Board of Selectmen Regular Meeting Agenda (PDF)

PHONE: 860-442-0553
FIFTEEN ROPE FERRY ROAD
www.waterfordct.org
WATEREORD, CT 06385-2886
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AGENDA =
BOARD OF SELECTMEN x
May 19, 2020 ~9
5:00 P.M. 
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1. Call to order & Roll Call
2. Pledge of Allegiance
3. Library: To consider and act on a request from Roz Rubinstein, Director for the
following FY20 Out of Series transfer and forward onto the Board of Finance as
required:
ERGE
10136-51210 Clerical/Technical $20,000.00
10136-52040 Service Contracts & Repairs $20,000.00
4, Assessor’s Office: To consider and act on a request from Paige Walton,
Assessor, for the following FY20 Out of Series transfer and forward onto the
Board of Finance as required.

Agenda, Board of Selectmen
5/19/20 Regular Meeting
Page 2
10104-53020
Other Supplies
$90.00
10104-52020
POSTAGE
5. Emergency Management: To consider and act on a request from Brett
Mahoney, Chief of Police for the following FY20 In-series transfer.
10122-51210
Clerical
alee
$26,500.00
10122-51110
Administrative
$26,500
6. Youth and Family Services:
6a. To consider and act on a request from Dani Gorman, Director, for the following
FY20 in-series transfer:
$1500.00
10119-52030 Professional Fees
10119-52380 Programs $500.00
10119-52080 Phones $1,000.00
6b. To consider and act on a request from Dani Gorman, Director, for the following
FY20 the following out of series request and forward onto the Board of Finance
as required:
10119-51110
Administration
10119-52380
Programs
7, Disposition of Town Property (Ordinance, Chapter 2.112.020):
7a. Fleet Management: The attached assets have outlived their usefulness to the
Town and have been replaced in accordance with the Fleet Management Plan.
7b. Municipal Complex: Miscellaneous office furniture that is broken or unusable.

Agenda, Board of Selectmen
5/19/20 Regular Meeting
Page 3
8. IT Committee: Cooperative Purchase Acceptance - To consider and act ona
request from Brett Mahoney, IT Committee Chair, to seek the Board’s approval
for the attached purchases through the State Contract (ePlus) and Consolidated
Computing, contract (NCPA 01-97). They are part of the CIP plan that was
approved for this year and the funds have already been appropriated and can be
expended. Funds are available in Ll 20547-57790 — Town wide WIFI and LI
20547-57809 — Core Switches & Blades —- EOC/Town Hall.
9. Building Maintenance: BID AWARD: To consider and act on a request from
Rawle Dummett, Purchasing Agent, pursuant to Section 3.08.040 of the Town
Ordinances, to award B/D #20-100- Painting Interior Town Hall Walls.
10. Appointments and Resignations:
11. | New Business:
12. Consent Agenda:
12.a. Tax Refunds
12.b. Meeting Minutes: 4/16/2020
13. Adjournment:

WATERFORD PUBLIC LIBRARY
49. Rope Ferry Road
Waterford, CT 06385
TO: Rob Brule, First Selectman
FROM: Roz Rubinstein, Library Director
SUBJECT: FY ’20 Out-of-Series Budget Transfer
DATE: May 13, 2020
Please put the following out-of-series. budget transfer on the agenda of the May 19, 2020
Board of Selectmen meeting to approve and forward to the Béard of Finance:
UINETTEM LIINE: DESCRIPTION FROM TO
10136-51210 Clerical/Technical $20,000
40136-52040 Service Contracts & Repairs $20,000
This is to cover the following unanticipated expenses:
FDC test, repairs, and re-test to connection.
Repairs to HVAC.
Repairs to roof.
Partial replacement of roof.
Mildew/mold remediation and ceiling restoration.
Notices to Board of Finance, 3/2/20 and.4/3/20; emails to finance director, 4/23, 5/7.
Funds available due to part-time staff out effective 3/30/20 (COVID-19).

May 6, 2020
Mr. Robert J. Brule, First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Dear Mr. Brule:
Based on my review, the Assessor’s office is currently over-expended in line item 10104-52020 — Postage
by $38.00. The overage is due to statutorily required income and expense mailings to commercial/rental
properties which was not included in last year’s budget.
I respectfully request that the Board of Selectmen approve the following out-of-series budget transfer to
cover the current overage in postage and adequately fund the account for the month of June:
Out-Of-Series Transfer
10104-53020 OTHER SUPPLIES $90.00
10104-52020 POSTAGE $90.00
Sincerely,
Paige S. Walton, CCMA II
Waterford Assessor

"WATERFORD POLICE DEPARTMENT
Memo
To: Kimberly Allen, Director of Finance © - 2
From: Brett Mahoney, Chief of Police. 27" <“-——~
A
CG: Marlena Montgomery, Office Coordinator
Date: 4/17/2020
Re: Transfer of Funds
Please complete the following transfer to fully fund the administrative line item in the Emergency
Management budget to cover the Director of Emergency Management payroll through the end of fiscal
year 19-20,
Debit 10122-51210 Clerical $26,500.00
Credit 10129551 110 Administrative $26,500.00
Thank you for your assistance in this matter. :

Waterford Youth & Family Services
MEMO
To: Rob Brule, First Selectman
From: Dani Gorman, Director of Youth & Family Services
Re: _ In-Series Transfers REVISED
Cc: Kimberly Allen, Director of Finance
Michael Buscetto III, Chairman of Youth & Family Services Advisory Board
Ginny Bielucki, Accountant
Fileen Sullivan, Clerk
Date: April 28, 2020
I respectfully submit the department's request for in series transfers for review by the Board of
Selectmen.

TOWN OF WATERFORD
TRANSFER REQUEST FORM
10119
DEPARTMENT
Current Budget Revised
Budget Transfer Budget
Line No, Org. Code Object Code Object Description Amount tin/(Out) Amount
1 10119 52080 Phones (815)| $ 1,000 | $ 185
2 10119 52380 Programs (369)} $ 500 | $ 131
3 10119 52030 Professional Fees 8,558 | $ (1,500)} $ 7,058
4 $ -
5 $ -
8 $ -
9 $ -
10 $ :
Explanatic Additional phone line and increased demand on programs left shortfalls.
Department Head Date
Director of Finance Date
First Selectman Date
Commission/Board Approval Date

Town of Waterford
Youth and Family Services
MEMO
To: Board of Selectmen
From: Dani Gorman, Director of Youth and Family Services
Subject: Out-of-Series Transfer
Ce: Michael Buscetto III, Chairman of Youth & Family Services Board
Kimberly Allen, Finance Director
Ginny Bielucki, Accountant
Date: May 14, 2020
I respectfully request that consideration be given to the proposed out-of-series transfer:
Line Item Line Description From To
10119-51110 Administration $2,500
10119-52380 Programs $2,500
Explanation: Please see attached memo.

TOWN OF WATERFORD
Youth & Family Services
MEMO
To: Board of Selectmen
From: Dani Gorman, Director of Youth & Family Services
Subject: Reassignment of % of the BOE Stipend
Ce: Kimberly Allen, Finance Director
Michael} Buscetto III, Chairman of Youth and Family Services Advisory Board
Ginny Bielucki, Accountant
Date: May 13, 2020
I respectfully request to be placed on the agenda of an upcoming Board of Selectmen
meeting for review and consideration of the annual Board of Education stipend that is
provided to the department to be used at the discretion of the Youth & Family Services
Advisory Board.
Background:
Annually the Board of Education (BOE) provides us with a $5,000 stipend to be used at the
Youth & Family Services Board’s discretion (see attached email from Joe Mancini). The
stipend comes to us from revenues collected by the BOE for a before school care program.
It is defined in my budget presentation as a revenue and noted as an expenditure on the
“personnel costs” page (LI - 10119-51110) as a stipend provided to the program
coordinator as defined in a memorandum of understanding between the Town and the
position’s Collective Bargaining Unit for work not defined in the job description.
For the current fiscal year, it is anticipated that the stipend to the program coordinator will
be reduced to $2,500, leaving a remaining balance of $2,500.
On behalf of the Youth and Family Services Board and with the First Selectman’s input, I
respectfully request that consideration be given to the remaining balance being expended
on keepsake gifts for high school seniors that will be included in gift packages (one per
senior) being prepared by local organizations, groups, and businesses to honor seniors as
they mark a milestone in their lives that is very different this year from any other year.
I have attached the out-of-series transfer request.
bb,

Kathleen Peterson
eS
Subject: FW: quotes for seniors
From: Joseph Mancini <jmancini@waterfordschools.org>
Sent: Monday, May 11, 2020 3:23 PM
To: Dani Gorman <dgorman@waterfordct.org>; Robert Brule <rbrule@waterfordct.org>; Kimberly Allen
<kallen@waterfordct.org>
Subject: RE: quotes for seniors
Absolutely. Youth and family services can make the recommendation and execution of the funds that we send over, the
BOE has placed no restrictions on how it is spent.
Joe
From: Dani Gorman [mailto:dgorman@waterfordct.orq]
Sent: Monday, May 11, 2020 12:19 PM
To: Robert Brule; Kimberly Allen; Joseph Mancini
Subject: RE: quotes for seniors
Hi All -
Joe — Just to keep you in the loop and, if you can, please confirm with Rob and Kim that the BOE has no defined
purpose for the stipend and that you permit the Youth and Family Services advisory board to make the decision on
how the funds will ultimately be utilized.
lam so sorry for these detours everyone.
Dani E Gorman
Director of Youth and Family Services
Town of Waterford
Phone: (860)444-5848
Mail Address: 15 Rope Ferry Road, Waterford, CT 06385
Office Site: 200 Boston Post Road
PRIVILEGED AND CONFIDENTIAL: This communication, including attachments, is for the exclusive use of
addressee and may contain proprietary, confidential or privileged information. If you are not the intended recipient,
any use, copying, disclosure, dissemination or distribution is strictly prohibited. If you're not the intended recipient,
please notify the sender immediately by return email and delete this communication and destroy ail copies.
a
ay
=)
oe

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
April 16, 2020
Mr. Rob Brule
First Selectman
Town of Waterford
15 Rope Ferry Road Waterford, CT 06385
Re: Disposat of Assets
Mr. Brule:
The Purchasing Agent seeks permission from the Board of Selectmen to dispose of the
assets listed below it accordance with chapter 3.08.020 of the Ordinance. These items
have outlived their usefulness to the Town, and have been replaced in accordance with
the Fleet Management Plan.
e Asset #: 100406 ~ Tag RI6/44 WFD a 2008 Ford F250 has been replaced with Asset#101835
through Fleet Management, a 2020 Ford F250.
© Asset #: 9204031594 — Tag R1S/100WFD ~ 2008 Ford F250 has been replaced with
Asset#10} 836, a 2020 Ford F250 consistent with Fleet Management Plan.
© Asset #: 100233 — Tag R9/35WFD — 2006 Ford F350 has been replaced through
Fleet Management.with a newer model of same vehicle,
Pufchasing Agent,
Town of Waterford

INTER-OFFICE MEMORANDUM __. ‘ TOWN OF WATERFORD
To: Rob Brule, First Selectman
From: Gary Schneider, Director of Public ‘Works
Date: April 17, 2020
Re: Sale of personal property per Chapter 241 12 during COVID-19 guidelines
The Department of Public Works’and Waterford Utility Commission will be relocating from the old offices
to the newly constructed facility at the Municipal Complex. This move must take place in order for the
second phase of the Municipal Complex project to continue, that being the remediation of the site and when
that is completed, the construction of the vehicle storage building.
Current schedule has the move taking place the first week in May. Before COVID-19 and the need to
social distance and separate our workforce from the numerous contractors on-site, there was be a 2 week
period when the two departments would move from the old to the new, and what old and damaged office
furniture remaining behind, would be disposed by the Purchasing Agent, placing the items out to bid. The
two week period is no longer in the schedule. The schedule has compressed due to the numerous cleanings
of the new and old spaces following the (COVID-19) CDC guidelines.
Old desk sets, rusted file cabinets and chairs is what will remain. While these may have some minimal
value during the old “normal!” times, and we would have had some time to determine that, that is not the
case today.
The issues to attempt the auction the remaining office furniture in the old building are:
¢ This move will be happen during the projected peek of COVID-19 in eastern Connecticut.
* How will Purchasing control the inspection and pickup of sold equipment to the general public
with keeping the need to social distance?
* Public Works staff will not be available to load out the office equipment to the buyer.
¢ This attempt to sell the remaining office furniture will push the contractor’s schedule off by
several weeks, subjecting the town to a potential delay claim by the contractor.
« What is left becomes the property of the demolition contractor, which is a sub-contractor to O/G.
The Town doesn’t have to incur a cost to remove or dispose of it.
Chapter 2.112.060 (C) states “Whenever the value of the article to be disposed of is expected to be two
thousand dollars or less, the purchasing agent shall dispose of it by a method approved by the board of
selectmen”, It is my opinion that there is not one article that is expected to be over this limit.
Therefore, the Department is requesting the board of selectmen, in light of COVID-19, determine the best
method of the disposal of the remaining old and damaged property is to leave those items in the building,
becoming the property of O/G and their demotion contractor.
Cc: Kim Allen, Finance Director
Rawle Dummett, Purchasing Agent

FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385-2886
05/11/2020
First Selectman Brule -
Please see the attached refreshed quotes for potential purchases | am requesting as part of the 2020-2024
Town of Waterford Information Technologies Capital improvement Plan request,
¢ WIFI equipment $21,113.87 (ePlus — State of Connecticut contract)
e Labor to instail/wire WIFI equipment $915.00 (DEF electrical - Town of Waterford on-call vendor)
e Core switches $21,133.41 (Consolidated Computing - contract NCPA 01-97)
As always, before requesting this } have checked with the Purchasing Agent and the Finance Director to ensure
that they feel this request is appropriate, The Purchasing Agent told me that these items may be purchased
under the cooperative purchasing section of the ordinances, instead of a bid waiver.
Thank you for your consideration in this matter, and as always, should you have any questions, please contact
me.
ae
Brett Mahoney
Chairman
Town of Waterford IT Commission

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Consolidated Computing, Inc
Quote
380 Morehouse Road :
Easton, CT 06612 Cons. ISAST ina Date Quote #
203-268-3455 Sener Tics, mc."
“Boiig Mote with loss infrastructure’ *. 4/24/2020 7815
Name / Address Ship To
Town of Waterford Town of Waterford
Attn: Accounts Payable Attn: Ed Crane
15 Rope Ferry Rd 15 Rope Ferry Rd
Waterford, CT 06385 Waterford, CT 06385
Estimates are good for 30 Days
Terms: Due Upon Receipt
Item Description Qty Price per... Total
C9300-48P-E Catalyst 9300 48-port PoE+, Network Essentials 2 5,552.11 11,104.22T
CON-SSSNT-C93004PE SOLN SUPP 8X5XNBD Catalyst 9300 48-port PoE+, Network 2 726.80 1,453.60T
Esse
C9300-NW-E-48 C9300 Network Essentials, 48-port license 2 0.00 0.00T
89300UK9-168 UNIVERSAL 2 0.00 0,00T
PWR-C1-715WAC 715W AC Config 1 Power Supply 2 0.00 0.00T
CAB-TA-NA North America AC Type A Power Cable 2 0.00 0.00T
PWR-C1-1100WAC/2 1100W AC Config 1 Secondary Power Supply 2] 1,265.725 2,531.45T
C9300-NW-E-48 C9300 Network Essentials, 48-port license 2 0.00 0.00T
C9300-DNA-E-48-3Y C9300 DNA Essentials, 48-port - 3 Year Term License 2 719.465 1,438.93T
CAB-SPWR-30CM Catalyst Stack Power Cable 30 CM 4 61.03 244.12T
C9300-NM-8X Catalyst 9300 8 x 10GE Network Module 2 1,638.07 3,276,14T
GLC-SX-MMD= CISCO 1000BASE-SX SFP XCVR MOD MMF 850NM 2 334.035 668.07T
STACK-T1-50CM= Cisco StackWise 480 - stacking cable - 1.6 ft 4 97.4875 389,95T
N318-06M 6M Duplex Multimode 62.5/125 Fiber Optic Patch Cable LC/ST 2 13.465 26.93T
20ft 6 Meter
Sales Tax Non Taxable - Exempt 0.00% 0.00
Tr you have any questions please contact:
Don Hanson 203-268-3455
donhanson@consolidatedcomputing.com Total $21,133.41

cd
FIFTEEN ROPE FERRY ROAD
‘WATERFORD, CT 06385-2886
PHONE: 860-442-0553
wwwavaterfordct.org
May 14, 2020
Mr. Rob. Brule
First Selectman
Town of Waterford
{5 Rope Ferry Road
Waterford, CT.06385
Re: Bid Award — BID#20-100 Painting Interior Town-hall Walls
Dear Mr. Brule,
Bid Proposals for the above mentioned bid were opened on March 31, 2020 at 11:00°AM.
by Kimberly Allen- Finance Director, Anna Scanlon Office Coordinator, and | with the
attached results. After careful analysis of the submissions, I recommend that Scholar
Sah ye
Purchasing Agertt,
‘Town of Waterfor




PHONE; 860-442-0553
wiwawaterfordcbLorg
FIFVEBN ROPE PERRY ROAD
WATERFORD, CT 06385-2886
MINUTES
Board of Selectman
ZOOM Conference -- Waterford Town Hall
Special Meeting
April 16, 2020
The April 16, 2020, First Selectman Robert Brule called the Special Meeting of the Board of Selectman to
order at 4:01 P.M.
ROLL CALL
PRESENT: Robert Brule, Jody Nazarchyk, Elizabeth Sablilia
ABSENT: None
AGENDA ITEM 1- Waterford Ambulance Service Agreement
PRESENTATION: First Selectman Robert Brule; Labor Attorney Eileen Duggan; Town Attorney Robert
Avena; Director of Human Resources Joyce Sauchuk.
MOTION by Nazarchyk, seconded by Sabilia, to discuss the Waterford Ambulance Service Agreement.
VOTING IN FAVOR: Unanimous. .
Discussion ensued
MOTION by Sabilia, seconded by Nazarchyk, to approve the Waterford Ambulance Service Agreement.
VOTING IN FAVOR: Unanimous,
CALL ITEM 2 — Municipal Complex Renovation
PRESENTATION: Municipal Complex Building Committee Member Chery Larder.
MOTION by Nazarchyk, seconded by Sabilia, to approve a request from the Municipal Complex Building
Committee that the Board of Selectman restore to Capital and Non-Recurring Expenditure Fund Line
Item #20530-57695 — Municipal Complex Renovation in the amount of $100,883,
VOTING IN FAVOR: Unanimous.
CALL ITEM 3 — Harbor Management Commission Appointments
MOTION by Nazarchyk, seconded by Sabilia, to reappoint Jane Adams, Philip Fine and Fred Wise
(Alternate) to the Harbor Management Commission. (Term 02/18/2020 — 02/17/2023)
VOTING IN FAVOR: Unanimous. :
MOTION by Sabilla, seconded by Nazarchyk, to adjourn at 4:42 p. M.
VOTING IN FAVOR: Unanimous.
Respectfully Submitted,
David L, Campo, CCTC
Town Clerk