Board of Finance - Minutes - 01/12/2022

Board of Finance
Wednesday, January 12, 2021
Regular Meeting Minutes
Waterford Town Hall
7:00 pm
Present:
Chairman Glenn Patterson, Ronald Fedor, John Sheehan, Kevin Petchark; Robert 
Tuneski, and Baird Welch-Collins
Elected:
Robert J. Brule, First Selectman
 
Absent:
Joe Filippetti
RTM:
Thomas Dembek
Staff:
Joseph Mancini, Board of Education Director Finance/Operations, Mark Geer, 
Board of Education IT Department, Gary Schneider, Director of Public Works, 
Michael Howley, Director of Fire Services, Dani Gorman, Director Youth & Family 
Services, Abbas Danesh, Elected Treasurer, Kimberly Allen, Finance Director, 
Maryellen McConnell, Secretary
1.
Establishment of a quorum and call to order:
A quorum and a call to order was established at 7:00 pm, January 12, 2021
2.
Public comment:  No public comment.
3.
Approval and acceptance of revised minutes of December 8, 2021.
Motion by Baird Welch-Collins and seconded by John Sheehan to approve the 
revised minutes of December 8, 2021.
Vote:  6-0-0
  
Motion:  Passed
4.
Review and approval of the revised budget for the Board of Finance FY23.
Motion by John Sheehan and seconded by Ronald Fedor to reduce the 52000 
series to $64,100.
Vote:  6-0-0
Motion:  Passed
Motion by John Sheehan and seconded by Ronald Fedor to approve the budget
for $66,673.
Vote:  6-0-0
Motion:  Passed

Board of Finance Regular Meeting Minutes – January 12, 2022
Page 2
5.
To consider and act on a request from Joseph Mancini, Board of Education, for 
an appropriation in the amount of $170,000 from Capital and Non-Recurring 
designated line #20560-57822 IT Learning Boards and forward onto the RTM.
Motion by John Sheehan and seconded Baird Welch-Collins to approve the 
appropriation from Capital and Non-Recurring designated line #20560-57822 for 
$170,000.
Vote:  6-0-0
Motion:  Passed
6.
To consider and act on a request from Robert Brule, First Selectman, for an FY22 
additional appropriation from the Undesignated Fund Balance of the Capital 
Non Recurring Expenditure Fund line #205-31520 in the amount of $12,500 to a
line item to be assigned by the Finance Director and forward onto the RTM.
Motion by John Sheehan and seconded by Baird Welch-Collins to amend the 
agenda so it reads “To consider and act on a request from Robert Brule, First 
Selectman, for an FY22 additional appropriation from the Undesignated Fund 
Balance of the Capital Non Recurring Expenditure Fund line #205-31520 to fund
a new pump out boat for Save the River-Save the Hills in the amount of 
$12,500 to a line item to be assigned by the Finance Director and forward onto 
the RTM”.
Vote:  6-0-0
Motion:  Passed
Motion by Baird Welch-Collins and seconded Kevin Petchark to approve the 
additional appropriation for $12,500.
Vote:  6-0-0
Motion:  Passed
7.
To consider and act on a request from Michael Howley, Director of Fire Services, 
to merge two projects by requesting to move $1,990,000 from designated line 
#20523-57792 into designated line #20523-57733 and then close out project 
#20523-57792 (Oswegatchie Building Renovations) and forward onto the RTM.
Motion John Sheehan and seconded by Baird Welch-Collins to approve the 
merging of two projects and moving $1,990,000 from line #20523-57792 to 
20523-57733 and close out line #20523-57792.
Vote:  6-0-0
  
Motion:  Passed

Board of Finance Regular Meeting Minutes – January 12, 2022
Page 3
8.
To consider and act on a request from Michael Howley, Director of Fire Services, 
for an Out-of-Series transfer in the amount of $22,700 to decrease line #10123-
53020 Other Supplies by $1,200, to decrease line #10123-54226 Equipment by 
$20,000 and increase line #10123-51810 Overtime by $21,200.  To decrease line
#10123-53020 Other Supplies by $400, to decrease line #10123-53021 
Consumable Supplies by $500, decrease line #10123-53110 Computer Supplies 
by $500 and increase line 10123-52375 Ground Ladder Equipment Testing by 
$1,400.  To decrease line #10123-54060 Office Equipment by $100 and increase
10123-52010 Advertising by $100. 
Motion John Sheehan and seconded by Ronald Fedor to approve the Out of 
Series transfer for $22,700.
Vote:  6-0-0
  
Motion:  Passed
9.
To consider and act on a request from Gary Schneider, Director of Public Works, 
for an additional appropriation in the amount of $404,000.00 as a new project 
from the Capital Non-Recurring Undesignated line #205-31520 for HVAC and 
roof replacement for the Public Safety Building and forward onto the RTM
Board members questioned DPW Director Schneider and Fire Services Director 
Howley regarding the elements of the proposed work on the building.  Messrs. 
Fedor, Tuneski, and Patterson questioned the immediate need for additional 
funds outside the normal budget cycle and whether partial funding at this time 
could move the projects forward.  It was noted that the materials to begin the 
roofing and HVAC roof units would not be available until the June/July time 
frame.  Director Schneider expressed that the projects were urgent and that full 
funding at this time enabled the projects to be ready to go as soon as possible 
based on material availability.
Director Howley outlined the less than optimum HVAC environment in the 
building and the ongoing risks the leaking roof posed to equipment and 
personnel.  Director Schneider discussed the non-functionality of the HVAC roof 
unit and the need to proceed as quickly as possible.  Mr. Sheehan noted the 
difficulties in coordinating multi-discipline rooftop projects.  Director 
Schneider acknowledged those issues and outlined steps that could be taken to 
mitigate those risks.
Mr. Welch-Collins noted that over time Waterford has managed to avoid the 
worst of the annual hurricane seasons and that acting now on the proposed 
projects was warranted.
Discussion concluded with Mr. Fedor moving the question.

Board of Finance Regular Meeting Minutes – January 12, 2022
Page 4
Motion by Ronald Fedor and seconded by Baird Welch-Collins to move the 
question.
Vote:  6-0-0
Motion:  Passed
Motion by John Sheehan and seconded by Robert Tuneski to amend the agenda 
and change the amount of the request from $404,000 to $409,400 due to the 
incorrect backup amount.
Vote:  6-0-0
Motion:  Passed
Motion by Baird Welch-Collins and seconded by Ronald Fedor to amend the 
motion and change the amount of the request from $404,000 to $409,400.
Vote:  6-0-0
Motion:  Passed
Motion by Ronald Fedor and seconded by Baird Welch-Collins to approve the 
additional appropriation for $409,400 from Capital Non-Recurring Undesignated 
line #205-31520 for HVAC and roof replacement for the Public Safety Building.
Vote:  6-0-0
Motion:  Passed
10.
To consider and act on a request from Gary Schneider, Director Public Works, for
an additional appropriation from the Undesignated Fund Balance of the Capital
Non Recurring Expenditure Fund line #205-31520 in the amount of $250,000 to 
recondition the elevators in the Town Hall and Youth Service Building and 
forward onto the RTM
Motion by John Sheehan and seconded by Baird Welch-Collins to approve the 
additional appropriation from the Undesignated Fund Balance of the Capital Non
Recurring Expenditure Fund line #205-31520 in the amount of $250,000.
Vote:  6-0-0
Motion:  Passed
11.
To consider and act on a request from Julie Watson-Jones and Patti Waters, 
Registrar of Voters, for an Out-of-Series transfer in the amount of $303 to 
decrease line #10102-52050 Dues, Conference, Education and increase line 
#10102-51320 Election Activities
Motion by John Sheehan and seconded by Baird Welch-Collins to approve the 
Out-of-Series Transfer in the amount of $303.
Vote:  6-0-0
Motion:  Passed

Board of Finance Regular Meeting Minutes – January 12, 2022
Page 5
12.
Old Business:  None
13.
New Business:
a. Code of Ethics – members read and signed an acknowledgement regarding 
Chapter 2.50 – Ethics Commission from the Waterford Code of Ordinances.
14.
Liaison Reports:
1.  Glenn Patterson – on the Long Range Fiscal Planning Committee we have 
looked into finding software and have decided to go with Fleetio.  We will 
now be able to track mileage, maintenance and gas consumption.  Now the 
committee will be looking into the building maintenance, and how we can 
have better control of the maintenance before we need major repairs.
2. John Sheehan – on Tuesday we had the Social Services Grant meeting, which 
was a Zoom meeting.   Several of the organizations did have an increase in 
their budget which we did pass. The original total for all the grants would 
have been $90,194, however; we were able to bring it down to a total of 
$88,194.  Those cuts came from Waterford Shellfish Commission and the 
Waterford-East Lyme Shellfish Commission.
15.
Correspondence:
16.
Adjournment:
Motion by John Sheehan and seconded by Ronald Fedor to adjourn the Meeting 
of the Board of Finance at 8:46 p.m.
Vote:  6-0-0
Motion:  Passed
Respectfully submitted,
_____________________________ 
________________________________
      
  
   John Sheehan, Clerk
      
 Maryellen McConnell, Secretary