Board of Selectmen Regular Meeting

FIFTEEN ROPE FERRY ROAD
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WATERFORD, CT 06385-2886
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AGENDA i ae
BOARD OF SELECTMEN REGULAR MEETING
Mareh 7, 2023
5:00 PM
Waterford Town Hall (Appleby Room)
(Procedural Action: Check register to be signed by the Board of Selectmen in
accordance with CGS 7-83)
1. Call to Order & Roll Call
2. Pledge of Allegiance
3. Public Comment:
4. Board of Education: To consider and act on a request for an appropriation
from BOE Director of Finance, Joe Mancini, in the amount of $410,748 from
Capital and Non-Recurring Designated Line #20560-57822 IT Learning Boards
and forward on to the forward the Board of Finance if approved.
. Board of Education Bid Waiver-BOE Clark Lane Middle School Chiller
Replacement: To consider and act on a recommendation from Kim Allen,
Director of Finance, on behalf of the Board of Education to award a Bid Waiver in the
amount of $26,850 for engineering services by Van Zelm Heywood & Shadford, Inc for
mechanical and electrical design for CLMS Chiller replacement, ftom Line Item
#20560-55020 Clark Lane Middle School Chiller Replacement.
6. Utility Commission: To consider and act on a request for an additional
appropriation from Utility Commission Director, Jim Bartelli, in the amount
of $550,000, for a new capital project to replace Plastic Water Service Line
with Copper Service Lines, and forward on to the Board of Finance if
approved.
7. Fire Services: To consider and act on the following request for a FY23 In-
Series Transfer from the Fire Services Director, Michael Howley, in the

amount of $6,000, due to unexpected firefighter education.
8. Public Works: To consider and act on the following request for a FY23 In-
Series Transfer from the Public Works Director, Gary Schneider, in the amount
of $53,000, for new employee safety gear and vehicle maintenance.
9. Public Works: To consider and act on the following request for a FY23 Out-
of-Series Transfer from the Public Works Director, Gary Schneider, in the
amount of $73,000, for cost of solid waste, rental equipment and landfill cap
maintenance, and forward on to the Board of Finance if approved.
10. Police Department Bid Waiver-WPD Evidence Room/Armory Updates
and Renovations: To consider and act a recommendation from Marc
Balestracci, Police Chief, to award a Bid Waiver to purchase storage lockers for
the departments evidence room, from Line Item #20529-57458 Evidence and
Armory Update and Renovation.
11. Police Department: To consider and act onthe following request for a FY23
In-Series Transfer from Police Chief, Marc Balestracci, in the amount of
$3,800, for marine patrol.
12. Police Department: To consider and act on surplusing a 2005 Honda Accord,
with 187,290 miles, vin #1HGCM66845A048511, from the police department
asset list #101300 - Undercover Vehicle FLT MGMT Car 3.
13. Appointments & Resignations:
14. Unfinished Business:
15. New Business:
16. Old Business:
17. Correspondence:
17a. June 30, 2022, Federal Single Audit Report from Kim Allen, Director of
Finance
17b. March 1, 2023, Jordan Park House Split Rail Fence Letter from Gary
Schneider, Director of Public Works
17e. February 26, 2023, Concern with Data Center Letter from Dennis Alfera
18. Consent Agenda

18a. Tax Refund
18b. Board of Selectmen Meeting Minutes February 2, 2023
19, Adjournment:

Mr. Joseph P. Mancini
Director of Finance
Mr. Thomas W. Giard II]
Superintendent of Schools
February 8, 2023
This request is for an appropriation in the amount of $410,748 from Capital and Non-
recurring designated line 20560-57822 IT Learning Boards.
This request is for the final project of the 5 school project to replace all of the learning
boards in the Waterford Schools. The useful life on these systems is roughly 10 years. This
solution is consistent with the other schools in the district.
This work will most likely be done over the summer of 2023 in preparation for the 2023-
2024 school year. The available funding for this project is $442,658, this request is for
$410,748, quotes are enclosed. We identified some savings by changing from built in CPU’s to
an external solution and we expect the remaining $31,910 to be go unspent.
JgSeph Mancini
irector of Finance
15 Rope Ferry Road * P.O. Box 284 © Waterford, CT 06385
Phone: 860-444-5849 ¢ Fax: 860-444-5870 * www.waterfordschools.org

install’
Pro AV Systems : -
AUDIO VISUAL TECHNOLOGIES
74 Cotton Mill Hill
Suite 335
Brattleboro, VT 05301
www.proavsi.com
Prepared bv: John Missale Waterford High School
Number: 22083247 Waterford High School
Modified: 2/7/2023 20 Rope Ferry Rd
Revision: 0 Waterford, CT 06385 United States
860-437-6956
Contract: Attention:
Pricing Valid for 30 Days Mark Geer
mgeer@waterfordschools.org
Waterford High School - 86"
Premium
—ceRTFc —
WBE
Woman-Owned
BUSINESS ENTERPRISE
This document is the property of Pro AV Systems and
the listed recipient.
Jt cannot be reproduced or shared without the ~~ ~~
consent of Pro AV Systems, Inc.

2/7/2023
Project Name: Waterford High Schoo! - 86" Premium
Page 2 of 10
Project No. 22083247

<< Pro AV Systems
Remove existing Promethean Boards, install new Active Panels and PCs provided by
school system using the provided HDMI and USB cables.
68 Promethean AP9-B86-NA-1 $299,132.00
ActivPanel 9 Premium 86"
High School 86" Wall Mount Total: $299,132.00
Remove existing Promethean Boards, install new Active Panels and PCs provided by
school system using the provided HDMI and USB cables.
2 Promethean AP9-B86-NA-1 $8,798.00
ActivPanel 9 Premium 86"
2 Promethean AP-FSM $750.00
Fixed Height Mobile Display Stand/Cart for use with ActivPanel
High School 86" Mobile Total: $9,548.00
2 Promethean AP7E-U75-NA-1 $4,398.00
ActivPanel Nickel 75" - 1 x Pen, Vesa Mount, WIFI Module & Cable Pack Included.
Activelnspire Professional Edition availale FOC
2 Promethean AP-ASW-70 $1,350.00
Adjustable Wall Mount System for use with ActivPanel 65" and 70
High School 75" Wall Mount Total: $5,748.00
District will provide dumpster for cardboard and ProAV to provide dumpster for trash
1 Pro AV Systems Misc Expense $1,500.00
Mise Expense - 15 Yard Roll Off Dumpster
Dumpster Total: $1,500.00
Project Name: Waterford High School ~ 86" Premium 2/7/2023
Project No.: 22083247 Page 3 of 10

<j Pro AV Systems
4 Pro AV Systems Miscellaneous - Parts $975.00
Parts needed for a complete system
~ Raceway and Boxes
- Terminations
- Adapters
- 90 degree corner
~ 5! Panduit
Misc Total: $975.00
1 Promethean Shipping $1,200.00
Standard Shipping for Promethean Panels
Freight Total: $1,200.00
1 Pro AV Systems Installation - PW $31,500.00
Installation Service for Complete System - OFE Systems Will Be Removed By Pro AV And
Cables Provided With The Panels For The Computers Behind The Displays. Pro AV To
install The Computer Wall Brackets.
Installation Total: $31,500.00
Project Name: Waterford High Schoo! - 86" Premium 2/7/2023
Project No: 22083247 Page 4 of 10

= < Pro AV Systems
1 Epson Corporation EB-PU1008W $6,847.00
8,500 Lumens WUXGA, No Lens (White)
1 Epson Corporation ELPLM10 $1,474.00
Middle-Throw Zoom Lens #3 (ELPLM10)
Pro G7000 and Pro L1000 series
1 Pro AV Systems Miscellaneous - Parts $100.00
Parts needed for a complete system.
+ Raceway and Boxes
- Terminations
~ Adapters
1 Extron Electronics DTP HDMI 4K 230 Rx $375.00
HDMI Twisted Pair Receiver - 230 feet (70 m)
1 Extron Electronics DTP HDMI 4K 230 Tx $375.00
HOMI Twisted Pair Transmitter - 230 feet (70 m)
1 Chief WMAZS $199.00
Heavy Duty Wall Mount Accessory, Dual Stud - Silver
1 Pro AV Systems Installation $3,240.00
Installation Service for Complete System
1 C2G-Cables To Go 56784 $10.00
10ft High Speed HDMI(R) Cable with Ethernet
100 Windy City Wire HDBaseT - Shielded Plenum $102.00 *
Cat6 Shielded Cabling - 23 AWG 4 Pair, Bare Copper Conductor, Shielded, Plenum (Black)
2 Liberty AV Solutions RJ45-STP-L6 $10.00
Category 6 shielded 8P8C RU45 Plug with 360 degree shielding
Band Room Total: $12,722.00
2 Promethean PROFDEV $2,500.00
On Site Face-To-Face Full Day
PD Total: $2,500.00
Project Subtotal: $364,825.00
Project Name: Waterford High School - 86" Premium 2/7/2023
Project No. 22083247 Page 5 of 10

Pro AV Systems
Project Summary
Equipment: $330,085.00
Unassigned Labor: $31,500.00
Installation Labor: $3,240.00
Grand Total: $364,825.00
Payment Schedule ; Amount Due Date
Initial Invoice Upon Equipment Ordered (Due Prior to Install) $255,377.50
Final Invoice Upon Completion (NET 30) $109,447.50
Acceptance:
| hereby state that | am an authorized representative to approve the purchase and acceptance of the items quoted in
the attached documentation along with the above payment terms.
Name: Title:
| Signature: Date:
Project Name: Waterford High School - 86" Premium 2/7/2023
Project No.: 22083247 Page 6 of 10

<j Pro AV Systems
PRO AV SYSTEMS RESPONSIBILITIES: The following ites are required by Pro AV Systems;
1. Pro AV Systems will install all equipment in accordance with the manufacturers’ specifications, national and local regulation ordinances and
codes, including all OSHA guidelines. Unless specifically stated, all work will be performed during the normal working hours of Monday
through Friday, between 8:00AM and 5:00PM, except for recognized holidays.
2, Pro AV Systems staff and contractors will conduct themselves in a professional, courteous manner, maintaining a clean- cut appearance and
acceptable dress, All Pro AV Systems staff is expected to check in and out with you or an assigned contact at the beginning and end of the
workday,
3, Pro AV Systems staff will maintain a clean and safe work environment, All unused materials, containers, tools and equipment will be
removed whenever possible. Pro AV Systems will take precautions to protect all floors, walls, windows and other surfaces from stains,
mazring or other damage.
4, Pro AV Systems cannot be responsible for the operation, performance or warranty of equipment outside this contract. Pro AV Systems does
not warrant that equipment supplied by others can be connected or will function praperly except as specified by the project documentation.
5, Pro AV Systems will provide customer with all operation manuals and warranty documents.
6, Pro AV Systems will acquire, assemble, deliver and test all specified equipment and components to provide you with a fully functional
system,
CUSTOMER RESPONSIBILITIES: The following items are required by the Customer:
4, Customer to provide a 120 VAC circuit to all specified equipment locations. These circuits should not be “shared” with other items, such as
lighting, phone systems, etc.
2. Customer to provide all computer equipment and peripheral cables (mouse and keyboard cables), designated at OFE or "provided by others"
if required,
3. Pro AV Systems strongly recommends that all electrical circuits supplying power to the system originate from the same power panel and
phase. Pro AV Systerns will take precautions to prevent hum or distortions created by ground differential, electromagnetic or electrostatic
fields and to supply adequate ventilation to all equipment as specified by the manufacturer. Pro AV Systems will notify you of any hum or
distortions beyond our control caused by interference with the building structure, elactrical or existing equipment and acivise you of the
alternatives to alleviate the problem. Pro AV Systems will advise you of any unsatisfactory operating condition due to temperature, humidity,
ventilation, mechanical structure or other safety concern.
4, Pro AV Systems assumes no responsibility for, and will not perform any work related to, electrical wiring
(120 VAC and above}.
5. Any additional work not listed in the original scope of work (per customer RFP) will require a Change Order.
6. Ail network configurations for any equipment connected to the customer network including but not limited to QOS, VLAN, Routing, Firewalls,
Multicast, IGMP.
7. All server configrations if required for Active Directory, Exchange, 0365, Azure AD, MS Teams, Zoom.
8. Software licenses or accounts required for an operational system including but not limited to Zoom Rooms and Teams Rooms,
TERMS & CONDITIONS:
Section 1 - Proposal Description
1.A, Proposal Description - The project description and specific work to be performed by Pro AV Systems is contained in the document and from
herein referred to as the Proposal.
1.B. Proposal Documents - Al! work covered by this Proposal shal! be contained in the Proposal documents including any special provisions,
specifications, drawings, addenda, change orders, written interpretations and written orders. Work not covered by contract documents will not be
required unless required by reasonable inference as being necessary to produce the intended result, The costs associated with any related work or
materials, including, but not limited to electrical, drywall, painting, cabinets etc. are not included unless specifically documented in the Proposal.
Project Name: Waterford High School - 86" Premium 2/7/2023
Project No: 22083247 Page 7 of 10

<j Pro AV Systems
1.C. Proposal Changes - The owner may order changes, additions or modifications without invalidating the contract. Such changes must be in writing
and signed by the owner. Pro AV Systems will pravide the owner in writing the arnount of additional costs or reductions resulting from changes
ordered within 15 warking days unless this requirement is waived in writing by owner. Change Orders shall be paid in full upon acceptance of change
and shall not alter the contract's payment schedule. In the case of product unavailability or discontinuation, Pro AV Systems reserves the right to
substitute equipment of equal or better quality with owner approval. Pro AV Systems will be held blameless in the case of product unavailability or
discontinuation.
Section 2 — General Facility Conditions
2.A. Room Availability - Rooms in which installation is occurring should be made available for the exclusive use of Pro AV Systems during the day(s) of
scheduled installation. The room will be available during normal working hours (M-F, 8:00am-5:00pm) in eight (8) continuous hour segments. Any delay
in schedule that is due to limited access or client usage that results in a return trip by the technician(s) wif! be subject to an additional expense charge.
2.8. Electrical Outlets and Pathways - Before audiovisual equipment is installed, the customer will need to provide the following requirements:
electrical outlets, floor boxes, conduits and core drills in areas according to specification. Additionally, all power runs are to be clean and properly
grounded, All electrical work pertaining to the audiovisual system will need to run on one phase and be installed to code (NEC), Pro AV Systems is not
responsible for installing any conduit, floor boxes, trenches or other appurtenances associated with high voltage (120vac and over) equipment,
2.C. Structural Vibrations - Ceiling, walls and floors as well as all other building structures that support audiovisual equipment are to be vibration free.
At an additional cost, dampening devices can be made available if needed.
2.D. Furniture — Furniture is to be removed prior to construction. if certain furniture cannot be removed, then it will need to be covered and protected
sufficiently by the customer.
2.E. Ceiling Tiles - The customer is to provide extra ceiling tiles of the same pattern and patch number in any room where suspended ceiling tiles are
already installed. Ceiling tiles are assumed to be either 2°x2’ or 2’x4' in dimension. Other tile sizes may require additional cost for mounting solutions in
the form of a change order.
2.F, Merchandise Ownership & Storage - The customer will provide a safe storage area for the equipment sold to or delivered to the job site.‘Pro
AV Systems is not responsible for any loss or damage of merchandise after delivery to the job site except for damage caused by a Pro AV technician
(s) during Installation.
2.G, Exclusion — The following iterns are not covered under this agreement and may be subject to additional costs:
1. Acts of Nature: Such as water damage and/or damages caused by fire
2. System abuse or misuse that is determined by Pro AV Systems.
3. User errors - Problems caused by unacceptable connection of equipment, determined by Pro AV Systems.
4. Shipping - Expedited shipping for accelerated time lines or repaired parts.
5, Accessories — Hardware, software and/or accessories not provided or sold by Pro AV Systems.
Section 3 — Existing Equipment
3.A, Documentation ~ When integrating and/or installing pre-existing equipment into a riew system, the customer is
asked to provide any documentation that may be required to complete a proper installation. This may include any
available source control code or drawings.
3.B. Good Working Order — Pro AV Systerns is not responsible for any damage of existing hardware/equipment. The
project may be delayed, or a change order may be required if any defective material is found.
3.C, Customer Hardware and Software - Pro AV Systems will not load software of any kind on the customers’
computer. Unless stated otherwise, the customer is responsible for all Internet connectivity and computer hardware. In
addition, the customer is responsible for the installation of computer software and drivers, all LAN provisioning,
switches, network connections, and routers. Customer is required to install all operating systems and systems
integration that is needed to run the installed interactive or other hardware devices and display equipment.
3.D. Owner Furnished Equipment - If owner is providing equipment (OFE) that Pro AV Systems is required to install,
configure and/or control in order to provide a functional system, Pro AV Systems reserves the right to charge additional
Project Name: Waterford High Schoo} - 86" Premium 2/7/2023
Project No.: 22083247 Page 8 of 10

=< Pro AV Systems
tabor hours if the OFE equipment does not perform as originally specified at the time of Proposal acceptance or
according to the manufacturer specification.
ection 4 ~ Schedule, Payments and Business Terms
4.A. Delays and Postponements ~ Regarding schedule completion of the job, time is of the essence. If Pro AV Systems is delayed at any time in
the pracess of the work by owner change orders, construction delays, delivery delays, fire, project postponement, unavoidable casualties and/or
other causes beyond the control of Pro AV Systems, the completion schedule for the Proposal shall be extended at a minimum by the same amount
of the time caused by the delay.
A.B, Right of Revision - Pro AV Systems has the right to revise this proposal if information was gained from site visits and other sources that were
not available at the time this proposal was created.
4.C. Freight ~ Shipment fees are graund service only, if the customer requires expedited shipping, the additional fees will be prepaid and added to
invoice(s).
4.D. Labor — Labor rates are quoted as regular rates that are non-prevailing wage rates and non-union rates. A change order can be processed for
a job that requires the technician to be paid prevailing wage rates or require a union technician(s) to account for the difference in labor expenses.
4.E. Project Initiation Terms and Payments ~ Payment term details are described in the Proposal. A customer purchase order or signed proposal
is required to begin the project. Invoices will be issued according to the terms outlined in the Proposal. For jobs requiring initial deposits, such
deposit is due upon receipt of first invoice and no product will be ordered until the required deposit payment is received. All further invoice billing
is due Net (30). Owner agrees that the terms outlined in these Contract Terms and Conditions take precedence over any other terms issued such as
those that may be issued as part of a customer Purchase Order.
4.F. Credit Card Payments — Please note there will be a processing fee of 3.25% for payments made by credit card.
Section 5 ~ Warranty and Other
5.A. Warranty Pro AV Systems warrants installed systems for a period of 90 days from date of acceptance or first beneficial use, During this time, Pro
AV Systems will correct any problems at no charge. After the initial 90-day period, any additional service needs will be billed at the current service rate,
To provide comprehensive coverage, Pro AV Systems offers extended warranty packages on all installed systems at an additional charge. All warranties
do not cover misuse or abuse of the system components or issues caused by owner furnished equipment and interconnected systems provided by
others, Interconnected systems include but are not limited to building network infrastructure, telephony (VOIP servers), fire alarms, paging, lighting,
security, electrical systems and software. In the event that any of these systems are found to negatively effect the AV system performance, Pro AV
Systems shall charge standard service rates on a time and materials basis (minimum 2 hours},
Extended Warranty Package
Pro Care ~ This warranty covers any and ali defects or issues that your system could incur under narmat use during the stated warranty
period. This includes but is not limited to programming defects, hardware failures, workmanship, warranty processing and exchanges, and
any labor required to restore the system to operational order. Hardware warranty replacements are based upon standard manufacturer
watranties and replacement policies. Standard ground shipping is included. Standard response times apply.
§,B. Force Majeure — Neither Pro AV Systems or the customer will be responsible for delays that are outside the control of either parties,
listed below:
1. Acts of Civil/Military Authorities
2, Floods/Fires/Epidemics or any other acts of God
3. Governmental Rules/Regulations
4, War/Riots
5, Delays in transportation
6. Shortages in raw materials/other products
7, Labor Disputes
5.C. Hours ~ All services will be provided during normal business hours unless otherwise specified in the proposal: Monday-Friday, 8:00am-5:00pm.
National and State Holidays are excluded.
5.D. Suspension of Service Right — If the customer's payment(s) is past due, Pro AV Systems reserves the right to discontinue and/or modify any
current or future service elther temporarily or permanently.
Project Name: Waterford High School - 86" Premium 2/7/2023
Project No.: 22083247 Page 9 of 10

eo Pro AV Systems
5,£. Limitation of Liability - Pro AV Systems will not be responsible for any damages from delay of de!
Pro AV Systems will not be liable for any claim that arose more than one (1) year prior to the institution of suit therein.
livery, loss of revenue, data business or goodwill.
2/7/2023
Project Name: Waterford High School - 86" Premium
Page 10 of 10
Project No: 22083247

D@LL Technologies
A quote for your consideration.
Based on your business needs, we put the following quote together to heist with your. :
; purchase decision. Below i is a detailed summary of the quote we've created to
your ptirchase d cision.
73
: To 0 proceed with this quote, you may respond to this email order online through your
Quote No. 3000131114246.2 Sales Rep Thomasa Munroe
Total $2,047.50 Phone (800) 456-3355, 6186414
Customer # 3989882 Email Thomasa.Munroe@Dell.com
Quoted On Sep. 09, 2022 Billing To ACCOUNTS PAYABLE
Expires by Oct. 10, 2022 WATERFORD PUBLIC SCHOOLS
Contract Code €000000013094 15 ROPE FERRY RD
Customer Agreement # 13PSX0280-MNWNC-108 P O BOX 284
Deal ID 24606302 WATERFORD, CT 06385
Message from your Sales Rep
Please contact your Dell sales representative if you have any questions or when you're ready to place an order, Thank
you for shopping with Dell!
Regards,
Thomasa Munroe
Shipping Group
" Shipping ¥Method
Standard Delve
: “anor ree HIGH SCHOOL =
_ WATERFORD, CT 06386-2804
Product Unit Price = Quantity Subtotal
Dell Wall/Under-the-Desk VESA Mount wi/ PSU Sleeve - $31.50 65 $2,047.50
MFF/TCICFF
Subtotal: $2,047.50
Shipping: $0.00
Environmental Fee: $0.00
Non-Taxable Amount: $2,047.50
Taxable Amount: $0.00
Estimated Tax: $0.00
Total: $2,047.50
Page 1 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

Shipping Group Details
Shipping To : Shipping Method
MARK GEER Standard Delivery
WATERFORD PUBLIC SCHOOLS
20 ROPE FERRY RD :
WATERFORD HIGH SCHOOL
WATERFORD, CT 06385-2894
(860) 440-0565
Quantity Subtotal
Dell Wall/Under-the-Desk VESA Mount w/ PSU Sleeve - $31.50 65 $2,047.50
MFF/TC/CFF
Estimated delivery if purchased today:
Sep. 19, 2022
Contract # C000000013094
Customer Agreement # 13PSX0280-MNWNC-108
Description SKU Unit Price Quantity Subtotal
Dell Wall/Under-the-Desk VESA Mount w/ PSU Sleeve - MFF/TC/CFF 452-BDUY - 65 -
Subtotal: $2,047.50
Shipping: $0.00
Environmental Fee: $0.00
Estimated Tax: $0.00
Total: $2,047.50
Page 2 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

Important Notes
Terms of Sale
This Quote will, If Custorner issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract batween the
entity issuing this Quote ("Supplier") and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein, pricing is
valid for thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and Is
subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors, Taxes and/or
freight charges listed an this Quote are only estimates. The final amounts shall be stated on the relevant invoice, Additional freight charges
will be applied if Customer requests expadited shipping. Please indicate any faxexemption status on your purchase order and send your tax
exemption certificate to Tax_Department@dell.com or ARSalesTax@eine. com, a8 applicable.
Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer's affiliate and Supplier ora
’ Suppli¢r’s affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such
:, agreement, to the applicable set of Dell's Terms. of Sale (available at www.dell.com/terms or www.dell.corn/oemterms), or for cloud/as-a-
- Service offerings, the applicabié cloud terms of serviée (identified on.the Offer Specific ‘Terms referenced below); and (b} the tems
: teferenced herein (collectively, the “Governing Terms"). Different Governing Terms may apply to different products and services on this
Quote, The Governing Terms apply to 9 the exclusion of alf terms and conditions Incotporated in or referred to in any documentation submitted
by Customer to Supplier, 
:
‘Supplier Software Licenses and Services Descriptions: - Cusiomer's tuse of any Supplier soflware is subject to the license terms
accompanying the software, or in the absencé of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and
terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at
yan deltemic. coniencusicustomer: -services/prodict, warranty- and-service- descriptions, htm.
Offer-Specitic, Thir 1 Party and Program Specific Terms: Customer's use of thireeparty sofware Is subject to the license terms that
5 accompany the software. Certain Supplier-branded and third-party products and services listed on this Quote’ are subject to additional,
Q Specific terms stated on www. dell. com/otieringspecifi icterms (Offer Specific Terms’). :
. Incase of Resale only: Should Custorner procure any products or services for sééale, whether on_standalone basis or as part ofa solution,
Customer Shall include the applicable software license terms, services terms, and/or offer “specific terms in a written agreement with the end-
user and provide written evidence of doing so upon receipt of raquést from | Supplier, : . :
in case of Financing only: If Customer intends to enter into a financing arrangement (Financing ‘Agresment’ ") fof the products and/or
“" servieés,on this Quote with Dell Financial Services LLC or other funding Source pre-approved by Supplier ("F: 8"), Customer may issué its
/ purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to enter into a
Financing Agreement with Customer for this order; and (b) FS agrees to procure these items from Supplier, Notwithstanding the Financing
Agreement, Custamer’s use (and Customer's resale of and the end-user’s use) of these items In the order is subject to the applicable
Goveming agreement between Customer and Supplier, except that. title shall transfer from Supplier to FS instead of to Customer. If FS
hotifies Supplier after shipment that Customer Is no longer pursuing a Financing Agreement for these items, or if Customer falls to eriter into
_ such Financing Agreement within, 120 days after ‘Shipment by Supplier, Customer shall promptly pay the Supplier invoice amounts directly to
Suppliet.: : :
_ Customer iaprésonts that this transaction does not involve: {a) use ‘of Us S. Government funds; (b) use by or resale to the U.S, Government :
‘ot (c) maintenance and support of the product(s) listed ih this document within classified spaces, Customer further fepresenis that this
transaction does not require Supplier's compliance with any statute, regulation or information technology standard applicable to a U. S.
it Government procurement, 7 : . :
For! certain products shipped to end users in. California, a Stale Environmental Fee. will be applied to to Customer’ 8 Invoice. Suppiier
enegurages customers to dispose of electronic equipment properly. :
: Eled chigally linked terms and descriptions are available i in ‘hard copy upon request.
Apel Business Credit (DBC): Offered to business suistomers by WebBank, Member FDIC, who daternines qualifications for and terms of
credit.Taxes, shipping and other charges are extra and vary. Minimum monthly payments are the greater ‘of $15 or 3% of the new balance
, shown on the monthly billing statement, Dell and the Dell loge are frademarks of Dell Inc, “
Page 3 Dell Marketing LF. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

D@LL Technologies
A quote for your consideration
Based 0on your business need, we put the following quote together to help with your
Quote No. 3600138435958.1 Sales Rep Thomasa Munroe
Total $43,875.00 Phone (800) 456-3355, 6186414
Customer # 3989882 Email Thomasa.Munroe@Dell.com
Quoted On Dec, 02, 2022 Billing To ACCOUNTS PAYABLE
Expires by Jan. 01, 2023 WATERFORD PUBLIC SCHOOLS
Dell NASPO Computer 15 ROPE FERRY RD
Contract Name Equipment PA - P O BOX 284
. Connecticut WATERFORD, CT 06385
Contract Code C000000013094
Customer Agreement # 13PSX0280-MNWNC-108
Dealt ID 24606302
Message from your Sales Rep
Please contact your Dell sales representative if you have any questions or when you are ready to place an order.
Thank you for shopping with Dell!
Regards,
Thomasa Munroe
Shipping Group
Product Unit Price Quantity Subtotal
OptiPlex 5000 Micro $675.00 65 $43,875.00
Page 1 Dell Marketing LP, U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

Subtotal: $43,875.00
Shipping: $0.00
Environmental Fee: $0.00
Non-Taxable Amount: $43,875.00
Taxable Amount: $0.00
Estimated Tax: $0.00
Total: $43,875.00
Page 2
Delt Marketing LP. U.S. only, Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

Shipping Group Details
Shipping To / 7" 2 <Shippirg Method
MARK GEER... Standard Delivery Free Cost
WATERFORD PUBLIC SCHOOLS
20 ROPE FERRY RD :
* WATERFORD. HIGH SCHOOL
WATERFORD, CT 06385-2894
(860) 440-0565
Quantity Subtotal
OptiPlex 5000 Micro $675.00 65 $43,875.00
Estimated delivery if purchased today:
Dec. 11, 2022
Contract # C000000013084
Customer Agreement # 13PSX0280-MNWNC-108
Description SKU Unit Price Quantity Subtotal
OptiPlex 5000 Micro BTX 210-BCRF - 65 -
iota) Intel Core i5-12500T (6 Cores/18MB/12T/2,0GHz to 338-CCYD - 66 .
Windows 10 Pro (includes Windows 11 Pro License} English, French, 619-AQMP - 65 .
panish
No Microsoft Office License Included 658-BCSB - 65 -
16GB (1x16GB) DDR4 Non-ECC Memory 370-AFWB - 65 .
M.2 2230 256GB PCle NVMe Class 35 Solid State Drive 400-BEUW - 65 -
Thermal Pad for Micro 412-AAZO - 68 -
M2X3.5 Screw for SSD/DDPE 773-BBBC . 65 -
OptiPlex 5000 Micro 329-BGMI - 65 -
90 Wait A/C Adapter A50-ALFO - 65 -
US Power Cord 450-AAZN - 65 -
intel Wi-Fi 6E 2x2 AX211 Bluetooth 5.2 Wireless Card §56-BHDU - 65 -
Internal Antenna 555-BHDV - 65 -
Wireless Driver, Intel AX211 555-BHJJ - 65 -
SupportAssist 525-BBCL - 65 -
Dell(TM) Digital Delivery Cirrus Client 640-BBLW - 65 -
pel oe Paore ant At Seeates Jatest Dell Recommended BIOS, 658-BBMR - 65 .
Waves Maxx Audio 858-BBRB - 65 -
Delt SupportAssist OS Recovery Tool 658-BEOK - 65 -
Dell Optimizer 658-BEQP - 65 -
Windows PKID Label 658-BFDQ - 65 .
SW Driver, Intef Rapid Storage Technology, OptiPlex S000 658-BEUT - 65 -
ENERGY STAR Qualified 387-BBLW - 65 -
Dell Watchdog Timer 379-BESJ “ 65 .
Quick Start Guide 340-CYEU - 65 -
Print on Demand Label 389-BDQH - 65 -
Trusted Platform Module (Discrete TPM Enabled) 329-BBJL * 65 -
Page 3 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Deli Way, Mail Stop 8129, Round Rock, TX 78682

Shipping Material 340-CQYN - 65 -
Shipping Label 389-BBUU - 65 -
Regulatory Label for OptiPlex 5000 Micro S90W 389-ECPO - 65 -
Intel Core 15 vPro Essentials Processor Label 340-CYUO - 65 -
Desktop BTS/BTP Shipment 800-BBIP ~ 65 -
Dell Pro Wireless Keyboard and Mouse - KM5221W - English - Black §80-AJJG - 65 -
Mouse included with Keyboard 570-AADE - 65 -
No Cable Cover 325-BCZQ - 65 -
Fixed Hardware Configuration $98-FQOB - 65 -
Internal Speaker 520-AAVE - 65 -
No Option tncluded 340-ACQQ - 65 -
EPEAT 2018 Registered (Silver) 379-BDTO - 65 -
Intel vPro Essentials 631-ADES - 85 -
SMALL BUSINESS 379-BESP - 65 -
Dell Limited Hardware Warranty Plus Service 804-9043 - 65 -
ProSupport: 7x24 Technical Support, 3 Years 804-8050 - 65 -
ProSupport: Next Business Day Onsite 3 Years 804-9070 - 65 -
Subtotal: $43,875.00
Shipping: $0.00
Environmental Fee: $0.00
Estimated Tax: $0.00
Total: $43,875.00
Page 4 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

~ Important Notes
Terms of Sale
This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the
entity issuing this Quote ("Supplier’) and the entity to whom this Quote was issued (“Customer’). Unless otherwise stated hereln, pricing is
valid for thirty days from the date of this Quote. All product, pricing and ottier informnation is based on the latest information available and is
stibject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors, Taxes and/or
freight charges listed on this Quote are only estimates. The fina] amounts shail be stated on the relevant Invoice. Additional freight charges
will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax
exemption certificate to Tax_Department@dell.com or ARSalesTax@eme.com, as applicable.
Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer's affiliate and Supplier or a
) ‘Affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no sich’.
‘to. the able set of Dell's Terms of Sale (available at ww.dell.comiterms or www.dall.com/oemterms), or for cloud/as-a-
i plicable cloud terins of sérvice (Identified on the Offer Specific ‘Terms referenced below); and (b) the terms
‘referenced (collectively, the “Governing Terms’). Different Governing Terms may apply to different praducts and services on this
Quote. The Governing Terins apply to the exclusion of all terms and conditions incorporated in or.referred to in ariy documentation submitted ©
- by Customer to Supplier. we TRE Oot 8 wees le UP ES eee : “
plier Software Licenses and Services Descriptions: Customer's use of any Supplier software is Subject to the license terrhs
ompanyihg the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and =
terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at
/en-Us/customér-services/produict-Warranty-and-service-descriptions.htm. “ hoe ae :
ific, Third Party and Program Specific Terms: Customer's use of third-party’ oftware is $tibject to the license terms that
pany the Software, Certain Supplier-branded and third-party products and services listed on this Quote are subject ta additional,
ig terms stated on ww.dell.com/offeringspecificterms (“Offer Specific Terms"). /.27° NR hon me She
accol
of Resale only: Should Customer procure any products or Services tor fesale, whether on standalone basis or as part of a solution,
lorier shall incllide the applicable software licerise terms, services terms, and/or offer-specific terms in a writien agreement with the end-
provide written evidence of doing so upon receipt of request from Supplis
nancing only: If Customer intends to enter into’a financing artangement (“Financing Agreement’) for the products and/or
ervices On this Quote with Dell Financial Services LLC or other fundirig source pre-approved by Supplier ("FS"), Customer may issue its
- purchase order to Supplier of fo FS, if issued to FS, Supplier will fulfill and invoice FS upon confirmation that! (a) FS intends to enter into a
:Financing Agreemeérit with Customer for this order, and (b) FS agrees fo procure these items from Supplier. Notwithstanding the Financing
‘Agreement, Customer's use (and Customer's resale of and thé end-user’s use) of these iterns in the Order is subject to the applicable”
= governing agreement between. Customer and Supplier, except that title shall transfer from: Supplier to FS instéad of to Customer. IFFS..
“notifies Supplier after shipment that Customer is no longer pursuing a Firiaricing Agreement for these items, or if Customer fails to enter Into ”
= such Financing Agreement within 120 days after shipment by Supplier, Gustomer shall promptly pay the Suppliér invoice amounts directly to
ér represents that this transaction does not involve: (a) lige of U.S. Government funds; (b) use by or resale to the U.S. Government;
intenanée and support of the product(s) listed in this document within classified spaces. Customer further represents that this
does hot require Supplier's compliance with any statute, regulation or inforrtiation technology standard applicable to a U.S...
‘Government procurement,” bet Ee bo Be es : Ek Pee Ty es cerns
produdig shipped to end users in California, @ State Environmental Fee will be applied to Customer's invoice: Supplier."
mers to dispose of electronic equipment properly. : Poona, i BL
yy linked terms and desctiptions are available in hard copy upon request,” ne : eee
SINESS CREDIT (DBC): Orfeied to business customers by WebBank, who determines qualifications for and terins of credit,
Tar nipping and other charges are extra and vary, The Total Minimum Payment Due is the greater of either $20 or 3% of the New. -
* Balange shown on the statement raunded up to ihe next dollar, plus all past due amounts. Dell and the Dell logo are frademarks of Dell Inc.
Page 5 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

Finance Department
Memo
February 28, 2023
Re: Bid Waiver-BOE Clark Lane Middle School Chiller Replacements
Mr. Brule:
The Finance Department, on behalf of the Board of Education, respectfully seeks a Bid
Waiver to utilize the engineering services of Van Zelm Heywood & Shadford, Inc. to
provide mechanical and electrical designs for the approved Clark Lane Middle School
Chiller replacements, in accordance with The Purchasing Ordinance Section 3.08.050.
This firm has provided services for all Waterford Schools and is familiar with the facility.
Funds will be available from Line Item 20560-55020 (CLARK LANE MIDDLE SCHOOL
CHILLER REPLACMENT).
Respectfglly
Kimberly Allen
Director of Finance
Town of Waterford

VANZELM
EN G | N E ERS
February 17, 2023 Emailed
Mr. Jay Miner
Director of Building & Grounds
Waterford Public Schools
15 Rope Ferry Road
Waterford, CT 06385
Project: Clark Lane Middle School
RE; Chiller Replacement (Design, CA and Cx)
van Zelm # 2019141.02
Dear Jay:
We appreciate this opportunity to present this proposal to provide Professional Engineering Services
related to the Clark Lane Middle School Chiller Replacement. van Zelm engineers will provide the
mechanical and electrical design for the installation of the new Chillers and associated Building
Automation System, based on our recent schematic design study dated November 18, 2022. Also, at your
request, we have included the Construction Administration (CA) and Commissioning (Cx) services as
part of our base scope of work for the project.
SCOPE OF SERVICES
Our proposed scope will be as follows:
1. Mechanical & Electrical Design
a. Further review of the existing MEP plans to become more familiar with the existing chilled
water system and associated systems.
Conduct site visits to confirm As-Built conditions.
c, Provide plans and specs that would allow the School District to go out to bid for two new
packaged Chilled Water Systems. Note: As part of the design work, we will show demolition
of existing equipment that will no longer be needed.
d. The design will allow for integration of the new chillers with the school’s existing Building
Automation System.
e. Design of power feeds to new equipment.
2. Construction Administration Services
a. Attend a pre-bid walkthrough with bidders and formally respond to design related questions
during the bidding period.
b. Review bids and provide feedback to Waterford Public Schools,
VAN ZELM HEYWOOD & SHADFORD, INC.
1200 CONVERSE. STREET W TALCOTT NOTCH 862 BRAWLEY SCHOOL ROAD, SUITE 207
LONGMEADOW, MA 05705 FARMINGTON, CT 08032 MOORESVILLE, NC 28147
P: 817.218.9976 Pr 860.284.8064. Py 704-789-7275,
wew.venzelm.com

Mr. Jay Miner
Waterford Public Schools
van Zelm #2019141.02
February 17, 2023
Page 2
f.
Shop drawing review associated with the new Chillers will be provided as part of our base
services.
Attendance at one (1) meeting during the construction phase and one (1) site walkthrough to
observe progress and document compliance. Please note: Attendance at additional meetings,
or additional site visits will be as requested and will be considered an hourly additional
service.
Respond to construction related questions. Provide project engineer support as required to
properly respond to site related issues, RFI responses will be provided as part of our base
services.
Conduct a site visit after completion to provide the school with a final punchlist.
3. Commissioning Services
a. We will provide Commissioning Services to functional test new Chilled Water System and
associated Controls.
b. Attendance at one (1) project meeting with Contractors as part of the Cx process.
c. Provide brief summary report describing the Cx process, functional test results and status of
open issues.
FEES FOR SERVICES
We propose to provide the above engineering services for the lump sum fee of Twenty Six Thousand Eight
Hundred and Fifty Doliars ($26,850.00).
A breakdown of our fee is as follows:
Task Fee
1. Mechanical and Electrical Design $15,450
2. Construction Administration Services $ 6,300
3. Commissioning Services $ 5,100
Lump Sum Total $ 26,850
We propose to bill at our standing billing rates (per the attached Rate Schedule A) based on the percentage
of completion. Reimbursable expenses are included in the cost shown above.
CLARIFICATIONS/EXCLUSIONS
The following are exclusions and requirements relating to the Scope of Services, indicated in our proposal:
1, The design is for new Chillers only and does not include any down-stream systems that are currently
in place. Any evaluation of any other systems or controls associated with the down-stream devices
will be performed at an extra cost, if desired.
2. As-Built documents and Operating and Maintenance Manuals are to be provided by the MEP
Contractors.

Mr. Jay Miner
Waterford Public Schools
van Zelm #2019141.02
February 17, 2023
Page 3
3. Mechanical and Electrical CADD files (construction bid documents) will be provided to the Owner at
the completion of the design phase.
4. Normal Power systems are, for the purposes of this proposal, assumed to be adequate in capacity to
support the new equipment.
Excludes hazardous material investigation and abatement/containment.
6. Please note, this project may require additional involvement of a Structural Engineer for the
modifications needed to accommodate the new equipment. Per your request, we have not carried a
cost for this service.
SUMMARY
We thank you for the opportunity to work with you once again. I would be pleased to meet with you and
discuss any questions you may have. I can be reached anytime on my cell phone at (860) 729-1807.
Very truly yours,
VAN ZELM HEYWOOD & SHADFORD, INC,
Bill Donald
Team Leader-Commissioning Services
Certified Building Commissioning Professional (CBCP®)
Attachments: Rate Schedule ‘A’ & B
cc: Patricia Bilotto, Mary Ellen Onofrio, Beatrice Chipelo - van Zelm
TA201912019141, 2\Pinance\Clark Lane Chiller Design & CA 02-17-23.do0x

VANZELM
EN G N & ER S
RATE SCHEDULE A: LABOR RATES
CLASSIFICATION Hour.y RATE
Principal $260.00
Senior Associate 210.00
Associate 205.00
Team Leader/PM 192.00
Senior Consultant IlI/Senior Specialist II 233.00
Senior Consultant Il/Senior Specialist II 178.00
Senior Consuitant Senior Specialist I 163.00
Consultant I/Specialist 11 145.00
Consultant 1/Specialist I 126.00
Senior Designer/Senior Technician 116.00
Designer/Technician 100.00
Support Technician 91.00
Draftsperson 88.00
Administrative Assistant 68.00
Legal Preparation 300.00
Legal Expert Testimony 425.00
Client-Requested overtime shall be invoiced at a multiple of 1.25 times the listed rates.
An additional 25% surcharge may be assessed on listed rates to provide immediate service demand
disruptive to on-going project schedules.
RATE SCHEDULE B: REIMBURSABLE EXPENSES
Reimbursable expenses are in addition to the compensation for basic and additional services. They include
actual expenditures made by van Zelm Heywood & Shadford, Inc., (van Zeim) its employees, and any
consultants to van Zelm in the interest of the project. Reimbursable expenses include the following:
L.
7.
Expense of transportation in connection with the project. Specifically, personal auto mileage is charged in
accordance with the most current IRS guidelines for personal mileage reimbursement, or in cases of
business travel in excess of 100 miles per day round trip, rental car fees, gas and expenses may apply in
lieu of mileage charges. Cost of tolls, parking and taxi/transportation service will be charged.
Expenses in connection with out-of-town travel. Specifically, cost of air, rail or similar transportation
services and the cost of lodging and meals will be charged.
Reproductions, prints, copies and other documents, including the expense of CAD plots associated with
delivery of work products to the Client.
Express mail, shipping, delivery and postage expenses. Messenger charges are $25.00/hour, plus mileage.
Expense for web based document management services,
Expense of any additional insurance coverage, including professional liability insurance, requested by the
Client in excess of that normally carried by van Zelm or its consultants.
Cost of “Consultants” where not included as part of compensation for Basic Services.
Charges for all reimbursable expenses are as incurred or as specifically noted, plus 10%.
TERMS: Terms are Net 30 days. Interest at the rate of 1-1/2% per month may be applied to past-due invoices.
The rates listed herein are effective January 1, 2023.
VAN ZELM HEYWOOD & SHADFORD, INC.
7200 CONVERSE STREET 40 TALCOTT NOYCH 862 BRAWLEY SCHOOL ROALD, SUITE 207
LONGMEADOW, MA 03166. FARMINGTON, CT 96032 MOORESVILLE, NC 28427
P: 617.218.9076 PS $50.284.5064 Py 784-799-7275
www.vanzelm.com

FIFTEEN ROVE FERRY ROAD WATERFORD, CP 08385-2800,
Inter-Office Correspondence
TO: Mr. Rob Brule - First Selectman
FROM: James A. Batielli Utility Commission Director. S724
DATE: March 1, 2023
RE: Special Funding Request Plastic Water Service Line Replacement,
Dear Mr. Brule,
The Department of Public Works is scheduled to repave the list of roads identified within
the attached spreadsheet.
There are plastic water services installed within these roadways that have exceeded their
useful life and are prone to failure, which is contributing to premature roadway failure.
Previously, prior to DPW repaving the roadways the WUC would conduct leak detection
surveys of all water services to determine if there were any active leaks prior to paving
and again after paving. Unfortunately, there have been several instances where newly
paved roads have had to be excavated due to plastic water service leaks that have failed
immediately after the new road has been installed, potentially due to the necessary
vibratory compaction process.
Our goal is to replace all of the plastic water service lines with copper service lines prior
to DPW’s paving process. We estimate an average cost per service line replacement of
approximately $2,700.00.
The Utility Commission respectfully request special funding in the amount of
$550,000.00 to replace these failing plastic water services prior to DP'W paving the
roadways.
Than