Board of Finance - Minutes - 06/11/2025

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
Board of Finance Wednesday, June 11, 2025
Regular Meeting Minutes Tow Hall,Auditoggm 7:00 p.m.
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Present: Glenn Patterson, Robert Tuneski, Joseph Filippetti, Bill Sheehan, Josiketv gion Baer
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Absent: Michael Rocchetti 2 32
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‘ Db Pa
Elected: ‘Abbas Danesh, Treasurer; Sue Driscoll, RTM 7 OR
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Staff:
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3.
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Kimberly Allen, Director of Finance; Ryan McNamara, Director Recredtion &Barks; Stni Gorman,
Human Services Administrator; Rebecca Hall, Administrative Assistant Finance Office/BOF
Recording Secretary
Establishment of a quorum and call to order
A quorum was established and the Regular Meeting of the Board of Finance was called to order at
7:01p.m. June 11, 2025.
Public Comment: none
Approval and acceptance of minut
Motion by Ron Fedor and seconded by Josh Kelly to approve the minutes of the May 28, 2025 Regular
Meeting as presented,
Vote: 6-0-0 Motion: Passed
To consider and act on a request for a FY25 Out-of-Series transfer from the Human Services
Administrator, Dani Gorman, in the amount of $5,000 from line# 10119-48719 (YSB BOE Clerical
Stipend) to line# 10119-51110 (Administration).
Motion by Bill Sheehan and seconded by Joseph Filippetti to transfer $5,000 as follows:
TOWN OF WATERFORD
TRANSFER REQUEST FORM
‘Out ot Series Transfer Request
se wo. pect coae oject Description Ametn __“ggager_EREASE EDEGRSARER Azonaoie
Fy seat [ave stare crane ‘Gaaenl pesos]
‘Cxptenavon Tom sae aa
Bee asacnes tome.
Vote: 6-0-0
Motion: Passed

Board of Finance Minutes, 6/11/2025
Page 2
5. To consider and act on a request for a FY25 Out-of-Series transfer from the Human Services
Administrator, Dani Gorman, in the amount of $14,103.
Motion by Bill Sheehan and seconded by Joseph Filippetti to transfer $14,103 as follows:
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Outof Series Trenster Request
vounisermces
vomorso cummact sccoum secouet nso
Linen, orp Coty ounecoss soit ousnpion 2sie ‘Gig MONEARE ceniegs Artie
a ES
2 | sus | sate onan r= ra
| tos [sie lovers 7 =
corer
Vote: 6-0-0 Motion: Passed
6. To cor rand act on a request for a FY25 Out-of-Series Transfer by the Human Services
Administrator, Dani Gorman, in the amount $3,104 to cover unprecedented requests for service.
Motion by Bill Sheehan and seconded by Joseph Filippetti to transfer $3,104 as follows:
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Outot Series Tenster Request,
coos
pee cee eee =o Sa Sees,
a re = 7 =
ni — ee dsiee| ast eet
ri Pre = ae “aaa 7
: scinl sender taconea = ssaee 7
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‘at teens bes cea a fentinctencerentons cen eee
ie ei tes ress nhs nema sun autoe ove nace
Ron Fedor began discussion by questioning Administrator Gorman about the impact to Senior Services
regarding the end of the state’s singular bus service. Mrs. Gorman responded saying that Waterford’s
seniors will not be impacted as the Town’s transportation services are very strong and almost all utilize
the vans/buses provided.
Bill Sheehan pointed out that in the backup documents provided, the line for Clerical/Technical will be in
the “red”. Administrator Gorman said there is a memo on the Finance Director's desk to address this in
July's board meetings.

Board of Finance Minutes, 6/11/2025
Page 3
LE
Josh Kelly thanked Mrs. Gorman for her presentation and informed the Board he would abstain from
voting on this item as he is associated with Meals on Wheels for seniors.
Glenn Patterson asked the Human Services Administrator if she feels that her FY26 projected budget is
Sufficient to which Mrs. Gorman responded yes.
Vote: 5-0-1 Abstain: Josh Kelly Motion: Passed
To consider and act on a request from the Director of Recreation & Parks, Ryan McNamara, for a FY25,
Out-of-Series Transfer in the amount of $13,000 to cover an increase for onboarding background
checks, hearing tests, unexpected cost with Arnie Holmes Jr. Park and replacement engine for P54.
‘Motion by Bill Sheehan and seconded by Joseph Filippetti to transfer $13,000 as follows:
TOWN OF WATERFORD
TRANSFER REQUEST FORM
‘Out of Series Transfer Request
arenove ‘account Account
‘Booger RECA” orcenss
Line o__0up.cede__Onpet cose ect Oovertption
‘ 2007 s1i0 [ramen 10920000 23.09]
2 {tom 52010 [servee Corence ora Rape 537600) 000
* sour 52420 |uperarance of Ppa 30,957 00 1000
* 20309 52010 |Mentenanca of vores 24:60 00 1000)
Tora ass
epransuon
‘Satara o pecenen expences:
Funding con be ten Yam 1013753 110 cage) cue Aauan Oreie poakion delay Dee
Actona nds naeded n Serven Conic yn Repets 1937.£2040 lr ereousng Uchg ound coach, etek dmg eahad Sinan of 008
corr
nde eee n Malnenance of Proper 10157 S56H9 fr epics an vied io Soh senaanal opin otk ce a wepogaied Coe niscoated
‘Aasmerst nos neces (6s Mannan 3 Vetiont J0137 5550010 SS Gt FuRSEN «SOUS Spo» SLDCgRNN Sg EP
Ron Fedor requested additional explanation of the onboarding cost from Director McNamara. Mr.
McNamara shared with the Board that new laws require any employee over the age of 18 to have a
background check by the prospective employer. This change took place after the FY25 budget was
presented to the Town. Finance Director Allen added that the vendor, Infoshred, almost doubled their
rates so that was an unbudgeted cost incurred by the department. Director McNamara clarified that
P54 is a 6-foot mower.
Chairman Patterson asked the Director if he believes the FY26 budget for Recreation & Parks will be
sufficient to which Director McNamara stated yes, but potentially, some changes may occur throughout
the fiscal year.
Ron Fedor questioned why the temporary fence on Veteran's Field is still being used. He asked because
the dangers presented by that fence to the Board in order to obtain the new turf softball field have not
changed. Mr. McNamara stated that the Junior Varsity softball team continues to play games there as
well as local baseball teams. It is challenging to ravel and unravel the fencing in between activities, as
the fence is all one piece. The fence will be coming down in the next few weeks as school activities are
ending. The director added that this year, Veteran's field will be utilized for those summer sports
displaced by the upgrades to the tennis courts and turf field at the high school.

Board of Finance Minutes, 6/11/2025
Page 4
Robert Tuneski asked about feedback on the new basketball courts from residents as well as Arnie
Holmes Jr. Park. The director said they are getting great feedback regarding both newly renovated Town
spaces. Ron Fedor questioned who polices Holmes Park. Mr. McNamara said staff members, residents,
and police are present throughout the day at al sites to monitor proper use.
Vote: 6-0-0 Motion: Passed
‘To consider and act on a request from the Director of Finance, Kimberly Allen, for a FY25 Out-of-Series
Transfer in the amount of $2,000 to cover educational costs per union contract and office supplies.
Motion by Bill Sheehan and seconded by Robert Tuneski to transfer $2,000 as follows:
TOWN OF WATERFORD
TRANSFER REQUEST FORM
9%
(Out of Series Transfer Request
‘Aremove CURRENT _AcgOUNT. ACCOUNT _-nEvineD
Line He. Org. Code Onpet cose Ovjectosserpten Arete “Stage ore
ri oor | s20s0__Toves, conrenences 4 8606 sa9709] 102500] <0] 3525
2 oie | samo loreice sueruns 3s00000| 998.00] 3,500] ‘02
rn 203 52040 [sence courancrs. 2se00| 990.07 2208 aaa
Tom a5,
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2m cow of ce eupetes nave incensed over vw cout oe yom, cvaing
3 Rn ore avolale becouse changes weve age 6 ents pr conene
Vote: 6~0-0
Appoint School Building Committee Representative:
School Building Committee _| Robert Tuneski 2/2024 - 6/2024, 7/2024 - 6/2025
Robert Tuneski stated that he would not be available to attend meetings going forward. The Board
discussed possible nominees and found it most fitting that the Board of Finance liaison to the Board of
Education (Michael Rocchetti) would be the logical choice for this role.
Motion by Robert Tuneski and seconded by Josh Kelly to appoint Michael Rocchetti as the School
Building Committee Representative from the Board of Finance.
Vote: 6-0-0 Motion: Passed

Board of Finance Minutes, 6/11/2025
Pages
10. Old Business:
a. Written responses by Robert Tuneski to the items mentioned in the Public Comment Letter
submitted by Ted Olynciw in the May Regular Meeting of the Board of Finance. Mr. Tuneski
recommended that the Board read through his responses. They are not intended to refute what
Mr. Olynciw stated but rather to compliment his letter. This document is attached to these
minutes.
11. New Business:
a, Town Treasurer, Abbas Danesh presented a financial report to the Board of Finance titled,
3/31/25 Cash Positions - Town of Waterford”. This report is attached to these minutes. He
pointed out the comparison of the Quarterly Cash Positions between 3/31/24 and 3/31/25.
This report will be added to the next Treasurer's Quarterly Report.
Bill Sheehan asked the Director of Finance how much Additional Appropriations from the
General Fund contributed to the decrease in the total as presented by the Treasurer. Director
Allen said the Town spent down much of the General Fund over the past year. She will present
2 full report to the Board at the July meeting,
Mr. Danesh also presented a cost analysis to the Town for delaying the build of the new
Oswegatchie Fire Station. This report is attached to these minutes. The Board recommended
that the cost analysis be shared with the new Director of Fire Services, Christopher Haley, The
Treasurer agreed to do so.
Bill Sheehan asked the Director of Finance if the Town's Planning Director position is now
vacant. Director Allen said June 13, 2025 is the last day for the Planning Director, Jonathan
b.
¢. Director Allen informed the Board that if the Town of Waterford is not added to the agenda for
the upcoming State of Connecticut meeting on June 27, 2025 regarding the radio towers,
bonding may not be available for the nearly $6 million project. The Town is seeking other
possible sources of funding from local banks. Because the State mandates the use of vendor
Motorola for this project, the cost of the project has increased significantly. The Town can only
bond once per calendar year so this will affect the Radio project as well as the Oswegatchie Fire
Station build. This being said, if one project is ready to start, that project will be bonded
immediately and the other project will need to wait until January 2026 to begin.
12, Uaison Reports:
a. Update on the RTM discussion regarding the Proposed Capital Project Pilot Program described in
the resolution passed over on last month's BOF agenda,
Chairman Patterson stated that the RTM had passed on the pilot program and will refer the
ue to committee. He encouraged everyone on the Board of Finance to send any suggestions
regarding the Capital Project approval process to the RTM.
b. Oswegatchie Fire House Building Committee (OFHBC) ~ The next Board of Finance Regular
Meeting is scheduled for July 16, 2025. Several members informed the Chairman that they will
‘ot be in attendance on that date. It was discussed that due to member absences, July is not a
good month for the OFHBC to present their final building plans to the Board. Director Allen
advised the Board that based on the Town’s current board processes, the OFHBC will be placed
‘on the August agendas for Board of Selectman/Finance. Mr. Tuneski advised the BOF to learn as
much as possible about the budget and building plan prior to the OFHBC presentation meeting
so the discussion will be fruitful. Chairman Patterson queried the Board if they would entertain a
special meeting before the RTM meeting in August to hear the OFHBC presentation. All said
they would be available in late July. It was agreed that either a BOF Special Meeting or a
combined Regular Meeting with the Board of Selectman would be most beneficial.

Board of Finance Minutes, 6/11/2025
Page 6
‘At the proposed meeting, the Board would simply be making a recommendation to the RTM
regarding the build.
13. Correspondence: No comments
24. Adjournment
Motion by Bill Sheehan and seconded by Robert Tune:
Finance at 8:05pm.
(0 adjourn the Regular Meeting of the Board of
Vote: 6-0-0 Motion: Passed
Respectfully submitted,
ie
in (Bill) W. Sheehan, Rebecca L. Hall,
Clerk of the Board of Finance Recording Secretary
Attachment
Robert Tuneski Written Responses to the Public comment Letter from Ted Olynciw
3/31/25 Cash Positions ~ Town of Waterford
Estimated of Waiting to Build Oswegatchie Fire Station

2027
$65,000]
030
$70,000)
1035,
_
$00,000]
2028
=
$66,950)
2031
$72,100)
2036
=
$92,700]
Estimated
of
waiting
to
build
Oswegatchie
Fire
Station
2029.
$68,959)
2032,
$74,263
2037
$95,481
2030
$71,027)
2033
$76,491
2038
$98,345]
2031
$73,158
2034
$78,786)
2039
$101,296]
2032,
$75,353)
2035
$81,149)
2040
$104,335]
Cost
Interest
annual
payments
covering
2033
$77,613)
2036,
$83,584)
2041
$107,465]
cost
15
years
Bonding
annual
salaries
2034
=
$79,942
2037°
$86,091
2042
$110,689}
for
15
years
2035
$82,340)
2038
«=
$88,674)
2043.
$114,009)
2025
10,000,000
4.00%
$887,628
2036.
$84,810]
2039
$91,334
2044,
$117,430}
2037
=
$87,355)
2040
©
$94,074)
2045
$120,952]
127
10,857,640
4.00%
$963,756
$76,128
2038
«=
$89,975)
2041
$96,896
(2046
$124,581
2039
=
$92,674
2042
©:
$99,803)
2030
12,283,966
4.00%
$1,090,356
$202,728
2040
©:
$95,455)
2041
$98,318
2035
15,089,581
4.00%
$1,339,392
$451,764
2042
$101,268
$1,310,197)
$1,410,982)
$1,814,119)
|Annual
inflation
cost
for
the
building
@
4.20%
Bonding
interest
cost
@
4%
'Starting
salaries
for
firefighters
with
3%
COLA
2035
90K.
76,128°15=
$1,141,920]
202,728"15=|
$3,040,920
451,764"15=
$6,776,460

3/31/2025
CASH
POSITIONS
-
TOWN
OF
WATERFORD
Fidelity
Brokerage
|
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[maT
Bank
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Totals
‘$44,614,779
|§
12,366,971|
§
4458,979|
$
1,246]
$
6,430,620|$
3,066,515]
§
_1,015.477|
$_247.852|
$6,803,614]
$
“The
Balances
Do
not
roflact
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forthe
various
accounts
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OPEB
Fund
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Balances
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Control
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Finance
Dire:
Hammond
Mem,
Amount
of
$15,000
aitibutd
in
Oct
par
raquet
by
Eugene
Onall
Tester
Center
POSITIONS
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YEAR
OVER
YEAR
-
TOWN
OF
WATERFORD
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4782,
3066515
$1015.47
4458,979

June 9, 2025
To: Board of Finance
From: R Tuneski
Re: Correspondence from T. Olynciw, dated May 25, 2025, Re: Public Comment on the
OSW Bonding Resolution
Dear Board Members,
At the May 2025 Board of Finance meeting, Mr. Ted Olynciw (RTM and Oswegatchie
Fire Station Building Committee member) submitted a multiple page letter listing his
concerns regarding the potential request to approve 12,000,000 in bonding, wherein he
cited that securing bonding “based only on a budget is not sound financial planning’.
Attached to the subject correspondence was his “Assignee Report of the Oswegatchie
Fire House Building Committee”.
The purpose of this letter is to address the concerns listed by Mr. Olynciw in his
Assignee Report, for the sake of the BOF record.
Respectfully
bert Tuneski
Chairman
Oswegatchie Building Committee

1. Itis true that the committee has never voted on a motion to request funding or
bonding from the Town for this project.
a. The original plan, as noted in Mr. Olynciw’s Report, was to secure an
actual bid from a builder and use that information, as it was deemed the
most accurate and best available. After voting to proceed that way, the
committee was corrected by the Director of Finance who indicated that by
Town procedure a bonding resolution must be approved prior to securing
any construction bids. The same was done for the Public Works Building.
b. Again, the building committee was incorrect in pursuing actual bids and
was so told and redirected by the Director of Finance.
c. What was reported at the May 6" meeting was the change in plans as
dictated by the Director of Finance. The bonding resolution was therefore
based upon the initial, and at the time the best available cost estimate, to
which a 20% contingency was added for soft costs. The latter was
identified by both the Architect and the Project Manager as a standard
practice.
2. Fire Services Review Special Committee
a. Correct information.
b. Correct information, although it was a “charge” not a “mission”
c. This is not true, and the premise is incorrect. The charge did not
specifically address the needs for all 5 fire houses but focused on Fire
Services. The Fire Services Ad Hoc Committee Interim Report was issued
by the Fire Services Ad Hock Committee in January and acted upon by
the RTM at the Feb 6", 2023 meeting. The report addressed the most
urgent issue before the committee, the treatment of the Oswegatchie Fire
Station. The report recommended that “the Oswegatchie Fire Station be
replaced with a new structure”. Upon receipt of the report, the RTM voted
unanimously to form the Oswegattchie Buidling Committee for the purpose
of designing the new station. The underlying reasons for the late
completion of the final report include the late identification of members and
assembly of the committee, changes in committee personnel, expansion
of the scope, and the departure of the previous Director of Fire Services.
The report, approximately 50+ pages and is under final review.
d. The decision to form a building committee preceded the 8/7/23 RTM
meeting referred to by Mr. Olynciw. The formation of the building
committee occurred at the Feb 6", 2023, RTM meeting. Nowhere in the
minutes from that meeting is there a condition to issue a final report as a
predicate for forming the building committee.

3. The RTM decided to form the Oswegatchie Building Committee on the strength
of the Interim Report submitted to them in January 2023. It was further noted the
recommendation to rebuild the Fire Station was independent of the findings of
the balance of the report.
4. The original intent of the wording was to permit the use of existing funding to
continue with necessary repairs to the building, to keep it operational, as the
building committee process proceeded. Via friendly amendment at the Feb 6"
RTM meeting, the language was clarified by adding “repaired or” before the word
“replaced”. This has been repeatedly interpreted by Town's attorney as
authorizing the committee to authorize and fund emergent repairs to keep the
building operational.
5. The information that was provided in 2023 has shown to be incorrect, as
indicated by Jonathan Mullen. In fact, since 2016 when the State forecasted the
decline, the population has outperformed the predictions and is growing. This
information was also clarified at the May BOF meeting as the Planning Diretorr
was coincidentally at the meeting. Additional future considerations cited by the
Planning Director included the potential data center, Crystal Mall updates, and
additional growth of EB in the area.
6. The cost of building the 3° bay is approximately $410,000 if completed during
the new constrctuion of the building. If added in 10 years, it was forecasted to
cost $1.5-2.0M
a. Originally 4 bays were requested by the Director of Fire Services. Via the
building committee process the number was reduced to 3 bays, which is
the current requirement for the building, not 2 bays as suggested. The
need for 3 bays was since been confirmed by the new Director of Fire
Services.
b. This is incorrect. The following limited space is available at each fire
station:
i. Company 1- one small bay
i. Company 2- one small bay
Company 3- no available bays
iv. Company 4- no available bays
v. Company 5- one small bay and one large bay
vi. Total number of bays available: 3 small and 1 large bays
c. Cannot comment on this as | do not recall any conversations about new
vehicles during the building committee meetings. | can attest to the

observation that Director Howley routinely reminded BOF members of his
need for a new higher reaching ladder truck, often referring to the $1M+
cost.
d. The existing structure is two stories and approximately 13,640 sq. ft. The
newly proposed building is a 10,121 sq. ft. single-story building with a
‘small mezzanine.
e. No comment.
7. The items proposed in the building are not luxuries, but in fact more currently
adopted features in contemporary fire station design providing cost efficiency,
durability, and improvements in overall performance (What's New in Fire
Department Apparatus Bay Design and Technology, Fire Rescue 1, August 14,
2019).
a. Radiant heated floor slabs- Radiant floors are more expensive than
standard floors, as noted. And a more detailed cost comparison of the
heating methods has been requested from the Building Committee's
Construction Project Manager. Although more expensive, radiant heated
floor slabs are more efficient, provide more evenly distributed heat, retain
heat more than forced hot air which is important during door openings in
the winter, and are less prone to failure and repair. It has also been noted
in trade publications that proper heating of the bays contributes to vehicle
longevity. Overall radiant floors are higher efficiency with lower long-term
costs.
b. The cost of the Bl-folding doors are $30K each vice $10k each for roll-ups,
for a comparative total of $90K to $30K. Bi-fold doors are a more cost
effective and easier to maintain solution to which are cheaper to operate
and maintain in out years. In addition to being cost effective, they afford
the following features: greater visibility, faster opening time (2-3 times
faster), can be easily manually opened in case of mechanical failure, and
are more reliable that roll-up doors. Overall, they are more energy efficient
and durable than roll-up doors.
8. This cost is not uncommonly incurred during building construction. The cost of
excavation and removal of soil is part of the costs being tracked by the project
manager.
9. The determination of whether the traffic light must be relocated has not been fully
adjudicated as of issue of this letter. Since the building has drive through bays
and the traffic line of sight can be improved by trimming trees, the relocation of
the existing light or the need of any light It is under evaluation by the Chief

Balestracci. Although a decision has not been made, the potential relocation of
the light is being carried as a potential cost.