Board of Finance - Minutes - 10/14/2020

Board of Finance Wednesday, October 14, 2020
Regular Meeting Minutes 7:00 pm
Zoom Meeting
Present:
Absent:
Elected:
RTM:
Staff:
Chairman Ronald R. Fedor, Mark Geer, John Sheehan, Kevin Petchark, Glenn
Patterson, and Robert Tuneski (arrived at 7:15)
Tali Maidelis, Kim Allen, Finance Director
Robert J. Brule, First Selectman
Thomas Dembek, RTM Moderator |
Dave Campo, Town Clerk, Alan Wilensky, Tax Collector, Abbas Danesh, Town
Treasurer and Maryellen McConnell, Secretary
Establishment of a quorum and call to order:
A quorum was established and a call to order was established at 7:00 pm,
October 14, 2020.
Public comment: No public comment.
Approval and acceptance of Board of Finance revised minutes from September 9,
2020.
Motion by John Sheehan and seconded by Mark Geer to approve the revised
meeting minutes of September 9, 2020.
Vote: 5-0 Motion: Passed
To consider and act on a request from, the Board of Selectmen, on behalf of
Kimberly Allen, Finance Director, Town of Waterford, for an FY20 out of Series
Transfers as follows:

Board of Finance Regular Meeting Minutes — October 14, 2020
Page 2
Account | Description Approved | Current Account Account Revised
Budget Available | Increase Decrease Available
Amount Budget Budget
Amount Amount
10110- | Office 730.00 (10.96) 12.00 1.04
54060 Equipment
10110- | Inspection 272,147.00 | 38,445.60 (12.00) 38,433.60
51120
10101- | Other Supplies 150.00 (874.79) | 876.00 1.21
53020
10101- | Advertising 200.00 200.00 (200.00) 0.00
52010
10101- | Reimbursable 480.00 210.10 (210.00) 01
52070 Expense
10101- | Service 1,582.00 184.22 (184.00) 0.22
52040 Contracts
10101- | Dues, 150.00 150.00 (150.00) 0.00
52050 Conferences
10101- | Clerical & 150.00 96.00 (96.00) 0.00
51210 Technical
10101- | Fuels & 1,000.00 51.32 (36.00) 15.32
53090 Lubricants
Total 888.00 (888.00)
Motion by John Sheehan and seconded by Mark Geer to approve the request as
stated.
Vote: 5-0
Motion: Passed

Board of Finance Regular Meeting Minutes ~ October 14, 2020
Page 3
Account | Description Approved | Current Account Account Revised
Budget Available | Increase Decrease Available
Amount Budget Budget
Amount Amount
10109- | Rental 27,000.00 | (659.00) | 660.00 1.00
52510 Equipment
10109- | Election 1,000.00 509.24 (500.00) 9.24
53280 Materials
10109- | Ordinances 1,850.00 228.86 (160.00) 68.86
53270
10122- | Service 45,524.00 | (139.58) 141.00 1.42
52040 Contracts
10122- | Telephone 27,627.00 | (26.50) 28.00 1.50
52080
10122- | Electricity 38,316.00 | (13.15) 14.00 0.85
51200
10122- | Generator 5,702.00 (764.04) 765.00 0.96
52415 Maintenance
10122- | Administration 10,000.00 | 7,364.22 (948.00) 6,416.22
51110 Total 1,608.00 (1,608.00)
Motion by John Sheehan and seconded by Glenn Patterson to approve the
request as stated.
Vote: 5-0 Motion: Passed

Board of Finance Regular Meeting Minutes — October 14, 2020
Page 4
Account | Description Approved Current Account Account Revised
Budget Available | Increase Decrease Available
Amount Budget Budget
Amount Amount
10129- | Patrol 3,212,166.00 | (2,002.76) | 2,004.00 1.24
51420 7
10129- | Electricity 52,979.00 (38.21) 39.00 0.79
52100
10129- | Training 59,200.00 5,880.51 (2,043.00) | 3,837.51
52300 Education
10143- | Clerical & 300.00 (103.77) | 105.00 1.23
51210 Technical
10143- | FICA 23.00 (7.30) 8.00 0.70
51920
10143- | Professional 300.00 300.00 (113.00) 187.00
52030 FeesTotal 2,156.00 | (2,156.00)
Motion by John Sheehan and seconded by Glenn Patterson to approve the
request as stated.
Vote: 5-0 Motion: Passed

Board of Finance Regular Meeting Minutes — October 14, 2020
Page 5
5. To consider and act on a request from, the Board of Selectmen, on behalf of
Dave Campo, Town Clerk, for an FY21 Out of Series Transfer as follows:
Account | Description Approved | Current Account Account Revised
Budget Available | Increase Decrease Available
Amount | Budget Budget
Amount Amount
10121- | Contingency 265,000 | 265,000 (5,593) 259,407
59010
10109- | Clerical/Technical | 51,720 51,720 2,800 54,520
51210
10109-. | Overtime 100 100 1,782 1,882
51810
10109- | FICA 16,527 16,527 352 16,879
51920
10109- | Postage 2,900 2,900 4,550 7,450
52020
10109- | Election Supplies | 1,400 1,400 2,474 3,874
53280
10109- | Office Supplies 1 1 756 757
53010
State Grant (7,121) (7,121)
Total 5,593 (5,593)
Motion by John Sheehan and seconded by Glenn Patterson to approve the
request as stated.
Vote: 6-0 Motion: Passed
6. To consider and act on a request from Kimberly Allen, Finance director, Town of
Waterford, to approve funding for Non-budgeted MUNIS analysis in the amount
of $5,775.00
Motion by John Sheehan to approve the request and decrease line item #10107-
51110 Administration by $5,775.00 and increase line item #10107-52040 Service
Contracts and Repairs by $5,775.00. Seconded by Glenn Patterson to approve
the request as stated.
Vote: 6-0 Motion: Passed

Board of Finance Regular Meeting Minutes — October 14, 2020
Page 6
7. Liaison Reports:
Glenn Patterson — Municipal Complex: Everything is moving along, the contract
states that they will be done in February, and they are saying it will be the
second week of December. They have finished up the remediation phase, all the
bad soil has been removed, tested and trucked away. They are cleaning up that
area, and they have a month’s worth of paperwork and testing on the
remediation. The garage is going up and they will be putting the roof, they are in
the last phase and will be paving soon. Hopefully, sometime in the middle of
December they will be looking for a certificate of occupancy for the entire
building.
Glenn Patterson ~— Long Range Fiscal Planning Committee: Tomorrow night we
have a meeting, we last met in September and there is an Ad Hoc Sub
Committee of the Planning Committee that met prior to that. We have worked
out what we think is a legitimate request to the RTM to give the committee a
new charge based on the revamping of the committee with different goals and
mission statements. At the last meeting, Kim provided sample spreadsheets to
layout future scenarios that we will be looking at tomorrow night to see how we
fine tune scenarios or update assumptions to give us a rough look into the
future. Hopefully, the next report to the Board of Finance will have some clearer
direction and approaches that we think the committee will want to take.
8. Old Business: None
9. New Business:
Ron Fedor — Board of Education Budget: Today | received a letter from the
Board of Education, which they are asking for a March 1, 2021, turn in date for
their budget. Which is similar to what they have done in the past, and | wanted
to get a sense from the Board of Finance if that is okay with everyone since they
are being heard on February 22, 2021, which gives us three weeks to look over
the budget.
Motion by John Sheehan to move approval of the March 1, 2021 date and
seconded by Mark Geer to approve the request as stated.
Vote: 6-0 Motion: Passed

Board of Finance Regular Meeting Minutes — October 14, 2020
Page 7
Alan Wilensky, Tax Collector, Status of Tax Collection since October 1, 2020: We
are roughly at $68,000,000 in receipts at this point on October 14", That
compares to last year at the end of October we were at $67,700,000. Things are
coming in nicely and we saw an uptick in foot traffic at the end of September.
The online payments have been robust, and right now we are at 75% of
collections compared to all of last year. We are at $2.3 million in on line
collections compared to last year we did $3 million and | believe that has a lot to
do with the COVID situation. As far as collection percentages we are very close
in line with where we were last year. Real estate is at 62.4% compared to end of
month last year we were at 62.5%. Personal property is at 99.2% compared to
end of month last year we were at 99.8%. Motor vehicles is at 89.3% compared
to end of month last year we were at 93.2%, just a little bit down. Delinquent
statements just went out around October 6', we are already getting a responses
and | expect those numbers to jump even more. We are ahead of last year, as
far as other things we are pushing forward with collection of back taxes on real
estate. We did go into a hiatus last year at Christmas, we do back off, now with
COVID and the courts being closed that has put us back on the collection of back
taxes by means of foreclosures. However; the courts are opening back up again
and as we move into 2021 we will be moving harder into the back taxes.
Rob Brule — Update on SARS/COVID: Municipalities are now responsible for
contact tracing, Joyce Sauchuck has been spearheading this and it has gone
remarkably well. Ledge Light has made statements that contact tracing is
showing family events, social events, large get-togethers has been the largest
reason for the uptick in these cases. School has not been shown to be the
reason for these COVID positive cases, this has come from Ledge Light and the
DPH. Since three individuals at Waterford High School have tested positive for
COVID within 14 days, this meets the DPH and the Department of Education’s
threshold, Waterford High School will be closed Thursday and Friday and they
will reassess on Sunday afternoon when contact tracing and cleaning will be
finished. On Sunday afternoon Thomas Giard will be reaching out to school
boards, | will be taking his information and passing it on our website and my
Facebook page to make sure the Town is made aware of what is going on. How
this affects other things in Town, this is an uptick. | was talking to Brian Flaherty
in Recreation and Parks and suspending all programs, we do not have many
running outdoors, extra circular and any sports we will be suspending them as
well. Since Clark Lane is out and now the high school, as a town we need to be
somewhat consistent with what the measures are and keeping our community
safe. There are no immediate plans to roll back to phase two, we do not meet
the qualifications yet, but | have spoken with Steve Mansfield and | have an
email in to find out what number or percentage we have to hit to be considered
to roll back to phase two. Other than that we are in a wait and see pattern.

Board of Finance Regular Meeting Minutes — October 14, 2020
Page 8
10.
11.
Next week Tom Giard will join our meeting of the Municipal Emergency
Committee and give us an update. | have asked Steve Singara to give us a report
that shows every single COVID case per week from the very beginning, just to
give people an idea of what it looked like and also identify the ones that were
long range or long term care facility cases so we do not get skewed with some of
the numbers. It is not to scare people, but to give them an idea of what is going
on and that we need to stay vigilante, wear masks and wash your hands. Right
now, all Town meetings will be Zoom, there will be no in person meetings until
further notice. The library is the only place that will continue to be limited
hours, she does not have an uptick in people. That is the one last public space in
Town that we are monitoring to see if we have to shut it down or continue to
keep it open.
Correspondence:
Adjournment:
Motion by John Sheehan and seconded by Glenn Patterson to adjourn the
Meeting of the Board of Finance at 7:30 p.m.
Vote: 6-0 Motion: Passed
Respectfully submitted,
Mark Geer, Jr., Clerk ~— MaryelleyMcConnell, Sacretary