Board of Finance Regular Meeting Agenda (PDF)

FIFTEEN ROPE FERRY ROAD
PHONE: 860-442-0553
WATERFORD, CT 06385-2886
www.waterfordct.org
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BOARD OF FINANCE —
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Waterford Town Hail Monday, March 21, 2022 RO
Budget Hearing Town Hall, 7:00 p.m.
1. Call to Order
2. Public Comment
3, - - 10111 -— Building Maintenance
4, 10130 — Public Works
5. 10138 — Capital Improvements
6. 10139 — Debt Service
7.
10140 — Transfers to Capital and Non-Recurring Expenditure Fund
8, Adjournment
Glenn Patterson, Chairman

TOWN OF WATERFORD
GENERAL FUND
2022-2023 PROPOSED BUDGET
DEPT/AGENCY: 10111 BUILDING MAINTENANCE
51140 FACILITIES COORDINATOR 52,927 76,500 36,346 76,500 76,500 0 0.00% (76,500) -100.00%
51810 OVERTIME 0 i) 0
FRINGE BENEFITS 0 75 63 75 (75) -100.00%
[FCA 5,858 (5,858)| __ -100.00%
52010 ADVERTISING 24 1,020 387 0 0 (1,020) -100.00% (1,020) -100.00%
52040 SERVICE CONT. & REPAIRS 57,821 171,360 (1,500) 111,231 195,178 185,178 13,818 8.06% {171,360) -100.00%'!
52090 FUEL OIL/NATURAL GAS 5,848 129,061 30,250 130,000 130,000 939 0.73% (129,061) -100.00%
52100 ELECTRICITY 64,968 343,343 166,342 398,278 398,278. 54,935 16.00% (343,343} -100.00%
52110 WATER 1,706 12,186 8,893 15,725 15,725 3,539 29.04% (12,186) -100.00%
52120 SEWER 3,369 21,175 5,920: 21,775 21,775 600 2:83% (21,175) -100.00%'
: iE 3373 6784 6 23,023 | 186, ec i] 2 io Ae 45)| 7) eo.00%
OTHER SUPPLIES
8,000
4,000_ (8,000) -100.00'
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INTER-OFFICE MEMORANDUM TOWN OF WATERFO
To: Kim Allen, Finance Director
From: Gary J. Schneider, Director of Public Works
Date: January 20, 2022
Re: Building Maintenance FY23 Budget Memo
It has been requested that the Department review the Building Maintenance
Budget and attempt to lower the budget request to reach a zero dollar increase
over the adopted FY 22 budget. This would require an $181,202 decrease in
the request submitted to the Finance Director.
The Department will be submitting a revised budget with the following reductions:
52010 Advertising (-$1,050): Recommend only using the Town website for
advertising ,
52030 Professional Fees (-$37,000}: Assign the cost of environmental testing of
the Municipal Complex to the Bond Issue. There is the requirement to perform
this testing for several years, the exact end date is not known. It depends on the
test results in the outlaying years.
62040 Service Contracts and Repairs: (-844,666 total of the following): From the
detailed list submitted on page 4, the following changes are:
e Elevators: (-$9,970): Leaving $750 for the State Permitting of 3 elevators. The
Department's request for funds to rehab the elevators (if approved by the RTM)
should eliminate the calls for repairs during FY 23,
e Fire Extinguisher Repairs ($-1,000): Inspections will be assigned to staff, leaving
funds just for the static testing and recharge of units.
e Maintenance/Repairs ($-15,696) Although this is a projection, the Department is
still working through years of maintenance neglect.
s Gustodial Services: ($-10,000). The original number requested was from the
current bid pricing. Will negotiate a reduction is services
HVAC Preventative Maintenance ($-11,000). Assumed reduction.
® Bottled Water (-32,000) Public water is provided to each building. Departments
through their budgets can pay for the bottled water.
e Overhead Door: (-$5,000). Assumed reduction.

52100 Electricity: ($0) This line item should not be reduced. The requested
number is based on what the bills are showing us for FY 22 and just multiplied by
the 16% rate increase negotiated by Purchasing. (To negate the $54,935
increase, that equates to the power consumed by the Police Department or the
Community Center for one year).
52110 Water (-$3,000) Assumed reduction.
53020 Other Supplies (-§4,000) Assumed reduction
55030 Building Improvements (-$5,000): Assumed reduction
All of these result in a reduction of $104,716. Without the 16% increase in
electricity, this budget would approach $0

Town of Waterford

Building Maintenance
Fiscal Year 2023
Town of Waterford
Opening Statement
With emphasis on public and employee safety, excellent customer service and
efficiency, this Department provides maintenance, repairs, after-hour emergency support, building
automation, utility management and custodial services to our buildings and structures allowing
employees, residents and the genera! public access to clean and safe public buildings. It assists Town
Departments, managing their facility matters and assisting in capital budget development, all of which
ensures that the facilities are available for their programs.
Working with a customer first attitude, staff work every day not to simply manage the routine
functions of the department, but to make it one of the best in the region,
BUDGET FUNCTION
Building Maintenance is more than repair what doesn’t work. It is management of utilities, space
utilization, renovations and replacements. It requires the understanding of how the mechanical
components interaction with each other. It is really Facility Management.
The goal of Facility Management is to provide a building that is inviting, providing a sense of welcome
and arrival at the entrance. It must have a community orientation. Customers must feel comfortable
using the services at the facility. The space also needs to be flexible so staff can focus on their current
and future missions and not be concerned about the limitations of the bricks and mortar that they work
out of.
The vision for this Department is to be proactive, not reactive. This will take several years due to the
backlog of maintenance and repairs, lack of dedicated staff to the facilities effort and lack of capturing
data.
Components of a well-managed facilities program encompasses:
Preventative Maintenance Schedules
Repair Protocols
Space Needs Programming
Energy Audits
Facility Inspections
Alarm Testing
Inventory Control (Asset Tracking)
Custodial Methods ,
Life Safety Systems
Security Systems
ADA (Barrier Free Buildings)
Environmental Permit Compliance
Indoor Air Quality
Building Code Compliance
Capital Projects (New and Renovations)
ee ese &© &©& © & @ & # &€& @ &@ &@ @
C

Building Maintenance
Fiscal Year 2023
Town of Waterford
The fallowing facilities are assigned to this Department:
Town Hall
Library
Emergency Operations Center
Community Center
Youth & Family Services
Police
Municipal Complex (including all buildings on the property)
Jordan Park House
Nevins Cottage
Eugene O’Neill Theater (assistance as needed)
Southwest & Cohanzie Schools (abandoned properties)
o000000000
ie)
The budget presented is primarily an operations (fixed costs) budget. The Department is obliged to
pay utility bills (water, sewer, electricity, heating (oil and natural gas), comply with environmental
permits, perform life safety inspections (sprinklers and fire alarms), manage intrusion alarms and
contract for custodial services for 250,000 square feet of municipal space. Funding for new
construction, major replacements of equipment or renovations to the existing space are found in the
Capital improvement Program.
Unlike last year’s budget where costs were extracted from numerous department budget requests, the
budget for FY 23 was built on solid but limited data. Using the first quarter of FY 22’s budget, we
projected to the end of the current fiscal year the expenditure requests. Using this as the base, we
applied known or projected rate increases which produced the FY 23 budget request.
The Department fs unable to provide a 5 year look back for this budget. Facilities expenses may have
been combined with other expenses in each department's budget requests in the past. Any attempt
to separate out these costs would be labor intensive and questionable to its accuracy. We will build
that data base ensuring proper accounting in each area.
Staffing: Under the direction of the Public Works Director, a Facilities Maintenance Coordinator
manages the Facilities. This is the only person assigned to this Department. Comparison in this area
from the current year to the proposed must take into account that the current employee was hired well
into the fiscal year, the position was open for several months after the previous employee left this
position to go back to being an Assistant Building Official. The salary is determined by the Bargaining
Union contract.
Facilities uses the time from the Public Works Office Coordinator for support staff.
Facilities is responsible for the utilities (Water, sewer, heating oil, natural gas and electricity)
consumed at the buildings listed as well as the 5 Fire Stations.
Electricity: The Finance Department has entered into a 5 year fixed price for the purchase of
electricity. Our current rate was $.0781/kwh. The new rate is $.0919/kwh, a 16% increase. This is for
generation only. Transmission rate (Eversource) will be set in early of 2022, so any impact to the
budget is unknown. Facilities is responsible for 40 accounts to include those of the Fire Stations and
Police radio sites (5).
Water: We have 22 accounts that we manage. We have not budgeted any rate increases. Veolia will
review rates in early 2022.

Building Maintenance
Fiscal Year 2023
Town of Waterford
Sewer: We have 14 accounts that we manage. We have not budgeted rate increases.
Heating Oil/Natural Gas: Currently we have 10 buildings that receive heating oil. We have 5
locations with Natural Gas.
- Solid Waste/Recyclables: The Public Works Department provides the containers and collection
services and disposal costs. These costs are included in the Public Works Budget.
Service Contracts: This has been a major focus for the last fiscal year. Consolidation of these
contracts allows us to ensure the preventative maintenance tasks are performed at all the facilities
that they adhere to the Town’s purchasing requirements and we can monitor the performance of the
vendor.
Life Safety Inspections: For those buildings with sprinklers and/or fire alarms, quarterly inspections
are required to keep the Town in compliance with the Fire Code. From these inspections, items are
identified to be tested or components repaired.

Building Maintenance
Fiscal Year 2023
Town of Waterford
5100 SERIES
10111-51140 — Municipal Facilities Manager $76,500
10111-51910 — Fringe Benefits $ 75
40111-51920 — FICA $ 5,858
Total $82,433
FY23 Request $82,433
TOWN OF WATERFORD
PERSONNEL WORKSHEET - BUILDING MAINTENANCE
2022-2023 FISCAL YEAR
LINE
$1920
HOURS ToraL ‘| “PAYROLL
WORKED/ } HOURL SALARY SALARY EMPLOYEE TAXES
DATE OF HIRE POSITION WEEK | YRATE | 2023/2022 | 20222023 | LONGEVITY | SALARY ICA)
Facilities
3/16/2021 Manager 36 | 36.78 §2,927 | 76,500 0 76,500 §,852
0 0
0 0
C 51810 -
OVERTIME 0.00 0.00
51910 - , ; :
BENEFITS 75.00 | 6
TOTALS -
DEPARTMENT. 76,575.00 | 5,858.00
WORKDAY WEEKS TO
S 2022/2023 BUDGET
261 52.2
LINE
51910 LINE 51920
TOTAL
FRINGE | PAYROLL
CLOTHING HRA BENEFIT TAXES
POSITION ALLOWANCE | FUNDING 8 @.IC.A)
Facilities
Manager 75.00 75.00 5.74
0.00 0.00
TOTAL -
FRINGE
BENEFITS 75.00 0,00 75.00 5.74
< SEE NOTE
NOTE
This amount should be added to the amount of FICA calculated on your salary worksheet

Building Maintenance
Fiscal Year 2023
Town of Waterford
5200 SERIES
10111-52040 — Service Contracts and Repairs
The primary method to minimize repairs are annual service contracts. Contracts include
services for HVAC maintenance, pest control, boiler and fire system inspections and
generator maintenance.
Custodial services provided to Tawn Hail, Public Works/Utilities, Youth & Family Services and
the Public Safety Building are included in the Building Maintenance Budget. The Library,:
Community Center and the Police Station have provided these services in their budgets.
Custodial services are the bulk of the costs associated with this line ($72,000). The cost of
custodial services is offset by a funding agreement between the Town and Board of Education.
The funding for the custodial services at Town Hail, is by a transfer from the BOE and is not
included in the budget request. These funds are provided from the BOE in an annual transfer,
The Facilities Manager’s responsibilities include being on-call to address building emergencies
that occur outside of regular business hours. The position also requires significant time in the
field. A mobile phone is a critical tool to maintain efficiency when working at locations
throughout Town.
The following are charges included in this line item:
e Pest Control $ 10,000
e¢ Maintenance/Repair $ 93,000
e Fire Extinguisher Inspections $ 1,000
« Fire Alarm Testing $ 5,500
« Sprinkler Maintenance $ 1,928
e Elevators $ 750
e Generator $ 1,000
e Custodial Services $ 72,000
Total $ 185,178
FY23 Request $185,178
<

Building Maintenance
Fiscal Year 2023
Town of Waterford
10111-52090 Heating Oil / Natural Gas
This line itern is for fuel to heat the town’s facilities. The fuel is either natural gas or heating oil. The
Municipal Complex has transitioned from heating oil to natural gas, but there hasn't been a full year to
gauge the usage for this building. Facilities that currently use natural gas are the Municipal Complex,
Town Hall and the Community Center. Planned for the future is to add gas to the Police Station,
Public Safety and Library.
FY23 Request $130,000
15 Rope Ferry Road 57952938033 135.15 S$ 4137.89 $ 159.04 $ 270.77
$ $
1000 = Hartford Turnpike $7741019087 $ 953.30 $ 914.85 $ 1,020.49 $ 1,239.32
1000 Hartford Turnpike 57737500033 $ 169.72 $ 169.99 $ 209.69 § 269.91
24 Rope Ferry Road 57901760033 $ 416,29 5 416.29 $ 529,52 $ 59,10
24 Rope Ferry Road 57010700052 $ 4151.65 $ 150.78 $ 153.40 $ 168.28
$ 1,828.75 $ 1,787.06 $ 2,050.99 $ 2,695.65 $ 270.77
C ; Dispatch Center 2531.9 2436.6
~ Jordan Fire . 135.4
Quaker Hill Fire -1 300 150.4
Quaker Hill Fire - 2 2 2.2
Quaker Hill Fire - 3 121.9
Goshen Fire 240 65.2
Oswegatchie Fire 1125 330
Library 250
Jordan Park House 165.6

Building Maintenance
Fiscal Year 2023
Town of Waterford
10111-52100 Electricity
The Town purchases electricity through the Connecticut Conference of Municipalities (CCM)
Purchasing Program. This program is designed to assist Towns in selecting the best available
rates and contract terms for purchasing electricity. The kilowatt hour rate includes the CCM
program participation fee. Electricity charges also include a generation fee from Constellation.
The proposed budget for electricity in FY23 is based on the average paid so far in FY22 by this
Department.
FY23 Request $398,278
‘' SEPTEMBER | OCTO 2
41 Avery Lane 51736403099 $ 5649.37 $ 6375.47 $ 5,347.76 $ 4,920.55 $ 4,701.52
Avery Lane 51438652091 $ 161 $ - $ 217
204 Boston Post Road 51345652085 $ 1431.89 $ 1,365.03 $ 1,356.25 $ 1,414.74
Boston Post Road 51788882082 $ 43.40 § 21.60
Boston Past Road 51302752019 $ 45.30 ¢ - $ 51.28
200R Boston Post Road 51108652033 $ 17496 §$ 188.61 § 88.91 $ 81.52
200 Boston Post Road 51364952028 $ 248.78 = $ 377.80 $ 273.84
200 Boston Post Road §1947952073 $ 45.40 ¢ 45.31 §$ 46.87 § 47.85 7
441 Beston Post Road 51588882084 $ 1,087.19 $ 421550 $ 1,118.28 $ 1,074.21 C ;
204 Boston Fost Road 51493062004 $ 1,232.46 $$ 111136 § 971.53 $ 767.38
204 Boston Post Road 51345652085 $ 1,306.58
200 Boston Post Road 61262603008 $ $ 866.96 $ 818,73
51 Daniels Ave 51067819029 $ 27.01 $ 13.49
51. Daniels Ave 51602094070 $ 281.14 $ 258.37 §$ 250.27. $ 228.77
51 Daniels Ave 51748028063 $ 844.735 $ 269.02 $ 461.92 $ © 409.73
53 Dayton Road 51841915044 $ 345.56 $ 361.29 § 363.38 = §$ 292.61 $ 255.57
53 Dayton Road 51095836011 $ 988.27 $ 953.36 $ 1,017.08 $ 902.50 $ 705.59
51 Dayton Road 51739034072 $ 49.33 § 48.94 $§$ 45.38 $ 45,52
36 Fargo Road 51748074077 $ 367.16 §$ 376.77 § 367.68 $ $28.69 $ 332.51
63 Goshen Road §1302136023 $ 639.90 $ 682.08 §$ 738.31 § 690.83
305 Great Neck Road 51970062006 $ 66.02 § 69.31
1000 Hartford Turnpike 51992298059 $ 4,349.80 $ 4,748.51 $ 4,885.84 $ 3,930.81 $ 3,810.39
1000 Hartford Turnpike 51268828076 $ 5139 $ 51.76 $ 53.23 $ 51.41 $§ 95.97
1000 Hartford Turnpike 51550057004 $ 49.33 § 49.70 $ 50.16 & 50.20 $§$ 50.94
377.5 Mago Point Way 61376503041 $ 60.38 $ - $ 60,04
85 Miner Lane 51942115072 3 255.44 §$ 232.69 $ 237.23 § 229.60 $ 218.69
85 MinerLane 51833528011 $ 44.09 § 44,00 -$ 44,00 $ 44,09
Niantic River Road §1477003016 $ 16.73 § 16.71
Ol Mill Road 51089782019 $ 32.94 § 32.90 $ 32.65 $ 33.17
17 Old Colchester Road 51387852056 $ 861.50 $ 886,06 $ 951.86 $ 650.03 $ 611.88 C ;
15 Rope Ferry Road 51719852014 $ 4,543.89 $ 4,445.52 $ 4,746.76 $ 3,677.39 ”
49 Rope Ferry Road 51607852027 $ 3206.83 $ 3,260.59 $ 3,355.29 $ 2,736.43

Building Maintenance
Fiscal Year 2023
C Town of Waterford
- 89 Rope Ferry Road 51074936008 $ 1,048.89 $ 997.48 $ 1,133.81 $ 869.60
72 Rope Ferry Road 51636752088 $ 814.28 «§ 8614.28 «SKIT $14.38
69 Rope Ferry Road 51100952076 $ 4910 $ 50.77 $ 48.10
24 Rope Ferry Road 51472034065 $ 5484.70 $ 6,611.28 $ 4,710.86 § 2,765.92
58 Rope Ferry Road 61226676096 $ 10.23 $ 10.01 $ 9.83
35 South Bartlett 81701144032 $ 38693 $ 30982 $ 311.28 $ 245.42 $ 231.23
26 Sunshine Road 1072652076 $ 8599 $ 75.95 $ 140.26 $ 70.44 $ 72.10
739 Vauxhall St Ext 51355552019 § 4924 $ 4810 $ 47.90 $ 49,34
$ 34,138.56 $ 34,389.44 $ 34,238.08 $ 27,498.78 $11,789.64
10111-52110 Water
They bill the accounts quarterly. FY23 Request $15,725
~ 18 Rope Ferry Road 9625-021282 $ 355.11 3
C 55B Rope Ferry Road 9625-021304 $ 17.21 $ 48.
24 Rope Ferry Road 9625-027354 $ 327.45 $ 347;
49 Rope Ferry Road 019993-021298 $ 229.94 $ 227.:
41 Avery Lane 0665-008898 $ 244,47 $ 244,
63 Goshen Road 08653-014028 $ 69.47 $ 93:
24 Rope Ferry Road §773-027352 $ 1,217.30
200 Boston Post Road 2639-010272 $ 85.94
204 Boston Post Read 002647-010280 $ 329.86 $ 330.
89 Rope Ferry Road 020013-021316 $ 203.03 $ 207.
55 Rope Ferry Road 00646-021302 $ 14.80
O Rope Ferry Road 000645-028397 3 18.24
0 Avery Lane 000645-008878 $ 14.80
176 Boston Post Road 000645-010256 $ 74.41
15R Rope Ferry Road 000645-021284 $ 75.14
41R Avery Lane 00671-008900 $ 134.68
53 Dayton Road 005921-012396 $ 126.92
0 Hartford Road 009553-014696 $ 398.72
1000 Hartford Road 008625-014768 $ 195.30
441 Boston Post Road 002771-010404 $ 346.45
17 Old Colchester 016509-018856 $ 68.44
7 0 Sunshine Road 022619-023258 $ 132.91
$ - § 3,441.53 $ 1,067.39 $ 201.35 $ 1,888.€

Building Maintenance
Fiscal Year 2023
Town of Waterford
10111-52120 Sewer
50% of the sewer user fee is based on water consumption and 50% is a fixed cost related to the
meter size, The requested amount is based on historic water consumption.
FY23 Request $21,775
204 Boston Post Road 06-000074 $ §22.06
1 Palmer Road 06-0003915 $ 131.00
89 Rope Ferry Road 06-0000336 $ 170.50
441 Boston Post Road 06-0004507 $ 546.20
24 Sunshine road 06-0004486 $ 90.00
17 Old Colchester Road 06-0004437 $ 428.50
53 Dayton Road 06-0000600 $ 343,25
1000 = Hartford Turnpike 06-0004724 $ 1,258.00
49 Rope Ferry Road 06-0000727 $ 229.00 ;
24 Rope Ferry Road 08-0000757 $ 518.55 C
51 Daniels Ave 06-0003191 $ 283.75
15 Rope Ferry Road 06-0001574 $ 558.80
41 Avery Lane 06 0004385 $ 593.80
57 Rope Ferry Road 06-0001292 $ 45.00
$ . $ - § - $ 5,418.40

Building Maintenance
Fiscal Year 2023
Town of Waterford
5300 SERIES
40111-53020 — Other Supplies
This line item is used for projects and supplies. Funds are used to pay for supplies related to
building maintenance. Supplies regularly needed include electrical, plumbing, paint and lumber.
Funds are also used to purchase items including flags, batteries, first-aid kits for offices, keys,
and custodial supplies.
FY23 Request $4,000
5500 SERIES
10111-55030 — Building Improvements
This line is used to pay for repairs to Town buildings for items that are not covered in
preventive maintenance contracts. These funds cover materials for work completed with
BOE labor and both materials and work performed by outside contractors hired to complete
specialty work. These projects are managed by Building Maintenance.
" FY23 Request $5,000

Building Maintenance
Fiscal Year 2023
Town of Waterford
TOWN OF WATERFORD
GENERAL FUND
2022-2023 PROPOSED BUDGET
DEPT/AGENCY: LOLI BUILDING MAINTENANCE
51140 ) “FACILITIES COORDINATOR 52,927 76,500 76,500 0
31810 OVERTIME 0 QO] i) 0
FRINGE BENEFITS
ADVERTISING 1,020 (15020) -100.00%
$2040 SERVICE CONT. & REPAIRS 57,821 173,360 195,178 23,818 13.90%
32090 FUEL OIL/NATURAL GAS 5,848 129,061 ___ 130,000 939 0.73% —
52100 ELECTRICITY 64,968 343,343 398,278 34,935 16.00% (
52110 WATER 1,706 12,186 15,725 3,539 29.04% a
52120 | SEWER __ | 3369 | ITS 21,775 | 600 | _ __—_—2.83%
: Ay a oe oo = eS . a a : |
33020 OTHER SUPPLIES ~50.00%
‘ . < cee : 3
occ
BUILDING
IMPROVEMENTS 5,000 (4.692) -48.4 1%

Building Maintenance
Fiscal Year 2023
Town of Waterford
PROPOSED REVENUE BY DEPARTMENT
GENERAL FUND
2022-2023 FISCAL YEAR
All revenues from each department must be listed in the following categories. Please add any revenue
fines that are not listed below.
DEPARTMENT: Building Maintenance
2019-2020 | 2020-2021 | 2021-2022 | 2022-2023
LINE ITEM ACTUAL ACTUAL YTD PROPOSED | VARIANCE
Waterford Board of Education 6
Shared Use of Town Hall 74,671 71,8711 63,836.61 | $67,794.69 3,958.08
0
6
i]
0
Q
TOTALS 71,674 71,674 63,897 67,795 3,958

TOWN OF WATERFORD
GENERAL FUND
2022-2023 PROPOSED BUDGET
DEPT/AGENCY: 10130 PUBLIC WORKS
ADMINISTRATION 320,501 168,543 338)287 338,287 17,786 5.55% (320,501) ~100.00%
$1130. ENGINEERING 669 5,558 0 5,558 5,558 i) 0.00% (5,558) -100.00%
$1210 CLERICAL/TECHNICAL 140,465 149,076 76,141 150,880 150,880 1,804 1.21% (149,076) -100.00%
51510 EQUIPMENT MAINTENANCE 268,826 358,379 175,192 363,810 363,810 $5,434 1.52% (358,379) ~100,00%,
91520 HIGHWAY MAINTENANCE 812,243 1,038,247 (37,000) 413,708 871,476 871,476 (166,771) -16.06% (1,038,247) -100.00%
51530 REFUSE COLLECTION & MAINT. 434,885 309,828) 37,000 248,185 453,567 453,567 143,739 46.39% (309,828} ~100.00%
51540 SNOW REMOVAL 76,057 70,000 8,802 56,000 56,000 (14,000) -20.00% (70,000) ~100.00%
$1810 OVERTIME 61,473 $2,000 47,913 52,000 52,000 ) 0.00% (52,000) -100.00%
51910 FRINGE BENEFITS 10,580 12,355 7,555 12,525 12,525 170 1.38% (12,355) -100.00%
$1920 FICA 151,923 177,171 81,307 176,263 (908 0.51% (177,171) -100.00%
os SB) [2493 115 tis o6 | | 2,748) si A (2/493,115)| 11 | 100.007
52010 ADVERTISING 6,100 i!) 0. i) 0 0 #DIV/O!
52020 POSTAGE 314 440 139 400 400 (40) -9.09% {440} -200.00%
52036 PROFESSIONAL FEES 92,388 90,000 49,602 113,000 113,000 23,000 25.56%. (90,000) -100.00%
52040 SERVICE CONT & REPAIRS 60,556 60,000 15,263 65,000 65,000 5,000 8.33% (60,000) ~100.00%
52050 DUES, CONF. & EDUCATION 2,983 1,657 2,978 2,000 2,000 343 20.70% (1,657) -100.00%
52060 PRINTING 50 100 100 100. 9 0.00% (100) ~100.00%
52070 REIMBURSABLE EXPENSE 40 50 50 50 4] 0.0096 (50) ~100.00%
52090 FUEL OIL 19,348 i!) 0 !) ig] is) #DIV/O!
52100 ELECTRICITY 44,398 0. 0 0 0 9] #DIV/0!
52110 WATER & SEWER 7,866 0 Q iY] 0 9 #DIV/O!
§2400 MEAL ALLOWANCE 2,371 2,223 343 2,300 2,300 77 3.46% (2,223) ~100.00%
52410 STREET TREE MAINTENANCE 557 330 5,550 3,550 5,220 1581.82% (330) -100.00%
52450. SITE WORK 28 1,210 572 800 800 (410) =33.88% (1,210) =100.00%
52460 STREET LIGHTING 82,478 110,000 37,030. 95,500 95,500 (14,500) 13.18% (110,000) -100.00%
52470 SOLID WASTE DISPOSAL 876,159 870,000 410,771 875,000 875,000 5,000 0.57% (870,000) -100.00%
52475 RECYCLING PROGRAM 250 150 150 (100) ~40.00% (250) -100.00%
$2500 OPTIONS & RIGHTS OF WAY 1,000 i!) 0 (1,000) -100.00% (1,000) -100.00%
52510 RENTAL OF EQUIPMENT 24,765 24,000 23,023 5,000 5,000 (19,000) 79.17% (24,000) -100.00%
LANDFILL CAP MAINTENANCE 19,450 4,650 (2,800) =11.76% (23,800) 100.00%

TOWN OF WATERFORD
GENERAL FUND
2022-2023 PROPOSED BUDGET
DEPT/AGENCY: 10130 PUBLIC WORKS
503 325 112 325 0 (325) -100.00%
OPERATIONAL SUPPLIES 18,965 17,000: 10,605 18,000 1,000 (27,000) -100.00%
ENGINEER EQUIP & SUPPLIES 4 300 206 300 0 (300} -100-00%
AUTOMOTIVE REPAIRS - 194,378 150,000 94,885 201,000 51,000 (150,000} -100.00%
FUELS & LUBRICANTS 116,293 180,000 63,093 200,090 20,000 (180,000) -100.00%
TIRES 30,253 35,000 13,721 35,000 0 (35,000) -100.00%
TRAFFIC CONTROL MATERIALS 23,307' 30,000 513 25,060 (5,000} (30,060) -100.00%
HIGHWAY MATERIALS 140,648 225,000 24,368 176,500 (48,500) (225,000) -100:00%
i Le SUBTOT. 5 503 656,125, (637,625)|. | -100.00%!
54050 AUTOMOTIVE EQUIPMENT 17/386 71,656 18,566 69,145 (2,511) (71,656) -100.00%
54060 OFFICE-FURNITURE 190 1,500 929 800 (700) | (1,500) ~100.00%
a : 10 : uf 5 G 3 1 SF 13} ay, 3, | AL foe
304,884 320,698 20,914 -100.00%
3 a O98

Town of Waterford

Public Works
Fiscal Year 2023
Town of Waterford
C Dpening Statement
ns
Building new is easy, to maintain is difficult, but not impossible
The focus for Public Works is to maintain our roads, our Fleet and Mobile Equipment, manage
the collection and disposal of solid waste and equally important focusing on
Achieving a high level of customer service
Excellent information management
e Compliance with enviromental operating permits
Ability to respond to emergency management incidents
e
The four Divisions of Public Works are:
Administration
Briefly, the division manages and accounts for our assets, manages personnel, prepares the
Captial Improvement Plan, plans for emergency management and diaster mitigation and
incorporates sustainable practices into public works practices.
Highway Operations (...it is not just the asphalt...)
It is important for the residents to have well-maintained roads to ensure that traffic flows as
..smoothly and safely as possible. In order to accomplish this, the Department mixes in-house
_ vith contracted work to provide a cost effective delivery of services.
Solid Waste
The collection and transportation of waste and recyclables to disposal sites and the operaton of
the Transfer Station and the closed landfill all fall under this division.
Equipment Maintenance
This division’s skilled mechanics perform services and reparis from the simple $125 weed
wacker to the $390,000 automated collection truck.

Public Works
Fiscal Year 2023
Town of Waterford
c Budget Function
The budget is what is required to maintain the infrastructure. It is an operations budget with little
flexibility. The Department is obliged to pay bills for water, waste disposal, environmental
permitting and repairs. The roads must get plowed, diseased trees removed and our drainage
systems kept clear.
New this year:
e You will see this year a change in the Public Works budget format in the personnel area.
The number of personnel has not increased, it is just how we account for where our
personnel are tasked to work. Previous budgets lumped all personnel wages, FCIA, etc.
under 51520 Highway operations. It did not separate out the personnel needed for the
collection routes (5 Drivers) or for the operation of the transfer station (3 Maintainers).
This year, Refuse Collection and Maintenance 51530 will not only identity all the effort for
collection, it will include the effort for the curbside collection of bulky waste and leaves by
assigning a personnel cost to this effort.
s The services that the Southeastern Connecticut Regional Resources Recovery Authority
(SCRRRA or the Authority) provides to its members will remain the same for FY 23. The
one service fee charged by the Authority, the tipping fee for municipal solid waste
(garbage) will increase by $1.25/ton from $58 to $59.25/ton, the first increase since 2004.
The fee to handle the recyclables will continue to be absorbed by the Authority. All other
services are provided at no cost to the Town.
e This year the accepted road network increased by 1,600 linear feet. The Town last
accepted roads into our network in 2011. Sea View Terrace and Kathryn Court will be
added to our snow removal, waste collection and sweeping routes. Impact to the
maintenance effort will be minimal as these are new roads.
e Weclean out catch basins by using the services of a contractor who supplies the
employees and equipment. We have moved this effort to 52030 Professional Fees to
better reflect the process. Previously it was under 52510 Rental of Equipment.
New Equipment:
e $9,272 for a vehicle air conditioning service unit that supports the newest refrigerant (R-
1234YF) that is found in all 2019 to present vehicles in the Town’s fleet.
e $820 for a new set of 60” forks for H1. Currently that machine has a pair of 48” forks, but
limits the machine’s ability to adequately load and unload vehicles.
e $12,041 for the department to purchase a zero turn mower. This would allow the
department to maintain the grounds here at the complex and to assist in roadside
mowing of certain areas in town.
e $12,000 for Production Equipment Co., to extend the maintenance shop’s overhead
bridge crane. Per the building print, the bridge crane is listed as a 40’ X 40’ overhead
bridge crane, only allowing 28’ X 32’ of usage. This impacts our ability to fully utilize the
entire space for bay 1 $2. Many of our tasks require use of the crane in which creates
tying up bay 1 & 2 for extended periods of time creating backups. Extending the bridge
crane would increase our working abilities to 38° X 32’.
Replacements:
e Cart replacements run in cycles and we are in the middle of one. The older carts after
years of being grabbed and squeezed are failing. We run the carts to failure instead of a
planned replacement. Typically, the Department had budgeted for 300 recycling and

Public Works
Fiscal Year 2023
Town of Waterford
garbage carts to be purchased each year. That would cover some being sold to new
residents or residents who need additional carts and the remainder to replace carts that
were damaged by the “grabber”. The grabber must tightly hold the cart has it is lifted and
turned upside down. Years of the squeeze and sunlight causes the wails of the cart to
become bridle and crack. These carts are replaced at no charge. We are experiencing
an uptick in cart replacements due to the age. The carts were first placed into the system
25 years ago. These initial carts are beyond the end of their service life. Currently we
have over 8,430 recycling and 11,570 garbage carts in the system. While we make
repairs to lids and wheels, when the body breaks, we must replace the entire cart.
CO,
a,
Stressors on the Budget:
e Facilities Department has placed an additional burden on the resources in the Public
Works Department. Back office operations such as work orders, invoices, contracts and
projects were transferred to Public Works without additional office support. :
e Prices for products and services are not stable. Projecting costs that cover the next 12
months is difficult.
e Environmental permitting with its 14 permits in 5 major areas require reporting and
inspections. We will not be compliant with the General Permit for Stormwater (MS4) by
July 1, 2022. It is estimated that to finish the work would be in the neighborhood of
$110,000. The budget request will only support % of that amount. It is unknown how the
DEEP will react to Town not meeting the deadline, but it is anticipated that Towns that
have made a good faith effort will not be actively pursued.
e Capital Improvement Program with its backlog of approved funded projects and the need
C of staff to project manage the contracts.
“ e The last two years we have grossly under budgeted the vehicle repair line. Years of
vehicle replacement deferments on key public works equipment is driving the repair costs
up. The pieces of equipment that this affects most are the large pieces used in waste
collection, trucks used for snow removal and street sweeping. The increase in cost of
repair parts also has affected this line item.
e tssues that can’t be resolved with simple actions are becoming the norm. The easy
issues has been completed. Civil engineering services are often needed to solve these
concerns generated by the citizens.
e Over the next several years,-the tree work will far exceed our current resources.
Contracting out this service when there is a high demand from the private sector is not an
option during this time period.
e Street lighting — Now that we are out of the warranty period, repairs now must be
budgeted. This includes the cost of Eversource to disconnect/connect the fixture to their
power lines. .
Utilities: (Street Lights, Traffic Signals)
The Finance Department has entered into a 5 year fixed price for the purchase of electricity. Our
current rate was $.0781/kwh. The new rate is $.0919/kwh, a 16% increase. This is for
generation only. Transmission rate (Eversource) will be set in early 2022, so any impact to the
budget is unknown.
g
XN. Naste:
Solid Waste/Recyclables: The Public Works Department provides the containers and
collection services. The tipping fees increased 2.1%.

a
f
i
Public Works
Fiscal Year 2023
Town of Waterford
“FY2023 BUDGET
PERSONNEL COSTS
The personnel costs are based on actual costs, from current contracts, see attached Personnel Worksheet,
pages 6-8
51110 Administration
51130 Engineering
51210 Clerical/Technical
51510 Equipment Maintenance
51520 Highway Maintenance
~ 54530 Refuse Collection & Maintenance
§1540 Snow Removal (Overtime)
51810 Overtime Based on 3-yr average
51910 Fringe Benefits
51920 FICA
This is calculated on the attached Personnel Worksheet
DEPARTMENT PERSONNEL TOTAL
$ 338,287
$ 5,558
$ 150,880
$ 363,810
$ 871,476
$ 453,622
$ 56,000
$ 52,000
$ 12,525
$ 176,263
$ 2,480,366

Oy
ee S
Public Works
Fiscal Year 2023
Town of Waterford
TOWN OF WATERFORD
PERSONNEL WORKSHEET - PUBLIC WORKS DEPARTMENT
2022/2023
LINE 51920
HOURS” x TOTAL | PAYROLL.
i | | worKED/ | | SALARY | SALARY EMPLOYEE | TAXES
DATEOFHIRE | POSITION | WEEK | HOURLY RATE | 2021/2022 | 2072/2023 | tonceviry | SALARY | (RIC.A)
SI110-
ADMINISTRATION
11/4/2019 Director 40 NIA $117,097 | $119,732 $119,732 $9,159
Assistant
4/22/2013 Director 40 NIA $108,587 | $111,030 $1,110 | _ $412,140 $8,579
General
8/1/1983 Foreman 40 NIA $101,783 | $104,075 $2,342 | $106,415 $8,144
Sub Totals 
$338,287 | $25,879
81130 -
ENGINEERING
wuc
STAFF AS $5,558 | $5,558
NEEDED 130 42.75/avg $5,558 $425
Sub Totals 
$5,558 $425
61210 - CLERICAL
Office
8/27/2001 Coordinator 35 34.2234 $62,787 | $62,287 $500 $62,787 $4,803
Clerk Typist
11/16/1998 il 35 26.8149 $49,303 | $48,803 $500 $49,303 $3,772
Clerk Typist 21.0102 /
3/9/2020 il 38 22.0607 $36,986. | $38,790 $38,790 $2,967
Sub Totals 
$150,880 | $11,542
"84510 EQUIPMENT
MAINT
Tead 30.6485 /
9/12/2011 Mechanic 40 41,6310 $82,190 | $84,055 $250 $84,305 $6,449
8/10/1993 Mechanic 40 37.7605 $70,142 | __ $76,542 $600 $79,142 $6,054
10/24/3011 Mechanic 40 37.7605 $78,792 | $78,542 $250 $78,702 $6,028
32.6190/
4/30/2012 Mechanic 40 34,2499 $67,290 | $68,696 $250 $68,946 $5,274
Assistant
3/15/2021 Mechanic 40 | 24.3407/25.5578 $50,629 | $52,625 $52,625 $4,026
Sub Totals 
$363,810 | $27,831
51520 HIGHWAY
Highway
Maintainer $72,263 $71,240
7111998 iV 40 34.2499 $500 $71,740 $5,488
Highway
Maintainer $72,113 $71,240
3/20/2006 IV 40 34.2499 $350 $71,590 $5,477
Highway
Maintainer $72,113 $71,240
3/20/2006 iV 40 34.2499 $350 $71,590 $5,477
Highway
Maintainer $65,217 $53,160
2/1/2016 il 40 25,5578 $53,160 $4,067
Highway
Maintainer $65,117 $64,617
12/14/1998 ii 40 31.0656 $500 $65,117 $4,981
Highway
Maintainer . $64,967 $64,617
14/13/2006 il 40 31.0656 $350 $64,967 $4,970
Highway
Maintainer $64,967 $64,617
11/13/2006 IH 40 31.0656 $350 $64,967 $4,970
Highway
Maintainer $64,967 $64,617
6/11/2007 il 40 31.0656 $350 $64,967 $4,970

AEP
Public Works
Fiscal Year 2023
Town of Waterford
| Highway
Maintainer 29.5864 / $61,145 $62,723
2/3/2014 lil 40 31,0656 $62,723 $4,798
Highway
Maintainer 29.5864 / 31- $60,381 $61,658
4/23/2012 ll 40 0656 $250 $61,908 $4,736
Highway
Maintainer $46,717 $48,218
8/17/2020 ul 40 23.1817 $48,218 $3,689
Highway
Maintainer $48,311 $50,629
6/17/2019 Ul 40 24.3407 $50,629 $3,873
Highway
Maintainer $46,584 $48,217 ;
9/8/2020 II 40 23.1817 $48,217 $3,689
Highway
Maintainer $48,218 $45,922
vacancy tl 40 22.0777 $45,922 $3,513
Highway
Maintainer $46,584 $45,922
vacancy i 40 22.0777 $45,922 $3,513
4/6/1998 Toolkeeper 40 31,0656 $65,117 $64,617 $500 $65,117 $4,981
Traffic
Control
Device $68,447 $67,847
9/29/1989 Tech 40 32.619 $600 $68,447 $6,236
Seasonal
Staff (2) 800 16.44 $13,152 $13,152 $1,006
Sub Totals 
$1,025,201 $78,428
15% will be
moved to
Sanitation
line to ver
time off $871,476
. 51530 SANITATION
) Refuse
Truck $65,217 $64,617
10/1/1990 Driver 40 31.0656 $600 $65,217 $4,989
Refuse
Truck 24.3407 / $65,217 $50,872
10/21/2019 Driver 40 25.5578 $50,872 $3,892
Refuse
Truck $64,967 $64,617
9/23/2002 Driver 40 31.0656 $350 $64,967 $4,970
Recycling
Route $56,600 $57,697
2/24/2014 Operator 40 28.1774 $57,697 $4,414
Recycling
Route 28.1774 / $56,956 $61,089
8/11/2014 Operator 40 29.5864 $61,089 $4,673
Sub Totais 
$299,842 $22,938
15% will be
added to
the
Sanitation
line to cover
time off $453,622
51540 - SNOW
OVERTIME $56,000 $4,284
51810 - OVERTIME $52,000 $3,978
51910 - FRINGE
BENEFITS $12,525 $958
51920 - FICA $176,263.00
TOTALS -
DEPARTMENT -
Including FICA $2,480,366,00

Bea, set
Public Works
Fiscal Year 2023
Town of Waterford
TOWN OF WATERFORD
FRINGE BENEFIT WORKSHEET / PUBLIC WORKS
2022-2023 FISCAL YEAR
Director
LINE
“75.00
51920
5.74
75
Assistant Director 75 75.00 5.74
General Foreman 75 75.00 5.74
Senior Mechanic 700.00 700.00 53.55
Mechanic 700.00 700.00 53,55
Mechanic. 700.00 700.00 53.55
Mechanic 700.00 700.00 53.55
Assistant Mechanic 700.00. 700.00 53.55
Highway Maintainer IV 400.00 400.00 30.60
Highway Maintainer IV 400.00 400.00 30.60
Highway Maintainer IV 400.00 400.00 30.60
Highway Maintainer III 400.00 400.00 30.60
Highway Maintainer Ill 400.00 400.00 30.60
Highway Maintainer III 400.00 400.00 30.60
Highway Maintainer III 400.00 400.00 30.60
Highway Maintainer Ili 400.00 400.00 30.60
Highway Maintainer III 400.00 400.00 30.60
Highway Maintainer III 400,00 400.00 30.60
Highway Maintainer Il 400.00 400.00 30.60
Highway Maintainer I! 400.00 400.00 30.60
Highway Maintainer Il 400.00 400.00 30.60
Highway Maintainer II 400.00 400.00 30.60
Highway Maintainer || 400.00 400.00 30.60
Toolkeeper 400.00 400.00 30.60
Traffic Control Device Tech 400.00 400.00 30.60
Refuse Truck Driver 400.00 400.00 30.60
Refuse Truck Driver 400.00 400.00 30.60
Refuse Truck Driver 400.00 400.00 30.60
Recycling Route Operator 400.00 400.00 30.60
___Reeyclin Route Operator —— 400.00 _ 400.00 30.60_
AOE See a ae es
NOTE.
This amount should be added to the amount of FICA calculated on your salary worksheet

Public Works
Fiscal Year 2023
Town of Waterford
52020 Postage:
§2030
The postage requirements of Public Works have typically been for daily correspondence, mailing of
equipment bid packages and bid correspondence and confirmation of Bulky Waste appointments. We
also mail notices of projects to all residents adjacent to a construction site. This allows for greater
awareness of project schedules and potential impacts to residents.
FY17 $381
FY18 $552
FY19 $378
FY20 $389
FY21 $314
5 year average $402
FY 23 Request $400
Professional Fees:
This appropriation as requested is to provide professional support to the Public Works function. In all
projects, certain specific technical review is required to be provided from this appropriation as follows:
We are requesting a $1,000 appropriation for appraisals of easements. These have not been
called for often in recent years, but this request is to budget for the possible expense that may
be incurred. Also, as we continue to investigate and locate our stormwater system, older
locations may require the Town to secure a drainage easement. $ 1,000
Employment Physicals & Random Drug/Alcohol testing- New employees and seasonal
employees are provided a physical prior to starting work with the Town. Random drug and
alcohol testing is performed on a quarterly basis for employees that hold a Commercial Drivers
License (CDL). (Federal Requirement) $ 5,800
Engineering/Architectural Fees and general on-call services - The Town has in place several on-
call consultants that departments use for multiple services. $ 40,000
Catch Basin Cleaning: For several years, we have been supplementing our catch basin cleaning with a
contractor supplied crew and rental vacuum truck. This has proven to be an invaluable and effective
method in meeting the MS4 permit requirements. There are approximately 3200 catch basins, of
which, 3,000 are under this mandate. The plan is to contract the cleaning of approximately 1,000 catch
basins each year. Violation of the General permit may result in penalties of up to $25,000 per violation,
per day. In FY22 the cost per basin increased to $23.00/each. $23,000

Public Works
Fiscal Year 2023
Town of Waterford
MS4 Permit Compliance — Since 2004, the Town has been in compliance with general permit for Municipal
Separate Storm Sewer Systems (MS4). We have cleaned out basins, swept streets, and have completed yearly
storm water quality testing of discharge points. As part of the 2004 permit, we had inspected and mapped the
majority of the stormwater system, which consists of miles of pipe, catch basins, and hydrodynamic separators,
conducted employee training on best management practices for maintenance operations and held quarterly
stormwater committee meetings to review compliance to the permit. The Town now falls under the new general
permit (effective July 2017) with expanded requirements.
The MS4 General permit mandates the Town to develop, implement and enforce best management practices
(BMP’s) for the six Minimum Control Measures. BMP’s are defined for each Minimum Control Measure. For the
six minimum control measures, the Town has identified 38 BMP’s. One of the largest impacts is that the permit
requires the Town to implement a screening and monitoring program for all outfails that discharge to impaired
waters as defined in the most recent Connecticut Integrated Water Quality Report. The Town must also meet
certain criteria for discharges to impaired waters, or waters which nitrogen, phosphorus, bacteria or mercury are
Stormwater Pollutants of Concern, or waters which have pollution load reductions specified within the Total
Maximum Daily Load(TMDL is the water quality implementation plan established pursuant to Section 303 of the
Clean Water Act). There are now requirements for any new discharges to both impaired and high quality waters.
‘The Town will continue with the services of a consultant, Barton & Loguidice, to assist the Town in remaining
“compliant with the MS4 General Permit. Although Town staff will perform tasks whenever possible, many of
the activities are technical or time sensitive.
Activities associated with mandated requirements in general are:
e Water Quality Sampling
Review of Waterford’s Stormwater Management Plan for compliance with the new General Permit
Ongoing inspections of catch basins and stormwater facilities
Compiete mapping of 15” diameter piping or less of the storm drainage system

ni,
“eon,
Public Works
Fiscal Year 2023
Town of Waterford
MS4 IMPLEMENTATION COSTS
TOWN OF WATERFORD, CONNECTICUT
PREPARED BY
BARTON & LOGUIDICE, LLC
November 24, 2021
Yr 6 ae
SECTION TASK 7 : re 7 FY 2022-23
All MS4 Program Progress Tracking $2,500}
All Meetings $8,000]
All Stormwater Management Plan Review $1,800}
All Stormwater Website Review $1,500}
Alf DPW implementation Assistance $4,000
6(a}(3) Written IDDE Program [COMPLETE] 50
6{a}(3)(B}{i) Legal Authority to Eliminate Illicit Discharges [COMPLETE] i)
6{a}{3)(C) List and Maps of All MS4 Outfalls in Priority Areas (incl. interconnections) $2,000
6(a}(3}(D) Address iDDE in Areas with Pollutants of Concern $2,000
6(aj(4)(A){i) Update Land Use Regs/Legal Authority [SUBSTANTIALLY COMPLETE] $400}
G{a)(S}(A)()_ [New Development or Redevelopment Legal Authority [SUBSTANTIALLY COMPLETE] $400}
6(a}{5}{B) Runoff Reduction/Low impact Development (“LID”) Measures [SUBSTANTIALLY COMPLETE $400}
6(a}{5)(C) Calculate OCIA Contributing to Each MS4 Outfall (sub-basin) [SUBSTANTIALLY COMPLETE] $500}
6{a}{5}{D) Long-Term Maintenance Plan for Town-Owned Stormwater Structures $2,500
6(a)(6)(A) Annual MS4 Training $1,400
6(a)(6)(B}ia) [infrastructure Repair and Rehab Program $3,000
6(a)(6)(B){ii{a)_|DCIA Disconnection Tracking $1,000
(al{(6){B){ii{b) |Develop Plan to Retrofit/Disconnect DCIA $5,000
6(a}(6)(B){ii}(c) |DCIA Retrofit Projects $5,000
6(a)(6)(C) MS4 Property & Operations Maintenance Program (incl. annual field audits) $3,000
6(a){6){D}{ii}{a)_ [Inspection of Catch Basins Outside Priority Areas [DPW TO COMPLETE] $0
6{a){6}(F) Coordination with MS4 Interconnections $1,000
a 6}(G) Establish Program to Control Other Sources of Pollutants $1,500}
6{a)(&){H) Evaluate Additional Measures for Dischargers to impaired Waters $3,500}
6(1}{1) Impaired Waters Wet Weather Outfall Sampling & Reporting $2,500]
G{i)(1)(D}{iti) | Prioritized Outfall Monitoring (6 outfalls annually) $2,300}
6{i)(1)(E)(i} Inventory and Mapping of Discharges to Impaired Waters $1,500
6{j)(2) Annual Report $2,750}
App B - (A}{4)(b)|SSO Inventory {list and mapping) $1,000
App B-{A)(6)__|Complete Detailed MS4 Infrastructure Mapping (Catchment Delineations) $20,000
App B - (A)(7){¢) [Illicit Discharge Assessments and Priority Rankings $1,500
App B - (A){7)(d){Dry Weather Outfall Screening in High and Low Priority Areas $3,500]
App B - {A}{8}(b}|Catchment investigations $20,000
App B-(A)(9)__ [Record Keeping System for IDDE Tracking __ $2,750
2 7 Total] $108,200

Public Works
Fiscal Year 2023
Town of Waterford
( Environmental Compliance:
~~ In addition to the MS4 permit, the Department is responsible for numerous environmental permits and
regulatory obligations.
General Permits for the Discharge of Stormwater Associated with the Industrial Activity Permits (2),
one at the Municipal Complex and another at the closed Miner Lane Landfill. In order for the Town to be in
compliance with the regulations put forth by the DEEP, the following is required:
Miner Lane Landfill
Water Quality Monitoring — Fall $ 3,100
Water Quality Monitoring — Spring $ 4,400 -
Post Closure Annual Report $ 1,800
Two Semi-Annual Samples $ 7,350
Two Quarterly Visual Assessments $ 500
Two Semi-Annual CSCE’s $ 1,700
$12,850
Municipal Complex
Four Quarterly Visual Assessments $1,000
Two Semi-Annual CSCE’s $1,700
$2,700
Total 
$15,550
~.. Transfer Station General Permit
\ Update plan for permit to operate $1,500
On-Call Requested Services Budget $2,000
Summary of Professional Fees:
Appraisals $ 1,000
Employment Physicals & Random Drug Testing 5,800
Engineering/Architectural Fees 40,000
Catch Basin Cleaning 23,000
DEEP MS4 Compliance 108,200
Environmental Compliance 15,550
Transfer Station General Permit 1,500
On-Call Services 2,000
$ 197,050
FY17 $60,454
FY18 $33,231
FY19 $98,657
FY20 $99,858
FY21 $89,784
5 year average $76,397
FY 23 Request $ 113,000

fr,
a
é
Public Works
Fiscal Year 2023
Town of Waterford
_ 52040 Service Contracts and Building Repairs:
~~ Service contracts are maintained for specific services which are specialized, infrequent and cannot be performed
by staff. These contracts or services are listed below.
Traffic Signal Service — The Town has the responsibility of maintenance for the signals at the intersections of
Cross Road with Parkway North and South, as well as recently added the light at the Millstone Nuclear Power
Station. Periodically the signals malfunction and a service call has to be made to the repair company by the
Police Department Dispatch Center. 
$10,000
The Town of Waterford invested in new streetlights over the past 2 fiscal years. Those lights will need
maintenance for upkeep and repairs. $10,000
Office and Maintenance Equipment (leased and maintenance agreements) Public Works leases our photo
copier, through a contract set up by the Purchasing Agent. It is a three year lease that was new in FY20. The
cost is approximately $163.00 a month, plus a charge for extra copies. The time clock also has yearly
charges. The Vehicle Maintenance tank leases are for bottled industrial gases. $3,025
Annual Services — There are 3 oil/water separators that need to be cleaned out annually. The scale also must
be inspected yearly to meet requirements set forth by the State. $12,000
Life Safety / Safety — Each truck has a fire extinguisher and inspections, maintenance and repairs is needed
yearly. Mandated inspection of the mobile and stationary lift equipment. $3,000
Monthly Service — The department pays for phones for 5 staff members. This charge includes the charges for
TM3 |-Pads that the departments uses in the field. This also covers the cost of the cable connection at the
. municipal complex. $5,000
On-Call Service Fixed Equipment - Based on previous discussions, the Board of Education will continue to
perform emergency work, The “Building Maintenance Budget” is now under the Public Works Department.
Each Department will keep a portion of Building Service costs within their budget. This is not for equipment
permanently affixed to the building. (i.e. hot water heater in the wash bay) $15,000
Our requests for Service Contracts & Repairs are as follows:
Cost/year
Traffic Signals $ 10,000
Street Light Repairs $ 10,000
Leased Office and Maintenance Equipment $ 3,025
Annuai Services $ 12,000
Life Safety / Safety $ 3,000
Monthly Service $ 5,000
On-Call Service Fixed Equipment $ 15,000
Building Repairs $7,500
$ 65,525
The five year average for this line item is as follows:

Public Works
Fiscal Year 2023
Town of Waterford
FY17 $56,611
FY18 $57,595
FY19 $64,464
FY20 $64,103
FY21 $59,993
5 year average $60,553
FY 23 Request $ 65,000
52050 Association Dues & Conferences:
Dues and Professional Fees:
NICET Cert. Ass't. Director $ 185
Training/Certs.for Ass’t. Director
(ACI, NETTCP) 1,800
American Public Works Assoc. (APWA) 205
CT.Assoc.Street & Hwy.Officials (CASHO) 50
Tree Warden Assoc. 60
$ 2,300
Conferences / Training Seminars:
APWA/CASHO/Tree Wardens Conferences &
Staff Attendance to conferences, Equipment Shows & Safety training
This item includes professional licenses, training, conferences and association membership fees.
All workshops and training selected for office a