Board of Finance - Minutes - 09/09/2020

Board of Finance Wednesday, September 9, 2020
Regular Meeting Minutes 7:00 pm
Waterford Town Hall Auditorium
Present:
Absent:
Elected:
RTM:
Staff:
Chairman Ronald R. Fedor, Mark Geer, John Sheehan, Kevin Petchark, Glenn
Patterson and Tali Maidelis
Robert Tuneski
Robert J. Brule, First Selectman; Jody Nazarchyk, Selectwoman
Thomas Dembek, RTM Moderator; Sue Driscoll, RTM Minority Leader 7
Thomas Girard, Superintendent of Schools, Craig Powers, Assistant on :
Superintendent, Joseph Mancini, BOE Director of Finance/Operations; Jay =
Murphy, Building Official, Bruce Miller, Director Fire Services, Kim Allen, Director
of Finance, Maryellen McConnell, Secretary
Establishment of a quorum and call to order:
A quorum was established and a call to order was established at 7:00 pm,
September 9, 2020.
Public comment: No public comment.
Approval and acceptance of Board of Finance regular minutes from August 12,
2020.
Motion by Tali Maidelis and seconded by John Sheehan to approve the regular
meeting minutes of August 12, 2020.
Vote: 6-0 Motion: Passed
Review draft and possible vote of acceptance of Board of Education Non-Lapsing
Account Policy.
Motion by John Sheehan and seconded by Tali Maidelis to adopt the policy.
Vote: 6-0 Motion: Passed

Board of Finance Regular Meeting Minutes — September 9, 2020
Page 2
5. To consider and act on a request from, the Board of Selectmen, on behalf of
Kimberly Allen, Director, Finance Department for an FY20 Out of Series Transfer
as follows:
Account | Description Approved | Current Account Account Revised
Budget Budget Increase Decrease Budget
Amount | Amount Amount
10101- | Emergency 0.00 0.00 191,482.31 191,482.31
53119 Expenditures
10121- {| Contingency 250,000 | 239,800 (191,482.31) | 48,317.69
59010
10112- | Insurance 15,000 17,806 25,693 43,499
52240 (Unemployment)
10112- | Insurance 40,000 40,000 8,865 48,865
52250 (deductible)
10112- | Insurance 3,391,864 | 3,391,864 | 18,822 3,410,686
52251 _ ‘| (healthcare)
10139- | Debt Service 314,375 290,761 (53,380) 237,381
56028 (Interest)
Total 244,862.31 | (244,862.31)
Motion by Mark Geer and seconded by John Sheehan to approve the request as
stated.
Vote: 6-0 Motion: Passed
6. To consider and act on a request from Abby Piersal, Planning Director, Town of
Waterford, for an FY21 Out of Series Transfer as follows:
Account Description | Approved | Current Account Account Revised
Budget Budget Increase Decrease | Budget
Amount Amount Amount
10118- Inspection 159,207 159,207 0.00 (15,000) 144,207
51120
10118- Professional | 750.00 750.00 15,000 0.00 15,750
52030 FeesTotal 15,000 (15,000)
Motion by John Sheehan and seconded by Mark Geer to approve the request as
stated. .
Vote: 6-0
Motion: Passed

Board of Finance Regular Meeting Minutes — September 9, 2020
Page 3
7.
To consider and act on a request from, the Board of Selectmen, on behalf of Alan
Wilenski, Tax Collector, Town of Waterford, for an FY21 Out of Series Transfer as
follows:
Account | Description | Approved. | Current Account | Account Revised
Budget Budget Increase | Decrease | Budget
Amount Amount Amount
10106- Clerical 77,769 77,769 (500) 77,269
51210
10106- Dues, 685 685 (500) 185
52050 Conferences
10106- Office 30 30 1,000 1,030
53010 Supplies
Totals 1,000 (1,000)
Motion by John Sheehan and seconded by Tali Maidelis to approve the request
as stated.
Vote: 6-0 Motion: Passed
8. To consider and act on a request from the Board of Selectman on behalf of Brian
Flaherty, Director of Recreation and Parks, Town of Waterford, for an
appropriation of $10,347.50 from undesignated fund balance #205-31520 to
project #20537-57824 Waterford Beach Causeway for payment of an
outstanding invoice and to close out project and forward onto the RTM.
This project was closed in 2018, however; due to poor workmanship this was not
paid and kept on the books until the work was done to our satisfaction.
Motion by Mark Geer and seconded by John Sheehan to approve the request as
stated and forward onto the RTM.
Vote: 6-0 Motion: Passed

Board of Finance Regular Meeting Minutes — September 9, 2020
Page 4
10.
11,
12.
To consider and act on a request from Joseph Mancini, Director of Finance,
Board of Education, Town of Waterford to approve $256,600 for the purchase of
Chromebooks and |Pads from the Non-Lapsing account.
The Board of Finance will deposit up to 50% of any unexpended funds from the
budgeted appropriation for education from the previous fiscal year. This amount
is $332,426.57 and will be deposited into the non-lapsing account.
Motion by John Sheehan and seconded by Mark Geer to approve the request as
stated.
Vote: 5-1 Abstain: Mark Geer Motion: Passed
Motion by John Sheehan and seconded by Mark Geer to approve the transfer of '
$332,426.57 in to the non-lapsing account.
Vote: 5-1 Abstain: Mark Geer _ Motion: Passed
Liaison Reports:
The remediation phase is moving along quickly. The foundation for the garage is
being worked on. The wash bay for the new garage is the only item they are
having trouble with. They are working with O&G on this to get this straightened
out. They do have a February finish date which they are looking to be on target,
if not sooner.
Old Business: None
New Business:
Budget guidelines for FY21/22: On page 2 section 11, please change the name
from Youth Services Bureau to Youth and Family Services Bureau.
Motion by John Sheehan and seconded by Tali Maidelis to approve the request
as Stated.
Vote: 6-0 Motion: Passed

a TM
Board of Finance Regular Meeting Minutes — September 9, 2020
Page 5
b. Board of Finance regular and budget hearing schedules: On the budget schedule
move the Board of Education to March 22, 2021. Move Building Maintenance,
Public Works, Capital Improvements, Debt Service and Transfers to Capital and
Non-Recurring to March 17, 2021. Move the Public Hearing to March 24, 2021
and delete the second Economic Development from March 15, 2021. On the
regular hearing schedule change January 6" to January 10" and February 3" to
February 10°". Change the budget hearings and move April 7" to April 14".
Motion by John Sheehan and seconded by Mark Geer to approve the request as
stated.
Vote: 6-0 Motion: Passed
c. Capital Project Review Policy
Motion by John Sheehan and seconded by Glenn Patterson to approve the
request as stated.
Vote: 6-0 Motion: Passed
d.. Year-end report for the Board of Education was given by Kimberly Allen, Director
of Finance at the beginning of the meeting.
e. Quaker Hill Staffing: Quaker Hill Fire Department has large volunteer base, they
are monitored and have a response time of 4.5 to 5 minutes to get to a call.
They do have a person that does all the safety checks once a week on Saturdays.
Cohanzie is now staffed on a 24/7 basis, so they do go to the Quaker Hill calls
and their response time is 7.5 to 8 minutes to help out Quaker Hill Fire
Department. Since we do not staff the ambulance we are able to staff Cohanzie
2/47, but they do assist with priority one medical calls.
f. Race Sensitivity Training: We are working with Human Resources and found
areas that need training. We have reached out to CIRMA and also Sustainable
Connecticut. Sustainable Connecticut would be a great opportunity at this time,
as we are already bronze certified with them. They would provide us with an
equity coach that would work with the Town and help us on our sensitivity
training which is very important.

Board of Finance Regular Meeting Minutes — September 9, 2020
Page 6
17. Correspondence: There is an extra line item for bonding from the Municipal
Complex. That is due to the bonding proceeds, which have to be kept separate
in the General Fund.
18. Adjournment:
Motion by John Sheehan and seconded by Mark Geer to adjourn the Meeting of
the Board of Finance at 8:35 p.m.
Vote: 6-0 Motion: Passed
Respectfully submitted,
Mark Geer, Jr., Clerk Maryellda McConnell, Skcretary

_ BOARD OF FINANCE
BUDGET HEARING SCHEDULE
FISCAL YEAR 2021/2022
Monday, March 1, 2021 oes ee! Library
Police Department _
Emergency Management
Information Technology
Board of Finance
Contingency
Wednesday, March 3, 2021 «0.0... cceesseeeeeee Ethics Commission
Conservation of Health
Public Health & Nursing
Miscellaneous Social Grants
Youth Services
Senior Citizens
Recreation and Parks
Flood and Erosion Control
Monday, March 8, 2021 oo... sree csseeee Economic Development
Conservation Commission
Planning and Zoning
Zoning Board of Appeals
Building Department
Review Projected Revenue
Wednesday. March 10, 2021 wo. eee Regular Meeting
Wednesday, March 10, 2021 oo... eee Board of Selectmen
Registrar of Voters
Assessor
Board of Assessment Appeals
Tax Collector
Town Clerk
Representative Town Meeting
Monday, March 15, 202] oo. ceeeeeneeees Fire Services
Human Resources
Finance Department
Retirement
Legal
Wednesday, March 17, 2021.0... cece Building Maintenance
Public Works
Capital Improvements
Debt Service
Transfers to Capital and Non-Recurring
Monday, March 22, 2021 cc cicceeeseeresetes Board of Education
Wednesday, March 24, 2021 ........0.......-Board of Finance Public Hearing on Budget Followed by
Special Meeting for Final Budgetary Action
Monday, May 3, 2021 oo... ceeeceseeeeeeesseres RTM Annual Budget Meeting
(anticipated to be conducted May 3" through May 7®)
All Board of Finance Meetings will be held at the Waterford Town Hall at 7:00 p.m. and end at 10:30 p.m.
unless otherwise noted. All budgets are due in the Finance Office on December 11, 2020 WITH NO
EXCEPTIONS.
S:Finance: Board of Finance-grm/Meeting Schedule/Budget Hearing Schedule

BOARD OF FINANCE
MEETING SCHEDULE
CALENDAR YEAR 2021
ALL MEETINGS WILL BE HELD AT 7:00 P.M. UNLESS OTHERWISE NOTED
January 13, 2021 Regular Meeting
February 10, 2021 Regular Meeting
March 1, 2021 Budget Hearing
March 3,2021 Budget Hearing
March 8, 2021 Budget Hearing
March 10, 2021 Regular Monthly Meeting
(followed by Budget Hearing)
March 10, 2021 Budget Hearing
March 15, 2021 Budget Hearing
March 17, 2021 Budget Hearing
March 22, 2021 Budget Hearing
March 24, 2021
April 14, 2021
Public Hearing on the budget followed by
Special Meeting for Final Budgetary Action
Regular Meeting
May 3, 2021 RTM Annual Budget Meeting (anticipated to
be conducted May 3rd through 7")
May 19, 2021 Regular Meeting (Third Wednesday)
June 9, 2021 ’ Regular Meeting
July 21, 2021
Regular Meeting (Third Wednesday)
August 11, 2021 Regular Meeting
September 8,.2021 Regular Meeting
October 13, 2021 | Regular Meeting
November 10, 2021 Regular Meeting
December 8, 2021 Regular Meeting
S:Finance:Board of Finance/Meeting Schedule/BOF Meeting Schedule 2021