BOF Budget Hearing Agenda & Backup Documents

FIFTEEN ROPE FERRY ROAD
PHONE: 860-442-0553
WATERFORD, CT 06385-2886
wwwswaterfordctorg
BOARD OF FINANCE
AGENDA
Waterford Town Hall Wednesday, March 6, 2024
Budget Hearing Town Hall 7:00 p.m.
1. Call to Order
2. Public Comment
3. 10113 - Economic Development Commission
4, 10114 - Conservation Commission
5. 10110 - Planning & Zoning
6. 10115 - Zoning Board of Appeals
7. 10118 - Building Department =
8 10141 - Flood and Erosion Control
9. Review Projected Revenue
10. Adjournment
Glenn Patterson, Chairman

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TOWN OF WA
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BUDGET FUNCTION
The Economic Development Commission’s purpose is to support and grow Waterford’s economy. The
‘Commission is empowered by Tewn Ordinance and State Statutes to serve as a platform to coordinate
activities and groups that work in support of economic development. Broad responsibilities the
Commission may undertake include market analysis, business recruitment and retention, marketing the
‘Town, and recommending actions that the Town can take to meet its development goals.
The proposed F¥25 EDC budget reflects an 8% decrease over FY24, The Commission voted to continue to
ensure that it has the resources to better support Waterford’s economic development efforts. Key
elements of the budget request include the need for specialized professional services, effective
marketing, and targeted networking.
MEMBERS
Edward Lusher, Chair
Guy Russo
Edward Aledia
Michael Buscetto Ill
Kathleen Mullen— Koh!
ALTERNATES
Julie Greco
Catherine Lynn Gonyo

Town OF WEEN OBB
DEPARTMENT: ‘Economie eee
BUDGET SUMMARY
ECONOMIC DEVELOPMENT COMMISSION: Proposed Fiscal Year 2025
‘SERVICES:
10113-62010-101-010-13-00-52 ADVERTISING $500
10113-52020-101-010-13-00-52 POSTAGE 
90
10113-52030-101-010-13-00-52 PROFESSIONAL FEES ‘$8,000
10113-62050-101-010-13-00-62 DUES, CONFERENCES & EDUCAT ‘$16,467
10113-62060-101-010-13-00-52 PRINTING $200
10113-62070-101-010-13-00-52 REIMBURSABLE EXPENSES $100
TOTAL 
$25,287
Advertising Line 10113-52010
$500 Requested
The EDC will advertise via print, digital, and social media platforms. Projects such as the
upcoming small business grants, creation of an economic development strategy for the Town,
and marketing to attract businesses and residents would be paid from this line.
Professional Fees Line 10113-52030
$8,000 Requested
In FY24, the EDC received funds to hire a consultant to assist the Commission in drafting an Economic
Development Strategy. The Strategy will include goals and actions necessary to support economic
growth in Waterford and outline the Commission's action plan for upcoming years. Itis anticipated that
implementation efforts will include the need to hire professionals on a limited basis. Examples of
projects for which funding needs are anticipated are graphic design, for branding and marketing
materials, social media content and two meetings with the Strategy consultant to review the
Commission's progress.
Dues, Conferences and Education Line 10113-52050
$16,467 Requested
‘The EDC maintains membership with the Southeastern CT Enterprise Region (SeCTer) for the Town.
SeCTer provides access to regional economic data and project support. The Commission also maintains
memberships with professional organizations for the purposes of implementing and maintaining effective
economic development programs. Members attend educational and networking events whenever
possible,
Southeastern CT Enterprise Region (seCTer) $8,807
SeCTer provides the Town with regional business information, regional promotion, and
educational resources.
-

Promotes local networking, facilitates communication & collaboration
CT Economic Development Association (CEDAS).....
Economic development expertise, educational seminars & forums
Business meeting expenses, including shared costs of facilities and admission costs for economic
events, meetings and seminars... .$ 400
. $6,890
ICSC is a member organization supporting retail, dining, entertainment, and other marketplace
industries. The organization provides industry insights and networking opportunities to support
development initiatives. The Economic Development Commission recommends that two
representatives from Waterford be funded to attend an International Council of Shopping
Centers (ICSC) in New York to make connections and promote commercial development
opportunities in Waterford to industry leaders.
Printing Line 10113-52060
$200 Requested
This line will cover the cost of materials related to Economic Development Strategy implementation, such
as drafts of graphic designs or similar items that will require Commission review.
Reimbursable Expenses Line 10113-52070
$100 Requested
EDC members on occasion pay out of pocket for expenses associated with travel to seminars and business
meetings. This line item provides for the reimbursement of funds expended by EDC members in providing
services to the Town.

ECONOMIC DEVELOPMENT COMMSSION:
SERVICES:
10113-62010-104.010-130052 ADVERTISING
10113-62020-101.010-130082 POSTAGE.
10113-62000103-010-1340.52 PROFESS.ONAL FEES.
10913-62050-101-01013.40-62 DUES, CONFERENCES & EDUCAT
11011352060-101.010-13-0082 PRINTING
10115-62070-101.010-130052 REIMBURSABLE EXPENSES
Total SERVICES

FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385-2886
WATERFORD ECONOMIC DEVELOPMENT COMMISSION
November 9, 2023
WATERFORD TOWN HALL - LOUISE T. APPLEBY ROOM
5:00 PM
MEMBERS PRESENT: Edward Lusher, Chairman, Guy Russo, Kathleen Mullen-Kohl, Michael Buscetto
MEMBERS ABSENT: Edward Aledia
ALTERNATES PRESENT: Julie Greco, Cathy Gonyo
STAKF PRESENT: Jonathan E. Mullen, AICP, Planning Director, Mark Wujtewioz, Planner, Dawn
Respectfully submitted,
Choisy, Recording Secretary
CALL TO ORDER/APPOINTMENT OF ALTERNATES
The meeting was called to order at 5:02 pm. Julie Greco was seated for Edward Aledia.
APPROVAL OF MINUTES ~ September 14, 2023 meeting
MOTION: Motion made by J. Greco, seconded by K. Mullen-Kohl, to approve the minutes of the
October 12, 2023 meeting.
VOTE: 50
REVIEW OF DRAFT RFP FOR ECONOMIC DEVELOPMENT STRATEGY
J. Mullen stated that there have been no changes to the draft presented at the previous meeting, and the
document will be forwarded to the Town’s Purchasing Agent.
REVIEW OF FY2025 PROPOSED BUDGET
MOTION: — Motion made by G. Russo, seconded by K, Mullen-Kohl, to approve the FY2025 Budget as
drafted.
VOTE: 50
REVIEW OF 2022/2023 ANNUAL REPORT
MOTION: Motion made by J. Greco, seconded by G. Russo, to approve the 2022/2023 Annual Report as
drafted,
VOTE: 5-0
REVIEW OF DRAFT 2024 MEETING SCHEDULE
MOTION: — Motion made by G. Russo, seconded by K. Mullen-Kohl, to approve the 2024 meeting
schedule as drafted,
VOTE: 50 2
os
ADJOURNMENT fa
MOTIO!
Motion made by K. Mullen-Kohl, seconded by J. Greco, to adjourn the iheet
5:23. = 3
VOTE: 5-0
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Dawn Choisy, Recording Secretary


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iCOMMISSION
The Waterford Conservation Commission serves as the Inland Wetlands Agency; reviewing applications,
issuing permits and enforcing activities affecting inland wetlands and watercourses in accordance with
the Waterford Inland Wetlands and Watercourses regulations and CT General Statutes 22-36 through
22a-45. The Conservation Commission also carries out the statutory responsibilities of a municipal
Conservation Commission, maintaining a survey of natural resources, reviewing land use proposals and
‘making recommendations to other Boards and Agencies on natural resource identification and
protection, and Open Space preservation.
The Conservation Commission conducted 21 regularly scheduled meetings and 2 special meetings in FY
2022/23 and rendered decisions on 21 applications to conduct activities in and adjacent to inland
wetlands and watercourses. Inland Wetland permits authorized the permanent loss of 0.22 acres of
wetland, and the temporary disturbance of 0.96 acres of wetlands which are required to be restored
following completion of construction.
FEES — Application Fees Generated from Inland Wetland Permit Applications
Fiscal Year fotal Fees ted
FY 2109/2020 $1,100
FY 2020/2021 $ 800
Fy 2021/2022 $ 700
FY 2022/2023 $1,600
FY 2023/2024 -4 months $ 350
‘The Waterford Conservation Commission requires an additional fee when public hearings are required.
‘The fee off-sets the cost for publishing the two legal notices of public hearing required by State statute.
BUDGET REQUEST SUMMARY
Line Descriptio £Y24/25 AMOUNT
52010 Advertising $ 1,500
52020 Postage $ 125
52030 Professional Services $ 3,500
52031 Planning Services $12,000
52050 Dues, Conferences & Education $ 600
$2060 Printing $ 25
53020 Other Supplies $ 500
Conservation Commission Total Request $18,250
This is the same amount approved for the FY 2023/24 budget.

ADVERTISING LINE 10114-52010 $1,800 REQUESTED
The advertising account covers the cost of all legal notice requirements required by State statute. This
includes publication of notices of public hearings, enforcement orders and notices of decision on all
Commission inland wetland agency actions. Advertisements for public hearings and decisions of the
‘Commission are required to be published in a newspaper having general circulation in Waterford. To
off-set publication costs, the Commission requires an additional fee of $400.00 when a public hearing is.
required for the legal notices. The costs for legal notices of decision placed in The Day newspaper for FY
2022/2023 were $1,599.13. The requested budget amount is consistent with that approved for the FY
2023/24 budget.
POSTAGE LINE 10114-52020 $125 REQUESTED
Postage expenditures include certified letter mailings required for notice of Commission decisions on
applications and for enforcement proceedings, correspondence to Town residents, and referrals to
‘municipal, State and Federal agencies. The requested budget amount is consistent with that approved
for the FY 2023/24 budget.
PROFESSIONAL SERVICES LINE 10114-52030 $ 3,500 REQUESTED
The professional services account is used to obtain professional technical reviews, retain expert
witnesses, chemical laboratory analyses and other professional technical assistance unavailable at the
‘municipal or State level that are required to conduct the duties of the inland wetlands agency and the
Conservation Commission. These services may include assisting the Commission with technical expert
reviews of application documents, investigating complaints of wetland, soil or water quality impacts,
documenting violations of the inland wetlands and watercourses regulations, providing expert
testimony in court proceedings, or assisting the Commission in preparing natural resource surveys.
To carry out the responsibilities of the Inland Wetland and Watercourses Act, it is critical that the
Commission have the ability to retain expert witnesses for determination of impacts to wetlands and
watercourses in order to reach and maintain defensible decisions. Court case law has established that
the finding of adverse impacts and justification for conditions of approval requires technical expertise
and expert evidence in the application record. The Commission uses the expertise of staff members,
and regional and state technical offices when available, however specific technical expertise may be
required during the application process within a limited time frame. Having sufficient funding available
to procure services when expert review is needed is essential in consideration of the strict time frames
established by State Statute for rendering decisions on inland wetland applications.
The fee schedule for Inland Wetland permit applications allows the Commission to charge the applicant
for third party expert reviews and technical evaluations deemed necessary to assist in the review of
complex permit applications. However, the Commission continues to require funds for obtaining
professional expertise on items other than those duties associated with complex permit applications.

Expenditures under this item are difficult to predict and are related to the number and complexity of
permit applications, public hearings, enforcement proceedings and technical needs of the Commission.
‘The requested amount will fund an estimated 25 -35 hours of professional service at a rate of $100-
$150/hr.
‘The requested budget amount is consistent with that approved for the FY 2023/24 budget.
PLANNING SERVICES LINE 10114-52031, $ 12,000 REQUESTED
The Conservation Commission conducts a water quality monitoring program of freshwater streams and
ponds in Waterford. Samples are collected at 30 locations in the early summer and late fall of a
calendar year to track water quality over the growing season and monitor changes in quality over time.
‘Sampling is conducted on Jordan Brook, Nevins Brook, Fenger Brook, Hunts Brook, Stony Brook, Oil Mill
Brook and its tributaries, Millstone (Beebe) Brook, Green Swamp Brook and a tributary stream to
Goshen Cove. Water quality parameters monitored include total coliform, e. coli and enterococci
bacteria, temperature, pH, and nutrient loadings from nitrogen compounds and phosphorus.
The surface water quality monitoring program has been conducted for the past 22 years by the
Conservation Commission and has generated comprehensive data on the quality of the town’s water
resources. This data is used to evaluate potential impacts of land development on stream health and to
track changes in water chemistry over time. It also provides a scientific basis for the Conservation
Commission to establish required levels of stormwater treatment for development proposals, and water
quality mitigation goals for enforcement proceedings.
Jordan Brook, Oil Mill Brook and Stony Brook support native trout and high quality waters. Habitat
requirements for these fisheries include cool, oxygenated waters with suitable substrate conditions to
provide food and aquatic habitat. Alteration of adjacent lands, loss of vegetative cover, soil erosion,
flow alterations, septic system discharges and stormwater run-off can adversely impact the biological
conditions of these watercourses. The monitored temperature, nitrogen and phosphorus levels in these
streams continue to indicate high quality surface waters.
The 2020 State of Connecticut Integrated Water Quality Report, submitted by CT DEEP to the EPA,
identifies Alewife Cove, Niantic Bay and near-shore waters of Long Island Sound as not meeting
designated uses of habitat for fish and other aquatic life. In addition, Alewife Cove, Jordan Cove, and
areas of Niantic Bay and the Niantic River are listed as impaired for direct shellfish consumption due to
bacteria levels. Fenger Brook is listed as not supporting designated uses for aquatic life and recreation.
Hunts Brook downstream of the Miller Pond dam is listed as not supporting fish and aquatic life habitat.
The lower reach of Stony Brook south of Rte 1 has been identified as impaired for recreational use due
to bacteria. The State is developing restoration policies to improve water quality and habitat of
impaired waters.
‘The Commission continues to monitor bacteria, nitrogen and phosphorus levels in stream reaches that
eventually discharge to Jordan Cove, the Niantic River, and Long Island Sound. This long-term water
allows tracking of trends in water quality from land use changes and provides an indication of where

water quality may be affected. Town staff conducts the sampling to minimize costs. Cost variations are
linked to the number of water samples collected.
‘The Commission is requesting the same amount for this item as approved in the previous fiscal year.
DUES, CONFERENCES, EDUCATION LINE 10114-52050 $600 REQUESTED
Expenditures from this line item include membership dues, commission and staff training, attendance at
seminars and workshops. The Connecticut Inland Wetlands and Watercourses Act [CGS 22a-36 - 22a-
45a] recommends members of inland wetland agency complete a comprehensive training program
developed by the CT DEEP. Commissioners also attend environmental education conferences and legal
seminars regarding inland wetlands to keep informed of changes to State Statute or case law affecting
application review practices, public hearing records and decision-making for Inland Wetlands and
Watercourse Regulations application. The Commission satisfies the minimum required training
recommended by CT DEEP for inland wetlands agencies.
‘The Commission is requesting the same amount for this item as approved in the previous fiscal year to
maintain the level of training of its members and staff.
PRINTING LINE 10114-52060 $25 REQUESTED
Expenditures under this line item include printing of oversized documents, maps and colored copies,
which cannot be printed or are unavailable at Town facilities. As a result of changes in court procedures,
some printing funds may be necessary to reproduce, in paper or digital format, large documents and
files. The amount requested under this line item is the same as approved in the previous fiscal year.
OTHER SUPLIES LINE 10114-53020 $500 REQUESTED
Funds in this account are used to purchase and maintain environmental testing/monitoring equipment,
safety equipment, survey flagging, and Conservation Easement and Non-Encroachment Boundary Line
‘markers for field markings. This equipment allows the Conservation Commission with its professional
staff to perform wetland identification, water testing, natural resource inventory and conservation
easement boundary marking that would otherwise require contracting for outside professional services.
The amount requested under this line item is the same as approved in the previous fiscal year.
CONSERVATION COMMISSION MEMBERS
Richard Muckle , Chair Ivy Plis - Alternate
Tali Maidelis, Secretary 2-vacancies
David Lersch
Geneva Renegar
Wade Thomas
Matthew Keatley
1- vacancy

CONSERVATION COMMISSION
HISTORY OF EXPENDITURES
52010 Advertising
52020 Postage
52030 Professional
Fees
52031 Plannit
Services
52050 Dues/Education
52060 Printing
'53020 Supplies
Fv19/20 FY20/24 FY21/22 FY22/23FY23/24
To date
$901.65 $989.0 $1,104.75 $1,599 $369.64
$104.4 $106.0 $83.87 $1120 $15.0
$0 $3,500 $0 $0 $o
$12,000 $12,000 $6,357 $6,278 $ -
$455 $295 $275 $315 $95
$0 $0 $0 $0 $o
$840 $365.92 $0 $253.05 $0
Proposed FY24/25
$1,500
$125
$3,500
$12,000
$600
$25
$500
Approved by the Waterford Conservation Commission — October 26, 2023

MEETING MINUTES
Conservation Commission
October 26, 2023 6:30 PM
Auditorium, Waterford Town Hall
Members Present: Matthew Keatley, Geneva Renegar, Wade Thomas :
Members Absent: David Lersch (notified), Tali Maidelis (notified), Richard Muckle (notified,
(1 vacaney)
Alternates Present: Ivy Plis (2 vacancies)
Staff Present: Maureen FitzGerald, Environmental Planner
Kim Powell, Recording Secretary
1, CALL TO ORDER
‘The meeting was called to order by W. Thomas, acting Chair, at 6:30 PM. I. Plis was seated
for D. Lersch.
2, APPROVAL OF THE MEETING MINUTES
Motion: Motion made by M. Keatley, seconded by I. Plis to approve the October 12, 2023
meeting minutes.
Vote: 3-0-1, G. Renegar abstained,
3. NEW APLICATIONS
}: 295 & 313 Will Ave.; 1 18 ton Post Road, Proposed hotel and
associated parking and storm water management systems; Woodsprings Suites — Applicant,
CLA Engineers, Inc. - Agent
Robert Russo, Soil Scientist from CLA Engineers presented the proposed activity. The
building will be a 122 room hotel with parking and storm water management basins. The
inland wetland area on the western side of the site is an isolated area comprised primarily of
red maple swamp with greenbriers, R. Russo noted the wetland functions are limited due to
surrounding land use. The wetland is used by local wildlife and birds. The primary access to
the facility will be from Route 1. Willetts Avenue will provide access for emergency and
utility vehicles.
R. Russo reviewed the location of the two storm water management basins that are designed
to hold 2” of rainfall run-off, treating many of the pollutants associated with run-off. The
storm water system is designed to reduce flows leaving the site. He stated there is no direct
impact to wetlands from the project. Activity in the upland review area includes the storm
water basin, a portion of the parking and access drive, and proposed landscaped areas. A rain
garden will be installed by the dumpster area and by the Boston Post Road access.
Commission members requested a vegetated buffer be included around the isolated wetland.
W. Thomas requested the engineer review if the outlet from the southern basin can be moved
to the east to avoid conflict with the sanitary line, R. Russo reviewed the proposed proximity
of the development to the wetland boundary and adjacent playground. He stated the project
engineer will be available to answer questions at the next meeting,

Conservation Commission
October 26, 2023 Meeting Minutes
pg. 2 0f3
4, APPLICATION REVIEW
C-23-8: 33 Kenyon Road, New Construction; Congregation Beth El Temple, Inc. -
‘Applicant, Wayne S. Garrick, AIA - Agent
Staff noted the applicant’s agent is working on revised plans to address additional wetland
area on the site.
5. VIOLATIONS
52 Gurley Road: Notice of Violation — Issued 10-13-23, Unauthorized Grading & Clearing
of Stream Channel, Restoration Plan required by 10-26-23
Mr, Jeff Reagan, owner, gave background information of the property and desoribed the
clean-up of debris and fallen trees that resulted in the unauthorized activity. Mr. Reagan
explained the restoration plan proposes planting ten red twig dogwoods 8 feet apart along the
western channel embankment. Additional plantings will be added if needed for stabilization
of the stream, The lawn will be maintained with proper mowing up to the stream area as it is
throughout the property,
‘The commission accepted the restoration plan and directed staff to draft a permit
authorization for review at the next meeting. Mr. Reagan was notified he will need to submit
a permit application fee.
577 Vauxhall Street Extension: Notice of Violation & Corrective Actions - Issued 6-14-23
Unauthorized Activity within Inland Wetlands & Watercourses, Restoration required by 11-
1-23,
The corrective actions are required to be completed by November 1, 2023.
6. OTHER BUSINESS
49 Niantic River Road — Request to modify portion of non-encroachment area — revised plan
Staff reviewed that unauthorized mowing had been conducted in the non-encroachment area,
The mowed area was not grubbed and will grow back. The owners ate requesting a
modification to the non-encroachment boundary as part of the restoration plan. They have
submitted a revised plan for the Commission to consider.
Mr. and Mrs, Heard, owners, addressed the Commission, They purchased the subdivision lot
behind their house and combined the properties. They installed a shed on the second
property and would like to keep the land behind it cleared to the neighboring yard to improve
visibility. They are also requesting the commission relax the non-encroachment boundary by
10 feet on average on the south side of the yard so they can mow around the forsythia and
avoid weeds and poison ivy.
Staff explained the forsythia shrubs were planted by the prior owner along the established
non-encroachment boundary and have since grown in width, The boundary will be marked
with stakes with non-encroachment boundary markers attached.

Conservation Commission
October 26, 2023 Meeting Minutes
pe. 3 0f3
Motion: Motion made by M. Keatley, second by I. Plis to accept the revised plan to modify
the non-encroachment boundary and to have the owners submit an application.
Vote: 4-0
Staff will prepare a draft authorization for review at the next meeting.
Conservation Commission Annual Report 7/1/22-6/30/23
The Commission reviewed a draft of the report and highlights of commission actions.
Conservation Commission Proposed Annual Budget 2024-2025
‘The Commission reviewed the draft FY 24/25 budget. The requested budget amounts were
the same as previous years.
Motion: Motion by M. Keatley, seconded by G. Renegar to approve the draft annual report
and the draft budget.
Vote: 4-0
7. CORRESPONDENCE
CACIWC 2023 Annual Conference — November 11, 2023
8. PAYMENT OF BILLS
There were no bills.
9, ADJOURNMENT
Motion: Made by M. Keatley seconded by I. Plis to adjourn the meeting at 7:28 PM.
Vote: Unanimous
Respectfully Submitted,
Kim Powell
Recording Secretary

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BUDGET REQU
Planning and Zoning
BUDGET FUNCTION
The Waterford Planning and Zoning Commission budget includes the cost of Commission
services, such as land use application reviews, long-range planning, and maintaining and
enforcing Waterford’s zoning and subdivision regulations, The Commission provides staff for all
land use and economic development services in Waterford. The Planning staff provide expertise
and assistance to the Board of Selectmen, RTM, and other agencies in Waterford and beyond
concerning land use and economic development opportunities in Town.
This budget also includes funds for professional services and technical support that address
town-wide needs. Grant writing and project management services are all funded in this budget.
MEMBERS
Gregory Massad, Chair
Timothy Bleasdale
Karen Barnett
Timothy Conderino
Victor Ebersole
ALTERNATES
Bert Chenard
Doris Crum
Joseph DiBuono

BUDGET SUMMARY
PLANNING & ZONING COMMISSION: Proposed Fiscal Year 2025
PERSONNEL:
10110-51710-101-010-10-00-51 ADMINISTRATION
40110-51120-101-010-10-00-51 INSPECTION
10110-51210-101-010-10-00-51 CLERICAL AND TECHNICAL
10110-51810-101-010-10-00-51 OVERTIME
10110-51910-101-010-10-00-51 FRINGE BENEFITS
10110-51920-101-010-10-00-51 FCA
TOTAL
‘SERVICES:
40110-52010-101-010-10-00-52 ADVERTISING.
10110-52020-101-010-10-00-52 POSTAGE
10110-52030-101-010-10-00-52 PROFESSIONAL FEES
10110-52040-101-010-10-00-52 SERVICE CONT. AND REPAIRS
10110-52050-101-010-10-00-52 DUES,CONFERENCES & EDUCAT
40110-52060-101-010-10-00-52 PRINTING
10110-52070-101-010-10-00-52 REIMBURSABLE EXPENSES
TOTAL
MATERIALS & SUPPLIES:
10110-53010-101-010-10-00-53 OFFICE SUPPLIES
10110-53090-101-010-10-00-53 FUELS AND LUBRICANTS
TOTAL
‘OFFICE EQUIPMENT:
10110-54060-101-010-10-00-54 OFFICE EQUIPMENT
TOTAL
TOTAL
110,470
302,919
166,362
6,164
4594
44,822
635,330
4,000
20,000
16,172
6,380
200
47652
2,750
810
3,560
686,542

Advertising Line 10110-52010
$4,000 Requested
Be Day Legal advertisements are required for announcing public hearings
areca and decisions. The Department maintains a New London Day
= subscription to verify the accuracy of all required legal ads. The
Department pays for all advertising associated with applications.
Applicants reimburse the Town for the cost of public hearing notices.
Reimbursements generally offset 25% of total advertising expenditures each year.
The Commission also places and pays for required advertisements for projects it sponsors. The
‘Commission publishes legal notices for commission-sponsored public hearings and provides notice for
public meetings. in FY25, the Commission will continue working on adoption of updated sections of the
Zoning Regulations. Updates will require paying for legal advertisements. Advertisements average $200
each.
Postage Line 10110-52020
$450 Requested
Postage is used for normal communications with applicants and the public, and for required
certified/return receipt postage for decision letters and abatement orders. Postage funding is also
required to support neighborhood mailings to alert people about specific planning initiatives that may
affect them.
Professional Fees Line 10110-52030
$20,000 Requested
Professional services are sought for projects that require specific expertise and technical capacity
that exceed the typical job duties of the planning staff. The department provides the vast majority
of planning services in-house. Certain projects require professional support. Examples include
conducting property surveys, traffic impact analysis, market analysis, reviews of engineering
design by professional engineers, software development and advanced GIS services. This line
would also be used to hire professionals as needed to conduct reviews of development
applications and matters before the Commission that are not paid for by applicants.

Service Contracts and Repairs Line 10110-52040
$16,172 Requested
Printer and Copier
Contracts- $3,964
The Department uses a large format plotter on a daily basis. This machine can scan, copy, and print large
plans and is also used by the Assessor and Town Clerk. The plotter is subject to a $2547 annual lease. The
Department also leases a black and white copier which is used for the majority of printing. The Ricoh
yearly lease is $1,060, plus $.00714 per copy. The Department budgets for 50,000 copies per year, which
‘equates to $357 in copies. The total cost of this service is $1,417.
Annual Gis. :
Through a competitive bid process, Waterford awarded Tighe & Bond a contract to serve as an on-call
provider and to complete annual parcel updates and web hosting for a public GIS interface. Parcel updates
form the basis for the Assessor's data and for all permitting activity in the Town. The public GIS site is a
platform that utilizes the updated parcel mapping and continues to provide staff and the public with
information ranging from zoning to floodplain data. It is also an important tool for people reviewing
properties for potential development.
Cellular Phone Plans - $1,740
The Planning Director and field staff use three smartphones and one iPad tablet in the daily functions of
their duties. Each phone and tablet requires a wireless plan to cover phone, text and data fees. The phone
plans are $41 per month. The iPad plan is $22 per month. Each phone will cost $492 per year to operate
while the annual operational cost for the iPad is $264. The total cost of cellular plans is $1,740.
Software Licenses - $468
The Department maintains a Survey Monkey membership. This service provides the ability to develop
simple or complex surveys to support a variety of functions. Projects in FY25 that will benefit from having
‘access to Survey Monkey include the Plan of Preservation, Conservation, and Development, the Economic
Development Commission work, small business outreach, and department performance surveys. The cost
is $384 per year and provides flexibility in survey design.
Dues, Conferences and Education Line 10110-52050
$6,380 Requested
Department staff are committed to maintaining professional certifications and keeping current with
information and issues in the field of planning. Involvement with regional and national organizations,
attending conferences and seeking opportunities to improve the technical skills of all department
members supports high quality work product that benefits Waterford residents and business owners.
Whenever possible, staff seeks out free educational opportunities. There are some instances where
valuable educational opportunities are not free. Enabling staff to participate in these events generates
positive returns for the town by exposing staff to new technical information, legal updates in the field and
information about grants that may benefit Waterford.

OF WATERFORD
5 BUDGET REQUEST ae
PARTMENT 7: Planning and Zonii ing Commission _
American Planning
Association(APA) & CT Chapter APA -$1,100
The Department maintains membership in the American Planning Association for two staff members. APA
membership is tiered based on salary. Currently the Planning Director and Planner maintain APA
membership. American Planning Association staff members are also required to maintain membership in
their State Chapters. The CT Chapter of the American Planning Association charges 35% of the national
dues for membership. The total cost for membership dues is $1,100.
Ta Planners (AICP)
The Planning Director is required to maintain AICP (American Institute of Certified Planners) status as a
condition of employment. Maintaining the AICP designation requires APA membership (listed above),
State chapter membership (listed above), and AICP Dues. AICP Dues are $180.
Conference attendance and continuing education are a critical aspect of professional development.
Participating in conferences allows staff to meet continuing education requirements for professional
certifications and to stay current on legal issues, emerging trends and technical skills related to their jobs.
The following conference fees are included in this budget.
The SNEAPA annual conference provides planning staff with educational and networking opportunities in
the immediate region. Attending conferences with peers from Connecticut and Southern New England
towns helps staff learn about local projects and funding opportunities that benefit Waterford. Legislative
updates and legal developments of the past year are presented at this conference, which helps staff stay
current on important planning and zoning issues. The conference is also an opportunity to earn the
required Certification Maintenance (CM) Credits toward the Planning Director's required AICP
certification.
American Planning Association Annual Conference -$2,470
‘The 2025 APA National Conference will be held in Denver Colorado. The conference draws professionals
from planning and associated fields from around the country and the world and presents staff with the
‘opportunity to learn firsthand about innovative planning, economic development and capital projects that
could be applied in Waterford. The conference is also an opportunity to earn the required Certification
Maintenance (CM) Credits toward the Planning Director's required AICP certification. The location of the
conference changes annually. The cost for one attendee to the APA National Conference is as follows:
Registration - $835, Travel - $448 Hotel - $950, Meals - $237
Connecticut Association of Zoning Enforcement Officials (CAZEO) - $360
CAZEO is the professional organization for the Zoning Official. During the 2021 Legislative Session, P.A.
21-29 was passed which requires that beginning on January 1, 2023 anyone appointed as a Zoning
Enforcement Official must be certified and maintain their certification. CT Zoning Enforcement Official
Certification is required in Waterford’s job description for the Zoning Official. CAZEO membership costs
$150 per year. Maintenance of CZEO status requires attendance at 7 meetings annually which cost $30.00
each.

The Zoning Official acts as Waterford’s Floodplain Administrator. The Floodplain Administrator is
responsible for ensuring the Town’s compliance with the requirements of the National Flood Insurance
Program (NFIP). Compliance with the NFIP enables Waterford property owners to purchase flood
insurance. Annual membership in the ASFPM is $180. Annual membership in the CAFM Is $65. Annual
CAFM conference registration is $75.
Northeastern Arc Users Grou 7
NEARC is an organization formed in 1986 to support GIS (Geographic Information System) users in the
Northeast US. Waterford’s Planner is responsible for managing, maintaining and upgrading GIS data for
internal and public users. GIS technology is consistently evolving and it is important that Waterford’s
Planner maintain current knowledge of the field. Based on the 2023 past registration fees, it is
anticipated that the cost for attending the 2024 three-day conference will be $1,100.
One-day training seminars - $500
Throughout the course of the year, various training seminars are conducted by State, Federal and
‘educational institutions. These training opportunities afford staff the opportunity to improve technical
skills, learn about upcoming policiesand laws and learn about grant opportunities and best practices from
‘other communities and organizations that can benefit Waterford. Newly enacted State Legislation
through Public Act 23-173 now requires that each member of the Planning and Zoning Commission
complete four hours of training under the guidelines established by the State Office of Policy and
Management. Trainings may be conducted as webinars or on-site. The trainings are typically one-time
events; therefore, itis dificult to anticipate exact costs. Typically, these events range from $30 to $150
per attendee.
Printing Line 10110-52060
$450 Requested
Funds are expended for printing oversized documents, reprinting of plans and studies, aerial photographs,
posters and zoning maps. Color copies produced by the Town's printing service cost the Department
$.07/per copy. The Planning Department will continue to expand its efforts to engage the community in
various planning projects. Part of the cost of public engagement includes printing flyers, maps, letters and
postcards to send to residents and business owners.
Reimbursable Expenses Line 10110-52070
$200 Requested
This line covers reimbursements to commissioners and staff members for out-of-pocket expenses.
Examples of expenses include parking fees at job-related meeting, mileage for travel to work-related
events when a town vehicle is not available and materials for public outreach programs.

Office Supplies Line 10110-53010
$2,750 Requested
The Department routinely purchases office supplies that are not included in the supply purchasing
Program managed in the Finance Department. Items the Department purchases from this line include
recordable DVDs, thumb drives, display boards, and commissioner name plaques. The Department
estimates that $350 will be needed for the supplies listed above in FY25.
The Department maintains a desktop color printer for daily work. Color printing is required to produce
documentation for violations, evidence for court proceedings and to print project-related maps and
images for customers. The Department uses the Town printing services for bulk printing of flyers,
Postcards or other large jobs, but daily color printing is still necessary. Whenever possible, staff prints in
black and white to avoid unnecessary use of the color printer. The estimated cost for color toner
cartridges for use in the color printer is $1,200. Plotter paper and ink cartridges for the large format copier
is anticipated to cost $1,200 in FY25.
Fuels and Lubricants Line 10110-53090
$810 Requested
The Planning and Zoning Commission pays the fuel for two vehicles shared by staff including the Planning
Director, Environmental Planner, Planner and Zoning Official. This budget also pays for fuel for a vehicle
assigned to the Tax Assessor which is operated on a daily basis for field work. Vehicles from this
department are also shared with other departments as requested. The Department estimates using
approximately 326 Gallons at $2.4776 per gallon. $810 is requested.
Office Equipment Line 10110-54060
$0 Requested

YEAR HISTORY OF EXPENDITURES.
ees rom eal Free reo
‘OmIGNAL Fr2023 ORINAL Fratz2 ORGNAL FYI ORGNAL F202 ORGNAL Fane
[BUDGET_ACTUAL BUOGET ACTUAL BUOGET ACTUAL “GUOGET ACTUAL GUOGET _ ACTUAL
‘PLINeUNG &2010NG COMMISSION
PeRsonNeL:
1011081110101010:100051 ADMNISTRATON $1128 2419 ronan jonze2 so4om7 —t008c9so4oor soKse7 oss ons
{011081120101010-00081 NSPECTON. maar zz 72208 Dra 27 eens DRT Beek
011051220 101210100051 CLERICAL ANO TECHNICAL wer48 tes) tae Tino tae MEATS sau fone? Ra me
SoHDsIaIO 0191100081 OVERTIE ia raat tase dato usar sass ata aa 2am
onosra10 101010100051 FANGE BENEFTS rs eo 770s Sais Seer ims Sear taro.
toMosieaaioraieroonst PACA. ame Mer Ma sree mast Teo aT se
Tout PERSONNE, onrae SH5200 | GASSST SOS eeR.TED QOH T.OOS stgaee TAD ASIOOT
‘senveces:
011062010 101-010400062 ADVERTSNG mo 34094000371 kom 27H) dom ams amos
‘tiosaian 101010 100082 POSTAGE. er ee ee }
‘011082109 101010-100052 PROFESSIONAL FEES m0 2788 m0 km mw 778) mw 8TH mS
{01102010 101010-000.2 SERVICE CONT, AND REPARS samt ao tareh rat sek 28st amo H6E) TSB 15208
‘ottoszieo 104210100082 DUES, CONFERENCES & EOUCAT San 2a aya as Ames Saat 2774005
‘oMosamen 101010300052 PRTG co ee re re a re)
{011052070 101010100052 REMBURSABLE EPENSES Ee ee ee) om 0m °
Toul sewvices Cr ee ed
MATERULS & SUPPLES:
‘019080010101010-100059 OFFICE SUPPLIES a ne a a ae a
011089060 104.00-100063 FUELS AND LUBRICANT: so 7 sss OSD
Total MATERALS & SUPPLIES, 30300 3s mT 2s aso ame
‘oFpice EqUPMENT
‘oH0.4080 10101-04054 CFFACE EQUPMENT a
Tot oFrice eouPMet a ee ee
TOTAL 
657,972 605.977 G34OT4 591454 620267 | GO7,244 GOB 753 GSUSIE 624308 SOR EIS

C
TOWN OF WATERFORD
PROPOSED REVENUE BY DEPARTMENT
GENERAL FUND
2024-2025 FISCAL YEAR
All revenues from each department must be listed in the following categories. Please add any revenue lines that are not listed
below.
DEPARTMENT:
Planning
JLINE ITEM
2021-2022
ACTUAL
2022-2023 | 2023-2024
ACTUAL _| EXPECTED
“2023-2025
YTD
(12/08/2023)
2024-2025
PROPOSED
[VARIANCE
[Alarm Monitoring
[Alarm Penattios
[Ambulance Subsidy
[Beach Admission Fees
[Benefit Assessments
[Bulky Waste Fees
[Conveyance Tax
[Copy Fees
[East Lyme Animal Control Fee.
C ‘Enhanced E 9-1-1
Fines/Penalties
[Hazardous Household Waste
linspection Fees
Interest/Lien Fees
Inter-Municipal Revenues
[Miscellaneous
[Permitting/Licensing Fees
50,947
61,013
20,635
55,980
[Program/Registration Fees
[Recording Fees
[Regional Communications Fees:
Rentals
Sale of Recyclables
[State Operational Grants
[Tipping Fees
\Versa Kart/Blue Box Purchases
lolololololololololololololololalolololololololole
TOTALS
‘$50,947.00
$ 61,013.44 | $ :
$ 20,635.00 $ 55,980.00
$35,345.00

Planning and Zoning Commission
November 14,2023,
p.lof4
PLANNING AND ZONING COMMISSION
MEETING MINUTES
Planning & Zoning Commission November 14, 2023
Remote Access Only 6:30 PM
Members Present: Chairman Greg Massad, Karen Barnett, Tim Conderino and Victor
Ebersole
Members Absent: Tim Bleasdale
Alternates Present: Bertrand Chenard and Doris Crum
Alternates Absent: Joseph DiBuono
Staff Present: Jonathan Mullen, Planning Director, Mark Wujtewicz, Planner, and
Katrina Kotfer, Recording Secretary
1, CALL TO ORDER AND APPOINTMENT OF ALTERNATES
G. Massad called the meeting to order at 6:39 PM. D. Crum was seated for T. Bleasdale.
2, APPROVAL OF MINUTES
MOTION: Motion made by T. Conderino, seconded by K. Bamett, to approve the
October 24, 2023 meeting minutes,
VOTE: 5-0
3. APPLICATION RECEIPT
#PL-23-12 Request of David & Cynthia Yanaros, Applicant and Owner for a Coastal Site Plan
review and approval for a new single family home on property located at 224 Niantic River
Road, R-40 Zone in accordance with Sections 5.1.1 and 25.4 of the Zoning Regulations and as
shown on plans entitled “Zoning Location Survey, Property Of Cynthia Yanaros and David E
Yanaros for Property Located at 224 Niantic River Road Town of Waterford County of New
London Connecticut”
ACTION REQUIRED BY: 118/24
The application was received after the agenda had been posted but within the statutory time
frame. The application review will be scheduled at an upcoming meeting.
G. Massad modified the agenda due to concerns with the posting of the agenda that he wanted to
clarify with the Town Attorney. Agenda Item 5 was moved up in the agenda.
5, ADMINISTRATIVE REVIEW
Proposed Annual Report
Staff reviewed with the Commission the proposed Annual Report. M. Wujtewicz noted he had
added a new section for Multi Family Developments,
MOTION: Motion made by T. Conderino, seconded by V. Ebersole, to approve
the proposed annual report. a
VOTE: 5-0 ecelven FOR RECORD N-*7 me
WATTEST TOR CLERK goon

C
Planning and Zoning Commission
‘November 14, 2023
p.20f4
Proposed FY 25 Budget
Staff reviewed with the Commission the proposed draft budget
MOTION: Motion made by T. Conderino, seconded by V. Ebersole, to approve
the Planning and Zoning Commission FY25 proposed budget.
‘VOTE: 5-0
G. Massad noted that the agenda had been reposted on the Town’s website with a live Zoom
link into the meeting. He reviewed for the record, the actions taken on the agenda items to this
point of the meeting.
|, APPLICATION REVIEW
#PL-23-14 Town of Waterford, Applicant and Owner for site plan approval for park
improvements for property located at 174 & 184 Boston Post Road and 15, 35 and 49 Rope
Ferry Road, C-T Zone in accordance with Sections 10.2.5 and 22 of the Zoning Regulations and
as shown on plans entitled “Waterford Civic Triangle Universal Access & Pond Improvements”
ACTION REQUIRED BY: 1228/23
G. Massad reviewed the Commissions actions relative to the review and denial of the modified
CGS §8-24 application that was presented to the Commission at the October 24, 2023 meeting.
He stated that the site plan application presently before the Commission is for the review of
consistency with the previously approved CGS§8-24 application PL-21-15.
Chad Frost, L.A. of Kent + Frost, Miriam Furey-Wagner, Chair of the Waterford Town Center
Development Ad-Hoc Committee and Ryan McNamara, Recreation & Parks Director were
present.
C. Frost reviewed the plan with the Commission noting it is in keeping with the previously
approved CGS§8-24 that was approved in 2021, He noted that there will be some existing trees
along the Rope Ferry Road side of the park that will need to be removed in order to
accommodate the relocation of the stonewall from the state right of way into the property. The
existing trees root systems will be compromised by the grading and reconstruction of the wall.
‘New trees will be planted along the stonewall to enhance the streetscape.
He reviewed the addition of the accessible ramp from the Rope Ferry Road entrance and the
Addition of accessible parking spaces to the Library and the upper parking lot to the Park, The
proposed walkway to the Gazebo was added to the plans, The walkway and associated grading
will be installed in order to accommodate accessible access to the gazebo.
D. Crum appreciated the accessibility efforts to make the gazebo accessible.
M., Wujtewicz reviewed with the Commission the revised staff report.
The Commission made the following findings:
1, The parcels in this application are located within the CT (Civic Triangle) Zoning District as.

Planning and Zoning Commission
November 14, 2023,
p.30f4
6.
“a
identified on the most recently adopted Zone District Map.
2. The Waterford Conservation Commission issued Inland Wetland Permit# C-22-10 for
regulated inland wetland activities,
3. The Waterford Conservation Commission has submitted to the Planning and Zoning
Commission a final report in accordance with CGS §8-3(g).
4, The project is for improvements to a public park and playground which are permitted uses
within the CT Zone District in accordance with Section 10.2.5 of the Town of Waterford
Zoning Regulations.
5. The project is proposed as a Site Plan in accordance with Sections 10.11 and 22 of the Town
of Waterford Zoning Regulations.
6. The improvements identified on the Site Plan are consistent with improvements included in
the Civic Triangle Park Master Plan — October 2021 as approved by the Planning and
Zoning Commission through application PL-21-15.
and discussed the following modifications and conditions:
1, All work identified on the site plan as approved by the Commission shall be within the Limit
of Work as shown on the site plan. No other work or improvements as appear on the Civic
Triangle Park Master Design Plan approved by this Commission through Application #PL~
21-15 shall be implemented until such time that a new site plan application is submitted and
approved by the Planning and Zoning Commission,
2. Plan Sheet L-13.0 shall be added to the final plan set prior to recording on the land records.
3. All conditions of approval for Inland Wetland Permit #C-22-10 shall be incorporated into
this decision as if fully set forth berein.
MOTION: Motion made by T. Conderino, seconded by D. Crum, to approve with
conditions, the site improvements for the Civic Triangle Community
Park Site Plan Application #PL-23-14, with conditions 1 through 3 and
adopt the findings 1 thru 6 of the staff report.
VOTE: 5-0
ADMINISTRATIVE REVIEW
Reviewed earlier in the meeting.
CORRESPONDENCE
No correspondence was received.
COMMISSION BUSINESS
M, Wujtewicz reviewed with the Co