Board of Finance - Minutes - 04/09/2025

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
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Board of Finance Wednesday, April 9, 2025
Regular Meeting Minutes Town Hall Auditorium 7:00 p.m.
Present: Glenn Patterson, Robert Tuneski
Absent:
Elected:
Staff:
05pm), Joseph Filippetti, Bill Sheehan, Josh Kelly (via cell phone),
Michael Rocchetti (7:07pm)
Ron Fedor
Rob Brule, First Selectman
Kimberly Allen, Director of Finance; Jonathan Mullen, Planning Director; Gary Schneider, Director
Public Works; Stephen Dubicki, Fire Marshall; Rob Avena, Town Attorney; Rebecca Hall,
Administrative Assistant Finance Office/BOF Recording Secretary
Establishment of a quorum and call to order
A quorum was established and the Regular Meeting of the Board of Finance was called to order at
7:02 p.m. April 9, 2025.
Public Comment: none
Approval and acceptance of minutes:
a. Budget Hearing Minutes on the dates of March 3, March 5, March 10, March 12, March 17,
March 19, March 24 and March 26, 2025
Motion by Bill Sheehan and seconded by Joseph Filippetti to approve the minutes of the March 3,
2025 Budget Hearing as presented.
Vote: 4-0-0 Motion: Passed
Motion by Bill Sheehan and seconded by Joseph Filippetti to approve the minutes of the March 5,
2025 Budget Hearing as presented.
Vote: 4-0-0 Motion: Passed
Motion by Bill Sheehan and seconded by Joseph Filippetti to approve the minutes of the March 10,
2025 Budget Hearing with an amendment to add the verbiage “designated by the Series Subtotals
above” to each motion.
Vote: 4-0-0 Motion: Passed
Motion by Bill Sheehan and seconded by Joseph Filippetti to approve the minutes of the March 12,
2025 Budget Hearing with an amendment to add the verbiage “designated by the Series Subtotals
above” to each motion.
Vote: 5-0-0 Motion: Passed

Board of Finance Minutes, 4/9/2025
Page 2
Motion by Bill Sheehan and seconded by Joseph Filippetti to approve the minutes of the March 17,
2025 Budget Hearing with a correction to Item #3 Registrar of Voters to omit the final sentence of
discussion, “The Registrars indicated that they should be receiving two (2) grants which are not
reflected in the budget.” and replace it with “The Registrars do not expect the ROV office to receive
further grant funding,”
Vote: 5-0-0 Motion: Passed
Motion by Bill Sheehan and seconded by Joseph Filippetti to approve the minutes of the March 19,
2025 Budget Hearing as presented.
Vote: 5-0-0 Motion: Passed
Motion by Bill Sheehan and seconded by Joseph Filippetti to approve the minutes of the March 24,
2025 Budget Hearing with an amendment to Item #2 Public Comment from Helen Kwasniewski to
read “A reevaluation is coming next year and she is not happy about it.”
Vote: 6-0-0 Motion: Passed
Motion by Bill Sheehan and seconded by Joseph Filippetti to approve the minutes of the March 26,
2025 Final Action Budget Hearing as presented.
Vote: 6-0-0 Motion: Passed
b. Regular Meeting Minutes March 12, 2025
Motion by Bill Sheehan and seconded by Joseph Filippetti to approve the minutes of the March 12,
2025 Regular Meeting as presented.
Vote: 6-0-0 Motion: Passed
To consider and act on a request by the Planning Director, Jonathan Mullen, for a FY25 additional
appropriation in the amount to $85,000 for a new capital project for infrastructure improvements
associated with a court stipulated judgment for 28 Industrial Drive, and forward to the RTM if
required,
Motion by Bill Sheehan and seconded by Joseph Filippetti to transfer $85,000 from the
Undesignated Fund Balance of the Capital Non-Recurring Expenditure Fund (CNR) to the established
project at 28 Industrial Drive, new account to be created, and forward to the RTM as required.
The Town's Attorney, Rob Avena, along with the Planning Director, Jonathan Mullen presented the
current court stipulated judgment and project plans for 28 Industrial Drive. Attorney Avena
explained the Town has weathered several appeals to this project that have been resolved including
a wetlands appeal, permit appeal and re-subdivision appeal. There have been many modifications
to the old project which benefit the wetlands at the end of the road and the runoff into Jordan
Brook.
Bill Sheehan noted the improvement to the Jordan Cove runoff plan. He then asked what the
$85,000 would be used for in which Director Mullen replied that all money would be allotted to
materials only. All equipment and labor will be provided by the plaintiff, Kobyluck Brothers.

Board of Finance Minutes, 4/9/2025
Page 3
5.
Chairman, Glenn Patterson advised the department head that based on Town procedure, he would
like to see the Capital Project Sheet describing the project. Because protocol was not followed, he
will not support the passing of this motion at this time. This Project is not presented in the 5-Year
Capital Plan list. The purpose of the list is to be sure large projects to do not pop up.
Michael Rocchetti asked Attorney Avena if the Town is required to do the project based on the
court ruling. The Attorney said it is a difficult and sensitive coordination between the courts,
Plaintiff, commissions, DEEP and the Town’s Board/Commission schedules. The project will need to
be presented to the RTM and he is in hopes that it will take place at a Special Meeting by the RTM
to get approved in a timely manner based on the court judgment. If the Town does not participate
in the initial phase of the project, the plaintiff will conduct work without the Town’s presence.
Director of Finance, Kimberly Allen, pointed out that the project is being processed as a Capital
Project based on how the Board of Finance will fund it. By funding from the CNR, it deems the
project to considered a Capital Project.
Vote: 6-0-0 Motion: Passed
To consider and act on a request by the Director of Public Works, Gary Schneider, for a FY25 Out-of-
Series Transfer in the amount of $20,000 to cover auto repairs for the sanitation fleet as indicated
in the Transfer Request Form.
Motion by Bill Sheehan and seconded by Joseph Filippetti to transfer $20,000 as follows:
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
aati Worcs March 2025
‘Serartscny ——
APPROVED CURRENT __AccOUKT _AccoUKT __REVIBED
sine Ne. org. Code cose object Deseripton notre Sins iste =}
+ rive 5207s Rapes a30p0000] _t6014 00) 20,0) 13306
2 ors 51510) equpment Mactnacce 390,229.00 159,575.00 29, 339,575
Tera,“ wo,aoe “a
explanation
See snacned exptrscon
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Board of Finance Minutes, 4/9/2025
Page 4
Robert Tuneski asked Director Schneider for the reasoning behind the transfer. The Director
answered that a large amount of the repair costs this year are sanitation trucks (~$78,000). The
department is still waiting on new vehicles to come in to replace the old ones. This money will help
keep prime vehicles up to par in the interim.
Vote: 6-0-0 Motion: Passed
6. To consider and act on a request by Paige Walton, Assessor, for a FY25 Out-of-Series Transfer in the
amount of $300 to cover the cost for Grand List book binding as indicated in the Transfer Request
Form.
Motion by Bill Sheehan and seconded by Michael Rocchetti to transfer $300 as follows:
TOWN OF WATERFORD
TRANSFER REQUEST FORM
‘Out of Series Transfer Request
Assesace
‘DEPART ——
ice Ha. rp Cede Object code Object Dever
‘ sort _[ 2040 [servis Cont nd Rapara
2 sore s2020 [ove supption
Total Sano on
Rxplinaton
Funds ar ended Sand, Cont. end Reps 1 sy Quy eta Sana te fr Gand Us bok Heng, The fice wl gerbone otarighaw ofce raya
{00 me ohm ott focal your, FY- As cused, eins dew bo requrd ned mare vt ha apg of ze vt Um t HD 7087.
Vote: 6-0-0 Motion: Passed
7. To consider and act on a request by Michael Howley, Interim Director of Fire Services, for a FY25
Out-of-Series Transfer in the amount of $24,500 to cover the cost of required OSHA repairs and
protective gear purchases as indicated in the Transfer Request Form.
Motion by Bill Sheehan and seconded by Joseph Fi
peti to transfer $24,500 as follows:

Board of Finance Minutes, 4/9/2025
Pages:
TOWN OF WATERFORD
TRANSFER REQUEST FORM
(Out of Series Transfer Request
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
‘Budget Avaliable. INCREASE (DECREASE. Avalatle
Line He Orp.Code__Ovjecr Cote rjoct Deseription Amount “Budget
4 20123 33111 [presets Coming 3sgo000] 39069 24500] 24891
2 10123, 54218 [Fatgning Equpment 2490000] 18,127.00 (23,009 m7
3 10123 54222 [rescue Truck Eadpent 330000] 50000 s. A
‘ 10123, 54226 [equpmant 00000 6.00000 16,000) A
TOTAL __24500 Reson)
explanation
5:3 Addtoral nds are roqded nore to bing prolactve gear p10 OSHA code Uyough purchases snd par. Purchtses frm line 54218 wl be carahty
cruel por to puchatng. Purchases fom nes 54222 and $4226 WA be putha io 09x FY.
Chairman Patterson asked the Fire Marshall, Stephen Dubicki, if the OSHA Standards changed. The
Fire Marshall said no, informing the Board that OSHA visited Fire Services in February and it was
Noted that fire fighter gear was not being distributed and tracked appropriately. Once the internal
inspection was made for all protective clothing, there were additional costs to update it.
Vote: 6-0-0 Motion: Passed
To consider and act on a request by Michael Howley, Interim Director of Fire Services, for a FY25
Out-of-Series Transfer in the amount of $5,722 to cover the cost of replacement generator parts
and cable bi-yearly increases as indicated in the Transfer Request Form.
Motion by Bill Sheehan and seconded by Joseph Filippetti to transfer $5,722 as follows:
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
Fe Sendeas 3825
‘DerarTweNT
APPROVED CURRENT ACCOUNT ACCOUNT _—_—REVBED
Bocest Avaliable INCREASE OECREASET) Avatable
Lioe Na Org. Code objet Code _Oejeet Devcon Amount __"Busget Budget
+ 30123 52392 __|ouneate Malciranco & Rept 9500.00 39.60 3,600) 3700]
2 20123 sent [reateiog equ 2490000] 10,827.00 2. 1527]
30123, 52374 lean 7500.00 0.00) 2an| 2322
10125 $4218 |Fvetghing Cqvement 2400000] 18,827.00 gan 36.708
TOTAL cry cerry
Explanation
2 ses Keri i FY by nr vendor, Leon boas and commas board
3-4 Catdo contrast increase Blyenry. Ths tna was undetnded.
Vote: 6-0-0 Motion: Passed

Board of Finance Minutes, 4/9/2025
Page6
Old Business:
Continuation of discussion begun on January 15, 2025 regarding the process for submitting and
approving capital projects.
Bill Sheehan opened discussion by stating that the procedure of submitting capital projects is in
the realm of the RTM by ordinance. Because of that, he doesn’t believe in further conversation
about this topic within the Board of Finance. He added that the Board of Finance needs to step
back and let the RTM do its job.
Director Allen added that the RTM may be adding this topic to the June meeting agenda.
Glenn Patterson will remove this topic from future Board of Finance agendas.
b, Review and discussion of questions on the 1Q 2025 Capital Project Management Report. This
item was deferred from the March 12, 2025 Board of Finance Regular Meeting agenda.
i. Bill Sheehan asked Rob Brule why there are no cameras yet in the Auditorium for
streaming meetings. Director Allen advised that they are on backorder and IT will have
them ready as soon as they are shipped in. She also informed the Board that the plan
with the cameras and streaming must include an actual person to run the cameras for the
meetings which will need to be determined prior to use. Mr. Sheehan asked about
project completion of the Town Hall bathrooms and the Library's AC project. First
Selectman Brule stated the bathrooms should be completed by next week. The AC in the
Library is delayed due to an increase in the project costs that came up recently. Mr.
Sheehan then asked why the parking lot at the Public Safety Building was not completed
yet. Director Allen said that the project is in Planning & Zoning and will be sent to the
Planning Commission for approval. She also mentioned that many of the projects on the
10 2025 Capital Project Management Report have been updated or removed/completed
as we are now in the 3 Quarter.
ii, 1Q 2025 Capital Project Management Report, Page 1 — Chairman Patterson: BOE projects
~ anticipated Summer of 2025 start.
10 2025 Capital Project Management Report, Page 2 — Chairman Patterson: Town Dock -
Port Authority grant funding is being pursued and the plan should be finalized by end of
August. This project has a multi-agency funding.
Wv. 1Q 2025 Capital Project Management Report, Page 3 ~ Chairman Patterson: Cohanzie
Generator — waiting on warranty information to complete.
Vv. 10,2025 Capital Project Management Report, Page 4 ~ Chairman Patterson: Goshen Fire
House Roof, estimated ~$60,000. Low bid came in at more than twice this cost. Director
Allen said the Town is looking at repairing only the leaking section of the flat roof.
vi. 1Q 2025 Capital Project Management Report, Page S ~ No questions/comments
vii. 1 2025 Capital Project Management Report, Page 6 ~ Chairman Patterson: Recreation &
Parks project to relocate maintenance shed from Veteran's Park to the beach for
~$21,000. Rob Brule said they need to finalize the actual plan for both sites and the
project is currently in the hands of Planning & Zoning.

Board of Finance Minutes, 4/9/2025
Page7
10.
i.
12.
13.
i. 1.2025 Capital Project Management Report, Page 7 - No questions/comments.
Chairman Patterson gave credit to Rob Brule on the progress made on the formerly
lengthy list of Capital Projects over the past several years.
New Business: none
Uiaison Reports: Robert Tuneski updated the Board regarding the Oswegatchie Fire House Building
Committee. He said that the RTM will need to vote on bonding — the resolution is at $12 Million.
He asked the Director of Finance and the First Selectman how the furnishings will be financed once
the structure is built. Bill Sheehan stated that in his experience, furniture should fall under the bond
so no additional money is required after the build is complete. Director Allen agreed with Mr.
Sheehan.
Correspondence: Bill Sheehan noted that based on no substantial Contingency funding remaining
for year-end book balancing, he predicts that in June through August there will probably be many
transfers. Director Allen spoke up to say that she is already working diligently with Department
Heads to minimize transfers at the fiscal year's end.
Adjournment
Motion by Robert Tuneski and seconded by Michael Rocchetti to adjourn the Regular Meeting of
the Board of Finance at 7:58pm.
Vote: 6-0-0 Motion: Passed
Respectfully submitted,
Johi |, Sheehan, Rebecca L. Hall,
Clefk of the Board of Finance Recording Secretary