Board of Finance - Minutes - 11/13/2024

PHONE: 860-442-0553
www.waterfordct.org
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
=
B 8
z 32
Ss 3=
2 Hs
= 88
2 iss
083
R = 8
Board of Finance Wednesday, N vembey 13, 24
Regular Meeting Minutes Town Hall Auditorium 7:00 p.m.
Present: Glenn Patterson, Robert Tuneski (via cell phone), Bill Sheehan, Michael Rocchetti, Ron Fedor, Josh
Kelly
Absent: Joseph peti
Elected: Rob Brule, First Selectman; Abbas Danesh, Treasurer
Staff: Kimberly Allen, Director of Finance; Stephen Dubicki, Jr., Fire Marshall; Jon Mullen, Planning Director;
Ryan McNamara, Director Recreation & Parks; Joseph Mancini, Director of Finance and
Operations, Waterford Public Schools; Thomas Giard, Superintendent of Waterford Public
Schools; BOE Chairperson, Pat Fedor; Gary Schneider, Director of Public Works; Rebecca Hall,
Administrative Assistant Finance Office/BOF Recording Secretary
iE Establishment of a quorum and call to order
A quorum was established and the Regular Meeting of the Board of Finance was called to order at
7:02 p.m. November 13, 2024.
2. Public Comment:
a. Jim Auwood, Waterford resident in support of Court Renovations and Leary Park upgrades. See
attached letter.
b. Hanna Richards, Waterford resident, Ambassador of National Pickleball Association, in support of
Court Renovations and Leary Park upgrades.
3, Approval and acceptance of minutes:
Regular Meeting on October 9, 2024
Motion by Bill Sheehan and seconded by Josh Kelly to approve the minutes of the October 9, 2024
Regular Meeting.
Vote: 6-0-0 Motion: Passed
4. Toconsider and act on a request from Steve Dubicki, Acting Director Fire Services, for $35,460 to be
moved from designated funds to the appropriated Line Item #20523-57791 Jordan Traffic Light
Upgrade, and forward to the RTM as required.

Board of Finance Minutes, 11/13/2024
Page 2
Motion by Bill Sheehan and seconded by Josh Kelly to appropriate $35,460 from the designated
Line Item #20523-57791 Jordan Traffic Light Upgrade, and forward to the RTM as required,
Vote: 6-0-0 Motion: Passed
5. To consider and act on a request for an Out of Series Transfer from Paige Walton, Assessor, in the
amount of $25.00 for Fringe Benefits — Clothing Allowance per the following compilation from the
Transfer Request Form.
Motion by Bill Sheehan and seconded by Ron Fedor to transfer $25 as follows:
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
Asserzor
‘DEPARTMENT
APPROVED ACCOUNT __ACCOUNT ReviseD
Budget SUSINCREASRET “DECREASE Budget
Line We. Org. code __ovject Cove. Object Description Amount Areount
4 10104] s1910francorners .cronHne anowance) 250.09 35.00 275.09]
2 s014 s3020fomen surrucs, 750.00 125.00 775.00
000
TOTAL 390 e505,
Explanation
‘TO COVER OVERAGE FOR THE PURCHASE OF TOWN OF WATERFORD APPARELIOUTERWEAR FOR THE ASSESSOR & ASST. ASSESSOR
FUNDS BEING MOVED 70 LINE USED FOR THE ACTUAL EXPENDMURE,
NOTE THAT CLOTHING EXPENSE IS PER NEGOTIATED CONTRACT.
Vote: 6-0-0
Motion: Passed
6. To consider and act on a request for an Out of Series Transfer by Ryan McNamara, Director
Recreation & Parks, in the amount of $141 to cover the expected increase in cost for a Ventrac
Turbine attachment per the following compilation from the Transfer Request Form.
Motion by Bill Sheehan and seconded by Ron Fedor to transfer $141 as follows:
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
{eerenion aod Pas
Mat
ASPROVED CURRENT ACCOUNT _AccOUNT__REWSO
Becget——Aratabie ‘Arlee
Line no ong. ced _onject Cogs ject Onnenpon wrest “boaget Soa
‘ soy} 51020 vanes Tustin anacrneet zasooo] aass4] 14400] 437894
2 019 52420}setonance of Propane woroon0o| u.t727 au 1002.22
om 1a aoe =
Explanation
st $4376.28 forthe neo an ere oe peed cot of $140 94
{cog iten tom 0137 $220 Matuananc o Properties. Cons empacie o be + Bk ver han wpe elo prose of pew ope pale
Vote: 6-0-0
Motion: Passed

Board of Finance Minutes, 11/13/2024
Page3
7
To consider and act on a request for an additional appropriation by Ryan McNamara, Director
Recreation & Parks, in the amount of $1,197,250 for the Court Renovations and accessibility at
Leary Park and forward to the RTM if approved.
Motion by Bill Sheehan and seconded by Ron Fedor to appropriate $1,197,250 from the Unassigned
Fund Balance of the General Fund to Line Item #33720-55855 Town Basketball Court Repairs and
rename said line item to “Town Courts”, and forward to the RTM as required.
Robert Tuneski opened discussion about the project by asking Director McNamara if the project was
put out to bid and if we received the best price for renovations. Mr. McNamara stated he received
pricing from an in-house vendor, FieldTurf, who the Board of Education will be using for their
recreational field renovations in order to benefit from consortium pricing. Mr. Tuneski asked who
will cover the cost of any work not included in the scope of work presented by FieldTurf as there is a
section in their quote titled “Price Does Not Include”. Mr. McNamara explained that the
department could potentially utilize LOCIP for any additional costs but does not foresee this
happening. Andrew Dyjak, Regional VP of New England from FieldTurf, answered questions from
the board to clarify scope of work for Leary Park. Mr. Dyjak explained that the scope of work
includes maintaining what is currently in the park like walkways, grass areas, etc. and the company
will repair any disruptions to those areas that may occur due to the construction process. Mr. Dyjak
added that the incentives to using his company in conjunction with the BOE’s projects means the
town will benefit from their internal designer (not contracting a separate entity), extended
warranties on products, and discounted costs.
Ron Fedor asked about the drainage issues at Leary Park that may be affecting the nearby
neighborhood of Twin Lakes. Mr. McNamara responded saying Utilities may be able to assist with
some of the drainage issues in Phase 2 of this project.
Vote: 6-0-0 Motion: Passed
Review and possible action of the Superintendent of Schools’ letter listed in Correspondence
requesting a revised FY25-26 BOE budget submittal date.
Motion by Bill Sheehan and seconded by Josh Kelly to move the Board of Education’s budget
submittal date to March 3, 2025 as requested.
Vote: 6-0-0 Motion: Passed

Board of Finance Minutes, 11/13/2024
Page 4
9.
10.
11.
To consider and act on a request for an appropriation from the Director of Finance and Operations
for the Board of Education, Joseph Mancini, in the amount of $1,148,100 for the Tennis Court
Replacement (line #20560-57833) and forward to the RTM if approved.
Motion by Bill Sheehan and seconded by Michael Rocchetti to appropriate $1,148,100 from the
designated Line Item #20560-57833 Tennis Court Replacement and forward to the RTM as
required.
Vote: 6-0-0 Motion: Passed
To consider and act on a request for an appropriation from the Director of Finance and Operations
for the Board of Education, Joseph Mancini, in the amount of $1,147,000 for the Track and Field
Turf Replacement (line #20560-57820) and forward to the RTM if approved.
Motion by Bill Sheehan and seconded by Josh Kelly to appropriate $1,147,000 from the designated
Line Item #20560-57820 Track and Field Turf Replacement and forward to the RTM as required.
Vote: 6-0-0 Motion: Passed
To consider and act on a request from Gary Schneider, Director of Public Works, for an additional
appropriation of $101,366 to bring the following lines back to balance, and forward to the RTM if
required:
a. $3,112 to line item #10111-52120 Sewer
b. $98,254 to line item #10111-52040 Service Cont. and Repairs
a. Motion by Bill Sheehan and seconded by Ron Fedor to transfer $3,112 from Contingency to line
item #10111-52120 Sewer.
Vote: 6-0-0 Motion: Passed
b, Motion by Bill Sheehan and seconded by Josh Kelly to appropriate $98,254 to line item #10111-
52040 Service Cont. and Repairs from the Unassigned Fund Balance of the General Fund, and
forward to the RTM as required.
Josh Kelly posed questions regarding hiring a custodian for the building and if funds would be
coming from the Recreation & Parks budget to cover costs of the contractor now employed.
Director of Finance, Kimberly Allen, told the BOF that the job had been posted and no valid
candidates were hired for the position, therefore, requiring a contractor to fulfill the position. Cost
allocation will evolve between the two departments, Public Works and Recreation & Parks to absorb
the cost of the custodian.
Chairman Patterson asked Director Schneider if the $8,895 for the BMS system would be recurring.
Director Schneider said yes. This cost is for preventative maintenance as well as 24-hour emergency
services should that be required. The BMS system provider also offers yearly documentation for the

Board of Finance Minutes, 11/13/2024
Pages
12.
upkeep of the building and unlimited training to Town of Waterford employees who utilize the
system.
Vote: 6-0-0 Motion: Passed
To consider and act on a request for an Out of Series Transfer by Rob Brule, First Selectman, in the
amount of $200.00 for Service Cont. and Repairs per the following compilation from the Transfer
Request Form.
Motion by Bill Sheehan and seconded by Josh Kelly to transfer $200 as follows:
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
Het Sotecmacs Ottce
DEPARTHENT
‘APPROVED CURRENT ACCOUNT ACCOUNT _—RewiseO
Budget Avatienie (ZIEREAMIESIORORPASE' — Avetiabio
Line Mo. Org. Code _ Object Code Object Desereton Amount “Budget Budget
4 2010 2000 |serca Con. and Ropate 12000] _3.c0) 20000] 147.00
2 20101 3070 [once Suppies so00| 452127) goceol 1321.27
Tora 30500 120001
Explanation
<oveg negative funds tom $3040,
Teansfer wi cover te oot copy costs
ase offen supplies wil be ordered 1 alow ine funda 1 be Varafared
Vote: 6-0-0 Motion: Passed
13.
To consider and act on a request for an Out of Series Transfer by Jon Mullen, Planning Director, in
the amount of $150.00 for Fringe Benefits per the following compilation from the Transfer Request
Form.
Motion by Bill Sheehan and seconded by Ron Fedor to transfer $150 as follows:

Board of Finance Minutes, 11/13/2024
Pages
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
‘Sarat ———
wrymoveo cunnant _agcouwr | account, newseo
Line me. Org. Coe object coo eect Der moun “aages” eaenee: ot
n seu 191d rnge Sent sco] _nszo[ 0.00 375.08,
2 sone S201 once Serpe 2ac000| 240000 seen) 228000
. 200)
r eoe
000
er ea — Ts
ston cor ireees etingtmancs am $8 Ome $18 cm 3 oye)
240 erroneous vast nn On Supes we
Vote: 6-0-0 Motion: Passed
14. To consider and act on a request by Jon Mullen, Planning Director, for an appropriation in the
amount of $374,500 from the Capital and Non-recurring designated line#t 20511-57870 Mago Point
Improvements, for the Town's contribution to the municipal/state improvements to the Mago Point
parking lot and state launching area, pursuant to the contract provided with this Motion, and
forward to the RTM if approved.
Motion by Bill Sheehan and seconded by Michael Rocchetti to appropriate $374,500 from the
designated Line Item #20511-57870 Mago Point Improvements, and forward to the RTM as
required,
Vote: 6-0-0 Motion: Passed
1s.
To consider and act on a request by Jon Mullen, Planning Director, for an appropriation in the
amount of $100,000 from the Capital and Non-recurring designated line# 20511-57767 Nevins
Cottage Structural Repairs, for Nevins Cottage Repairs, and forward to the RTM if approved.
Motion by Bill Sheehan and seconded by Josh Kelly to appropriate $100,000 from the designated
Line Item #20511-57767 Nevins Cottage Structural Repairs, and forward to the RTM as required.
Questions posed by Ron Fedor, Michael Rocchetti, and Josh Kelly included topics suchas the
Purpose of restoring Nevins Cottage, the actual costs associated with the restoration, and the use of
the building by the Town once restored. It was presented to the Board by Director Mullen, First
Selectman Rob Brule, and Director of Finance, Kimberly Allen that the cost of the restoration would
‘be approximately $200,000 with much of the funding coming from the Friends of Nevins Cottage

Board of Finance Minutes, 11/13/2024
Page 7
16.
17.
18,
(fundraising) with work being completed by an independent contractor with personal interest in
restoring the old structure. The First Selectman also pointed out the historical significance and
commitment the Town has to acknowledge Waterford resident and accomplished pianist, Marian
Nevins and her family.
Josh Kelly suggested appropriating $52,202 initially and encouraged the Town of Waterford to
promote its matching efforts during the “giving season” to help solicit donations. Further into
discussion, Josh suggested that before the full $100,000 is appropriated, the Town should obtain
documentation of the progress of the Nevins Cottage fundraising. Secondly, he suggested creating
a Memorandum of Understanding (MOU) with the Friends of Nevins Cottage to guarantee
development and for the money from the Town to be used appropriately.
Chairman Patterson proposed that $75,000 be appropriated at this time and in the new year,
appropriate the remaining $25,000 if necessary and once the Friends of Nevins Cottage can match
that amount.
Amended Motion by Bill Sheehan and seconded by Josh Kelly to appropriate $75,000 from the
designated Line Item #20511-57767 Nevins Cottage Structural Repairs, and forward to the RTM as
required.
Vote: 5-1-0 (No-Ron Fedor) Motion: Passed
Review and possible action on the proposed Board of Finance Regular Meeting and Budget Hearing
schedules.
Motion by Bill Sheehan and seconded by Michael Rocchetti to approve the Regular Meeting and
Budget Hearing schedules as presented.
Vote: 6-0-0 Motion: Passed
To consider and act on a request for approval of the General Fund 2025/2026 Proposed Budget:
Board of Finance.
Motion by Bill Sheehan and seconded by Josh Kelly to approve the General Fund 2025/2026
Proposed Budget of $83,608 for the Board of Finance as presented,
Bill Sheehan would like the word “Finance” corrected on the documentation.
Vote: 6-0-0 Motion: Passed
To consider and act on a request for approval of the General Fund 2025/2026 Proposed Budget:
Debt Service.
Motion by Bill Sheehan and seconded by Ron Fedor to approve the General Fund 2025/2026
Proposed Budget of $7,964,500 for the Debt Service as presented.
Vote: 6-0-0 Motion: Passed

Board of Finance Minutes, 11/13/2024
Pages
19.
20,
21.
22.
23.
24,
To consider and act on a request for approval of the General Fund 2025/2026 Proposed Budget:
Contingency.
Motion by Bill Sheehan and seconded by Josh Kelly to approve the General Fund 2025/2026
Proposed Budget of $265,000 for the Contingency as presented.
Josh Kelly recommended adding a percentage increase to the Contingency line to compensate for
inflation rates annually. An increase of 3.02% was agreed upon to change the total budget to be
$273,000.
Amended Motion by Bill Sheehan and seconded by Josh Kelly to approve the General Fund
2025/2026 Proposed Budget of $273,000 for Contingency.
Vote: 5-1-0 (No: Robert Tuneski) Motion: Passed
Appointment of a Board of Finance member to serve on the Social Services Grant Committee for a
term of one year December 2024 to December 2025.
Motion by Bill Sheehan and seconded by Michael Rocchetti to nominate Ron Fedor as a Board of
Finance member to serve on the Social Services Grant Committee for a term of one year December
2024 to December 2025.
Vote: 5-0-1 (Abstained: Josh Kelly) Motion: Passed
Old Business: None
New Business: None
Liaison Reports:
a. Robert Tuneski: Oswegatchie Fire House Building Committee Progressing at or below
budget in the site plan and preliminaries. The committee is now on to the design plan and
after a few months should have a very accurate estimate for the new build.
Correspondence: None

Board of Finance Minutes, 11/13/2024
Pages
25. Adjournment
Motion by Bill Sheehan and seconded by Michael Rocchetti to adjourn the Regular Meeting of the
Board of Finance at 8:50pm.
Vote: 6-0-0 Motion: Passed
Respectfully submitted,
VBL Moat iE
Johr Bill) W. Sheehan, sr sooo L. Hall,
Joho of the Board of Finance Recording Secretary
*Public Comment letter to be added here in POF when posted