Board of Selectman Regular Meeting

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
RECEIVED FoR
WATERFORD
RECORD
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atest: Bye Loup
TOWN CLERK
AGENDA
BOARD OF SELECTMEN REGULAR MEETING
Tuesday, May 7,2024
5:00 PM
Waterford Town Hall (Appleby Room)
(Procedural Action: Check register to be signed by the Board of Séléctmen in
accordance with CGS 7-83)
L
2.
3
Call te Order & Roll Call:
Pledge of Allegiance
Public Comment:
Assessor: To consider and act on the following request for a FY24 Out-of-
Series Transfer from the Assessor, Paige Walton, in the amount of $800 to
cover year end needs expectations and forward oi to the Board of Finance if
approved.
Recreation and Parks ~ Surplus Assets: To consider and act on a
recommendation” from..Shea Davy, Purchasing Agent, on behalf of the
Recreation and Parks Director, Ryan McNamara, for surplus disposal of the
following item: as its outlived its usefulness:
® Asset #9204030508-1976 Pedestrian Bridge
Information Technology = Bid Award: Bid #GEN 24-003 Camera and
Security Installation: To consider and act on a recommendation from Shea
Davy, Purchasing Agent, on behalf of the Information Technology Manager,
Jeffrey Robillard, to award-the bid to Utility Communications Inc., in the
amount of $1,682,605.46. Funds will be available from line #20560-57842,
(Town Wide Security) and line #20560-57842, (School Security).
Building Department: To considér and act on the following request fora

10.
lI.
12.
13.
14.
15.
FY24 In-Series Transfer from the Director of Planning, Jonathan Mullen, in
the amount of $6,100 to cover contractual salary requirements.
Emergency Management Services: To consider and act on the following
request for a FY24 In-Series Transfer from the Emergency Management
Director, Steven Sinagra, in the amount of $23,000 to cover total year end
outcomes based on salary predictions.
Additional Appropriation — Library Staff Increases — To consider and act
on a request for a FY24 additional appropriation, from the Library Director,
Christine Johnson, in the amount of $2,166, line #10136-51110
(administration), $32,439, line #10136-51210 (clerical), $3,572, line #10136-
51220 (Custodial), $526, line #10136-51920 (PICA) totaling $42,818 and
forward on to the Board of Finance if approved.
Library: To consider and act on the following request for a FY24 In-Series
Transfer from the Library Director, Christine Johnson, in the amount of $1,400
to cover underfunded FICA line.
Fire Services: To consider and act on the following request for a FY24 In-
Series Transfer from the Fire Services Administrator, Michael Howley, in the
amount of $5,280 to cover unforeseen repairs and rate increases.
Public Works - Surplus Assets: To consider and act on a recommendation
from Shea Davy, Purchasing Agent, on behalf of the Director of Public Works,
Gary Schneider, for surplus disposal and reassign to the Utility Commission.
e Asset #100475, 2009 International WorkStar 7400 Serial #
LHTWDAAR29J077349
Board of Finance: To consider and act on the following request for a FY24
Out-of-Series Transfer from the Director of Finance, Kim Allen, in the amount
of $14,169 to cover year end needs expectations and forward on to the Board
of Finance if approved.
Finance: To consider and act on the following request for a FY24 Out-of-
Series Transfer from the Director of Finance, Kim Allen, in the amount of
$3,075 to cover higher than anticipated costs and forward on to the Board of
Finance if approved.
Finance Department - Surplus Assets: To consider and act on a

16.
17.
18,
19.
20.
21.
22.
23.
recommendation from Shea Davy, Purchasing Agent, on behalf of the Director
of Finance, Kim Allen, for surplus disposal:
e Asset ID: 101254-Kronos Time Clock
e Asset ID: 101255-Kronos Time Clock
Debt Service: To consider and act on the following request for a FY24 In-
Series Transfer from the Director of Finance, Kim Allen, in the amount of
$63,000 to cover refunding costs.
First Selectman’s Office: To consider and act on the following request for a
FY24 Out-of-Series Transfer from the First Selectman, Robert Brule, in the
amount of $800 to cover negative line items and forward on to the Board of
Finance if approved.
Appointments & Resignations:
New Business:
Old Business:
Correspondence: .
21a. Special Revenue Funds March 2024
21b. Town of Waterford State Radio System FY25 Bond Requests and
Support letters
Consent Agenda
22a. Tax Refund
22b. Board of Selectmen Regular Meeting Minutes April 16, 2024
Adjournment:

TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
ASSESSOR
DEPARTMENT
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Availabis “INCREASE DECREASE Available
Line No. Org. Code Object Code Object Description Amount Budget Sudget.
1 10104 $2046 SERVICE CONTRACTS AND REP 6,236.00 143,05 800.00 943,05
2 20104 53200 PRICING BOOKS 1,859.00 7,859.00 {800.00} 4,053.00
TOTAL 860.00 {809.00}
Explanation
DUE TO PENDING LEGISLATION, WE ARE LEO TO BELIEVE THAT THE MV PRICING PROCESS WILL BE RECONFIGURED AND VEHICLES WILL BE
PRICED BY MSPR.
Email 4/30/2024
Department Head Date
Kim Allen $/2/2024
Director of Finance Date
Firat Selectman Date
Commission/Board Approval Date
revised 9/9/20

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Viemo
To: The Board of Selectmen
From: Shea Davy
Date: April 22, 2024
Re: Disposal ofagedassets
Dear Mr. Brule:
In accordance with the Town Property Ordinance, Chapter 2.112.020, it is requested
that the Board of Selectmen please consider an act to surplus for disposal, on Behalf of
the Recreation and Parks Department, Asset#9204030508, 1976 Pedestrian Bridge that
has been removed and replaced as part of the Civic Triangle Boardwalk Project.
e Asset #9204030508-1976 Pedestrian Bridge
Thank you for your consideration
‘ v
Shea Davy
Purchasing Agent,
Town of Waterford

FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385-2886
WATERFORD RECREATION AND PARKS COMMISSION
DATE: April 22, 2024
TO: Board of Selectmen
FROM: Ryan McNamara, Director of Recreation & Parks
SUBJECT: Fixed Asset Replacement/Disposal and Notice
The Recreation and Parks Department requests your consideration for transferring the following
equipment to the Purchasing Agent for disposal in accordance with policy:
* Asset #9204030508 : 1976 Pedestrian bridge: This asset was removed and replaced during the
Civic Triangle Boardwalk Access project.
Thank you for your time and consideration.
lf you have any sther questions, please call.
SIGNED
Ryan McNamara
Town of Waterford
Director of Recreation and Parks

VMemo
To: The Board of Selectmen
From: Shea Davy
Date: May 2, 2024
Re: Bid Award- GEN#24-003 Camera and Security Installation
Dear Mr. Brule:
Proposals for the above mentioned project were opened on April 25, 2024 by Jeffrey
Robillard, IT Manager and I with the attached results. After careful review of all
proposals, it is determined that Utility Communications Inc., is the lowest qualified
bidder with the resources necessary to complete this project.
| therefore respectfully seek the Board’s approval to award the contract to Utility
Communications Inc., in the total amount of $1,682,605.46.
Funds will be available in line #20560-57842, School Security and line #20547-57842,
Town Wide Security.
Shea Davy ¢
Purchasing Agent,
Town of Waterford

FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385
May 2, 2024
To: First Selectman Robert Brule
From: IT Manager Jeffrey Robillard
Date: 5/2/2024
Re: Bid Recommendation Camera Security Project
| respectfully request the approval of the bid submission from the lowest bidder for the Town and
School Security Camera installation bid GEN#24-003 be awarded Utility Communications Inc of Hamden
CT. Funding for this project comes out of fine 20560-57842-:School Security and 20547-57847:Town
Wide Camera System.
This bid is for the installation, upgrade, configuration, and integration of new Axis Cameras and
recording servers running Milestone Software into our existing Milestone implementation across Town
and School buildings. Utility Communications is an Axis Gold Partner and a Milestone Premier Partner,
Utility Communications Inc. bid was for $1,682,605.46. This was $82,468.75 lower than the next
highest bidder and'$353,216.53 lower than the highest bid.
Respectfully submitted,
Jeffrey Robillard
IT Manager
Town of Waterford

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In Series (Over $1000)
Building Department
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED
Budget Available Transfer Transfer Available
Line No. Org. Code Object Gade Object Description Amount Budget INCREASE CUECREASE Budget
4 410118 51110 Administration $ 102,095 | $ 24,044 6,100.00 $ 27,141
2 10118 $1120 inspection $ 14417415 50,197 {6,400.00)1 $ A497
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TOTAL $100.00 (6,100.00)
Explanation:
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\entinon % thal ele “2
Department Head X
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Directér of Finance Date
First Selectman Oate
Commission/Board Approval Date
revised 9/9/20

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TOWN OF WATERFORD
In Serles (Over $1600)
Emergency Management
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED
Budget Budget Transfer Transfer Budget
Line No. Org. Code Object Code Object Description Amount Amount INCREASE): ai) Amount
4 10122 51440 DISPATCH PERSONNEL $_ 680,767|15 243.691 (23,000.00)} $ 220,691
2 16122 51210 CLERICALUTECHNICAL $ 3,840 5 $ (14,896}| $ 23,000 $ 8,104
$ -
TOTAL 23,000.00 (23,000.00)
Explanation:
Dispatch Personnel will be under-budget for the year based on 2 vacancies that were filled 6 months into the budget year. Clerical & Technical are over-budget
due to the addition of a Community Safety Educator near the end of the first quarter for 15 hours per week. This was not budgeted for fiscal year 2024.
Steven Sinagra April 5, 2024
Oepartment Head Date
Kim Allen 41812024
Director of Finance Date
Firat Setectman Date
Commiasion/Board Approval Date
revised 8/13/20

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Memo
Tor Kim Alten, Finance Director
Rob Brule, First Selectman
From: Chris Johnson, Library Director
ce: Gail Miller, Library Secretary
Date: May 2, 2024
Re: FY2024 Budget - Additional Appropriation for Library Staff Increases
| respectfully request an additional appropriation totaling $42,818 to the library's personnel
budget lines, 10136-51000 series for fiscal year 2024 to be applied as follows:
$2,166 to line 10136-51110 - Administration
$32,439 to line 10136-51210 — Clerical/Technical
$3,572 to line 10136-51220 - Custodial
$526 to line 10136-51920 — FICA
Each of the above increases reflects the FY2024 annual wage increases and retro pay that was
awarded to staff and approved by the RTM at its December 5 meeting.
$4,118 to line 10136-51910 — Fringe Benefits
This appropriation represents the funds needed to cover an unbudgeted payout to HRA for an
MP employse, according to the Library Personnel Manuals Terms & Conditions of. Employment
for sick leave (see attached). The hours in excess of the maximum allowed shail be deposited in
an HRA account, Jn this employee's case the hours over maximum are 104 x $39.56 (hourly
rate) = $4,114.24,
Thank you for your consideration of this request.
Sincerely,
Char Nr —
Christine M. Johnson
Library Director

4 SICK LEAVE
Sick leave with pay shall be granted for personal illness to all full-time Management-professional (MP) and
administrative-support (AS) and technical-craft (TC) employees at the rate of one and one-quarter (1.25)
days per month, or fifteen (15) days annually.
Sick Jeave for part-time employees will be administered in accordance with Cannecticut Statutes, Public Act
11-52.
FULL TIME MANAGEMENT PROFESSIONAL EMPLOYEES {MP}
MP employees hired before October 6, 2014 may accumulate a maximum of one hundred and seventy-five
(175) days.
MP employees hired after October 6, 2014 may accumulate a maximum of one hundred and twenty (120)
days.
ave in excess of the:
Upon death or termination of employment for any reason, a full-time employee of the Library or her/his
estate shall be paid accumulated sick leave in accordance with RTM approved policy then in effect for this
class of town employee.
Effective January 1, 2013:
Upon death or termination of employment for any reason, a full-time employee or her/his estate shall be
paid:
Fifty percent (50%) of her/his accumulated sick leave for days one (1) through thirty (30)
* Seventy-five percent (75%) of her/his accumulated sick leave for days thirty one (31) through one
hundred (100)
* One hundred percent (100%) of her/his accumulated sick leaves for days one hundred and one (101)
through days one hundred and seventy-five (175) maximum
Provided s/he has accumulated a minimum of thirty (30) sick days.
FULL TIME ADMINISTRATIVE-SUPPORT (AS) AND TECHNICAL CRAFT EMPLOYEES (TC)
AS and TC employees may accumulate a maximum of one hundred:and forty (140) days.
Any sick leave earned in excess of the maximum one hundred forty (140) days, on the employee’s
anniversary month of hire, will be paid to the employee at a rate of ane (1) day’s pay at the standard regular
time amount, for every five (5} days excess accumulation. The maximum amount to be paid in any one
anniversary year would be three (3} days
Upon death or termination of employment for any reason, a full-time employee of the Library or her/his
beneficiary shall be paid accumulated sick leave in accordance with RTM approved policy then in effect for
this class of town employee.
Effective July 1, 2015:
For employees hired on or before July 1, 2015 upon death or termination, an employee and/or her/his
beneficiary shall be paid:
«Fifty percent (50%) of her/his accumulated sick leave up to day seventy-five (75)
* Seventy-five percent (75%) of her/his. accumulated sick leave for days seventy-six (76) through one
hundred (100)
* One hundred percent {100%) for days one hundred and one (101) through one hundred and forty
(140) maximum

TOWN OF WATERFORD
TRANSFER REQUEST FORM
in Series (Over $1000)
Library
DEPARTMENT
APPROVED Sudget Sudgat Revised
Budget Transter Transter Budget
Line No. Org. Code Object Code Object Description Amount INCREASE “DECREASE Amount
1 10336 51816 Overtime $ 8,250 (1,400.00) $ 8.860
2 10136 81920 FICA $ 67,130 [1,400.00 $ 68,530
3 $ -
4 $ -
5 $ -
8 $ :
9 $ :
19 $ =
TOTAL 1,400.00 (4,400.00)
Explanation:
Request to vansler Nbrary's unused Sunday hours overtime allocation to underfunded FICA tine.
AI30/2024
Department Head gq Date
Olrector of Finance Date
First Selectman Date
CommissioniBoard Approval Date
ravised 7/20/2t

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In Sarias (Over $1000)
FIRE SERVIGES 4/16/24
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED
Budget Available Transfer Transfer Available
Line No. Org. Code Object Code Object Description Amount Budget INCREASE. 2 DEC Budget
1 10123 $2370 Clothing Allowance $ 23,197, 0 2,500 2,800
2 10123 52378 Building Maintanance $ 72,600 14,783 (2,500) 12,283
10123 $2373 __|LP Gas 1,800.00 8.68 1,280 4,289
40123 52392 Generator Maintenance & Repair 9,500.00 | $5,057.00 {1,280} 3774
9 10123 §2974__ [Cable Television 7,500.00 51.93 4,500 1,552
410 10123 52377 Breathing Apparatus 9,500.00 2,156.78 (1,500); 657
TOTAL 5,280 (8.280)
Explanation:
4-2 This line was underfunded in relation to new hires
4-6 The shortage in this line is due to unforseen repairs
9-10 The shortage in this line Is due to cable rate increases
Michael Howley (email) AN16/2024
Department Head Date
Kim Allen 4/16/2024
Director of Finance Date
First Selectman Date
CommissioniBoard Approval Date
revised 9/9/20

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FINANCE DEPARTMENT
Memo
To: The Board of Selectmen
From: Shea Davy
Date: April 22, 2024
Re: Disposal of Surplus Assets
Dear Mr. Brule:
In accordance with the town Property Ordinance, Chapter 2.112.020, it is requested that
the Board of Selectman please consider an act to surplus, on Behalf of the Public Works
Department. Asset#100475, 2009 International WorkStar 7400, Serial
#1HTWDAAR29J077349, H-39, as this equipment is no longer needed in the Public
Works Department and has been replaced according to the Fleet Management Plan
It is also requested that the Board of Selectman please consider this asset as an act of
reassignment to the Utility Commission as a “DNR” asset to be used far Town of
Waterford.
e =6Asset#100475, H-39, 2009 International WorkStar 7400,
Serial#1 HTWDAAR29]077349
Thank you for your consideration
Vv
Shea Davy
Purchasing Agent,
Town of Waterford

FIFTEEN ROPE FERRY ROAD
PHONE: 860:°442-0553
WATERFORD, CT 06385-2886
www.waterfordctorg
INTER-OFFICE CORRESPONDENCE TOWN OF WATERFORD
DATE: April 22, 2024
TO: Shea Davy, Purchasing Agent ae } )
FROM: Gary Schneider, Director of Public Works PAu ey
SUBJECT: Reassigned Vehicle
Public Works is requesting this truck be reassigned to the Utility Commission as a “do
not replace” asset for the Town of Waterford.
H-39 international WorkStar 7400
Year - 2009
Serial HAHTWDAAR29J077349
Mileage: 65,857
Asset # 100475
If you need further information, please contact our office.
Thank you.
Gc: Kimberly Allen, Director of Finance
James A. Bartell, Director of Waterford Utility Commission
Department Files

TOWN OF WATERFORD
TRANSFER REQUEST FORM
inter-Department Transfer
Out of Serices Transfer Request
BOARD OF FINANCE
DEPARTMENT
APPROVED CURRENT = ACCOUNT —_ ACCOUNT REVISED
Budget Available INCREASE DEGREAS Available
Amount Budget Budgot
Line No. Org, Gode Object Coda Object Description 0.00
1 10103) 52030/PROFESSIONAL FEES 85,000.00 (14,168.84} 14,169.06 0.19
2 10112 52200/WORKERS' COMP INSURANCE 718,436.00 112,803.48 (14, 169,00) 98,634.48
0,00
TOTAL 14,169,00 (14,169.00)
Explanation
Annual audit costs were higher than budgetad due to new audit ragulations for leases,
Funds available in Workers’ Comp Insurance due to lower renewal rates for FY24 than budgeted,
Department Head
Kim Allen
Director of Finance
Firat Selectman
Commission/Board Approval
4/5/2024
Date
Date
Date
Revised 9/9/20

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TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
FINANCE
DEPARTMENT
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available INCREASE Available
Line No. Org. Gade Object Conde Object Bescrtption Amount Budget Budget
1 410307 52010 AQVERTISING 200.00 (1,914.16) 1,942.00 27.84
2 10107 32030: PROFESSIONAL FEES 55,400,00 (402.45} 403.00 O52
3 10107 54060 OFFICE EQUIPMENT 1,600.00 (729.06) 730.00 0.94
4 10107 52080 DUES, CONFERENCES & EDUC 11,721.00 7,385.78 {3,075.00}] 4,310.78
9.00
TOTAL 3,075.00 {3,075.00}
Explanation
COSTS HIGHER THAN ANTICIPATED WHEN BUDGET CREATED.
FUNDS AVAILABLE FROM EDUCATION BUDGET AS STAFF DID NOT UTILIZE BUDGET FOR CONTINUING EDUCATION,
Kim Allen
Department Head
kim Allen
Olrector of Finance
First Selectman
Commission/Board Approval
4/5/2024
Date
4/5/2024
Date
Bate
Data
revised 9/9/20

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FINANCE DEPARTMENT
Vemo
To: The Board of Selectmen
From: Shea Davy
Date: May 1, 2024
Re: Disposal ofSurplus Assets
Dear Mr, Brule:
In accordance with the town Property Ordinance, Chapter 2.112.020, it is requested that
the Board of Selectman please consider an act to surplus, on Behalf of the Finance
Department, As the below items have outlived their usefulness to the department as
these items were replaced with an ADP timekeeping system. These items will be
disposed of via transfer station as they have no value.
* Asset#!01254-Kronos time clock
« = Asset#101255-Kronas time clock
Thank you for your consideration
Shea Davy
Purchasing Agent,
Town of Waterford

FIFTEEN ROPE FERRY ROAD
PHONE: 860-442-0553
WATERFORD, CT 06385-2886
wwwawaterfordcLorg
TO: Robert Brule, First Selectman
FROM: Kim Allen, Director of Finance
RE: Surplus Request
DATE: May 1, 2024
!am requesting the following asset items be approved and placed on the town’s surplus list.
They were replaced when the town moved from the KRONOS timekeeping system to ADP.
1. Asset #101254, Kronos time clock
2. Asset #101255, Kronos time clock
Both items will be disposed of via the transfer station as they have no value to the Town of
Waterford.
Respectfully,
Kim Allen.

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In Series (Over $1000)
DEBT SERVICE
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED
Budget Available =—s Transfer Transfer Available
Line No. Org. Code Object Code Object Description Amount Budget INCREASE | DECREA Budget
1 10139 §6035 2014 BOND REFUNDING PRING 3 988,000 /$ (63,000) §3,006,00 $ :
2 10139 §6036 12074 BOND REFUNDING INTER $ 146,625 | $ 63,000 {63,000.00)] $ :
TOTAL 63,000.00 (83,000.00)
Explanation:
Kin Alten 4/5/2024
Department Head Date
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First Selectman Date
Commission/Beard Approval Date
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TOWN OF WATERFORD
TRANSFER REQUEST FORM
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First Seleciman's Office
DEPARTMENT
APPROVED CURRENT ACCOUNT : ACCOUNT REVISED
Budget Available 9 SINGREASE Avaitable
Line No. Org, Cade Object Code Object Description Amount Budget Budget
4 10101 $3090 Fuels & Lubricants 1,074.00 (169.25}] 400.00 230.71
2 10104. 53020 Office Supplies 1,510.00 (148,58): 400.00 251.42
3 10101 54010 Furniture: 800.00 800.00 800.00 1,800.00
4 6.00
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7 9.00
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Other Supplies = Get Wal] Edible Arrangement
Fumilure line not needed this year; dispensing money where needed most
Department Head Date
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