Fleet Ad Hoc Committee Meeting

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FIFTEEN ROPE FeRRY Roa PHONE: 860-442-0583
WATERFORD, Crogsas See “wwwsatcordetorg
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AGENDA a
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FLEET AD HOC COMMITTEE BS >
¥, January 22, 2026 EN >
9:30 A.M, aN 2
First Selectman’s V8
Town Hall
Call to Order
Approval of Minutes from December 15, 2025 Meeting
Per Town Ordinance 3.17.060;
To consider and act on a request from Ryan McNamara, Director of Recreation
Parks, to request an a Iditional $40,000 to Purchase a re;
the approved Schedule on the fleet
Adjournment
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FIFTEEN ROPE FERRY ROAD
PHONE: 860-442-0553
WATERFORD, CT 06385-2886
www.waterfordctorg.
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Fleet Ad Hoc Committee ? =g
Meeting Minutes 4 é6
Monday, December 15, 2025
9:00 am
Present: Sue Driscoll (RTM), Glenn Patterson (BOF), Rob Brule (First Selectman), Kim Allen
(Director of Finance), Chris Haley (Director of Fire Services)
1) Meeting Called to order at 9:00 am.
2) Approval of Minutes from July 10, 2025 meeting
Motion to approve the minutes as presented by Rob Brule and seconded by Glenn
Patterson.
Yes: 3 (Patterson, Brule, Allen); Abstain: 1 (Driscoll)
3) Per Town Ordinance 3.17.060:
To consider and act on a request from Chris Haley, Director of Fire Services, to request
$173,400 to refurbish W55 and revise its replacement schedule on the fleet
management plan.
Motion to approve the request to refurbish WSS and revised the fleet management plan
schedule by Rob Brule and seconded by Glenn Patterson.
Vote: Unanimous
4) Adjournment
Motion by Glenn Patterson and seconded by Rob Brule to adjourn the meeting at 9:17 am.
Vote: Unanimous
Respectfully submitted
Kimberly Allew
Director of Finance


[FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06306-2886
To: Fleet Management Ad Hoc Committee
From: Ryan McNamara, Director of R&P
Department: Recreation & Parks
Date: January 14, 2026
Subject: Updated Equipment Purchase Request ~ Replacement of Toro Mower with Ventrac
Multi-Function System
Dear Members of the Fleet Management Ad Hoc Committee,
| am writing to provide an update regarding the planned purchase of a large Toro mower included in the
current replacement cycle. As you may notice, the amount originally allocated for this purchase was
$60,650. During the procurement review process, we obtained an updated quote from the vendor,
which reflected an almost $40,000 increase, bringing the total cost to $99,740.28 (quote attached).
After reviewing our records, we determined that this increase was the result of a clerical oversight in
updating the replacement cycle cost. The original allocation did not reflect current market pricing for
this class of equipment. Once the corrected quote was received, our department took the opportunity
to reassess whether the Toro mower remained the most appropriate and cost-effective solution for our
operational needs.
Evaluation of Alternatives
During this review, our team identified a viable and advantageous alternative: the Ventrac
multi-function system. This equipment platform offers a range of interchangeable attachments,
enabling staff to perform multiple maintenance tasks with a single power unit. These capabilities align
‘more closely with the diverse responsibilities of a Recreation and Parks Department, includi
© Turf mowing
© Trail and pathway maintenance
+ Brush and vegetation management
* Snow removal
* Specialty grounds work
The Ventrac system provides greater versatility, reduces the need for multiple single-purpose machines,
and enhances our ability to maintain a variety of park and facility environments efficiently. This purchase
would also fallin line with the department's initiative to become more efficient and effective with
equipment maintenance, getting away from proprietary systems when possible.

Financial Impact
In addition to its functional advantages, the Ventrac system offers a cost savings compared to the
updated Toro quote. The Ventrac proposal is approximately $92,401.89 (quote attached), representing
a savings of $7,338.39 while delivering significantly broader utility.
This positions the Ventrac as both a financially responsible and operationally superior choice for the
Town.
Recommendation
Given the substantial price increase associated with the Toro mower, the expanded capabilities of the
Ventrac system, and the cost savings realized through this alternative, the Recreation and Parks
Department respectfully recommends proceeding with the purchase of the Ventrac multi-function
system in place of the Toro mower.
This adjustment ensures that the Town's investment supports:
* Greater operational flexibility
‘+ Improved maintenance capacity
+ Long-term cost efficiency
‘* Alignment with departmental needs and expectations
We believe this recommendation represents the most responsible use of allocated funds and best
supports the Town’s commitment to high-quality park and facility maintenance.
‘Thank you for your consideration. | am available to answer any questions or provide additional
information as needed.

turf products
157 Moody Road # PO Box 1200 Enfield, CT 06082
‘Main Office: (860) 763-3581 @ FAX: (860) 763-5550
Prepared For: Ryan McNamara Ship To:
Waterford Parks and Recreation Quote Number:
24 Rope Ferry Road Waterford, Connecticut Quoted Date:
06385 United States Prepared By:
Sourcewell Pricing
QUOTE
Waterford Park n Rec
Groundsmaster 4000 12.23.25
197489
12/23/2025
Brian Pope
bpope@turfproductscorp.com
1 30609 Groundsmaster 4000-D (T4)
30671 Universal Sunshade, Red
31522 4WD Flow Divider Kit
$93,553.98 $93,553.98
$880.62 $880.62
$556.14 $556.14
$94,990.74
Toro Tot $94,990.74
Non - Toro Total: $0.00
Set Up & Delivery: $4,749.54
Trade ins: (80.00)
State Sales To $0.00.
Total Price: $99,740.
Pricing is valid for 30 days.

COMMERCIAL
turf PPOUUCES sates aGREEMENT
"157 Moody Road e PO Box 1200 « Enfield, CT 06082
‘Main Office: (860) 763-3581 FAX: (860) 763-5550
‘Quote Number:
Quoted Date:
Prepared By:
Salesman Number:
Buyer's PO No:
Shipping address:
Agreement Signing Date:
Requested Delivery Date:
Financing / Leasing
Terms: - —
‘Setup instructions:
Pricing is valid for 30 days.
BY SIGNING BELOW, THE BUYER AGREES TO PURCHASE THE PRODUCTS AS DESCRIBED IN THE ACCOMPANYING QUOTES
AND ACKNOWLEDGES HAVING RECEIVED AND READ A COPY OF THE TERMS AND CONDITIONS OF THIS AGREEMENT AND
HEREBY AGREES TO BE BOUND BY THOSE TERMS AND CONDITIONS.
Buyer's Signature Salesperson's Signatur
Duly Authorized Duly Authorized
Buyer's Printed Name Salesperson's Printed Name
Duly Authorized
Duly Authorized

COMMERCIAL
turf products SALES AGREEMENT
157 Moody Road * PO Box 1200 « Enfield, CT 06082
‘Main Office: (860) 763-3581 @ FAX: (860) 763-5550
TERMS AND CONDITIONS
4. ACCEPTANCE OF ORDER. TURF PRODUCTS, LC Seller) shall accept this sales agreement (the "Order" or certain goods described ln name and quantity on Quote
‘attached hereto (the "Goods"). Each of Selle and Buyer may be referred to herein as a “Party” and collectively asthe “Parties”. y Buyer and Seller's written acceptance
‘of tis Order, Buyer and Seller agrees tall the terms and conditions of this Order.
2. PRICING. Prices terms, and conditions ae subject to change by Seller without notice. Seller reserves the right to add applicable taxes to te pricing.
‘3. CHANGES AND CANCELLATIONS. Changes proposed by Buyer wth respect to this Agreement shall be made by submittal by yer to Seller of a written request at
least fifteen (15) days pir to shipment of Goods pursuant to this Agreement, approval shal be solely at Seller's dscetion, In the event that Seller approves any
changes) proposed by Buyer with respect to this Agreement, eller shall provide anew estimated delivery within a reasonable time. The terme and conditions ofthis
‘Agreement shallremainineffectn their entirety inthe event that Sele fils to approve any changes proposed by Buyer.
4. DELIVERY. Goods shallbe sold 0.8. Delvery Destination asset forth above onthe Delvery Dat. Seles shal pack all Goods in accordance with customs and protices
revalng in the industry. Risk of os shal pass to Buyer upon delivery ofthe Goods atthe Delivery Cestination if acepted and signed for bythe Buyer. Seller shall not
‘be fable for any losses to Buyer arising from any delivery of the Order that is nonconfocmingo¢reiected, unless sid nonconformance or rejection i result of Sellers
187055 negligence or fault Ntifeation of any such nonconformance or ejection must be provided o Seller within three (2) business Gays of Buyer's receipt ofthe Orde.
Seller shal retain aright to cure within ten (10) business day of receipt of Seller's notice of nonconformance ot rejection ofthe Order oF apart thereof without being
‘deemed in breach ofthe Order or any par or provision thereo. Seller shall inthe event ofa delay o threat of dela due to any cause, prompty notly Buyer in writing
ofthe delay. Seller shall not be able for any damages resulting fom alure to make delivery or performance within te time called for by this Order or by any writen
Instruetions of the Buyer
'5. RETURNED GOODS AND ERRORS. Goods may not be returned without a Returned Goods Authorization issued by the Seller and any returned Goode ae subject to
‘restocking charge. Certain Goods may not be returned including Goods whch are found tobe defective and or not conforming with the terms ofthis Agreement. All
‘etrns must bein new and clean condition. Goods delivered more than ninety (60) day prior to thelr attempted return wil not be accepted by Seller uness Buyer has
‘obtained prior witten approval from the Sele. f permission to return the Goods (or any potion thereof) is granted, any amount of Seles merchandise credit given to
‘uyee wil be based onthe circumstances involved and determined solely at the Seller's dscretion. Buyer Is resporsible for any delivery or sipping charges incurred to
‘turn Goods to Seller. Sele shall cure any errors in the shipment ofthe Goods that are notin conformance with this Agreement and thse goods that are defective and
‘under warranty. Alcais for shortage inthis Agreement must be made within ten (10} calendar days fom the shipment date.
‘6. FINANCE CHARGE. Buyer agrees that each invoice pursuant to this Agreement willbe subject oa financecharge of one and aha percent (15%) per month o part
thereof (equaling an annual percentage rate of eighteen percent (18%) or the maximum rate permited by law, whichever i higher if not pai nfl ater tity (30)
<daysof the date of the invoice, unless other terms have been agreed upon (ex easing) Buyer shal reimburse Selle for any anal costs and expenses (including
‘attorney's fees tothe masimum extent permitted by law) incurred by Seller arising from or related to the collection of any Obligation (as defined in Paragraph 7) and/or
the enforcement of Seller's rights with regards to any Cotateral (as defined in Paragraph 7)
7. SECURITY INTEREST. To secure the payment and performance of each and every debt ability of every type and description which the Buyer may now or hereafter
‘owe tothe Seller (each an “Obligation”) Buyer grants to Seer a security interest the Goods, and al other goods (at defined in Article 9 ofthe Uniform Commercial
Code, as adopted bythe State of Connecticut (the "UCC" from time-to-time sol by Seller to Buyer, and al products and proceeds ofthe foregoing property, including,
without lima, all accounts insurance proceeds and allother rights to payment [the “Collatera’). Buye authorzs the Seller to prepare and fil fancing
‘statements covering all or any portion of the above collated with any ilng ofie selected by Selle. Upon any default of Buyer in respect of ObFgation, Seer shall have
‘allrghts ofa secured creditor under the UCC and under any other appicabe law.
‘8. TERMINATION. This Agreement may not be terminated unless agreed tin wating by Seller and Buyer,
‘9 REPRESENTATIONS AND WARRANTIES. SELLER PROVIDES THE GOODS, INCLUDING BUT NOT LIMITED TO ANY SPARE PARTIS), MANUALS) AND/OR INSTRUCTIONAL
MATERIALS) PURSUANT TO THIS ORDER "ASIS." ANY WARRANTY OR WARRANTIES PROVIDED BY THE MANUFACTURER(S) OF THE GOODS (collectively, the
“ Manufacturers")ISIN LEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPUED, INCLUDING WITHOUT UMITATION, IMPLIED WARRANTIES OF MERCHANTASILITY,
FITNESS FOR A PARTICULAR PURPOSE, SATISFACTORY QUALITY, NON-INFRINGEMENT, OR ARISING FROM ANY COURSE OF DEALING, USAGE, OR TRADE PRACTICE. Seller
‘shallbear no cesponaibilty for contents or errors in any manuals, nstrucions or othe information supplied to the Seer by the Manufacturers and provided to Buyer by
Seller with the Goods.
10. NOTICE. Any notices required or permitted tobe given hereunder shall bein wetng and shall be deemed tobe duly given when received if sent bya recogni
‘overnight cacier to each Partys address as stated on this Order, when delivered by hand, or when transmitted by facsimle transmission the transmittal report
‘document indicates thatthe facsimile was sent successful
41. REMEDIES. Remedies st fort ae exclusive. Nether Party shal be Fable for consequential, pune or exemplary damages, oF loss profits or revenue.
£2, DISPUTE RESOLUTION AND GOVERNING LAW. The terms of this Order shale governed by the laws of the State of Connecticut, to the excision ofits choice of law
‘es. Seer and Buyer submit tothe non-exclusive jrsdction of any state or federal court located inthe State of Connectiut. To the extent permitted by applicable
law any and a etions brought by Buyer against Seller pursuant tothe terms ofthis Agreement shall be commenced within one (1) year of writen natice by Buyer to
‘Sele of the eisputels that is/are the subject of the action, sad written notice to be provided by Buyer to Sele within one hundred eighty (180) days of the shipment
‘date specified herein. THE PARTIES HERESY WAIVE ANY RIGHTS TO AJURY TRIAL.
13, SEVERABILITY. In the event provision or clause ofthe Order conflicts with governing laws ofa court of competent jurisdiction holds invalid provision or clause of
this Agreement, such provision or cause shall be deemed to be modified to reflect as nearly as possible the Parties intent. The remainder of this Agreement shall remain
nfl force and effect so long 35 the terms ofthe remainder donot render the Agreement manifsty unk to elther Party.
£4, SURVIVAL The provisions ofthe Agreement, which by thelr ery nature would continue beyond the termination, cancelation, or expiration of the Order shall,
Continue 2s valid and enforceable rights and obligations ofthe Parties and survive termination, cancellation, or expiration ofthe Order,

COMMERCIAL
turf products SALES AGREEMENT
157 Moody Road PO Box 1200 « Enfield, CT 06082
Main office: (860) 763-3581 @ FAX: (860) 763-5550
35. FORCE MAJEURE. Neither Party shall be able fora delay ints performance ofits oblgations and reiposibliies under ths Agreement due to causes beyond its
contol, Including not hited to war strikes or lockouts, embargo, rational emergency, insurrection or a, ats of the public enemy, ats of tetrorm, ie, hood, ether
‘tata sate, any and al delays ofalures by the Manufacturers or any of Seller's other vendors, provided that sald Party has aten resonable reseures to souly
the other in wing ofthe del.
communications representations, negotiations, or agreements pertaining tothe Goods. This Agreement may oly be amended bya writing signed by both Paris Inthe
‘even that any terms ofthe Agreement confict with those of anyother document, this Agreement’ terms sal control
27, WAIVER. The waiver by Buyer or Seller of any notice requirement or any breach of ay requirement or obligation under ths Agreement shall ot be deemed to be »
‘walver of any subsequent breach of the same requirement or obligation, or 3 waiver of any other requirement or obligation stated hecein

Prepared For:
Ryan McNarmara
Waterford Recreation and Park
15 Rope Ferry Road
Waterford, CT 06385
860 444 5881
Sold & Serviced by:
Turf Products LLC.
Brian Pope
157 Moody Road
Enfield, CT 06082
Phone: 860-395-6936

Pricing Quote
Quote #: 110974-1003 Date Quoted: January 6, 2026
Contract #: 112624-TTC Quote Expires: February 5, 2026
Prepared For: Prepared By:
Ryan McNamara Tur Products LLC
Waterford Recreation and Park Brian Pope
15 Rope Ferry Road 187 Moody Road
Waterford, CT 06385 Enfield, CT 06082
860 444 5861 Phone: 860-395-6936
Customer's Sourcewell Membership ID: 97487
Thank you forthe opportunity to quote the following Ventrac product(s) for your review. | have added the items that we feel would best
serve your needs. Please feel free to contact me with any questions.
ary Model # Description Sourcewell Total
1 /4520N (39.5125) | Ventrac Tractor: KN, 4520N Kubota WG972 EFI 31,138.80) 31,138.80}
{included Standard: Weight Transfer, SDLA Hand Controls,
\4 Rear Weights, Front Fenders, Foot Pegs
1 |70.4200-99 ‘Accessory: Kit, PRO KN4520 1,883.20] 1,883.20
1 [MA900 (39.5170) JAttachment: MOWERS - BOOM 17,419.60} 17,419.60
IMA, MAG0O Boom Mower
1 |70.4137 lAccessory: MID-WEIGHT BAR KIT 308.00} 308.00}
kit, Weight Bar Mid 4500/4520
1 [23.0212 SPOOL FLOAT KIT 81.00 81.00]
|Service Kit, 4 Pos Spool WiDetent
4 |47.0116 |Accessory: ADDITIONAL WEIGHTS 110.00 440.00}
|Weight, Suitcase - 42 LBS wiBox
1 (Mz480 (39.5519) [Attachment: BRUSH CUTTER 5,720.00] 5,720.00}
Mz, MZ480 Brush Cutter
7 [F300 (39.55205) ‘Attachment: LEAF PLOW 2,543.20] 2,543.20]
IEF, EF300 Leaf Plow
1 [Miedo (39.55160) ‘Attachment: MOWERS - CONTOUR DECK 8,870.40 8,870.40]
MJ, MJ840 Contour Mower
1 |70.8239 |Accessory: MJ SCRAPER KIT 211.20) 211.20}
Kit, Scraper MJ Roller
1 (704179 [Accessory: 12-VOLT REAR PLUG. 167.20 167.20
Kit, 12V Rear 4520
1 {70.4169 [Acoessory: CANOPY 998.80] 998.80]
Kit, Canopy
4 |70.4170 |Accessory: FAN FOR CANOPY 400.40! 400.40]
Kit, Fan for Canopy
1 |roai72 |Accessory: FRONT WORK LIGHT FOR CANOPY 167.20 167.20
Kit, Front Work Light for Canopy
1 70.4173 ‘Accessory: WORK LIGHT LED 378.40) 378.40}
Kit, Work Light LED 4520/4500
1 (704167 [Accessory: HEATED SUSPENSION SEAT 875.60| 875.60}
Kit, Heated Suspension Seat 4500/4520

Qty Model # Description ‘Sourcewell Total
1 [70.4067 ‘Accessory: DUAL WHEEL KIT 7,491.60) 4,491.60]
Kit, Duals Field Trax Black
1 (70.4185 (Accessory: LARGE TOOLBOX KIT 145.20) 145.20]
Kit, Toolbox Large
1 [HH160 (70.2016) [Accessory: TRAILER MOVER 444.40) 444.40|
HH, Trailer Mover Hitch
1 |KX523 (39.55427) __[Attachment: SNOW BLOWER 5,588.00 5,588.00]
IKX, KX523 52" Snowblower
1 |70.8025 |Accessory: Kit, 12V Actuator, HB/KX/LX 294.80] 294.80]
1 |k@540 (39.55436) Attachment: POWER RAKE 8,434.80 8,434.80
KG, KG540 Power Rake
Subtotal 88,001.80
CHARGES
Other Charge: SET UP (5%) +4,400.09
TOTALUSD$ 92,401.89
turf products
‘SINCE 1970


FIFTEEN ROPE FERRY ROAD PHONE: 840-442-0553
WATERFORD, Cr 06385-2686 renee ong
2
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= 52
Fleet Ad Hoc Committee = as
Meeting Minutes g & 2a
Tuesday, July 2, 2024 ¥ 33
8
8:00 am > 52
First Selectman’s Office ane
w
3.8
Present: Paul Goldstein (RTM), Rob Brule (First Selectman), Kim Allen (Director of Finance)
Other: Ryan McNamara (Recreation & Parks Director)
1d) Meeting Called to order at 8:00 am.
Motion to approve a variance to move FY25 approved vehicle replacement, P74, to FY26 and
move FY26 approved vehicle replacement, P60, to FY25 for $70,494.
Motion by Paul Goldstein and seconded by Rob Brule to approve $70,494 to replace asset P60
jin FY25.
Vote: Unanimous
2) Motion to approve a variance to move FY25 approved vehicle replacement, P53 to FY26 and
move FY26 approved vehicle replacement, P62, to FY25 for $70,494.
Motion by Paul Goldstein and seconded by Rob Brule to approve $31,672 to replace asset P62
in FY25.
Vote: Unanimous
3) Adjournment
Motion by Paul Goldstein and seconded by Rob Brule to adjourn the meeting at 8:13 am.
Respectfully submitted
Konberly AUlew
Director of Finance
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