Board of Finance - Minutes - 03/15/2023

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Board of Finance Wednesday, March 15, 20232
Regular Meeting Waterford Town Hall — 7:00 pm
Present: Chairman Glenn Patterson, John Sheehan, Ronald Fedor, Robert
Joe Filippetti, David Peabody
Absent: Kevin Petchark
Elected: Robert J. Brule
Staff: Gary Schneider, Director of Public Works; James Bartelli, Director of Utility Commission;
Kenneth Kirkman, Chair of the Utility Commission Board; Kimberly Allen, Director of
Finance; Maryellen McConnell, Recording Secretary.
1. Establishment of a quorum and call to order:
A quorum was established and the regular meeting of the Board of Finance was called to
order at 7:00 pm on March 15, 2023.
2. Public Comment: none.
3. Approval and acceptance of minutes:
Motion by John Sheehan and seconded by Ronald Fedor to approve the minutes of the
Special Meeting on February 22, 2023.
Vote: 6-0-0 Motion: Passed

—,i Board of Finance Regular Meeting — March 15, 2023
Page 2
4. To consider and act ona request from Kimberly Alien, Finance Director, on behalf of the
Public Works Department for an FY23 Out of Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount Amount Revised
No. | Code Code Description Budget Budget Increase Decrease | Budget
Amount Amount Amount
1 10130 52470 | Solid Waste 875,000,.00 | (58,461.50) | 59,300.00 838.50
2 10130 54050 | Automotive 69,145.00 25,303.00" 4,300.00 | 20,730.00
Equipment
3 10130 53330 | Highway 176,500.00 | 105,873.00 50,000.00 | 55,873.00
Materials
4 10130 53250 | Traffic 25,000.00 11,157.00 5,000.00 | 6,157.00
Control
Materials
5 10130 52510 | Rental of 5,000.00 (6,466.90) | 6,500.00 33.10
Equipment
6 10130 54050 | Automotive 69,145.00 25,030.00 6,500.00 18,530.00
Equipment
7 10130 52531 | Landfill Cap 21,000.00 (2,550.00) | 7,200.00 4,650.00
Maintenance
8 10130 54050 | Automotive 69,145.00 25,030.00 7,200.00 | 17,830.00
Equipment
TOTAL 73,000.00 | 73,000.00
Motion by John Sheehan and seconded by Robert Tuneski to approve the Out of Series
transfer in the amount of $73,000.
Vote: 6-0-0
Motion: Passed
To consider and act on a request from the Board of Education for an appropriation in
the amount of $442,658 from Capita! and Non-recurring designated line #20560-
57822 (IT Learning Boards) and forward to the RTM as required.
Motion by John Sheehan and seconded by Ronald Fedor to approve the amount of
$442,658 from the Capital and Non-recurring designated line #20560-57822 (IT Learning
Boards) and forward on to the RTM.
Vote: 6-0-0
Motion: Passed

Board of Finance Regular Meeting — March 15, 2023
Page 3
To consider and act on an additional appropriation for the Department of Public Works
in the amount $57,000 to fund line #20511-57879 (Town Hall Bathroom Refurbishment)
due to unexpected larger bid proposal and an amount for possible contingency costs
and forward to the RTM as required.
Motion by Joe Filippetti and seconded by John Sheehan to approve the amount of
$57,000 from the Capital and Non-recurring undesignated line #205-31520 to account
#20511-57879 (Town Bathroom Refurbishment) and forward on to the RTM.
Vote: 6-0-0 Motion: Passed
To consider and act on a request from James Bartelli, Utility Commission Director, for
an additional appropriation in the amount $550,000 to fund a new Capital Project for
the Plastic Water Service Line Replacement and forward to the RTM as required.
Director Bartelli stated that this is to create a co-op program with the Public Works
Department so when they repave roads the Utility Commission will go in first and
replace any plastic services with copper services. Plastic pipes over the years has
become more fragile over the years, and when a road is replaced and it is compacted
the plastic pipes crack and the Utility Commission digs up the road. This will eliminate
the need to do that. The useful life of copper is 100 years. In the 90’s New London did
allow for plastic pipes, however; their standards are moving back to copper.
Mr. Fedor questioned whether or not the utilities could be placed in the Town’s right of
way. Mr. Bartelli stated that the Town’s sub-division standards will not allow for that.
Motion by John Sheehan and seconded by Robert Tuneski to approve the amount of
$550,000 from the Capital and Non-recurring undesignated line #205-31520 to a new
project account number to be determined (Plastic Water Service Line Replacement) and
forward on to the RTM.
Vote: 6-0-0 Motion: Passed
Old Business:
a. Select a Board of Finance Representative for the Board of Education School Building
Committee Representative for the next term of 7/1/23 — 6/30/2024.
Motion by Ronald Fedor and seconded by David Peabody to nominate Joe Filippetti
for the liaison to the Board of Education School Building Committee Representative.
Vote: 6-0-0 Motion: Passed

—,
Board of Finance Regular Meeting — March 15, 2023
Page 4
10.
11.
Old Business (continued):
b.
Continue discussion around revising BOF Policy 1.02, Board of Finance Budget
Guidelines to include Performance Metric’s.
Discussion of a potential BOF policy governing the use of the Unassigned Fund
Balance of General Fund to adjust the Mill Rate.
Motion by John Sheehan and seconded by Robert Tuneski to table items b and c for the
next Board of Finance meeting on April 12, 2023.
Vote: 6-0-0 Motion: Passed
New Business: None
Liaison Reports: None
Correspondence:
a.
Bid Proposal packages from CLA for Bid #23-101 Town of Waterford Audit Services —
ACLA representative will be present at the Board of Finance meeting on April 12,
2023.
Christine Walters, Director of Human Services, General Government Staffing Plan.
Virginia Bielucki, Town Accountant, Periodic Financial Statements FY23 dated
February 13, 2023.
Virginia Bielucki, Town Accountant, Status of General Fund Unassigned Balance
dated March 8, 2023.
Virginia Bielucki, Town Accountant, Status of Contingency FY23 dated February 28,
2023.

Board of Finance Regular Meeting — March 15, 2023
Page 5
12. Adjournment:
Motion by John Sheehan and seconded by Robert Tuneski to adjourn the regular
meeting of the Board of Finance at 7:20 pm.
Respectfully submitted,
John Sheehan, Clerk Maryellen McConnell, Recording Secretary