Fleet Ad Hoc Committee Agenda

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FIFTEEN ROPE FERRY ROAD
PHONE: 860-142-0853,
WATERFORD, CT 05385.2686
vwoewaterfordetorg
AGENDA
FLEET AD HOC COMMITTEE
Wednesday, February 12, 2025
4:15 P.M,
First Selectman’s Office
Call to Order
Per Town Ordinance 3.17,060;
To consider and act on a request to approve the early replacement of Recreation
and Parks R10 (Utility Vehicle) in the amount of $81,457.
Adjournment
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FIFTEEN ROPE PERRY ROAD. WATERFORD, CT 065385:2886
DATE: January 30, 2025
TO: Fleet Management Ad-Hoc Committee
FROM: Ryan McNamara, Director of Recreation and Parks
RE: Variance Request for R10
Dear Members of the Fleet Ad-hoc Committee,
1am writing to request a variance in the Fleet Management Plan concerning one of our assets that is no
longer usable and requires repairs that will not provide a good return on investment. The asset in
question is R10, a 2014 Chevy Silverado Utility, which has been a valuable part of our fleet but has now
reached a point where continued repairs are not economically feasible.
Current Condition and Repair Costs:
R10 has encountered significant issues, including engine failure and other mechanical problems. The
estimated cost to repair the engine alone is attached. These repairs would only provide a temporary
solution and do not guarantee long-term reliability.
‘Advantages to moving the asset replacement to FY’25:
1. Cost-Effectiveness: Investing in a new vehicle will provide a better return on investment
‘compared to the high costs of repairing the existing asset. The new vehicle will come with a
warranty, reducing maintenance costs in the initial years.
2. Reliability: A new vehicle will offer improved reliability and performance, ensuring that our
‘operations are not disrupted by frequent breakdowns and repairs.
3. Safety: New vehicles are equipped with the latest safety features, enhancing the safety of our
staff and the public.
4. Fuel Efficiency: Modern vehicles are more fuel-efficient, leading to cost savings on fuel expenses
and reducing our environmental footprint.
5. Technology and Features: New vehicles come with advanced technology and features that can
improve productivity and efficiency in our operations.
6. Resale Value: A new vehicle will have a higher resale value compared to an older, repaired
vehicle, providing better long-term value.
Given these advantages, | strongly recommend the purchase of a new vehicle to replace R10. This
investment will ensure the continued efficiency and safety of our operations while providing better
financial value for the Town of Waterford.

R10 is currently listed for replacement in FY’28 and requested for replacement as soon as possible.
An evaluation performed by the Town Mechanic is attached along with photos and a repair cost history
totaling over $15,000. The vehicle currently has 81,825 miles.
Recent quotes are approximately $81,457 and are attached as welll.
| appreciate your consideration of this request and am available to discuss this matter further at your
convenience.

FIFTEEN ROPE FERRYROAD WATERFORD, CT 0685-2086
INTER-OF FICE CORRESPONDENCE
DATE: September 19, 2024
TO: Ryan McNamara, Director of Recreation & Parks
FROM: Garon VanOverloop, Lead Fleet Mechanic
RE: R10
R10 is a 2013 Chevrolet 2500 pickup with 79,940 miles on it. R10 has a
recommended replacement cycle of 14 years. This week it was towed in for an electrical
fault that prevented it from starting. While it was in the shop, I also performed and
inspection on RIO. The chassis and engine wiring harnesses are compromised with
corrosion and is beyond further repairs. The chassis frame and components itself, are
deteriorating quickly. Eventually frame/ suspension components and electrical harnesses
will continue to fail and break off. Which is why | am highly recommending that this
vehicle is to be replaced this calendar year.
Thave included pictures of R10 and lifetime cost report. If you need any more
information regarding this matter please let me know.
Garon VanOverloop
Lead Fleet Mechanic











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Qld
CNGPS30 VEHICLE ORDER CONFIRMATION 11/01/24 09:47:34
==> Dealer: F1122.
2625 F-SERIES SD Page: 1 of »
Order No: 9@@0 Priority: M3 Ord FIN: QS@48 Order Type: 5B Price Level: 51!
Ord PEP: 610A Cust/F1t Name: WATERFORD PO Number:
RETAIL DLR INV RETAIL DLR INV
F3B F350 4X4SDR/CSR $49395 $46925.00 FRT LICENSE BKT NC NC
142" WHEELBASE 18B PLAT RUNNING 8D 320 291.00
HX = ANTIMATTER BLUE 10900# GVWR PKG
A VNYL 40/26/40 425 5@ STATE EMISS NC NC
s MED DARK SLATE 473 SNOW PLOW PREP 250 228.00
510A PREF EQUIP PKG 52B TRLR BRAKE CONT 300 273.00
+XL TRIM 592 ROOF CLEAR LGTS 95 87.00
572 .AIR CONDITIONER NC NC JACK
~AMFM/MP3/CLK
64F STEEL WHLS-18" TOTAL BASE AND OPTIONS 53275 49249.00
99A .6.8L DEV V8 ENG NC NC TOTAL 53275 49249.00
44F 10-SPD AUTOMATC NC NC *THIS IS NOT AN INVOICE*
TCH .LT275/6SBSWAS18
X3E 3.73 ELOCKING 430 392.08 * MORE ORDER INFO NEXT PAGE *
JOB #1 BUILD F8=Next
Fl=Help F2=Return to Order F3/F12=Veh Ord Menu
F4=Submit F5=Add to Library
3@@6 - MORE DATA IS AVAILABLE. QCce6e48

CNGP:
> 530 VEHICLE ORDER CONFIRMATION
(210
2025 F-SERIES SD
Order No: 0000
Ord PEP: 61@A Cust/Flt Name: WATERFORD
RETAIL DLR INV
66S UPFITTER SWTCH $165 $150.00
678 410 AMP ALTRNTR 115 104.00
86M DUAL BATTERY 210 191.00
SP FLT ACCT CR (1411.08)
FUEL CHARGE 24.00
DEST AND DELIV 1995 1995.80
fOTAL BASE AND OPTIONS 53275 49249.00
fOTAL 53275 49249.00
“THIS IS NOT AN INVOICE*
Fi1=Help F2=Return to Order
F4=Submit F5=Add to Library
3099 - PRESS F4 TO SUBMIT
11/01/24 09:48:06
Dealer: F1122:
Page: 2 of .
Priority: M3 Ord FIN: QS@48 Order Type: 5B Price Level: 51!
PO Number:
RETAIL DLR INV
F7=Prev
F3/F12=Veh Ord Menu
Qce6e48.

(210
HARTFORD TRUCK QUOTATION
EQUIPMENT Coote 1a ee
9 ibe Mie Sve uth Wades, 6 Pe Oe
(000.200.8810 Berdergrrect com 8
= Date: 11/01/24
Town of Waterford - Garon
We are pleased to quote on the following:
One (1) Reading Classic Il service body 98ASW installed on suitable cab-chassis with 58" CA (cab to axle)
measurement and single rear wheels, Including-
98" long x 77.5" wide wi 14.5" deep compartment, 48.5" x 98° cargo area
‘A60 double sided gelvanneal steel construction, electicelly charged immersion primer
Adjustable heavy-duty galvanized steel shelves with dividers
Adjustable door strikers, Heavy duty tallgate with removable knee brace
Rubber door seals, Hidden hinges, Nitrogen strut door holders, Stainless steel door paddles
Flush mounted LED backup, tum, & brake lights, Factory undercoating
‘Aluminum gas fill, free key replacement to originel owner
6 yoar limited warranty, Lifetime warranty on cylinder locks.
Paint Basecoat Clear Coat Color
Pooched steel bumper, Rear bumper zinc coated to prevent rust
‘Two (2) rear mud flaps
Back up camera - Mount camera and tle into OEM system
‘One (1) Fisher plow model # 8'6" XV2 w/ handheld controller, Including:
86" long x 31°-38" high. 75° (fll angled), 72° (scooped), 7'8" (lull V)
Blade approximately weighs 957 Ibs.
14 gauge STAINLESS STEEL blade. Black powder coat finish on mounts
Dusl-halogen headlamps with park/tum signals
“Security Guard” electronically locks the plows hydraulic functions
2 year parts and labor
‘One (1) Backrack BRK15018 installed in reer of cab
‘One (1) Mini Liberty Whelen Amber lightbar installed on backrack with bracket
Tied to switch in cab
Whelen Four (4) Comer LED Amber Emergency Lights — tied into switch in cab
Pickup Bed & Bumper Trade in Credit
One (1) Fisher electric Poly-Caster sand/sall spreader including:
1.8 cu yd. capacity, (1.8 - 660 Ibs., 2.5 - 734 Ibs.)
Double wall polyethylene 6 long hopper
2-40’ spreading width, 16-3/4" wide pintie chain conveyor
2 year parts and labor warranty
Sander loose not installed
Four (4) heavy duty sander tiedown straps (SANDERSTRAP)
7RV Style Trailer Socket
Installed Municipal Price: $ 32,450.00
Initial: Vin, Date:_
Terms: NetDue ETA: TBD.
For additional terms and signature complete 2" page
Respectfully Submitted: Sean Breslin Hartford Truck Equipment Inc. om
ev: 10/4/2028
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