Board of Selectmen Regular Meeting

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
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WATERFORD, CT
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AGENDA
BOARD OF SELECTMEN REGULAR MEETING
Tuesday, May 21, 2024
5:00 PM
Waterford Town Hall (Appleby Room)
(Procedural Action: Check register to be signed by the Board of Selectmen in
accordance with CGS 7-83)
1. Call to Order & Roll Call:
2. Pledge of Allegiance
3. Public Comnient:
4... Recreation and Parks~ Town Hall Post Tension Concrete Account Merge
and Additional Appropriation:
da. To consider and act-on-a request to consolidate capital improvement
~ projects from the Recreation and Parks Director, Ryari McNamara, in
the amount of $91,000, line #33720-55854 Leary Basketball Court
Rebuild and $41,000, line #33720-55855 Town Hall Basketball Court
Repairs (pertaining to the athletic court surfacing) to one account
under line # 33720-55854 (Leary Basketball Court).
4b. To consider and act on a request for a FY24 additional appropriation,
fromm the Recreation and Parks Director, Ryan McNamara, in the
amount of $249,808, to account #33720-55854 and forward on to the
Board of Finance if approved.
5. Human Resources: To consider and act on the following request for a FY24
Out-of-Series Transfer from the Human Resources Director, Christine Walters,
in the amount of $1,523 to cover end of year overage in Administration -and
FICA due to non-union general wage increase that was approved after the
FY24 budget was finalized arid forward on to the Board of Finance if approved.

10.
11.
12.
13.
14,
15.
Human Resources: To consider and act on the following request for a FY24
In-Series Transfer from the Human Resources Director, Christine Walters, in
the amount of $1,689 to cover year end overage in Administration due to non-
union wage increase that was approved after the FY24 budget was finalized.
Planning & Zoning: To consider and act on the following request for a FY24
Out-of-Series Transfer from the Planning Director, Jonathan Mullen, in the
amount of $2,100 to accommodate contractual salary requirements and
forward on to the Board of Finance if approved.
Planning: To consider and act on the following request for a FY24 In-Series
Transfer from the Director of Planning, Jonathan Mullen, in the amount of
$4,000 to cover contractual salary requirements.
Utility: To consider and act on the following request from the Utility
Commission to accept Caroline Court as a public road and refer the matter to
the Planning and Zoning Commission for an 8-24 review and refer it on to the
RTM for final action.
Fire Services: To consider and act on the following request for a FY24 Out-
of-Series Transfer from the Fire Services Administrator, Michael Howley, in
the amount of $7,048 to cover apparatus repairs and forward on to the Board
of Finance if approved.
Fire Services: To consider and act on the following request for a FY24 In-
Series Transfer from the Fire Services Administrator, Michael Howley, in the
amount of $50,500 to cover year end expenses.
Fire Services: To consider and act on the following request from the Fire
Services Administrator, Michael Howley, to reallocate funds from account
20523-57838 (fire pre-emption light repairs) to account 20523-57777 SCBA
upgrades), Line #20523-57838 will be closed.
Appointments & Resignations:
13a. To consider and act on the appointment of Ed Lusher (R) to the
Economic Development Commission to fill the term of 9/1/23-8/31/27 as a
member.
New Business:
Old Business:

16. Correspondence:
16a. Resurfacing Roads Memorandum
17. Consent Agenda
17a. Tax Refund
17b. Board of Selectmen Regular Meeting Minutes May 7, 2024
18. Adjournment:

TO: 
 
Board of Selectmen 
FROM:  
Ryan McNamara, Director of Recreation and Parks 
DATE:  
May 1, 2024 
RE: 
 
Town Hall Post Tension Concrete Account Merge and Additional Appropriation 
I hope this letter finds you well. I am writing to follow up on the request to consolidate capital 
improvement projects #33720-55854 Leary basketball Court Rebuild ($91,000) and #33720-55855 Town 
Hall Basketball Court Repairs ($41,000) pertaining to the athletic court surfacing, along with an 
additional appropriation to ensure the completion of this essential project.  I am requesting that funds 
approved in account 33720-55855 ($41,000) be transferred to account 33720-55854 and then account 
33720-55855 be closed. 
As you are aware, maintaining our athletic facilities to a high standard is crucial for the well-being and 
development of our community members, particularly our students and athletes. The current condition 
of the athletic court surfacing has deteriorated significantly over time, posing safety risks and hindering 
the quality of sports activities conducted on these courts. 
Consolidating the capital improvement projects related to athletic court surfacing will streamline the 
allocation of resources and enable us to undertake a comprehensive and efficient renovation process. 
By consolidating these projects, we can maximize cost-effectiveness and minimize disruptions to our 
athletic programs.  
Furthermore, I am requesting an additional appropriation of $117,808 to the merged account 33720-
55854 to ensure that the project can be completed to the desired standard. This additional funding will 
cover any unforeseen expenses (2% contingency), as well as allow for enhancements that will prolong 
the lifespan of the surfacing and improve its performance. 
 
The funding balance once consolidated is $132,000.  
 
The recent quote received (attached) reflects a cost of $244,910.  
 
We have included a 2% contingency equal to $4,898 that brings the total request to $249,808. 
 
Total projected cost of $249,808 - $132,00 consolidated funding = $117,808 additional 
appropriation 
The benefits of investing in our athletic facilities extend beyond providing a safe and conducive 
environment for sports activities. They also contribute to promoting physical fitness, fostering team 
spirit, and enhancing the overall well-being of our community members. 
I am confident that with your support, we can successfully undertake this capital improvement project 
and deliver a high-quality athletic facility that meets the needs of our community. I am available to 
discuss this matter further and provide any additional information you may require. 
Thank you for your attention to this request. 
 
 

IF YOU CAN
PLAY ON IT,
5
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BUILD IT
Durability « Reliability
Playability « Engineered to Last
Tennis Industry Magazine Contractor of the Year —
10 and Under Tennis (2011)

Apr 27, 2024
Town of Waterford
Ryan McNamara
15 Rope Ferry Rd, Waterford, CT, 06385
rmcnamara@waterfordct.org
RE: Rebuild one existing asphalt basketball court to post tension concrete. court size 70'x125'
Dear Ryan,
Thank you for considering Hinding Tennis for your recreational needs. It is our goal to provide you with
the highest quality sport surfacing products and installation in the industry. 
We at Hinding Tennis stand committed to excellence and it is our goal to provide you with the highest
quality materials. As a current member of the American Sports Builders Association we are always up
to date on the newest innovations and industry trends. Our goal is always to exceed your expectations
and let the finished product speak for itself. 
We know you have many options when choosing a sport-surfacing contractor, therefore we
continually strive to provide the most competitive pricing without compromising the quality or
workmanship. 
All of us at Hinding Tennis thank you for the opportunity to provide you with this proposal and look
forward to working with you in the future.
Sincerely,
Vincent Rapuano
vin@hindingtennis.com

PROCEDURE TO BE AS FOLLOWS: 
Furnish all materials, labor and insurance to perform the Rebuild one existing asphalt basketball court
to post tension concrete. court size 70'x125'. Town Hall, 15 Rope Ferry Rd, Waterford, CT, 06385
Specifications of Services to be Provided:
 
Material Description
Qty
Unit Price
Subtotal
Fence Removal - Fence Removal: Remove and dispose of fence posts, fabric
and fence post footings
1
Included
$0.00
Reclaim - Reclaim existing court
1
$4,000.00
$4,000.00
Laser grade - base material and establish 1% pitch East to West.
1
Included
$0.00
Basketball System - Furnish and install (1) 72" Dominator Hoop.
4
$4,800.00
$19,200.00
Post Tension Concrete Court - 
A. Form work will be installed around the entire perimeter of the tennis courts.
B. New net post sleeves to be set in their own concrete footings.
C. Two layers of 6 mil poly placed over the entire court area.
D. Encapsulated Post-tensioning tendons laid out according to PTI specifications.
E. A 5" thick, 3000 psi concrete slab poured monolithically inside the forms.
F. Post-tensioning cables stressed according to PTI specifications and procedures.
G. The concrete surface was checked for flatness, according to the ASBA guidelines. Any
deviations will be brought to proper tolerances with 5000 psi epoxy concrete.
H. Final cable stress, cable ends cut off inside the cone holes, and the holes filled with no-
shrink grout.
I. After allowing 30 days for the concrete surface to cure, apply an acid etching solution to
abrade the concrete and prepare the surface for subsequent coatings.
J. Guarantee: Hinding Tennis, LLC will guarantee the post-tensioned slab against structural
cracking for a period of ten (10) years from date of install. Hairline cracks (surface cracks not
structural as defined above) are not covered. If structural cracks do develop, the contractor
will repair the crack as he deems necessary to make the surface playable again. Abuse,
neglect, and acts of God are not covered.
1
$192,000.00
$192,000.00
Acid Etch - Acid Etch and Pressure Wash the entire court
1
Included
$0.00
TI-Coat - Apply TI-Coat Apoxy and first coat of Acrylic Resurfacer to the entire court
1
Included
$0.00
2 Coat Color System - Furnish and Install the 2 coat acrylic color coating system.
This system includes one filler coat and one finish coat of color.
1
Included
$0.00
Basketball Lines Full Court - Layout and Stripe full court basketball lines in
accordance to NCAA.
2
$1,200.00
$2,400.00
10' Foot Chain Link Fence Installation - 10' Foot Chain Link Fence Installation: Furnish
and install 10' High 8 gage fuse-bonded chain link fence
166
$68.00
$11,288.00
Mobilization and Fuel Surcharge - 4% of total proposal price for Mobilization and 3%
of total proposal price for Fuel Surcharge 
1
$16,022.00
$16,022.00
Pricing as Indicated Below:
Non Prevailing Wage Total: $244,910.00
 

SALES TAX WILL BE CHARGED AT 30% OF THE STATE TAX RATE WHEN APPLICABLE TO ACCOUNT
FOR TAX ON LABOR. PAYMENT IS EXPECTED UPON TIMELY COMPLETION. 
 
CREDIT CARD PAYMENTS WILL REQUIRE A 2% CREDIT CARD PROCESSING FEE. 
 
Payment Schedule is to be as follows unless otherwise specified on the contract: 
For jobs priced below a threshold of approximately $3,000.00 (subject to vary): 
 
100% “Full payment”, plus applicable tax on total amount, due upon signing and remittance of
forthcoming contract if this estimate is approved, before work can begin. Please be ready to include a
payment along with a signed contract. 
For jobs priced above a threshold of approximately $3,000.00 (subject to vary): 
 
50% “Down payment”, plus applicable tax on total amount, due upon signing and remittance of
forthcoming contract if this estimate is approved, before work can begin. Please be ready to include a
payment along with a signed contract. 
25% “Good faith payment”, considered due the day we begin work on your project. 
25% “Remainder payment”, considered due the day we end work on your project. 
PLEASE NOTE: In the event that payment is not made as specified above, it is agreed that Hinding
Tennis, LLC will receive interest at a rate of 1.5% per month on the remaining balance due. In the event
that payment is not made as specified, Hinding Tennis, LLC retains the right to halt works until past
due payments are made. Payment in full not being made within 60 days of job completion renders any
warranties on the job null and void. Above prices are submitted for approval within sixty days and
after that time may be revised. We reserve the right to take before, during & after photos of your
particular job & use photos for marketing purposes. We will never give out your name or street address
without your consent. 
SCOPE OF SERVICES RENDERED: Unless otherwise specified, price does not include the following:
Plans, Permits, Design, Layout, Engineering, Town Fees, Testing, Drainage or Drainage Issues and
repair of areas around the site that may have been damaged or worn out by equipment being carried
to and from court. Warranties if any will be noted on specified items.
ACCEPTANCE OF PROPOSAL: Please hit the green accept button and sign your name electronically, if
any issues occur please call the office (203-285-3055) or one of the owners directly if someone is not
in touch with you shortly and you are intent on proceeding with the work as described. We will provide
a contract for you to sign and remit with payment so that we may begin work.

ABOUT US
“Over the years, Hinding Tennis has
helped make GRSC a community
club with the best hard court
surfaces inside and out, as well as
junior lines and stand alone courts,
outdoor fighting and pickleball
courts. They are a great partner
in the tennis business.”
— Sarah Boone, Owner, Guilford Racquet & Swim Club
Since 1994 the team at Hinding Tennis, LLC
has been building superior Recreational Courts for all types
of surfaces. We specialize in Post Tension Concrete Courts
and our patented Rubberized Cushion System is a very popular
Surface among many avid players.
Hinding prides itself on quality workmanship and retains over
90% of its work force each season; our crews are extremely
knowledgeable and are some of the most experienced in
the business.
From Har Tru to Post Tension Concrete to Tennis and Basketball
Courts to Playgrounds and just about anything recreational,
we offer only the best products and services. We are actively
involved in the ASBA (American Sports Builders Association)
and we are constantly on the cutting edge of new technology.
Our reputation speaks for itself and clubs, residential, parks,
schools and municipalities count on us everyday.
We can customize any job to any size, any color and any speed.
Our customer service and sales representatives are extremely
knowledgeable of all types of surfaces, coatings and building
new courts. So please call us today for a free analysis of
your project.
if you can play on it, we can build it
24 Spring Street « West Haven, CT O6516
203-285-3055 « HindingTennis.com
Official ‘10 and Under Tennis Court Installer

~ CRACK REPAIR
The RiteWay Crack Repair System (U.S. Patent No. 7,597,503)
utilizes an exclusive technology that allows existing cracks on
your court to move without breaking the membrane of this
system. Many who have tried other systems have complained
about “dead spots,” “hollow sounds” and “bubbling.”
Although these other systems have proven to keep cracks
from coming back, RiteWay Crack Repair not only keeps
cracks from coming back, but its exclusive technology does
not have any dead spots, hollow sounds or bubbling.
The installation is So unique that many tennis court owners
can't believe its proven success until they see it for
themselves.
No other overlay system can give you the RiteWay results.
We've seen the other systems on the market- some have
success, some have failures — but none of them can give the
guarantee that RiteWay offers. Our proven success and
durability will last much longer than the written guarantee.
When considering your repair options, there’s only
one question to ask yourself:
Are you repairing cracks the old traditional way, or are
you repairing them the RiteWay?
Fix Your Cracks - Do It The RiteWay!
For more information go to www.ritewaytennis.com.
G
If you can play on it, we can build it.
24 Spring Street * West Haven, CT 06516
203-285-3055 ¢ HindingTennis.com
Official 10 and Under Tennis Court Installer

RESURFACING
Court Resurfacing
Since 1994, Hinding Tennis has been building and resurfacing
tennis courts throughoutthe United States and inthe Caribbean.
With headquarters located in West Haven, Connecticut, Hinding
Tennis’ major client concentration runs up and down the U.S.
East Coast.
Resurfacing your tennis court is important in the overall
maintenance, upkeep, playability and longevity of the court.
Typically, a tennis court should be resurfaced every 4-7 years.
This varies depending upon the surface, weather, amount of
play, and preservation of the court. Hinding Tennis offers all
types of coating and cushion systems and will give you several
resurfacing options to keep your court performing at its highest
level of playability.
Hinding Tennis resurfaces over 400 courts per year. We retain
90% of our professional workforce yearly, therefore we are not
training new court technicians each season. Our quality of
workmanship, professionalism and customer service is second
to none. Examples of our projects include Chelsea Piers,
Stamford CT; U.S. Coast Guard, New London CT; and Match
Point Tennis, Brooklyn, NY.
TO@vt Se.
24 Spring Street *« West Haven, CT 06516
203-285-3055 « HindingTennis.com
Official 10 and Under Tennis Court Installer

SQUEEGEE MARKS
Acrylic color surfacing systems are generally applied with a
squeegee in multiple coats. Most systems include one or more
filler coats, followed by two to three coats of color. Some systems
also include texture or cushion coats between the filler and the
top coats.
There are several theories regarding the application of color
coatings. In any case, coating systems must be applied smoothly
to a uniform thickness over the entire court surface, This requires
an experienced applicator and careful attention to the technique.
Even when color coatings are applied with care by a skilled operator,
some squeegee marks and other slight variations in color and
texture are inevitable. This is because the formulation of acrylic
. causes components to migrate to the edge of the material as it is
SPORTS BUELDERS being applied. As a result, an observer will be able to locate the spot
—— where the acrylic material was poured on the surface, where the
squeegee operator turned to make a pass in the opposite direction
or where one pass overlapped another. Squeegee marks will be
more visible on lighter colors and more common when coatings
are applied in hot weather or when they include coarser sand.
Humidity, angle of the sun when the acrylic is applied and other
factors also may affect frequency and visibility of these marks.
Due to the nature of the material and the human element in tennis
court construction, squeegee marks are likely to occur, like marks
in newly vacuumed plush carpet or newly mown grass. They will not
affect play and will become less visible as the court wears and ages.
While squeegee marks are within industry standard, more serious
flaws - ridges, drips, tool marks, foot prints, bucket marks and areas
of excess material - are unacceptable and should be corrected by
the surfacing contractor.
Differences in site, weather and soi! conditions
to consult a qualified contractor or design if ycw can ay on. wee can Guile it.
professional before undertaking construction or 24 Spring Street « West Haven, CT 06516
repair of @ court. Rev. 03/04 203-285-3055 » HindingTennis.com
(Official 10 and Under Tennis Court Installer

BIRDBATH spors
“Birdbath” Is a term commonly used In the tennis Industry to describe a low
area on a tennis court that holds water.
More precisely, the American Sports Builders Association (ASBA) defines a
birdbath as any area where standing water more than 17°16" (2mm - commonly
measured using a nickel) remains after drainage of the area has ceased or after
one hour of drying at 7O degrees Fahrenheit in sunlight. Birdbaths delay play on
the court after rain and may cause staining and/or peeling of the surface.
Among the causes of birdbaths are:
1. Unsuitable material in the subsoil;
2. Inadequate drainage around the tennis court;
3. Improper slope or grade;
4, Inadequate compaction of the subgrade; or
AMERICAN 5. Paving error
f SPORTS AUILDERS
ASMA LATIIOS
Paving and surfacing, even with laser-guided equipment, involves both skill
and judgment. The number of variables impacting the paving and surfacing
processes makes it unreasonable to expect perfection. Minor depressions inthe
surface, those less than 1/16" deep or those that drain or dry in under and hour, are considered within tolerance
and are acceptable. In a new or recently resurfaced court, however, the contractor should correct birdbaths.
Because site selection, design and construction can involve compromise, even properly designed and
constructed courts may develop birdbaths over time. Tennis courts sometimes are built on sites which are
reclaimed or which have been deemed unsuitable for other purposes. In such cases, less than ideal subsoil,
grade, or drainage conditions may exist. Additionally, over time, new circumstances may arise which lead to
settling or drainage problems.
The owner's expectations regarding repair of birdbaths should be based on the nature of the birdbaths that
exist to be repaired and the amount of money budgeted for the repair. Owners also should understand that
available repair methods and materials are imperfect. Complete removal of standing water may be impossible.
Generally the owner should accept that repair of the birdbaths is only a means of reducing the inconvenience
they cause and extending the useful life of the court.
The number, size and depth of birdbaths is another consideration. The existence of multiple birdbaths or major
depressions of 4" or more may indicate more serious problems. Repairing multiple or deeper birdbaths is labor
intensive and often results in cosmetic imperfections, which may require resurfacing to correct. The larger the
birdbath, the more difficult it can be to repair,
Differences in site, weather and soil conditions
require variations in construction and repair
methods and materials. Readers are advised to
consultagualifiedcontractorordesign professional .
before undertaking constuction or repay 24 Spring Street * West Haven, CT 06516
of a court. Rev, 11/10 203-285-3055 « HindingTennis.com
Official 10 and Under Tennis Court Installer
if you can play on dt, we can Guile it

Hi nding Tennis is your resource for court
equipment and accessories. With close to 20 years of
experience in court construction and maintenance, we know
what you need to gve your game a boost and keep your
court in shape. We work with the best suppliers of quality court
products. Quality products come from quality manufacturers
and we can provide you with a variety of choices to meet your
personal preferences.
Fencing, lighting and windscreens, tennis nets, tennis
posts and benches. Backboards, score boards, foals, ball
machines, roll dries and court brooms
ecavaTe —wew
you covered.
Looking for
something?
Just ask.
24 Spring Street « West Haven, CT 06516
203-285-3055 « HindingTennis.com
Official 10 and Under Tennis Court Installer


No Matter
What Your Game,
Te. Se.
HINDING
HANDLES IT
HuSpING
ff you can play on il, we can Build it.
Official 10 and Under Tennis Gourt Installer
24 Spring Street « West Haven, CT 06516
203-285-3055 *« HindingTennis.com
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TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
‘DEPARTMENT
APPROVED CURRENT ACCOUNT __ ACCOUNT _—REVISED
Budget Avaliable (§UINGREASET DECREASE) Avaliable
Lino No. Org. Code Object Code ‘Object Description Amount“ Budget Budget
1 1014s 51110 [administration 22,025.00] 12,406.00 382.00 12,788.00
2 10s i920 rica 11,920.00 61800] 1,161.00 1,759.00
3 10145 52030 __[Protessional Fees 7500000[ 2,352.00 1523.00] 29.00,
4 0.00
A 0.00
6 0.00
7 0.00
A 0.00
A 0.00
10 0.00
0.00
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Explanation
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approved afte the FY24 budget was finalized
Director of Financo
First Soreciman
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Human Resources
TOWN OF WATERFORD
TRANSFER REQUEST FORM
In Series (Over $1000)
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED.
Budget Available Transfer__—Transfer_— Available.
Line No. Org. Code Object Code. Object Description Amount Budget__WINGREASEW DECREASE! Budget
4 10145 51110 __|Administration S$ 92025|$ 12.406] 1,689.00 S$ 14,095
2 10145 51210__|Clorical & Technical $__82s79|5__ 10.656 (1,689.00)|$ 8,967
3 $
4 $
5 $
6 $
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a $
TOTAL 1,688.00 —(7,68800)
Explanation:
‘Transfer needed from Clerical & Technical to cover end of year: overs
Administration due to non-union
1 wage increase that was.
after the FY24 budget was finalized,
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TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
Planning & Zoning
APPROVED CURRENT ACCOUNT ACCOUNT ~—REVISED.
Budget Avaliable | INCREASE DECREASE) Available
LinoNo. _Orp.Code__ Object Code Object Description Amount Budget Budget
10110] '51120]inspection 282,411.00 | _ $5,223.00 2,100.00 57,323.00
10110] 52040| Service Cont & Repair 15,781.00 | _ 10,268.00 (2,100.00}] 8,168.00
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TOTAL 210000 (2,100.00)
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Planning and Zoning Commission
April 30, 2024
p.lofé
PLANNING AND ZONING COMMISSIONECEIVED FOR RECORD
MEETING MINUTES WATERFORD. CT
Planning & Zoning Commission TH HAY -bFP 34? AB
Town Hall 630 PM
arrest: Bind £2
Members Present: Chairman Greg Massad, Karen Barnett, Tim Bleasdt
Conderino
Members Absent: Victor Ebersole
Alternates Present: Bertrand Chenard
Alternates Absent: Doris Crum, Joseph DiBuono
Staff Present: Jonathan Mallen, Planning Director, Mark Wujtewicz, Planner,
Katrina Kotfer, Recording Secretary
1, CALL TO ORDER AND APPOINTMENT OF ALTERNATES
G. Massad called the meeting to order at 6:30 PM. B. Chenard was seated for V. Ebersole.
2. APPROVAL OF MINUTES
MOTION: Motion made by B. Chenard, seconded by T. Conderino, to approve the
March 26, 2024 meeting minutes.
VOTE: 3-0 (K. Barnett and T. Bleasdale abstained)
3. PLEDGE OF ALLEGIANCE
4, APPLICATION RECEIPT
#PL-24-6 — Request of Adams Builders, LLC, owner and applicant, for a modification to the
Master Design Plan for PDD-2 (Planned Design District 2), 48 Great Neck Road in accordance
with Section 19.1.2 and 19.2.2 of the Waterford Zoning Regulations.
APPLICATION WAS RECEIVED: 4/15/24
PUBLIC HEARING REQUIRED BY: 6/20/24
Chairman Massad noted that application PL-24-6 was submitted for receipt at the April 15, 2024
Planning & Zoning Commission meeting. The April 15, 2024 meeting was cancelled, however
the application was still officially received in accordance with State Statute and that it was
scheduled for a public hearing within the required statutory period.
5. PUBLIC HEARING
#PL-24-5 — Request of East Lyme Tree Service, owner & applicant for a Site Plan/Special
Permit approval for Storage of Trucks & Equipment at 1122 & 1124 Hartford Tumpie, [P-3
zone, in accordance with Sections 15.2.1, 22 and 23 of the Zoning Regulations and as shown on
plans entitled "East Lyme Tree Services, 1122 & 1124 Hartford Tumpike, Waterford, CT Rev.
March 6, 2024 ".
PUBLIC HEARING REQUIRED BY: 5/16/2024
Chairman Massad opened the public hearing at 6:33 p.m.

Planning and Zoning Commission
‘April 30, 2024
p.20f6
Ellen Bartlett, PE., CLA Engineers, was present for the application. M. Wujtewicz read the
exhibit list, items 1-7 into the record. E. Bartlett reviewed the 3.2 acre site with the Commission
and noted that because the property is located in the IP-3 zone all uses require a Special Permit.
She noted the applicant plans to renovate the existing home, relocate the existing chicken coop
on site and use the barn for vehicle storage. Timber and wood chips may be temporarily stored
on site but will not be processed on site. There will be no vehicle maintenance or fueling on
site. E. Bartlett reviewed the water quality and water treatment proposed. She noted there will
be a slight decrease in peak flows.
T. Bleasdale asked how long the wood chips will be kept on the property. E. Bartlett stated the
applicant uses them on job sites and he also donates them. The chips shouldn’t be there for
more than six months.
K. Barnett asked what the hours of operation will be. E. Bartlett stated that they would be 8:00
am 5:00 pm Monday through Friday and some Saturday morning hours.
G, Massad asked three times if anyone from the public would like to speak regarding the
application. No one from the public spoke.
MOTION: —_ Motion made by T. Bleasdale, seconded by T. Conderino, to close the
public hearing for PL-24-5.
VOTE: 50
The public hearing closed at 6:46 pm.
6. APPLICATION REVIEW
#PL-24-5 ~ Request of East Lyme Tree Service, owner & applicant for a Site Plan/Special
Permit approval for Storage of Trucks & Equipment at 1122 & 1124 Hartford Turnpike, IP-3
zone, in accordance with Sections 15.2.1, 22 and 23 of the Zoning Regulations and as shown on
plans entitled "East Lyme Tree Services, 1122 & 1124 Hartford Turnpike, Waterford, CT Rev.
March 6, 2024 ".
G. Massad asked staff if there are any outstanding zoning enforcement issues. Staff responded
yes, and this application will resolve the zoning matter. M. Wujtewicz reviewed the staff report
with the Commission.
The Commission made the following findings:
1. The application is for a use subject to a Special Permit approval, pursuant to Section
15.2.1 of the Waterford Zoning Regulations.
2. The existing single family and accessory apartment residential use on the property is a
pre-existing non-conforming use and may continue. The continuation of the residential
use shall be govemed in accordance with Section 24 of the Town of Waterford Zoning
Regulations pertaining to non-conforming uses and structures.
3. The statement of use contained in Exhibit 1b provided by the applicant in accordance
with Section 23.5 of the Zoning Regulations identifies the findings and that the proposed

Planning and Zoning Commission
April 30, 2024
p.30f6
use as presented is consistent with the findings listed in Sections 23.5.1 through 23.5.9.
4. The Waterford Conservation Commission issued Inland Wetland Permit# C-23-12 for
regulated inland wetland activities.
5. The Waterford Conservation Commission has submitted to the Planning and Zoning
Commission a final report in accordance with CGS 8-3(g).
6. The application meets the criteria for site plan approval, pursuant to Section 22 of the
Waterford Zoning Regulations, subject to condition 1.
The Commission discussed the following conditions:
5.
5
The deed description for the merger of 1122 and 1124 Hartford Turnpike shall be
submitted and filed on the land records at the time the final plans are filed.
An annual Maintenance and Inspection Report for the Stormwater management system.
shall be provided to the Town of Waterford Planning and Development Department.
This report shall be required to be submitted in order to verify that the stormwater
management system is maintained and continues to operate as originally designed.
All conditions of approval for Inland Wetland Permit #C-23-12 shall be incorporated
into this decision as if fully set forth herein.
MOTION: Motion made by T. Conderino, seconded by K. Barnett, to approve the Site
Plan / Special Permit for a Business Office application #PL-24-5 at 1122 &
1124 Hartford Turnpike with conditions 1 thru 3 and to adopt the findings 1
thru 6 of the staff report.
VOTE: 5-0
PUBLIC HEARING
#PL-24-6 — Request of Adams Builders, LLC, owner and applicant, for a modification to the
Master Design Plan for PDD-2 (Planned Design District 2), 48 Great Neck Road in accordance
with Section 19.1.2 and 19.2.2 of the Waterford Zoning Regulations.
PUBLIC HEARING REQUIRED BY: 6/20/24
T. Conderino recused himself from the public hearing and review of this application.
The public hearing was opened at 6:50 pm.
Gordy Adams, Skip Adams and Brian Florek, LS, were present for the application. B. Florek
explained to the Commission that the applicants are a change in the Master Design Plan that
would create building development areas for each building in order to allow for flexibility in the
footprint locations. B. Florek stated that the building envelopes will be staked out, foundations
will be located by a surveyor and foundation location certificates will be provided for each
building.

Planning and Zoning Commission
‘April 30, 2024
p.40f6
6
T. Bleasdale asked if the mix of unit types has changed. B. Florek stated the overall amount of
units has stayed the same, but there will now be 32 free standing single family units and 4
duplex units. The original layout had 20 free standing single family units and 10 duplex units.
K. Bamett expressed concem with the reduction in the number of duplex units. She questioned
whether the potential reduction in length of the driveways would affect the amount of parking
available for the project. B. Florek stated the intention is for one car to be parked in the garage
and one parking space available in the driveway. The plan identifies additional off street
parking not associated with the buildings. All parking designated on the plan conforms with the
parking requirements for the PDD-2 Zone District.
G. Massad asked three times if anyone from the public would like to speak regarding the
application, No one from the public spoke.
MOTION: Motion made by B. Chenard, seconded by T. Bleasdale, to close the
public hearing for PL-24-4.
VOTE: 40
‘The public hearing closed at 7:06 pm.
APPLICATION REVIEW
#PL-24-6 — Request of Adams Builders, LLC, owner and applicant, for a modification to the
Master Design Plan for PDD-2 (Planned Design District 2), 48 Great Neck Road in accordance
with Section 19.1.2 and 19.2.2 of the Waterford Zoning Regulations.
‘The Commission discussed the application.
T. Bleasdale asked if all buildings comply with zoning setbacks. Staff responded that they do
comply.
B. Chenard asked if any house is too close to the wetlands. Staff replied that the proposed and
existing locations are consistent with the Inland Wetland permit and the Environmental Planner
is working with the applicants on the design and location of the retention basin.
K. Bamett asked if all houses are the same size. Staff responded that the houses will vary in size
and design.
B. Chenard noted that the proposed building envelopes allow the developer some flexibility
with building placement.
G. Massad questioned if there were still affordable units. Staff replied that the affordable units
are still included in the revised Master Design Plan. The requirement that of 10% of the units be
affordable is still in place and that the affordable housing plan filed for the original approval
applies to this application.
The Commission made the following findings:
1. Application PL-24-6 is submitted in accordance with Sections 19.1.2 and 19.2.2 of the
Zoning Regulations as a result of substantial and material changes in the field as
determined by the Planning and Zoning Commission on March 26, 2024.
2. The Master Design Plan submitted through application PL-24-6 is consistent with the

Planning and Zoning Commission
April 30, 2024
p.Sof6
purpose of PDD-2 in that it provides for flexibility in building placement and design
while providing protection to the adjoining neighborhoods.
3. The Master Design Plan is consistent with the stated goals of the Natural Resources
Policy of the 2012 Plan of Conservation and Development amended to June 11, 2015
(The Plan”) by providing for further flexibility of design and placement of buildings
and maintaining the existing open space and conservation easement areas through the
“smart growth” design.
4, The Master Design Plan is consistent with the Residential Development policy of The
Plan in that it maintains the multifamily use originally approved by providing a housing
option that will meet the needs of residents of the Waterford. The MDP also will
maintain the minimum 10% of the housing units as affordable meeting current
affordability guidelines and requirements.
MOTION: Motion by T. Bleasdale, seconded by G. Massad to approve Application PL-
24-6 for a new Master Design Plan for the existing PDD-2 Zone District
located at 48 Great Neck Road by adopting the findings 1 thra 4 of the Staff
Report with an effective date of May 17, 2024.
The Commission discussed the motion on the table.
B. Chenard asked if the proposed houses need sprinklers due to their close locations. Staff
responded that the buildings would need to meet current building codes.
Discussion ensued regarding establishing minimum separation distances between buildings.
G. Massad offered to require the buildings to be at least 15 feet apart. T. Bleasdale noted that
could potentially effect driveways.
AMMENDMENT: Motion by T. Bleasdale, second by B. Chenard to add a condition
requiring at least 15 feet between units to be constructed, excluding
units that have already been constructed specifically units 1 - 5 and 18
- 25. The 15 feet of separation between units must be accomplished
within the proposed building envelopes.
VOTE: 4-0 to the Motion as amended.
7. ADMINISTRATIVE REVIEW
No review was discussed.
8. CORRESPONDENCE
No correspondence was received.
9. COMMISSION BUSINESS
MOTION: —_ Motion made by K. Bamett, seconded by B. Chenard to approve an In-Series
Transfer of $4,000 from: 10110-51810 (Overtime) to: 10110-51120
(lspection) and Out-of-Series Transfer of $2,100 from: 10110-52040
(Service Contracts & Repair) to: 10110-51120 (Inspection).

Planning and Zoning Commission
‘April 30, 2024
P.60f6
VOTE: 5-0
10. ADJOURNMENT
MOTION: Motion made by K. Barnett, seconded by T. Bleasdale to adjourn at 7:56 pm.
VOTE: 5-0
fully Submitted,
KOA
‘atria Kotfer
Recording Secretary

TOWN OF WATERFORD
TRANSFER REQUEST FORM
In Series (Over $1000)
Plaanin ge
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED.
Budget Available Transfer_—_Transfer_— Available
Line No. Org.Code Object Code, Object Description Amount Budget Budget
4 10110 51120 _|Inspection s 262411] 55.223] 4,000.00 $59,223
2 40110 51810__|Overtime $s 6te4}$ 4,646 (4.000.00)] 46
3 s
4 s
5 $
6 $
7 $
8 s
TOTAL 4000.00 (4,000.00)
Explanation:
Additional amount needed in the Inspection line to accommodate contractual sal
Yen Eula whey
Director of Finance Date
First Selectman Date
petty tte chee)
sommission/Board Approval Date
revised 99720

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Planning and Zoning Commission
‘April 30,2024
p. 1ofé
PLANNING AND ZONING COMMISSIONECEIVED FOR RECORD
MEETING MINUTES WATERFORD. CT
Planning & Zoning Commission TM HAY ~ bP} AB
Town Hall 630 PM
arrest: Good £2
Members Present: Chairman Greg Massad, Karen Bamett, Tim Bleasdite!
Conderino
Members Absent: Victor Ebersole
Alternates Present: Bertrand Chenard
Alternates Absent: Doris Crum, Joseph DiBuono
Staff Present: Jonathan Mullen, Planning Director, Mark Wujtewicz, Planner,
Katrina Kotfer, Recording Secretary
1, CALL TO ORDER AND APPOINTMENT OF ALTERNATES
G. Massad called the meeting to order at 6:30 PM. B. Chenard was seated for V. Ebersole.
2. APPROVAL OF MINUTES
MOTION: Motion made by B. Chenard, seconded by T. Conderino, to approve the
March 26, 2024 meeting minutes.
VOTE: 3-0 (K. Bamett and T. Bleasdale abstained)
3. PLEDGE OF ALLEGIANCE
4, APPLICATION RECEIPT
#PL-24-6 - Request of Adams Builders, LLC, owner and applicant, for a modification to the
Master Design Plan for PDD-2 (Planned Design District 2), 48 Great Neck Road in accordance
with Section 19.1.2 and 19.2.2 of the Waterford Zoning Regulations.
APPLICATION WAS RECEIVED: 4/15/24
PUBLIC HEARING REQUIRED BY: 6/20/24
Chairman Massad noted that application PL-24-6 was submitted for receipt at the April 15, 2024
Planning & Zoning Commission meeting. The April 15, 2024 meeting was cancelled, however
the application was still officially received in accordance with State Statute and that it was
scheduled for a public hearing within the required statutory period.
5. PUBLIC HEARING
#PL-24-5~ Request of East Lyme Tree Service, owner & applicant for a Site Plan/Special
Permit approval for Storage of Trucks & Equipment at 1122 & 1124 Hartford Turnpike, IP-3
zone, in accordance with Sections 15.2.1, 22 and 23 of the Zoning Regulations and as shown on
plans entitled "East Lyme Tree Services, 1122 & 1124 Hartford Turnpike, Waterford, CT Rev.
March 6, 2024 ".
PUBLIC HEARING REQUIRED BY: 5/16/2024
Chairman Massad opened the public hearing at 6:33 p.m.

Planning and Zoning Commission
April 30, 2024
p.20f6
Ellen Bartlett, PE., CLA Engineers, was present for the application. M. Wujtewicz read the
exhibit list, items 1-7 into the record. E. Bartlett reviewed the 3.2 acre site with the Commission
and noted that because the property is located in the IP-3 zone all uses require a Special Permit.
She noted the applicant plans to renovate the existing home, relocate the existing chicken coop
on site and use the bam for vehicle storage. Timber and wood chips may be temporarily stored
on site but will not be processed on site. There will be no vehicle maintenance ot fueling on
site. E, Bartlett reviewed the water quality and water treatment proposed. She noted there will
be a slight decrease in peak flows.
T. Bleasdale asked how long the wood chips will be kept on the property. E. Bartlett stated the
applicant uses them on job sites and he also donates them. The chips shouldn't be there for
more than six months.
K, Bamett asked what the hours of operation will be. E. Bartlett stated that they would be 8:00
am ~ 5:00 pm Monday through Friday and some Saturday morning hours.
G. Massad asked three times if anyone from the public would like to speak regarding the
application. No one from the public spoke.
MOTION: Motion made by T. Bleasdale, seconded by T. Conderino, to close the
public hearing for PL-24-5.
VOTE: 5-0
The public hearing closed at 6:46 pm.
6. APPLICATION REVIEW
#PL-24-5 — Request of East Lyme Tree Service, owner & applicant for a Site Plan/Special
Permit approval for Storage of Trucks & Equipment at 1122 & 1124 Hartford Turnpike, IP-3
zone, in accordance with Sections 15.2.1, 22 and 23 of the Zoning Regulations and as shown on
plans catiled "East Lyme Tree Services, 1122 & 1124 Hartford Tumpike, Waterford, CT Rev.
March 6, 2024 ".
G. Massad asked staff if there are any outstanding zoning enforcement issues. Staff responded
yes, and this application will resolve the zoning matter. M. Wujtewicz reviewed the staff report
with the Commission.
The Commission made the following findings:
1, The application is for a use subject to a Special Permit approval, pursuant to Section
15.2.1 of the Waterford Zoning Regulations.
2. The existing single family and accessory apartment residential use on the property is a
pre-existing non-conforming use and may continue. The continuation of the residential
use shall be governed in accordance with Section 24 of the Town of Waterford Zoning
Regulations pertaining to non-conforming uses and structures.
3. The statement of use contained in Exhibit 1b provided by the applicant in accordance
with Section 23.5 of the Zoning Regulations identifies the findings and that the proposed

Planning and Zoning Commission
Apri 30, 2026
p.30f6
use as presented is consistent with the findings listed in Sections 23.5.1 through 23.5.9.
4. The Waterford Conservation Commission issued Inland Wetland Permit# C-23-12 for
regulated inland wetland activities.
us The Waterford Conservation Commission has submitted to the Planning and Zoning
Commission a final report in accordance with CGS 8-3(g).
6. The application meets the criteria for site plan approval, pursuant to Section 22 of the
Waterford Zoning Regulations, subject to condition 1.
The Commission discussed the following conditions:
5.
1E The deed description for the merger of 1122 and 1124 Hartford Turnpike shall be
submitted and filed on the land records at the time the final plans are filed.
2. Amannual Maintenance and Inspection Report for the Stormwater management system
shall be provided to the Town of Waterford Planning and Development Department.
This report shall be required to be submitted in order to verify that the stormwater
management system is maintained and continues to operate as originally designed.
3. All conditions of approval for Inland Wetland Permit #C-23-12 shall be incorporated
into this decision as if fully set forth herein.
MOTION: Motion made by T. Conderino, seconded by K. Barnett, to approve the Site
Plan / Special Permit for a Business Office application #PL-24-5 at 1122 &
1124 Hartford Tupike with conditions 1 thru 3 and to adopt the findings 1
thru 6 of the staff report.
VOTE: 5-0
PUBLIC HEARING
#PL-24-6 — Request of Adams Builders, LLC, owner and applicant, for a modification to the
Master Design Plan for PDD-2 (Planned Design District 2), 48 Great Neck Road in accordance
with Section 19.1.2 and 19.2.2 of the Waterford Zoning Reg