Board of Finance - Minutes - 03/13/2023

Board of Finance Wednesday, March 13, 2023
Budget Hearing Minutes RECEIVED FOR RECORD Town Hall Auditorium — 7:00 pm
Present:
Elected:
Staff:
WATERFORD, CT
2027 MAR 21 A & 38
Chairman Glenn Patterson, John Sheehan, Ronald Fedor, Kevin Petchark, Joe Fillipetti,
David Peabody aR PORK ZL as —
First Selectman Robert Brule" N CLERK
Kimberly Allen, Director of Finance; Christine Walters, Human Resources Director;
Jeffery Robillard, IT Manager; Susan Driscoll, Chairperson of the Retirement
Commission; Maryellen McConnell, Recording Secretary.
Establishment of a quorum and call to order:
A quorum was established and the Budget Meeting of the Board of Finance was called
to order at 7:00 pm on March 13, 2023.
Public Comment: No public comment
An opening statement regarding the budget process was made by Glenn Patterson,
Chairman.
Standing Motion: A standing motion was made by John Sheehan and seconded by
Ronald Fedor for Robert Tuneski and David Peabody to tentatively approve the budget
requests for FY23/24 for the remainder of the budget meetings.
Vote: 7-0-0 Motion: Passed
Human Resources:
Since the Town has moved to from CIRMA to Travelers Insurance we have saved
$143,000, even with us paying for training. The Town lost access to CIRMA’s free
training, cost of training is $5,100. The Board would like to see the Staffing Plan Report
with a different title. This should include upcoming negotiations and an organization
chart. This should also be part of the budget backup. Regarding Dues, Conference an
Education, no specific courses are listed. Professional Fees, a blanket statement.
Where are we listing jobs that need to be filled? Websites, newspapers, which ones are
working the best for us?
Motion by Robert Tuneski and seconded by David Peabody to approve the Human
Resources request for FY23/24 in the total amount of $259,836.
Vote: 7-0-0 Motion: Passed

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Board of Finance Budget Minutes — March 13, 2023
Page 2
5.
Finance Department:
We now have a printer contract where all toner and supplies come out of the Service
Contract & Repair line. This has allowed the Office Supplies budget to decrease since
we no longer have to order toner. Training Seminars, dates have not been made
available yet. Dues, Conferences and Education line has an increase due to the
Accountant 1 position going back to get a Master’s Degree. This will be education
reimbursement.
Motion by Robert Tuneski and seconded by David Peabody to approve the Finance
Department budget request for FY23/24 in the total amount of $747,721.
Vote: 7-0-0 Motion: Passed
A motion by Glenn Patterson and seconded by Robert Tuneski to revise tonight’s
agenda to move the Information Technology next so they do not have to wait until the
end of the meeting.
Vote: 7-0-0 Motion: Passed
Information Technology:
The Board would like to see a personnel summary of employees, if you could provide
this for the RTM and include it in their packets. IT is in the process of moving our Cloud
services to Amazon Glacier Storage. Right now we are using discs and tapes and they
are stored off site. Anti-virus technology that is in place will not have to be renewed
until 2025.
Motion by Robert Tuneski and seconded by David Peabody to approve the Information
Technology budget request for FY23/24 in the total amount of $1,165,181.
Vote: 7-0-0 Motion: Passed
Retirement Commission:
Motion by Robert Tuneski and seconded by David Peabody to approve the Retirement
Commission budget request for FY23/24 in the total amount of $7,049,737.
Vote: 7-0-0 Motion: Passed

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Board of Finance Budget Minutes — March 13, 2023
Page 3
9. Insurance:
Motion by Robert Tuneski and seconded by David Peabody to approve Insurance
budget request for FY23/24 in the total amount of $5,105,505.
Vote: 7-0-0 Motion: Passed
10. Legal Department:
The Board inquired if we have received a bill from the Probate Courts. According to
Kimberly Allen, Finance Director; we have not as of today.
Motion by Robert Tuneski and seconded by David Peabody to approve the Legal
Department budget request for FY23/24 in the total amount of $295,000.
Vote: 7-0-0 Motion: Passed
11. Review Projected Revenue:
The Board wanted to know if the interest on investment was correct. According to
Kimberly Alien, Finance Director; it is correct. Please see attached 2023-2024 Proposed
Budget Revenue
Vote: 7-0-0 Motion: Passed
12. Adjournment:
Motion by John Sheehan and seconded by Robert Tuneski to adjourn the Budget
Meeting of the Board of Finance at 8:35 pm.
Vote: 0-0-0 Motion:
Respectively Submitted,
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John Sheehan, Clerk Maryellen¥VicConnell, ebcording Secretary