Board of Selectmen - Minutes - 07/21/2020

MINUTES
BOARD OF SELECTMEN
July 21, 2020 et
§:00 P.M. =:
Waterford Town Hall
Zoom Remote Access Only
OS:8 HY 22 Te 0202
Members Present: First Selectman Robert Brule; Selectwoman Jody Nazarchyk and
Selectwoman Elizabeth Sabilia.
1. Call to order & Roll Call - First Selectman Brule called the meeting to order at
5:05 pm.
2. Pledge of Allegiance
First Selectman Brule made a brief statement to the board and requested a
standing Motion to dispense the reading of the attached transfers backup.
MOTION was made by Ms. Nazarchyk and seconded by Ms. Sabilia to approve the
request for a standing Motion to dispense the reading of the attached transfers backup.
VOTE: 3-0
3. Fire Services:
3a. To consider and act on the attached FY20 End Year In-Series transfers in the
total amount of $120,044.
MOTION was made by Ms. Nazarchyk and seconded by Ms. Sabilia to approve the
request as stated. VOTE: 3-0
3b. To consider and act on the attached FY20 End Year Out-of-Series transfers in
the total amount of $73,000 and forward onto the Board of Finance as required.
MOTION was made by Ms. Nazarchyk and seconded by Ms. Sabilia to approve the
request as stated. VOTE: 3-0
4. Human Resources: To consider and act on the attached FY20 End Year In-
Series transfers in the total amount of $3,192.
MOTION was made by Ms. Nazarchyk and seconded by Ms. Sabilia to approve the
request as stated. VOTE: 3-0

Minutes, Board of Selectmen
7/21/20 Regular Meeting
Page 2
5. Youth and Family Services: To consider and act on the attached FY20 End
Year Out-of-Series transfers in the total amount of $6600 and forward onto the
Board of Finance as required.
MOTION was made by Ms. Nazarchyk and seconded by Ms. Sabilia to approve the
request as stated. VOTE: 3-0
6. Town Clerk:
6a. To-consider and act on the attached FY20 End Year In-Series transfers in the
total amount of $1,133.
MOTION was made by Ms. Nazarchyk and seconded by Ms. Sabilia to approve the
request as stated. VOTE: 3-0
6b. Toconsider and act on the attached FY20 End Year Out-of-Series transfers in
the total amount of $659.00 and forward onto the Board of Finance as required.
MOTION was made by Ms. Nazarchyk and seconded by Ms. Sabilia to approve the
request as stated. VOTE: 3-0
7. Public Works:
7a. Toconsider and act on the attached FY20 End Year In-Series transfers in the
total amount of $4500.
MOTION was made by Ms. Nazarchyk and seconded by Ms. Sabilia to approve the
request as stated. VOTE: 3-0
7b. To consider and act on the attached FY20 End Year Out-of-Series transfers in
the total amount of $16,000 and forward onto the Board of Finance as required.
MOTION was made by Ms. Nazarchyk and seconded by Ms. Sabilia to approve the
request as stated. VOTE: 3-0
8. Recreation and Parks: To consider and act on the attached FY20 End Year
In-Series transfers in the total amount of $1,426.
MOTION was made by Ms. Nazarchyk and seconded by Ms. Sabilia to approve the
request as stated. VOTE: 3-0

Minutes, Board of Selectmen
7/21/20 Regular Meeting
Page 3
9. Senior Services: To consider and act on the attached FY20 End Year In-Series
transfers in the total amount of $1,145.
MOTION was made by Ms. Nazarchyk and seconded by Ms. Sabilia to approve the
request as stated. VOTE: 3-0
10. Emergency Management:
10a. To consider and act on the attached FY20 End Year In-Series transfers in the
total amount of $ 5,045.
MOTION was made by Ms. Nazarchyk and seconded by Ms. Sabilia to approve the
request as stated. VOTE: 3-0
11. Selectman’s Office:
11a. To consider and act on the attached FY20 End Year Out-of-Series transfers in
the total amount of $1,507 and forward onto the Board of Finance as required.
MOTION was made by Ms. Nazarchyk and seconded by Ms. Sabilia to approve the
request as stated. VOTE: 3-0
12. Police:
12a. To consider and act on the attached FY20 End Year In-Series transfers in the
total amount of. $77,367.
MOTION was made by Ms. Nazarchyk and seconded by Ms. Sabilia to approve the
request as stated. VOTE: 3-0
12b. To consider and act on the attached FY20 End Year Out-of-Series transfers in
the total amount of $8,756 and forward onto the Board of Finance as required.
MOTION was made by Ms. Nazarchyk and seconded by Ms. Sabilia to approve the
request as stated. VOTE: 3-0
13. Finance: To consider and act on the attached FY20 End Year /nter-
Departmental Out-of-Series transfers in the total amount $23,614 of and forward
onto the Board of Finance as required.
MOTION was made by Ms. Nazarchyk and seconded by Ms. Sabilia to approve the
request as stated. VOTE: 3-0

Minutes, Board of Selectmen
7/21/20 Regular Meeting
Page 4
14. New Business:
First Selectman Brule informed the board of his vision for a Community Campus Ad-Hoc
Committee developed through the Board of Selectman and would have further details at
a later meeting.
15. Consent Agenda:
15.a. Tax Refunds — None submitted
15.b. Meeting Minutes 7/7/2020 — approved
16. Adjournment: There being no further business to come before the Board, and
upon a motion made by Ms. Nazarchyk and seconded by Ms. Sabilia, the Meeting of the
Board of Selectmen was adjourned at 5:24 pm.
Respectfully submitted,
Kathleen Nunes Peterson
Recording Secretary

TOWN OF WATERFORD
TRANSFER REQUEST FORM
in Series (> $1000)
Fire Department
DEPARTMENT
APPROVED Budget Budget Revised
Budget Transfer Transfer Budget
Line No. Org, Code Object Code Object Description Amount = Amount
1 40123 54240 Educatlonal Incentive § 19,680 (1,000)! § 18,680
2 40123 54410 Firefighting 3 1,238,766. $ (85,240)) 3 4,451,585.
3 10423 54920 EICA g 130,395 $ (1,000)| $ 129,395
4 101 23 Overtime $ 25,299 | $ $
§ 10123 {Telephone § 28,720.00 $ (44,000.00); $ 17,720
& 104123 Public Safety Awareness § 2,500.00 $ {966.00} $ 4,534
10123 insurance . $ 120,000.00 | $_11,966.00 $ 431,966
Rental of Hydrants $. 487,200.00 $_(6,322.00)| $ 450,878
Clothing Allowance $ 16,000,001] $ 3,054.00 g 19,054
Building Maintenance $ 80,000.00 | $ 3,268.00
Hydraulic Testing & Repairs & 4,500.00 $_ (2,197.00)| $ 2,303
SCBA Testing & Repairs __9:260,00 | §_2,197.00 § 8,467
Hose Testing & Repairs $ 9,826.00 $ _(1,800.00}| $ 8,325
Generator Maintenance & Repairs} $ 4,225.00 $ (602.00)) $ 3,823
Examinations 8,000.00 $
Automotive Repairs
ther Supplies
Consumables. 7,500.00 $ (4,296.00)! $ 6,204
‘Computer Supplies 2,500.00 | § 1,296.00
ie = ae =a
20 10123 54226 Equipment 8 12,000.00 $ (1,667.00}} $ 10,333
24 10423 54220 Radio/Emergency Lights $ 9,000.00 | $ 1,687.00 $ 10,667
TOTAL $ 120,044 § (120,044)
Explanation:
4-4. Providing a two-person 24/7 coverage and the effects of the FLSA compitance lead to a large increase in Overtime for FY20.
5-7 The WAS was included on the first several _ months of this policy, when they withdrew there were some coverages thal did not receive complete refunds.
8-9. The hiring of two (2) full-time and six (6) part-time firefighters created this average
8-40 Numerous maintenance projects throughout the fire stations created this overage
411-12 This overage is due to the overap of maintenance needed during the convetsion/upgrade of SCBA's
413-15 The hiring of éwo (2) full-time and six (6) part-time firefighters created thls overage
46-17 This overage is due to spending for medicat supplies needed for First Responder ticensing
498-19 This overage is due to spending for ergonomically correct computer stands for staff
20-24 This average is due to several new fire officers being elected (radio needs)
Bruce A. Miller Bruce A. Miller, Director of Fire Services A 7HOi2020
Department Head Date
Director of Finance Date
First Selectman Date
Commission/Board Approval Date

TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
FIRE DEPARTMENT
APPROVED ACCOUNT REVISED
Budget GREASE: Budget
Amount Amount
Line No. Org, Code Object Code Object Description ~
1 10123 52040!|Service Contracts & Repairs $18,130 ($7,500} $10,630
2 10123 52050|Dues, Conferences & Education $48,675 ($15,000) $33,675
3 10123! 52090} Heating Oi $45,980 ($12,509); $33,480
4 10123 53090/Gasoline & Diesel $30,490 ($4,000) $26,490
5 10123, $3114)FF Protective Clothing $78,080 ($20,000) $58,080
6 10123. 53113|Volunteer Responder Awards $5,000 ($4,000}| $1,000
7 10123 54218)|Firefighting Equipment $35,000 {$10,000} $25,000
8 10123 51810jOvertime $25,299 $73,000 $98,299
TOTAL $73,000 ($73,000)
Explanation
The primary reason for numerous line items being under utilized for FY20 (March through June) was do to the restrictions that the fire department was under
during the COVID-19 pandemic. The fire stations were locked down and access was restricted to only duty personnel. The call volume was reduced and
social distancing protocols did not allow us access to many of our verndors.
Providing a two-person 24/7 coverage and the effects of the FLSA compliance lead to a large Increase In Overtime for FY20.
Bruce A. Miller Director of Fire Services 7/40/2020
Department Head Date
Director of Finance Date
First Selectman ; Date
Commission/Soard Approval Date

Human Resources
TOWN OF WATERFORD
TRANSFER REQUEST FORM
In Series (Over $1000)
DEPARTMENT
APPROVED Budget Budget Revised
Budget Transfer Transfer Budget
Line No. Org, Code Object Code Object Description Amount CREASE Amount
1 10745 51110 Administration $ 126,776 | $ 4,551 $ 128,327
2 40145 51210 Clerical Technical $ 52,748 $ (1,554)} $ 51,197
3 10145 52010 Advertising $ 4,200 | § 1,641 § 5,841
4 10145 52030 Professional fees $ 60,000 $ (1,641) $ 58,359
5 $ -
8 $ .
Q $ -
10 $ -
TOTAL $ 3,192 $ (3,192)
Expianation:
Transfer to Administration from Clerical Technical (position was not filled untit November}
Advertising came in higher than expected
Department Head Date
Director of Finance Date
First Selectman Date
Date
Commission/Board Approval

TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
Youth Services
DEPARTMENT
APPROVED ACCOUNT ACCOUNT REVISED
Budget 72: INGRE PeapECREASE ey Budget
Amount Amount
Line No. Org. Cade Object Code Object Description
1 10119 511106] Administration $141,352.00 $5,405.00 $146,757.00
2 10119 51210) Clerical $42,339.00 $1,195.00 $43,534.00
3 10119 52030| Professional Fees $24,000.00 {$5,728 $24,000.00
4 10119 _, 52100] Etectric $16,000,900 {$550) $16,000.00
5 10119) 52020}Pastage $200.00 ($215) §200.00
é 40119 52380| Programs $3,321.00 ($107) $3,321.00
;
8
g
10
TOTAL 6,600.00 {6,600.00)
Explanation
To cover overages due to a miscalculation in days
Dani Gorman 7/7/2020
Depariment Head Date
Director of Finance Date
Date
First Selectman
Commission/Board Approval Date

are
TOWN OF WATERFORD
TRANSFER REQUEST FORM
In Series (Over $1000)
TOWN CLERK
DEPARTMENT
APPROVED Budget Budget Revised
Budget Transfer _ Transfer Budget
Line No. Org. Code Object Code Object Description Amount z DECREA Amount
1 10109 51010 Elected Officials $ 89,300 | $ 687 $ 89,987
2 10109 $1210 Clerical and Technical $ 51,720 | $ 446 § 52,166
3 40109 §1920 FICA $ 16,405 g (4,133)| $ 15,272
4 $ -
5 $ .
8 $ .
9 $ .
40 $ .
TOTAL $1,133 § (1,133)
Explanation:
Miscalculation
David L. Campo 7/8/2020
Department Head Date
Director of Finance Date
First Selectman Date-
Commission/Board Approval Date

TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
Town Clerk
DEPARTMENT
APPROVED ACCOUNT ACCOUNT REVISED
Budget SSRDECREASES| = Budget
Amount Amount
Line No, Org, Code Object Code Object Description
1 10109 51110/Administration 73,307.00 658.00 73,966.00
2 10109; 52510(Rental of Equipment 27,000.00 (659.00}} 26,341.00
3
4
5
&
7
8
9
10
TOTAL $59.00 {659.00}
Explanation
Miscalculation
David L. Campo 7/8/2020
Department Head Date
Director of Finance Date
First Selectman Date
Commission/Board Approval Date

TOWN OF WATERFORD
TRANSFER REQUEST FORM
in Series (Over $1000)
Public Works
DEPARTMENT
APPROVED Budget Budget Revised
. Budget Transfer Transfer Budget
Line No. Org, Code Object Code Object Description Amount REI ECREAS! Amount
4 10130 52510 Rental of Equipment $ 25,000 $ (3,300)| $ 21,700
2 10130 52460 Streetlights_ 00 $ 3,300 91,300
4 10130 53300 Highway Materials $ 275,000 $
§ 10130 53070 Auto Repairs $ 440,000 | $ 1,200
8
E
40
TOTAL $ 4,500 $ (4,500)
Explanation:
Streettights - Account for FY20 closed. The department received the credit on July 15, 2020 - too late to apply to FY20.
Auto Repairs - Line item went over due to necessary tepairs
Department Head . Date
Director of Finance Date
First Selectman : y Date
Commission/Board Approval Date

TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
“|b,
Public Works
DEPARTMENT
APPROVED ACCOUNT ACGOUNT REVISED
Budget. (EREASI CREASE Budget
Amount Amount
Line No. Org. Code Object Code Object Description
4 10130 53090{Fuels & Lubricants 210,000.00 (16,000,00} 194,000.00
2 10230} 52470|Solid Waste Disposal 860,000.00 16,000.00 876,000.00
3 -
4 -
5 -
6 -
7 -
8 “
9 -
10 -
TOTAL 16,000.00 (16,000.00)
Explanation
Due to COVID-19 our tonage through SCRRRA was more than expected for June
Department Head Date
Director of Finance Date
First Selectman Bate
Date
Commission/Board Approval

TOWN OF WATERFORD
TRANSFER REQUEST FORM
In Series (Over $1000)
Recreation & Park
DEPARTMENT
APPROVED Budget Budget Revised
Budget Transfer Transfer Budget
Line No. Org. Code Object Code Object Description Amount CREASES MBECREASE: = Amount
i 10437 54110 Adininistration § 488,698 | § 1,426 $ 190,124
2 46137 51810 Parks Maintenance $ 372,624 $ (1,426)) $ 3/4,198
3 $ >
4 $ -
5 $ -
8 $ -
9 $ -
40 $ -
TOTAL $ 1426 $8 = (1,426)
Explanation:
Department Head Date
Director af Finance Date
First Selectman . Date |
Commission/Board Approval Date

TOWN OF WATERFORD
In Series (Over $1000}
SENIOR SERVICES
DEPARTMENT
APPROVED Budget Budget Revised
: os Budget Transfer Transfer Budget
Line No, Org. Code Object Code Object Description Amount Soh z Amount
4 40135 51110 ADMINISTRATION $ 148,882 | $ 4,448 $ 450,027
2 10135 51210 CLERICAL TECHNICAL $ 203,500 g (1,145), $ 202,355
3 : $ -
4 $ -
§ Y -
8 $ -
9 $ -
10 $ -
TOTAL $ 4,145 §$ (1,145)
Explanation:
PAYROLL WK 28 FOR ADMINISTRATION (2 DAYS FOR FY20 - BUDGETED AS STIPULATED FOR 260 DAYS) FUNDS AVAILABLE IN CLERICAL
TECHNICAL LINE DUE TO COVID 19 SITUATION.
Department Head Date
Director of Finance Date
First Selectman . Date
Cornmission/Board Approval Date

TOWN OF WATERFORD
TRANSFER REQUEST FORM
In Series (Over $1000)
LOG.
EMERGENCY MANAGEMENT
DEPARTMENT
APPROVED Budget Budget Revised
Budget Transfer —_‘Transfer Budget
Line No. Org. Code Object Code Object Description Amount REASE EDEGREASE:, = Amount
1 40122 $1440 DISPATCH PERSONNEL $ 691,591 | $ 1,246 $ 692,837
2 10122 51110 ADMINISTRATIVE. $ 10,000 $ (1,246)1 $ 8,754
3 10122 51810 OVERTIME $ 131,668 | $ 2,460 $ 134,128
4 40422 51110 ADMINISTRATIVE $ 10,000 $ {2,460)| $ 7,540
5 10122 52040 SEV, CON & REPAIRS $ 45,524 | $ 1,339 $ 46,863
6 40122 62100 ELECTRICITY. $ 38,316 $ (4,339)} $ 36,977
7 $ -
8 $ .
TOTAL $ 5,045 §$ (5,045)
Explanation:
End of year in series transfer request to balance and close out the 2019-2020 Emergency Management budget.
Steven Sinagra
Department Head
Director of Finance
First Selectman
Commission/Board Approval
G-Jul-20
Date
Date
Date
Date

Selectman's Office - FY20
TOWN OF WATERFORD .
TRANSFER REQUEST FORM
Out of Series Transfer Request
DEPARTMENT
APPROVED REVISED
Budget Budget
Amount Amount
Line No. Org. Code Qhiect Code Object Description
: 4 10101: 51010|Elected Officials 105,694.00 757.00 106,451.00
2 10101 §1110|Administration 69,497.00 527.00 70,024.00
3 10101 $3020{Other Supplies 150.00 223,00 373.00
4 10101 52030/Professional Fees 5,000.00 {1,070.00) 3,930,00
§ 10101 51920|FICA 13,691.00 {437.00} 13,254.00
6
7
§
3
10
TOTAL 1,507.00 (1,507.00)
Explanation
1,2 Salary miscalculation - FY20
3 Covid expense - non-reimbursable - FY20
Department Head Date
Director of Finance Date
First Selectman Date
Date
Commission/Board Approval

Police Department
TOWN OF WATERFORD
TRANSFER REQUEST FORM
in Series (Over $1000)
Commission/Board Approval
DEPARTMENT
APPROVED Budget Budget Revised
Budget Transfer Budget
Line No. Org. Code Object Code Object Description Amount EGREASES Amount
4 40129 51210 Clerical $ 314,236 $ _ BM $ 314,199
2 10129 $1110 Administrative $ 475,547 | $ 37 $ 475,584
3 40423 51920 FICA, $ 411,065 $ (4,164) $ 408,904
4 10129 51421 Marine Patrot $ 22,441 | $ 4,184 $ 26,605
6 40428 51210 Clerical $ 314,236.00 $ (315)| $ 313,921
8 10129 51220 Custodial $ 53,989.00 $__(260.00)| $ 53,729
3 40129 51420 Patrol $ 3,212,166.00 $ (11,660.00), $ 3,200,506
10 10129 1435 cso $ 139,015.00 $_(6,980.00)| $ 132,035
44 40129 §1810 Overtime $ 162,790.00 $ (11,413.00) $ 144,377
12 10129 §1820 Replacement Overtime $ 360,508.00 $ (29,784.00)| $ 330,724
43 40128 51830 Training $ 102,872.00 $ (16,050.00}} $ 92,822
14 10129 51920 FICA $ 411,065.00 $_(2,704.00)| $ 408,361
46 40129 $1430 Detectives $ 466,332.00 | $ 73,168.00 $ 539,498
TOTAL $ 77,367 $ (77,367)
* Explanation:
Department Head Date
Director of Finance Date
First Seleciman Date
Date

Pollce Department
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
[2Qb,
DEPARTMENT
APPROVED REVISED
Budget 7 Budget
Amount Amount
Line No. Org. Code Object Code Object Description
q 10129 53090| Gasoline 114,869.00 (8,756.00} 106,113.00
2 40129 51430|Detectlves 466,332,00 8,756.00 475,088.00
3
4
5
&
7
8
3
10
TOTAL 8,756.00 {8,756.00}
Explanation
Department Head Date
Director of Finance Date
First Selectman Date
Date
Commission/Board Approval

TOWN OF WATERFORD
TRANSFER REQUEST FORM
Inter-Department Transfer Request
inter-Department
DEPARTMENT
APPROVED ACC ACCOUNT REVISED
Budget INCI Se DECREASE = Budget
Amount Amount
Line No. Org, Code Object Code Object Description
1 10104 51110 Assessor (Administration) 196,788.00 4,515.00 201,303.00
2 10104 $1210 Assessor (Clerical) $8,818.00 3,262.00 62,080.00
3 10208 52030 Legat (Professional Fees) 264,060.00, 12,462.00. 276,462.00
4 10142 52240 Insurance (Workers' Comp) 15,000.00 2,806.00 17,806.00
5 10143 51210 Ethics Commission (Clerical) 300.00 $28.00 828.00
6 10143 $1920 Ethics Commission (FICA) 23.00 41.00 64.00
7 10139 56028 Debt Service (interest) 314,375.00 (23,614.00) 314,375.00
8
9
40
TOTAL 23,614.00 (23,624.00)
Explanation
1 & 2 (Assessor) - Salaries paid to interim staff before new Assessor was_hired caused deficits.
3 (Legal) - increased need for legal services for various town business ;
4 (Insurance) - increased workers' compensation claims
5 & 6 (Ethics Commission) - increased needs
7 (Debt Service} - savings seen from the 2019 bond refunding
Department Head Date
Director of Finance Date
First Selectman Date
Commission/Board Approval = - Date