Board of Finance - Minutes - 03/06/2023

Board of Finance Monday, March 6, 2023
Budget Hearing Waterford Town Hall
Present:
Elected:
Staff:
Chairman Glenn Patterson, Ronald R. Fedor, John Sheehan, Kevin Petchark,
Robert Tuneski, David Peabody, Joe Filippetti
Robert J. Brule, First Selectman
Dani Gorman, Human Services Administrator; Heidi McSwain, Human Services
Coordinator; Linda Geer, Receptionist; Terry Wheeler; Assistant Director Senior
Services; Donna Payne, Senior Services Assistant; Meaghan Lineburgh, Senior
Services Technician; Ryan McNamara, Director Recreation & Parks; Tim Cieplik,
Program Coordinator; Kimberly Allen, Finance Director; Shea Moses, Secretary.
Establishment of a quorum and call to order:
A quorum was established and a call to order was established at 7:00 pm,
March 6, 2023.
Public comment: There was a public comment from Mr. Andy Staunton who
resides at 17 Milton Road, Quaker Hill, wanted to public announce is gratitude to
Youth and Family Services and Senior Services for the wonderful things that they
do for the community. He also commented that he is a clinician that works with
the departments and in the last few years there has been an increased demand
clinically in the Youth and Family Services department, himself, another clinician
and Graduate Interns are helping and servicing about 20-23 kids per week. He
continues to support such great work within the 2 departments.
An opening statement regarding the budget process was made by Glenn
Patterson, Chairman.
Standing Motion: was made by Ronald Fedor and seconded by Joseph Filippetti
to tentatively approve the budget requests for FY23/24 for the remainder of the
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Vote: 7-0-0 Motion: Passed , = b=
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John Sheehan raised a question on if there were any outstandiig investigations
Laurie Wolfley member of the Commission was there to provide*the arféwer q@
no outstanding investigations. There was also a question from Robert Tuneski
regarding money that was returned that year. These funds are used for any new
issues which did not happen to arise and therefore were returned at the end of
the budget year.

Board of Finance Budget Minutes — March 6, 2023
Page 2
Motion by Ronald Fedor and seconded by Joseph Filippetti to approve the
budget requests for FY23/24 in the total amount of $900.
Vote: 7-0-0 Motion: Passed
Conservation of Health Budget:
There was a discussion regarding the changes of Covid-19 and how the
Conservation of Health was able to succeed and or provide resources to the
community. Jennifer Muggeo, Deputy Director of Ledge Light Health District
explained that effect January 1 the State has changed the direction of testing,
treatments were provided however, the providers were located out of the area.
In regards to testing they were able to push out rapid home test kits and get a
large supply at no expense. John Sheehan commented that there was no
numerical data for the serving of Waterford Residents and he also requested
that the Board of Finance receive a copy of the FY22 Audit. The conservation
does numerous vaccination clinics and human services programs within the
community. In regards to emergency situations and how they are funded
Jennifer explained that grant funding is given to the district and there state
funding as well. However, there are also helped by the Robust Medical Reserve
Corps that has numerous staff, volunteers, and certified nurses that manage the
reserve. They also receive grants from City Council Health Officials.
Comments were made on the Square fees, Jennifer explained that it is still a
lower cost because it reduces check fees now that they offer credit card services.
Motion by Ronald Fedor and seconded by Joseph Filippetti to approve the
budget requests for FY23/24 in the total amount of $148,407.
Vote: 7-0-0 Motion: Passed
Public Health & Nursing Budget:
Karen DeSantis briefly explained ad commented on the blood pressure clinics
and the home health care that they provide serving 515 people in Waterford and
89 visits regarding the home health care services. They would like to increase
their services providing a foot care clinic they would provide 4 hours of care
every 2 months. There is a Podiatrists that comes to the Waterford Community
Center so that plan is to have the foot care clinics run at the same time of the
blood pressure clinics and in conjunction with the Waterford AHEPA.

Board of Finance Budget Minutes — March 6, 2023
Page 3
Board member, John Sheehan shows his gratitude and thanks to the VNA for
their services and also requested to have a copy of the FY22 Audit report for the
Board of Finance to review.
Motion by Ronald Fedor and seconded by Joseph Filippetti to approve the
budget requests for FY23/24 in the total amount of $25,911.
Vote: 7-0-0 Motion: Passed
Miscellaneous Social Grants Budget:
Ronald Fedor, member of the Social Service Review Committee commented that
there were 2 basic criteria for reviewing the requests; he reviewed how the
services impacted the Waterford Residents and the multiplier factor and the help
given from the State and Federal funds.
Motion by Ronald Fedor and seconded by John Sheehan to approve the
Miscellaneous Social Grants budget request for FY22/23 in the total amount of
$92,316.
10120-52590 — Waterford Shellfish Commission: $4,134.
10120-52633 — Waterford/East Lyme Shellfish Commission: $1.
10120-52634 — SECT Council of Governments (SCCOG): $10,764.
10120-52635 - Historic Properties Commission: $400.
10120-52636 — T.V.C.C.A.: $6,050.
10120-52638 — Disabled American Veterans: $250.
10120-52639 — V.F.W. Post 6573, 9975 and AL 161: $1,940.
10120-58596 — Sexual Assault Crisis Center of Eastern Connecticut, Inc.: $1,000
10120-52643 — Safe Futures: $6,500.
10120-52644 — SEAT: $39,477.
10120-52645 — Eastern CT Conservation District Inc.: $1,500.
10120-52645 — Municipal Historian: $800.
10120-58340 — Waterford Historical Society: $2,200.
10120-58440 — United Community & Family Services: $8,000.
10120-58450 — The ARC of Eastern Connecticut: $1,800.
10120-58595 — New London Homeless Hospitality Center: $7,500.
Vote: 7-0-0 Motion: Passed

Board of Finance Budget Minutes ~ March 6, 2023
Page 4
8.
Youth & Family Services Budget:
Dani Gorman commented that the reduction of the FY24 budget is due to the
shared positions within the department.
There was also a large discussion about the performance metrics of the
department and how this can be measured to show how many families or
individual people they serve in Waterford. There was also a request for
Benchmark reports referenced in pg. 3 of the summary. Dani explained the
benefits and design of the Waterford Food Pantry as well as explaining that in
regards of performance metrics that they are now using a system that they can
measure how many individuals they are serving. However, they have used the
Gemma Moran system that measures ad counts by the actual meals given.
The Waterford Food Bank reduces barriers and do the best they can to help
service the needs of their residents with a non- income restricted food bank and
help to adhere to the true needs and like of the residents
There was a discussion regarding Special Revenue account which is a fairly new
account and there was a question as to how the account works and if the
account has internal controls and audits. The account is audit monthly by the
Director of Finance. The account includes funds from grants, camp dash revenue,
food bank donations and special program expenses and revenues. The account is
audited by the auditors, however, it is not mentioned in the audit report. This
question will be directed to the Auditors at a future meeting to make sure that
this account is included in the Audit trail.
John Sheehan commented of the change of the organization and the structure of
the combined Departments and would have still liked to see a new charter or
ordinance put in place and forwarded to the RTM.
Motion by Ronald Fedor and seconded by John Sheehan to approve the budget
requests for FY23/24 in the total amount of $239,827.
Vote: 6-1-0 Against: John Sheehan Motion: Passed
Senior Citizens Budget:
Chairwoman Carol Sanders commented that it has been great working with e
Commission and the wonderful work that Dani and staff are doing in Senior
Services and Youth and Family. She noted that the budget decreased by 2% but

Board of Finance Budget Minutes — March 6, 2023
Page 5
10.
has also increased services. She also noted regarding the food bank that seniors
will not be receiving snap benefits as they have in the past they will be
decreasing the amount which will affect how many seniors that will be taking
advantage of the food bank they offer.
There was also a discussion regarding transportation services (which are
complimentary and are not in competition with SEAT), these mini buses are
maintained at Public works and some go to outside mechanics based on warranty.
They also utilized the reports taken from the new software Fleetio, and
Independent Contractors were discussed (whom are vetted through the Finance
office and Town’s Atty.).
Dani also expects that they should receive the ARPA funds that they have been
expected to receive.
Motion by Ronald Fedor and seconded by Joseph Filippetti to approve the
budget requests for FY23/24 in the total amount of $484,631.
Vote: 6-1-0 Against: John Sheehan Motion: Passed
Recreation & Parks Budget:
Director McNamara mentioned that his department has newer staff and they are
all getting familiar and learn the software which he has been working closely
with Finance and Ginny, Accountant this in regard to the new Special Revenue
Account making sure the RecDesk reports, Munis and deposits match.
There was a discussion on still needed an Assistant Director position which is not
included in the budget. Direct or McNamara said there is still a need to fill the
position which they will reassess depending on their actual needs for the
positon.
There was also a discussion on electrical, water and sewer costs. It was noted by
the Board that the rates used in the backup of the budget were based off of
Residential Rates. Finance Director Kim Allen has been tasked to double check
the rates so that they can review in the next budget hearing meetings to make
any changes necessary to the budget before it goes to the RTM. As far as the fuel
rate, it has increased thus for the increase of $12,000.
There was also a discussion based upon the Ventrac System, which is a type of
equipment that does everything a mower would do except you are able to use
different attachments to do multiple jobs and is cost saving.

Board of Finance Budget Minutes — March 6, 2023
Page 6
11.
Motion by Ronald Fedor and seconded by Joseph Filippetti to approve the
budget requests for FY23/24 in the total amount of $1,438,373.
Vote: 7-0-0 Motion: Passed
Adjournment:
Motion by John Sheehan and seconded by Robert Tuneski to adjourn the Budget
Meeting of the Board of Finance at 8:59 p.m.
Vote: 7-0-0 Motion: Passed
Respectfully submitted,
MAL Sher Bese
JohnSheehan, Clerk Shea Moses, Secretary