the following
shall apply:
a) This bid proposal and is accapfance is subject to 100 f from the site, A 25 foot wide by 26 foot long hard or
strikes, accidents, delays beyond our control and force paved claan surface area located within 80 feet of the ~
majeure. playing surface shaif be provided for purposes of proper
b) Based upon Applications for Payment submilted to the mixing of infil material, Access to any fietel wil Include
Customer by the Supplier, the Customer shall make sullable bridging over curbs from the staging area to
progress payments on account of the Purchase Price to permit sultable access {o the field by low clearance
the Supplier as provided below and elaawhera In the vehicles. Staging area surface shail be suitable for
Agreement, The period covered by each Applicalion for passage with motor vehieles used to transport
Payment shall be one calendar manth ending an the
last day of the month, 20% of the total cantract value
shail be due on December t, 2024, Thereafter, the
Customer shall make payment of the cactilied arnaunt to
the Suppitar, 5% retainage, within thiny (30) days of tre
data of the Appiication for Payrnant. Payments due and =f) This Praposal (s based on a single mobilization, If the site
matarials to the site and/or staging area, FieldTurf
shall not be Nlable for any damages to the staging area or
its surface unless such damagea are caused hy FletdTurf's
intentional misconduct or nagligerice.
unpaid under the Agraament shalt bear Interest fram the ts nat ready and additlonal mobilizations are necessary,
date payment is due at tite rate of tan Parcant (10%) addittenal chargas will apply.
per annun. Final paymant, constituting tha entire
unpaid balance of the Purchase Price, shall ba mada by gj Upon substantial completion of FleldTur?s obligations,
the Customer to the Supplier when the Customer shall siga FleldTucfs Certificate of
+ The Supplier has (ully performed the all he work: and Compietion In the form currently in forea; to accomplish
this purpose, the Custorner will ansure that an authorized
fepresentative is present at tha walk-through to
determine substantial completion and accaptance of the
~ Supplier's Certificata of Completion for the Turf
Product has bean signed by the Guatamer
¢) Accounts overdue bayond 30 days of invotca fleld, which may inciude a list of punch list tems,
L
soa charged al an interest rate of 10% h) FialcTurf shail not be a party to any penally clauses
. and/or liquidated damages provisions.
dq) FleidTurf requires a minimum of 21 days after recaiving 4
fully executed contract or purchase order and final i) FieldTurt shal! ba eniilled to recover ail costs and
approvais on siiop drawings to manufacture, coordinate expenses, Including atlorney feas, associated with
dalivery and schedute arrival of installation crew, Under collection procedures In the event that FletdTurf pursues
fypical fiald size and scenario, FleldTurt further requires a collection of payment of any paat
Minimurn of 26 days per field to Install the Product due Invoice,
subject to weather and force majeure
‘ al }} All colors are to be chosan from FlaldTurt's standacd
4) FiefdTurf requires a sulfable staging area. Staging area colors,
must be square footage of fiaid x 0.12, have a minimum
access of 15 feet wide by 16 feet high, and, no more than
A mremerermenmmmimnnine erases THE TARKETT SPORTS FAMILY - LEADERS IN SPORTS SURFACING "trrrnssetrm trina
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4.600,724, 2060. | infowfialdtuct.com | fleldturf.com

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@Fieldturt:
Spints Grins
Waterford Regional High School
Tennis Court Renovations
October 30, 2024
FleldTurf USA, Inc. Is pleased to present the following proposal, FleldTurf pricing Is based on the Capital
Region Education Council (CREC) program. CREC is a member of The Association of Educational Purchasing
Agencies (ARPA) program. The AEPA Is a purchasing co-op that provides member schools with pre-
determined preferential pricing by approved vendors. Since the product has already been bid at the
national level, Individual schools do not have to duplicate the formal bld process, AEPA IFB #024,
ae CREC
tacopence oy Guy ation
Click on the following AEPA hyperlink for more information: AEPA IER 24
Assos atin. Lido, Heath
FleldTurf is pleased to offer to supply and install the following bigh performance artificial
infilled turf system:
PROJECT SCOPE!
The base bid project scope Includes a design build, turnkey approach with FleldTurf, The work will include
associated design and implementation of varlous impravements for the tennis court facilities. These
includes removal and replacement of the existing tennls courts, walkways and fencing, Furnishing and
Installation of 6 new post tension concrete tennis courts and new concrete walkway along courts. Upon
review of the existing courts, it was observed that the exlsting courts do not have adequate separation
distance between the courts to rneet current standards, This proposal would bring the new courts up to
current dimensional standards, A more detailed braakdown ls listed below.
4.800.724.2989 | Info@flaidturficom. { tieldturf.com

COOP PRICING PROPOSAL @FieldTurf |
BASE AID
FIELD NAME Waterford Regional HS Tennis Courts
SQUARE FOOTAGE +/-33,000 SF
FIELD MARKINGS Tatinis Court Markings (5) with up to 2 Colors for Courts
TOTAL PRICE $1,139,250.60
ALTERNATES
ADD Altarnate No. 4: BAKKO Throwlig Wall . LUMP SUM
Furnish new throwing wall (10’x20'}, Install by Others
Tatat 
$ 8,850.00
PRICE INCLUDES:
a} Professionally engineered design plans in support of the project Imgravements
b) Prevailing wages
c) Performance and payment bonds
d) Tennls Courts
Site Preparation & Restorations
1) Supply and Install sediment & erosion control measures around the work site as needed.
2} Damo the existing accessorles, (2} existing fight pales and chain link fencing system.
3) Re-aim iighting fixtures as required,
4) Reclaim existing courts and regrade for praper consistent pitch.
5} Net gosts sleeves will be supplied and Installed in thelr own footings.
6} Existing court footprint to be expanded to accommodate new pickleball courts.
7) New posts sleeves will be suppted In Individual footings.
Post-Tensian Cancrete Stabs;
1} Form work will be installed around the entire perlrmeter of the prepared base,
2) Two layers of 6 mil poly will be Installed over the prepared base, The flrst layer will run In the north
south direction and the second layer will run in east west direction. All jolnts will be taped,
3} Past-tensioning cables will be installed according to the engineered design. Cables to be 7 strand, 4”
sheathed and greased cables, commercial grade with 50 mil ptastlc sheathing.
4) Double-fiberglass rebar wifl be Installed on both sides of the anchors as shown on drawings te act as
back up bars,
5} A concrete slab will be placed Inside the formwork, Concrete mix will be a specially designed mix used
for post tension slabs.
8} Forms will be stripped, and the post-tensioning cables will be stressed according to thelr specifications.
First strass, 24 hours after completion of concrete pour. Second stress will be done after concrete
10.724, 2969 1 info@fialdturf.cam | fialdturf.com

COOP PRICING PROPOSAL ‘OFielaturt’
teaches +/- 2300 pst (which will take +/- 7 days after the pour}, The total stress will be 33,000 lbs per
finear inch fn both directions. The destgn of this slab is basad on a residual prestress force {pst} of 130
which (s above PTI recammmandations for spart courts on grade.
7) After final stress, Post-tension cable ends will be cut off inside the cone holes, exposed anchors and
cables inside the cone holes will ba first sprayed with a rubberized waterproof spray and then the cone
holes will ba fillad with no-shritk grout (so edge of slab Is flush and smeoth),
8} The new concrete slab will be checked for flatness. Any low spots exceeding 1/8" in ten feet in any
direction will be filled with 5000 psi epoxy concrete and brought to the proper elevatlon.
Sports'Surface - Prime Coating System:
1) The entire concrete slab will be sealed and primed with a breathable waterproof sealer (Classle Turf
Adhesive) and grip layer wilt be Installed,
2) One {1) coat of Novasurface acrylic resurfaces will be applied to the grip layer according to its
specifications.
3) Two (2) coats of Noyacrylic color coating will be appliad to the entire surface according ta (ts
specifications, Finished cotor{s) will be owner's decision,
4) White playing lines will be appllad with Novatex line paint according to project documents.
Perimeter Fencing and Curhing:
1) Supply and instail 10’ tall, black PVC coated chain fink fence size, 1-3/4” x9 ga, Class 2 8 wire.
2} 1,660" top & bottom rails with 4” end/corner/gate posts, 3” fine posts — all pipe ASTM 1043 & ASTM
1083 stan