Board of Selectman Regular Meeting

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
AGENDA
BOARD OF SELECTMEN REGULAR MEETING
Tuesday, January 23, 2024
5:00 PM
Waterford Town Hall (Appleby Room)
(Procedural Action: Check register to be signed by the Board of Selectmen in
accordance with CGS 7-83)
1.
2.
3.
Call to Order & Roll Call:
Pledge of Allegiance
Public Comment:
Fire Services: To consider and act on the following request for a FY24 In-
Series Transfer from the Director of Fire Services, Michael Howley, in the
amount of $5,000 to cover numerous unexpected apparatus repairs.
. Fire Services: To consider and act on the following request for a FY24 Out- -
of-Series Transfer from the Director of Fire Services, Michael Howley, in the
amount of $18,595 to cover repairs forward on to the Board of Finance if
approved,
- Building: To consider and act on the following request for a FY24 Out-of-
Series Transfer from the Director of Planning, Jon Mullen, in the amount of
$1,000 to cover increases in fuel used and forward on to the Board of Finance
if approved.
. Additional Appropriation — Employee Payouts — To consider and act on a
request for a FY24 additional appropriation, for two Employee Payouts to line
#10129-51420 (Patrol), from the Chief of Police, Marc Balestracci, in the
amount of $34,063 and forward on to the Board of Finance if approved.
Police: To consider and act on the following request for a FY24 In-Series

10.
11.
12,
Transfer from the Chief of Police, Marc Balestracci, in the amount of $187,200
for replacement overtime and uniform allowance.
. Public Works - Bid Waiver —O’Neill Theater Matchless Fire Protection
LLC: To consider and act on a recommendation from Shea Davy, Purchasing
Agent, to award Matchless Fire Protection LLC, in the amount of $51,494.28,
from line # 10111-52040 (Service Contract & Repairs) for Water-Based Fire
Protection Services.
Public Works-Surplus Assets: To consider and act on a recommendation
from Shea Davy, Purchasing Agent, on behalf of the Public Works Director,
Gary Schneider, for surplus disposal of the following items as they’ve outlived
their usefulness and will be disposed by auction on GovDeals:
e Asset #100451 — 2008 Set of 6 Mobile Column Lifts, Model: Rotary
(HP615-100), Serial # HAFO7J0001
Additional Appropriation — Employee Wage Increases — To consider and
act on a request for a FY24 additional appropriation, toward Employee Wage
Increases that were approved after the FY24 budget was submitted and
approved, from the Director of Finance, Kim Allen, in the amount of $2,887
and forward on to the Board of Finance if approved. Funds as follows:
* $330 to line 10107-51010 (elected officials)
¢ $2,394 to line 10107-51110 (administration)
* $163 to line 10107-51920 (FICA)
Appointments & Resignations:
12a. To consider and act on the appointment of Robert Brule (R) to the
Social Service Grant Committee to fill the term of 12/1/23-11/30/24 asa
member.
12b. To consider and act on the appointment of Kathleen McCarty as the
Municipal Agent to the Cable TV Advisory Council of Eastern Connecticut
for the term of 7/1/23-6/30/25.
12c. To consider and act on the appointment of Robert Brule (R) to the
Retirement Commission to fill the term of 12/1/23-11/30/24 as a member.
12d. To consider and act on the appointment of Evan Brown (D) to the
Zoning Board of Appeals to fill the term of 1 1/16/21-11/18/25,

13.
14,
15.
16.
17.
12e. To consider and act on the re-appointment of James Hamsher (R) to the
Harbor Management Commission to fill the term of 2/17/24-2/16/27 as a
member.
12f. To consider and act on the re-appointment of Fred Wise (U) to the
Harbor Management Commission to fill the term of 2/17/24-2/16/27 as a
member.
12g. To consider and act on the re-appointment of Robert DeRosa (R) to the
Harbor Management Commission to fill the term of 2/17/24-2/16/27 as a
member.
12h. To consider and act on the re-appointment of Gregory Crocker (U) to
the Harbor Management Commission to fill the term of 2/17/24-2/16/27 as an
alternate.
12i. To consider and act on the appointment of Stirling Danskin (R) to the
Flood and Erosion Board to fill the term of 3/1/23-2/29/28 as a member.
12j. To consider and act on the appointment of Kate MacKenzie (R) to the
Flood and Erosion Board to fill the term of 3/1/22-2/28/27 as a member.
New Business:
Old Business:
Correspondence:
15a. American Rescue Funds Quarterly Report
Consent Agenda
16a. Tax Refund
16b. Board of Selectmen Regular Meeting Minutes January 9, 2024
Adjournment:

TOWN OF WATERFORD
In Sorias (Over $1900}
FIRE SERVICES 12/26/23
DEPARTMENT
APPROVED GURRENT Budget Budget REVISED
Budgat Available Transfer Transfer Available
Line No. Org. Gade Object Cade Object Description Amount Budget INCREASE. {DEC ‘SE. Budget
4 10123 §3080 Apparatus Maintenance $ 30,000 | $ 5,536 {(5,000.00}1 $ 836
2 40123 §3070 Apparatus Repairs $ 80,000 | $ 17,623 §,000.90 $ 22,623
3 $ ~
4 $ .
5 $ -
& $ -
9 $ -
10 § :
TOTAL $000.00 {5,000.00}
Explanation:
1-2 There have been numerous unexpectad apparatus tepairs this year
Michael Howley (amail}
1/412024
Department Head Date
Kim Allen 1s4i2024
Director of Finance Date
First Selectman Date
Commission/Board Approval Date
revised 9/9/20

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TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
FIRE SERVICES 12/26/23
DEPARTMENT
APPROVED GURRENT ACCOUNT ACCOUNT REVISED
Budget Available INGREASE® DECREASE | Available
Line No. Org. Code Object Code Object Description Amount Budget Budget
4 10123 $2375 Ladder Testing & Repairs 7,800 2,227, {2,227}
2 10123 52379 Hose Testing & Repairs 9,825 763 (763)
3 10123 §2290 Public Safety Awareness 4,000 2,452 {2,152}
4 10123 $2371 Fire Police 1,250 1,280 (1,250)
5 16123 54222 Rescue Truck 5,500 5,432 ({S,432)
6 10123 $4226 Equipment 6,000 4,871 {4,871}
7 10123 52387 Pump Testing 4,000 2,200 {2,900) 30
g 10223 53070 Auto Repairs 80,000 972) 18,598 17,62
3
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TOTAL 18,595 (18,595}
Explanation
3-8 There have bean numerous unexpected big lickat repairs this FY year
Michael Howley {email} 1/3/2024
Department Head Date
Kim Allen 1/4/2024
Director of Finance Bate
First Selectman Date
Gommisston/Board Approval Date
revised 9/4

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TRANSFER REQUEST FORM
Out of Series Transfer Request
Building
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budgat Available INGREASE. DECREASE —avaitable
Line No. Org. Code Object Code Object Description Amount Budget Budget
4 10118, 52030) Professional Fees 20,000.00 19,000.00 {1,000.00) 18,000.00
10118) $3090)Fuels & Lubricants 858.00 225.81 1,000.60 1,225.81
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WATEREORD POLICE DEPARTMENT
41 AVERY LANE
WATERFORD, CT 06385-2819
Marc Balestracci (860) 442-9451 TEL
Police Chief mbalestracci@watertordct.org
To: Finance Director Kim Allen
From: Marc Balestracci, Chief of Police
Date: January 4, 2024
Re: Additional Appropriation for employee payouts
tam respectfully requesting an additional appropriation in the amount of $34,063 to line item 10129-51420
(Patrol) as these funds are needed for two employee payouts that are required under the current collective
bargaining agreement. The employees’ last days with the town are January 3 and January 10, 2024,
Thank you for any consideration.
Thank you,
Marc Balestracci
Chief of Police
Waterford Police Department

TOWN OF WATERFORD
TRANSFER REQUEST FORM
In Series (Over $1000)
Police Department
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED
Budget Available Transfer Transfer Available
Line No. Org. Code Objact Code Object Description Amount Budget INCREASE -2OESREASE? — Budget
4 10129 $1830 Training 116,221 103,726 (55.000) 4B,726
2 10129 51420 Patrol 3,683,206 4,842,044 (130,000) 1,742,044
3 16128 §1620 Replacement Overtime 360,508 81,682 185,060 266,682
4 10129 §2308 OSHA Compliance §,500 4,770 (2,200) 2,570
§ 10129 52370 Uniform Allowance 79,215 3,999 2,200 6,199
Total 487,200 (187,200)
Transfer request from Training to Replacement OT is the annual stipend from BOE for tha SRO program. This money is moved annually te OT or ROT.
Transter request from Patrol to Replacement OT Is due to the numerous vacanies this year due to retirements, injuries, pregnancies and other departures
creating surplus in patrol, but also creating the need for replacement OT to cover the vacant shifts,
Transfer raquest from Osha Complaince to Uniform Allowance is to cover expenses of new hires far patrol, CSOs and Class A orders.
Chief Balestracci (email) 1/41/2024
Department Head Date
Kim Allen 41412024
Director of Finance Date
First Selectman Date
Commission/Board Approval Date
revised 9/9/20

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AA
Finance Department
Memo
January 8, 2024
Re: Bid Waiver-Eugene O'Neil Theater- Matchless Fire Protection LLC
Mr. Brule:
In keeping with Section 3.08.050 of the Purchasing Ordinance, the Purchasing Agent,
on behalf of the Public Works and Building Maintenance department, respectfully seeks
a Bid Waiver to obtain Maintenance of Water-Based Fire Protection Services for the
Eugene O'Neil Theater, from Matchless Fire Protection LLC in the amount of
$51,494.28, Foregoing the bid is in the best interest of the town to reduce costs.
Funds will be made available in line 10111-52040 (Service Contracts & Repairs).
Respectfully
Shes Davy
Shea Davy
Purchasing Agent
Town of Waterford

Memo
To: Robert Brule, First Selectman
From: Gary J Schneider, Director of Public Works
cc: Kimberly Alien, Finance Director
Date: Oecember 20, 2023
Re: Waiver of Bids - O'Neill Theater
The Department is requesting a waiver of bids to hire the firm, Matchless Fire Protection LLC.
They will address the fire sprinkler compliance concerns noted on the July 2022 annual
inspection report and previous reports of the Eugenie O'Neill Theater Center's buildings (15)
located at 305 Great Neck Road. Inspactions of the buildings is required by NFPA - 25,
Maintenance of Water-Based Fire Protection Systems. (Currently all town buildings ara being
inspected on the quarterly and annual schedule.)
Matchless Fire Protection LLC has been performing the inspections at the Theater Center for
20+ years and has provided the inspection reports to O'Neill, Each year, an atlempt was made
to correct ail that was found. This last report identifies all of the remaining items that must be
completed to become fully compliant.
The Department attempted to secure an additional quate from the current vendor servicing town
buildings, That vendor would not perform the inspection and provide a quote without having the
Tawn pay for the inspection effort first. To secure this inspections would cost $12,580. it can
be assumed that this second firm would identify the same deficiencies and cost about the same
for tha work. Thus going with a getting a second quote would add to the cost and it would
definitely add more time to getting these facilities safe and compliant with the Code.
The Department is working with the Town Fire Marshall to ensure that we move forward with
getting these buildings in compliance with the code, in the future, these buildings will be added
to our list for vendor service quotes.
Building Maintenance requests to be on the next Board of Selectnan's agenda,

WMATCHLESS PIRE PROTECTION LLC
P,O.BOX 932
COVENTRY, CT, 06238
CT, LIC. #P11S05 R.I, LIC, #318 MA. Lic, #85789
PHONE/FAX 660-742-6656
dennisématchlessfire, met
0: MoS
Mooney -+ Director of External Relations
TO: +» Director of Externa ations
Eugene O'Neill Theater Center
305 Great Neck Rd, ~ Waterford, cT.
PHONE s $60-443+5378 Ext. 213
PAX?
PROJECT! addvess NFPA-25 Edition 2020 fire sprinkler compliance con-
-ceras noted on July 07'2022 annual ingpection report and
previous reports.
REMARKS: PRIORITIZED LIST OF TASKS TO BE PERFORMED. PLEASE NOTE THAT
A 5% INCREASE PER SITE HAS BEEN ADDED DUE TO THE EXTENDED
TIME FRAME FOR COMPLETING THE WORK. QUOTED PRICE PER SITE AD-
BORESSHS ALL CONCERNS NOTED DURING THE INSPECTIONS. ITEMIZING
EACH INDIVIDUAL CONCERN WOULD BE COST PROHIBITED DUE TO ADDT-
“TIONAL COSTS PER VISIT.
Priority #1 - Hammond Housa - $6,242.56
Priority #2 - White House ~ $6,242.56
Priority $3 - the "Barn" « $6,242.56
Priority #4 - Blue Gene's - $4,137.44
Priority #5 - The "farm house" and the 8 cottages;
Price is per site - $3,014.91
Priority #6 ~ Five year hydrant’ flow test - $1,495.00
TOTAL COST - $51,494,28
Due to budget concerns, I would recommend asking the fire mafehal about
addvessing one priority (one site) each month or each quarter. If he
knows that you are trying to address concerns, I'm sura he will work
with you.
EXCLUSIONS ~ REPAIRS TO ANY COMPONANT THAT FAILS INSPECTION OR TESTING.
~ FLUSHING OF A SYSTEM IF 1.0.1. DEEMS IT NECESSARY.
~ PERMIT FEE: THIS SERVIGE IS FOR INSPECTION, TESTING AND COR-
seenans EXISTING SYSTEM INSTALLATION ERRORS, NOT MODIFICATIONS TO THE
EMS.
> DESIGN OR FLOW DATA INTERPRETATION, OWNER(S) IS/ARE RESPON-
“SIBLE FOR HAVING ORIGINAL DESIGN DATA.
e + REPAIRS TO WALLS OR CEILINGS BECAUSE OF NEEDED ACCESS. TO
IPE.
QUOTED PRIGING IS SUBJECTED TO CHANGE DUE TO THE CONSTANT IN-
-CREASE OF MATERIAL COSTS,
ORIGINAL VIA MAIL FAX__MAIL eMATL %
pate May 20'2023
SIGNED DENNIS SERETNY/OWNER

fe 10
Memo
To: The Board of Selectmen
From: Shea Davy
Date: January 5, 2024
Re: Disposal ofaged assets
Dear Mr, Brule:
In accordance with the Town Property Ordinance, Chapter 2.112.020, it is requested
that the Board of Selectmen please consider an act to surplus for disposal, on Behalf of
the Public Works Department, Asset#100451, 2008 Set of 6 Mobile Column Lifts, Model:
Rotary (HP615-100), Serial #HAFO7J0001, These items have outlived its usefulness to
the department.
This item will be disposed of by auction on GovDeals.
Thank you for your consideration
Shea Dav.
Shea Davy j
Purchasing Agent,
Town of Waterford

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385 :2886
PHONE: 860-442-0553
www,waterfordctorg
DATE: January 3, 2024
TO: Shea Davy, Purchasing Agent
FROM: Gary J. Schneider, Director of Public Works Fa
SUBJECT: Surplus Equipment
The Department recommends declaring for surplus the following vehicles and pieces of equipment.
Declare Surplus: Set of 6 Mobile Column Lifts
Year: 2008
Model: Rotary
Model #: HP615-100
Serial #: HAFO7J0001
Asset #: 100451
We respectfully request these items be forwarded for consideration to the Board of Selectman. If you
need further information, please contact our office.
Thank you,
Gary J. Schneider, Director
Ce: Kim Allen, Director of Finance
Garon VanOverloop, Fleet Lead Mechanic

Maryelien McConnell
am a
From: Sandy Kenniston
Sent: Wednesday, January 3, 2024 8:58 AM
To: Maryellen McConnell}
Subject: FW: Surplus
Attachments: Surplus Equipment FY24.doc
Asset [D 100451
aenemnaannte
This is a sample surplus equipment letter ~ can you make it for these lifts? There is probably information that t haven't
given you - just ask.
Thanks
Sandy
From: Garon VanOverloap <gvanoverloop@waterfordct.org>
Sent: Tuesday, October 10, 2023 12:49 PM
To: Sandy Kennistan <skenniston@waterfordct.org>
Subject: Surplus
Here are pics for the 6 mobile column lifts to be surplused.

Ldn AMWEON |
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A oHa'G ALRU LOA ?
1477 AMY AO


Sent from my iPhone


ower
——
FIFTEEN ROPE FERRY ROAD
PHONE: 860-442-0553
WATERFORD, CT 06385-2886
wwwavaterfordet.org
TO: Robert Brule, First Selectman
FROM: Kim Allen, Director of Finance
RE: Additional Appropriation Request
DATE: January 5, 2024
lam respectfully requesting an additional appropriation in the amount of $2,887 for employee
wage increases that were approved after the FY2024 budget was submitted and approved.
T request the funds for the following budget lines:
@ $330 to line 10107-51010 (elected officials}
© $2,394 to line 10107-51110 (administration)
© $163 to line 10107-51920 (FICA)
Respectfully,
Kimberly Allen

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Cable TV Advisory Council of Eastern Connecticut
PO Box 50
Waterford, CT 06385
January 3, 2024
Mr. Robert J. Brule
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Dear First Selectman Brule,
As one of nine municipalities within the Breezeline cable TV franchise, I want to remind you about the
Cable TV Advisory Council. Connecticut State Statute 16-331 establishes cable television advisory
councils. PURA Regulation Section 16-333-25 specifies that each municipality within the franchise
region shall appoint members to the advisory council. Appointed members may be residents, employees
or elected officials. Some municipalities have appointed their .T. Manager. The advisory council
members are active partners supporting the designated Community Access Provider programming and
operations and an advisory agent for community interests in communications with the Cable Television
company about policies, products, & services.
The senior elected official may appoint two members to represent Waterford. Your municipality’s Board
of Education may appoint one member to represent the Board of Education. If the Board of Education
does not appoint a member, the senior elected official may appoint a member to represent the Board of
Education. Open advisory council positions are shown at the bottom of this page. Additional information
can be found at eltownhall.com/cac.
Sincerely,
Michael Z Meing
Michael Meinz, Chair
Cable TV Advisory Council of Eastern Connecticut (formerly Atlantic Broadband Advisory Council)
MikeMeinz@yahoo.com
Members from Waterford:
Jeffrey Robillard Municipality
OPEN Municipality
Craig Merriman Board of Education

Shannon Withey
From: susan driscoll <susan_driscoll@sbcglobal.net>
Sent: Monday, January 8, 2024 12:36 PM
To: 
Robert Brule; Gregory Attanasio; Rich Muckle
Ce: Shannon Withey
Subject: Recommendation for ZBA Alternate appointment
Attachments: ZBA_Alt_Recommendation_Brown.pdf
Sg TR ec nO ee RT ee UE WT ROR TUT es eT |
' CAUTION: This email originated from outside of the organization. \
Do not click links or open attachments unless you recognize the sender's email address and know the
I content is safe. I
Attached for your consideration is recommendation ftom Waterford DTC for elector to be appointed to fill the
ZBA Altetnate mid-term vacancy (11/16/21-11/18-25).

WATERFORD DEMOCRATIC TOWN COMMITTEE
182 Niantic River Rd * Waterford, CT * 06385
Jan. 8, 2024
Board of Selectmen
15 Rope Ferry Rd
Waterford, CT 06385
RE: Zoning Board of Appeals Alternate Appointment
Dear Mr. Brule, Mr. Attanasio, and Mr. Muckle,
On behalf of the Waterford Democratic Town Committee, | offer this letter of support for the
appointment of Evan Brown as an Alternate on the Zoning Board of Appeals. This seat became
vacant following the November municipal elections, and the appointee selected would serve the
remainder of the term that runs 11/16/21 through 11/18/25.
Before selecting Waterford as his hometown, Mr. Brown built an extensive résumé of public
service, community outreach, and working as support staff for state legislators from California to
southeastern Connecticut. He would welcome the opportunity to talk or meet with you before
you make your final decision. For your reference, his contact information is as follows:
54 Rope Ferry Rd, Unit 34, Waterford, CT 06385; evanebrown@gmail.com; 860-910-9518
The DTC believes that Mr. Brown’s history of working on behalf of the citizens and his desire to
give back to the community would make him a thoughtful and responsible participant in the
ZBA’s deliberations, if granted the opportunity to serve. We strongly recommend that the Board
of Selectmen appoint him to fill the remaining Alternate seat on the Zoning Board of Appeals.
Thank you for your consideration of this matter.
Sincerely,
Cathy Barnard
Chair, Waterford DTC
ee; Shannon Whithey

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Shannon Withey
From: Stirling Danskin <planting4ever@sbcglobal.net>
Sent: Tuesday, January 16, 2024 4:47 PM
To: Shannon Withey; Danskin, Stirling J
Subject: Re: Volunteering Waterford Wetlands Commission <<Not-Sensitive> >
Lo =). CAUTION: This email originated from outside of the organization. 4y
| Do not click links or open attachments unless you recognize the sender's email address and know the l
content is safe.
ee
Yes!
Sent from AT&T Yahoo Mail for iPhone
On Tuesday, January 16, 2024, 1:55 PM, Shannon Withey <swithey@waterfordet.org> wrote:
Good afternoon Stirling,
We actually have an opening for a member on our Flood & Erosion Board we believe you would
be a great fit for. Would this be of interest to you?
Shannon Withey
Executive Assistant to the First Selectman
Waterford Town Hail
15 Rope Ferry Road
Waterford, CT 06385
swithey(@waterfordct.org
Phone: 860-444-5834
Fax: 860-444-0273

Waterford
CONNECTICUT
From: Danskin, Stirling J <sdanskin@gdeb.com>
Sent: Friday, January 12, 2024 8:37 AM
To: Shannon Withey <swithey@waterfordct.org>; planting4ever@sbeglobal.net
Subject: Volunteering Waterford Wetlands Commission <<Not-Sensitive>>
i Pg a A I A A FO A 3 MY A MM, I PM IR IRR AM AR AR I
CAUTION: This email originated from outside of the organization.
Do not click links or open attachments unless you recognize. the sender's email address and know th
content is safe.
Stirling Danskin
10 East Lake Drive
Quaker Hill, Connecticut 06375
Cell: 860-501-0435
E-Mail: Planting4ever@sbcglobal.net
Waterford Resident approx.. 30 years
Hi Mrs. Withey,
I am interested in volunteering to work on the Waterford Wetlands Commission.
I am planning on retiring this spring from my career at Electric Boat for the past 40 plus years as
an Civil Engineer. My background has been in supporting the shipyard trades on heavy lifting
and handling operations from initial design to completion.
My wife Karen and myself raised our four children and participated in coaching soccer for many
years for both girls and boys and have volunteered with the Gull Island Tern project thru the
New York Museum of Natural History on Gull Island.
2

Lam passionate about the love for our town’s natural resources and protecting them. I am a
strong conservationist wit