Board of Finance - Minutes - 08/14/2024

FIFTEEN ROPE FERRY ROAD
PHONE: 860-442-0553
WATERFORD. TREE (UB FoR Recob 4
www.waterfordct.org
WATERFORD. CT
DU E21 Al 25
Board of Finance. = August 14, 2024
Regular Meeting arrest nd) Lape Town Hall Auditorium 7:00p.m.
Present: Glenn Patterson, Ronald Fedor, Robert Tuneski, Bill Sheehan, Michael Rocchetti
Absent: Joseph Filippetti
Elected: Rob Brule, First Selectman; Abbas Danesh, Treasurer; Patricia Fedor, Board of Education Chairman; Tim
Fiorvanti, RTM Member; Susan Driscoll, RTM Member
Staff: Kimberly Allen, Director of Finance; Paige Walton, Assessor; Ryan McNamara, Director Recreation &
Parks; Jon Mullen, Planning Director; Dani Gorman, Human Services Administrator; Thomas Giard,
Superintendent of Waterford Public Schools (WPS); Joseph Mancini, Director of Finance/Operations
‘WPS; Rebecca Hall, Administrative Assistant Finance Office/BOF Recording Secretary
Establishment of a quorum and call to order.
A quorum was established and the Regular Meeting of the Board of Finance was called to order at 7:15 p.m.
‘August 14, 2024.
2. Public Comment:
Tina DuBusque and Bryan Sayles both read letters to the Board of Finance regarding disposal of police handguns.
Letters attached.
3. Approval and acceptance of minutes:
Regular Meeting on July 17, 2024
Motion by Bill Sheehan and seconded by Robert Tuneski to approve the minutes of the July 17, 2024 Regular
Meeting.
Vote: 4-0-1 (Abstain: Fedor) Motion: Passed
Glenn Patterson requested to reorder the agenda moving Item #4 to the Item #16 spot, therefore, moving all other
agenda items up by one spot.
Motion by Ron Fedor and seconded by Michael Rocchetti to reorder the agenda.
Vote: 5-0-0 Motion: Passed
4. To consider and act on a request for a FY25 appropriation by Joseph Mancini, Director of Finance/Operations
WPS, in the amount of $1,200,000 to replace the tennis courts at Waterford High Schoo! with post tension
concrete and forward to the RTM as required.
ussion began by Joseph Mancini and Thomas Giard, Superintendent of Waterford Public Schools, informing
the Board that the tennis courts are approximately 20 years old and show considerable amounts of cracking and
separation. The plan is to replace six (6) courts at Waterford High School with minor changes to the current

Board of Finance Regular Meeting Minutes, 8/14/2024
Page 2
layout include adding more space between individual courts thus expanding the overall area of the courts. It
was estimated that each court will cost approximately $200,000. Lighting will be updated as well. The life
expectancy of the new courts is estimated around 20 years.
Ron Fedor asked if there will be an opportunity for the contractor to add drainage under and around the courts.
The courts are located at the base of a hill where water pools. Leary Park also has the same issue. Robert
Tuneski asked if there is possibly an alternate location for the tennis courts on the school site. Mr. Mancini
replied that a possible location for the tennis courts would be the school bus lot on the far side of the football
field, behind the Friendship School. In moving the courts here, however, electricity and lighting would need to
be added increasing costs. Mr. Tuneski asked if the BOE has received quotes for the project yet. Based on the
ong process of project approval in the town, Mr. Mancini stated they did not receive quotes as typically the
costs change by the time the project is put up for bid. Bill Sheehan pointed out that the $1,200,000 request has
‘no back up meaning the Board of Finance cannot view projected costs.
To address the issue around the lack of details and a project quote, the Board agreed to modify the motion to
designate funds for the project rather than appropriate them. Once the project scope and estimated costs are
provided, the BOE can return before the Board seeking appropriation of the designated funds.
Motion by Bill Sheehan and seconded by Michael Rocchetti to transfer $1,200,000 from the Unassigned Fund
Balance of the General Fund to line item #20560-57833 Tennis Courts as designated funds and forward to the
RTMas required.
Vote: 5-0-0 Motion: Passed
To consider and act on a request for a FY25 appropriation by Joseph Mancini, Director of Finance/Operations
WPS, in the amount of $1,200,000 to replace the turf multipurpose field at Waterford High School and forward
to the RTM as required.
Chairman, Glenn Patterson, asked about the frequency of the testing of the turf field. Mr. Mancini responded
that testing will be conducted annually. Robert Tuneski asked about the cost of the testing in which Mr. Mancini
responded saying it will cost approximately $250/test annually. Michael Rocchetti asked if the BOE believed
that stating the job will cost $1,200,000 will limit the bidders. Mr. Giard and Mr. Mancini did not think so. RTM
Member, Timothy Fiorvanti, asked if the project would be completed by the 2025-26 school year. The BOE is
anticipating the project to be completed by the end of the summer 2025.
As with item 4, funds will be transferred to capital line item and designated for the project. Once the project
scope and estimated costs are provided, the BOE can return before the Board seeking appropriation of the
designated funds.
Motion by Bill Sheehan and seconded by Michael Rocchetti to transfer $1,200,000 from the Unassigned Fund
Balance of the General Fund to line item #20560-57820 WHS Turf Field and Track as designated funds and
forward to the RTM as required.
Vote: 5-0-0 Motion: Passed
‘To consider and act on a request for a FY25 additional appropriation form Paige Walton, Assessor, in the amount
of $24,500 for personal property auditing services to account #10104-52030 (Professional Fees) and forward to
the RTM as required.

Board of Finance Regular Meeting Minutes, 8/14/2024
Page 3
Bill Sheehan asked Assessor Walton why this request is coming up now. She answered stating that she took the
assessor position in 2019 and in 2020 Covid happened. Other events occurred through 2022 that pulled her
attention away from analyzing Personal Property auditing. She is ready to implement a process at this time.
Chairman Patterson asked what other towns spend on audits and what the “return on investment” might be.
Ms. Walton responded that she spoke with the East Lyme Assessor and their return was around $1,000 net gain
per audited account per tax year audited,
Motion by Bill Sheehan and seconded by Ron Fedor to transfer $24,500 from the FY25 Contingency to line item
#10104-52030 (Professional Fees).
Vote: 5-0-0 Motion: Passed
To consider and act on a request for a FY25 additional appropriation from the Director of Fire Services, Michael
Howley, in the amount of $49,227 for an employee payout per negotiated contract to account #10123-51410
(Full Time Firefighting) and forward to the RTM as required,
Motion by Bill Sheehan and seconded by Ron Fedor to transfer $49,227 from the FY2S ‘Contingency to line item
#10123-51410 (Full Time Firefighting).
Vote: 5-0-0 Motion: Passed
To consider and act on a request for a FY24 Out-of-Series Transfer from Dani Gorman, Human Services
Administrator for Senior Services, in the amount of $1,003 to cover increased fuel costs after the budget was
approved and additional physical exams for new hires per the following compilation from the Transfer Request
Form.
Motion by Bill Sheehan and seconded by Ron Fedor to transfer $1,003 as follows:
TOWN OF WATERFORD syst
TRANSFER REQUEST FORM
Out of Series Transfer Request,
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Vote: 5-0-0
Motion: Passed

Goard of Finance Agenda, August 14, 2024
Page a
9. To consider and act on a request for a FY24 Out-of-Series Transfer from Christine Walters, Director of Human
Resources, in the amount of $14,040 to cover expenditures per the following compilation from the Transfer
Request Form.
Ron Fedor asked what the reimbursement is for. Kimberly Allen, Director of Finance, responded that the town’s
insurance will be issuing the money back to the town and it is expected in September 2024. Chairman Patterson
asked why HR has over $20,000 remaining in Professional Fees. Director Allen said the amount was for
anticipated legal fees that were not incurred in FY24.
Motion by Bill Sheehan and seconded by Ron Fedor to transfer $14,040 as follows:
TOWN OF WATERFORD.
TRANSFER REQUEST FORM
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10.
Vote: 5-0-0 Motion: Passed
To consider and act on a request for a FY24 Out-of-Series Transfer from Ryan McNamara, Director of Recreation
and Parks, in the amount of $3,545 to cover increased costs after the budget was approved per the following
‘compilation from the Transfer Request Form.
Bill Sheehan began discussion asking why the backup documentation showed different subtotals for line items.
Kimberly Allen, Director of Finance, responded saying there is another in-series transfer coming through that has
not gone through the Board of Selectman’s meeting yet. Ron Fedor asked why Mr. McNamara is asking for
transfer as obviously the Recreation & Parks Department has overspent money elsewhere in their budget.
Chairman Patterson added that a policy may be needed to be put in place in the near future regarding transfers
M
mn by Bill Sheehan and seconded by Robert Tuneski to transfer $3,545 as follows:
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
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‘explanation
Vote: 5-0-0 Motion: Passed

Board of Finance Agenda, August 14, 2024
Pages
11, To consider and act on a request for a FY24 Out-of-Series Transfer from Jon Mullen, Director of Planning, in the
amount of $25,700 to cover budget expenditures per the following compilation from the Transfer Request Form.
Bill Sheehan noted that no back up was submitted at the time of the agenda’s release. Mr. Mullen presented an
invoice from Kent + Frost as backup at the meeting as backup.
Motion by Bill Sheehan and seconded by Ron Fedor to transfer $25,700 as follows:
ay
TOWN OF WATERFORD a
TRANSFER REQUEST FORM
Out of Series Transfer Request
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Vote: 5-0-0 Motion: Passed
12. To consider and act on a request for a FY24 Out-of-Series Transfer from Kimberly Allen, Director of Finance, in
the amount of $779 to cover increased need for town-wide supplies by individual departments per the following
compilation from the Transfer Request Form.
‘Motion by Bill Sheehan and seconded by Ron Fedor to transfer $779 as follows:
TOWN OF WATERFORD FYat
TRANSFER REQUEST FORM
Out of Series Transtar Request
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|NCREASED NEED FOR TOWN:NAOE SUPPLES BY NOW:OUAL OBPARTHHETS.
Vote: 5-0-0 Motion: Passed

Board of |Finance Agenda, August 14, 2024
Page 6
13. To consider and act on a request for a FY24 Out-of Series Transfer from Kimberly Allen, Director of inance, on
behalf of various departments, in the amount of $34,674 to cover increased salaries and increased postage per
the following compilation from the Transfer Request Form.
Bill Sheehan asked why the Tax Collector is short over $700 in backup. He wondered to Director Allen where the
extra money is. She stated there is a pending In-Series Transfer covering the line. This is also true for the Senior
Services backup. Mr. Sheehan asked why there is any money at all left in the Town and Roads line as he believes
every penny of that line item should be spent. He queried the First Selectman, Rob Brule, who responded saying
he will meet with the Department Head to discuss it.
‘Motion by Bill Sheehan and seconded by Ron Fedor to transfer $34,674 as follows:
TOWN OF WATERFORD .
TRANSFER REQUEST FORM
Inter-Department Transfer
(Out of Series Transfer Request
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Vote: 5-0-0 Motion: Passed

Board of Finance Agenda, August 14, 2024
Page?
14, To consider and act on a request for a FY24 Out-of-Series Transfer from Rob Brule, First Selectman, in the
amount of $237 to cover increased costs after the budget was approved per the following compilation from the
Transfer Request Form.
Motion by Bill Sheehan and seconded by Ron Fedor to transfer $237 as follows:
TOWN OF WATERFORD Pye
TRANSFER REQUEST FORM
Out of Series Transtar Request
‘DePARTWENT
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enue
INCREASED COSTS AFTER BLOGET WAS APPROVED
15.
16.
17.
18.
Vote: 5-0-0
To consider and act on an additional FY24 payment of $556,754 to the Town of Waterford’s OPEB trust fund
Director of Finance, Kimberly Allen, advised the board this will be a wire transfer.
Motion by Bill Sheehan and seconded by Robert Tuneski to make an additional payment of $556,754 to the
‘Town of Waterford’s OPEB Trust Fund on behalf of the Retirement Commission.
Vote: 5-0-0
Quarterly Capital Project Status Report - 4” Quarter FY24
‘The Board reviewed the open projects on the status report. Bill Sheehan pointed out that the Auditorium
Project requires new bidders (separate bidders) for possibly overlapping jobs to complete the Audio/Visual
Portion of the project. Director Allen does not see an issue with the multiple contractors as the specs of the
project clearly state the needs of each one. If necessary, IT Manager, Jeff Robillard, can attend a future Board of
Finance meeting for the Board to gather more insight on the project.
Chairman Patterson asked the Planning Director Jon Mullen, questions regarding the Plan of Conservation and
Development, Alewife Cove dredging, Nevins Cottage repairs/restoration. BOF member Michael Rocchetti
asked for an update regarding the Mago Point project. Mr. Mullen updated the Board with relevant details for
all of those projects.
Old Business: None
New Business:
a. Update on State Regulations Regarding Board of Education Non-Lapsing Accounts: Chairman Patterson
will move this item to the September Board of Finance meeting for a discussion and possible action to
rescind BOF Policy 4.01.

Board of Finance Agenda, August 14, 2024
Pages
b. Kim Allen, Director of Finance, advised the Board members that the auditors need short biographies of
each member for addition to the town records for review. Director Allen referenced an email she sent
to the Board members prior to the meeting that should be referred to for questions.
Kim Allen, Director of Finance, advised the Board members that the LOCIP process has changed.
Formerly the process had the state reimbursing the town for eligible projects. Under the change, every
May, a payment will be received by the Town for eligible projects without submitting additional data
19. Liaison Reports
2. Robert Tuneski: Oswegatchie Fire House Building Committee is progressing with the project. The
architect is in place and is now in the process, in coordination with the Project Manager, to shrink the
size of the new building to adjust to the new, higher rates of the build. The Project Manager is
reviewing costs to confirm the town is receiving the most up to date information on the cost of
materials submitted by the architectural firm. Interim Director of Fire Services and current Fire
Marshall, Stephen Dubicki, is offering a new insight and providing new ideas to the project as well.
20. Correspondence
a. FY24 Animal Control Fund Balance
b. Treasurer's Quarterly Report ending 6.30.2024 ~ Glenn Patterson asked Abbas Danesh, Town Treasurer,
to forecast interest income the Town in FY 2025. Mr. Danesh responded that the town can anticipate
between $2M and $3M. This is below the over $3M earned in FY23 and the over $4M earned in FY24.
FY24 Year-End Additional Appropriation Report
FY24 Year-End Grant Report
Quarterly ARPA Project Status Report
Virginia Bielucki, Town Accountant, Status of Contingency FY24 dated July 24, 2024
Virginia Bielucki, Town Accountant, Status of Contingency FY25 dated July 24, 2024
@meao
21. Adjournment
Motion by Ron Fedor and seconded by Bill Sheehan to adjourn the Regular Meeting of the Board of Finance at
8:59pm.
Vote: 5-0-0 Motion: Passed
Respectfully submitted,
John Bill) W. Sheehan, Rebecca L. Hall,
Clerk of the Board of Finance Recording Secretary
Attachments: 2

August 12, 2024
To: Town of Waterford Board of Finance
From: Tina DuBosque, Quaker Hill, CT
Re: Disposal of Town Police Handguns
Dear Board of Finance,
1 feel that the current method of disposal of Town Police handguns is an issue
worth debating and working to change.
This is not a Second Amendment issue.
It is an issue of responsibly retiring Town Police handguns.
The handguns being retired are not permanently destroyed, but temporarily
disabled. This means that they can be made whole again and put out on the
used gun market. The Town of Waterford benefits financially from this current
disposal program.
These retired handguns can, and do, fall into the hands of those who wish to
use them for criminal activities, There are other licensed, acceptable methods
currently in use to responsibly dispose of retired handguns, in ways that
permanently disable them, rendering them unsaleable, out of reach of the
criminally minded.
I advocate for a review of the current disposal program, and a change to a more
responsible disposable program, one that will help to keep these used
handguns permanently out of circulation.
Citizens' lives are at stake, nation-wide.
Let’s be part of the solution, not part of the problem!
As the current program to retire used Police handguns was discussed and
approved by Board of Police Commissioners, Board of Selectmen, Board of
Finance, and Representative Town Meeting some time ago, clearly there is an
established procedure for discussing, reviewing, updating and approving.
Board members, let's be proactive and known as a town that includes in its
efforts to fight crime a used Police handgun disposal program that shows a
responsible effort.
Again, this is not a Second Amendment issue.
Good change is good.
Thank you.
Respectfully submitted,
Tina DuBosque, Quaker Hill

August 8, 2024
Waterford Board of Finance
Rope Ferry Road
Waterford, CT 06385
Re, Fund Transfer Request
Dear Board of Finance,
Within today's agenda, | am troubled to read that among the many requests for transfers to fund unplanned
department expenditures, there is no such request to fund responsible disposal of Waterford’s forty-nine (49) soon-
to-be obsolete police handguns. Since 2006, fifty-two thousand, five-hundred and twenty-nine (52.529) guns
formerly owned by American law enforcement agencies have been used in the commission of a crime. While some
were stolen or lost, most simply fell into the wrong hand’s years later. Waterford's own plan to cash-in its 49
taxpayer funded GLOCK handguns could exacerbate that problem. There is however, a way to fully guarantee that
not a single, obsolete Waterford Police handgun would ever be used in the commission of a crime. That is, to have
them removed from Whitmer's cost quote in favor of certified destruction. The very modest credit of about thirteen:
thousand dollars ($13,000) doesn't justify the risk that at some point in the future, a former Waterford Police gun
could be used in a criminal act.
On July 9. when J brought the issue to the Board of Selectman. only Selectman Attanasio had the decency to vote in
favor of transparency and explore how our townspeople should best approach the subject. First Selectman Brule
and Second Selectman Muckle completely ignored the idea and voted to move forward with the credit in place.
Since then, and through numerous conversations and emails, | forwarded contact information for a company that
will not only destroy our obsolete guns but provide documented proof, for a total cost of three-hundred dollars
($300). A very reasonable fee given the specialized service they offer. Throughout, I stayed in communication with
the police department and First Selectman Brule over my progress and did all of the legwork. Tellingly, nothing to
support the idea came out of our First Selectman’s office.
Unfortunately, even Chief Balestracci towed their line speaking in favor of cashing in the old guns. His excuse was
all about procedure.
If procedural, why do some department heads make the effort to follow through on simple changes while others do
not? There should be nothing in the way of taking the following steps.
* A lining-out the "credit" from Whitmer's nearly ten-month old Whitmer cost quote and requesting a "fund
transfer" to pay Whitmer the approximate $13,000 difference. The transfer request would need an
additional $300 to cover certified destruction of all 49 guns, $13,300 in total.
* In fact, Waterford has the expertise to destroy the guns ourselves. We have personnel that can use an
acetylene torch to destroy the handguns ourselves.
In closing, while my friend Tina Dubosque makes her own appeal about future purchases, I ask for you to have a
conversation with those in power who may want to reconsider their misguided plan in favor of destruction. It will
‘enhance our nation’s public safety and help educate others about the harm done by municipalities tradi
handguns.
Sayles
intergreen Drive
(Quaker Hill, CT 06375