Oswegatchie Fire Station Building Committee - Minutes - 06/04/2026

FIFTEEN ROPE FERRY ROAD 
WATERFORD, 
CT 06355-2886
AGENDA
OSWEGATCHIE FIRE STATION BUILDING COMMITTEE
June 4, 2026
Police Department
6:30 PM
1. 
Call to order
2. 
Pledge of Allegiance
3. 
Public comment
4. 
Opening remarks
5. 
Review and Approve May 21" Meeting Minutes
6. 
Invoice Payments
7. 
Old Business
a. Building Permit
b. 
Change order process
8. 
Current Business
a. 
Groundbreaking review
b. 
Downes Construction Monthly Report
9. 
New Business
2. 
Review and approve Station Alert System
10. Confirm Next Meeting Date and Objectives
11. Adjournment

TOTAL
, 
COMMUNICATIONS
(860) 622-4022
Bilt To: 
[Date 
invoice
Waterford Town Of 
[04/30/2026 
[204997
Jeff 
Robillard
Town Hall Complex 
Account
1 Rope Ferry 
Road 
Waterford, Town OF
Waterford, CF 06385-2886
United States,
[Terms 
[Due Date 
PO Number 
[Reference
[Due Upon Receipt 
[04/30/2026 
[260559
[Thank you for doing business with Total Communications!
Billing Type 
Progress
Billing Method 
Fixed Fee
JOriginal Downpayment 
$0.00
JAmount 
$13,041.00
|Company Name 
Waterford, Town Of
Icontact Name 
Jeff Robillard
lOther Charq 
T 
Quantity 
Price] 
Amount]
lBilable Other Charges
|Cisco Catalyst 
C8200-1N-4T Router 
1.00 
$1,699.00 
$1,699.00]
[Serial Number(s): F)C301S10UR
2-Port FXS/FXS-E/DIO and 4-Port FXO Network interface Module 
1.00 
$1,649.00 
$1,649.00)
[Serial Number(s): FOC2929071U,
|Cisco ONA Advantage On-Prem Lic 3Y - upto 25M (Aggr, SOM) 
1.00 
$2,119.00 
$2,119.00]
Catalyst 92001. 48-port Pots. 4 x 106, Network Essentials 
2.00 
$3,291.00 
$6,582.00)
[Serial Number(s): SFVH30034Kj9, SFVH30034K)Q.
|C92001 Cisco ONA Essentials, 48-port, 3 Year Term license 
2.00 
$821.59 
$1,643.18]
3M Type 
4 Stacking Cable 
2.00 
$261.25 
$522.59]
North America AC Type 
A Power Cable 
2.00 
$0.00 
$0.00}
[Cisco Catalyst 92001 Stack Module 
2.00 
$911.95 
$1,823.30]
|Catalyst 9200 Stack Module 
4.00 
$0.00 
$0.00}
|1KW AC Config 
$ Power Supply 
2.00 
$2,699.95 
$5,399.90]
[Serial Number(s): SOCi29341188, SOCI2934118C
North America AC Type A Power Cable 
2.00 
$0.00 
$0.00}
1OGBASE-LR 
SFP Module, Enterprise-Class 
2.00 
$881.35 
$1,762.70]
\Cisco 1P Phone 8851 
3.00 
$470.47 
$1,411.41
Serial Number(s): SFVH3002191L, SEVH30021991, $FVH300219PD.

cisco 
1p phone 8841 
200 
s39445—$3,55005
Serial Number(s) SFVH29¢B0CRH, SEVH29480CSL, sFVH2948003N,
Sevi294800UA, sevn2a4s0NRK7 SEVHTESQSDRWO, 
SAVHOSGOOPINL
|SFVH29490PGZ, SFVH29490Q76
Wall Mount kit fo Cisco IP Phone 8800 Series 
9.00 
$65.08 
$585.26
Tripp Lite by Eaton series SmartOnline 3000VA 2700W 120V Double- 
1.00 
$2,399.99 
$2,399.99]
Conversion UBS 
9 Gute extended Run, Network Cord Opuon CO,
086, 085, 2U Rack/Tower Battery ackup =U Roca/Tower 3 our
Recharge 
410 minute Stand’9y. 127 VAC Input 
127 VAC
gp 
ute by Eaton cats igo Srapless Molea (UTP) Ethernet Coble 
50.00 
$622 
306.00
|(RI45 
M/M) 
PoE Purple 10 ft. (3.05 m}- 10 ft Category 
6 Network Cable for
Network Dewce, ATM 
Fst End: 1 
as Netwark 
Male: Second Pe
}x RJ-45 Network - Male - 1 Gbit/s -
[Eaton Tripp Lite Series Caté Gigabit Snagless Molded (UTP) Ethernet 
20.00 
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cable (}es nut), Pot, Purpie, Se STi): Stain 
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its Mate 
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30.00 
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$183.60
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tie
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Eaton Cat6 Gigabit Snagless Molded (UTP Ethernet Cable 
200 
sr21.99 
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Network 
Mile
Second End: 1 
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200 
52051 
$01.02
progress invoke
Total Other Charges’ 
33199239
Invoice Subtotal: 
ESTE)
$0.00
331,302.93
‘Make checks payable to Total Communications, Inc 
oe 
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Credit 
$0.00
Gatance Ove: 
33i382.99
ALL RETURNS SUBJECT TO A 20% RESTOCKING CHARGE
Senvice WILL NOT BE RENDERED ON ACCOUNTS OVEN GO OATS PAST OUE
ATeReST WILL BE CHARGED AT THE RATE OF 1 1/2 8 PER MONTH ON ACCOUNTS BAST 30 DAYS
APPROVED
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CLOSE POY. 
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ACCOUNT #.
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D DOWNES CONSTRUCTION
Waterford Fire Station 4 - Oswegatchie
Construction Change Review/Approval Sub-committee
Proposed Procedure
Potential changes to the construction of the fire station will be generated from several
sources; existing conditions, field conditions, design changes from coordination, outside
agencies and owner requests.
The potential change may have a cost and/or time impact associated with it and may
require swift action to prevent delay in the construction process.
Some changes are anticipated and funded through established allowances within the
contractor's contract. i.e. structural soil replacement at the building is known but the
exact quantity is unknown. An allowance is established to fund the work with a unit
cost to allow the work to continue in the event of an overage of soils
removed/replaced. This work may result in a change to fund the allowance for
additional work but allows the contractor to continue with properly documented
quantities and supervision.
Other unexpected changes as a result of mentioned factors above may result in a
change request from the contractor. The Change Order Request (COP) will be vetted by
the OPM and design team for validity and reasonable cost and if requested, time.
The purpose of the Sub-committee would be to review COPs with the guidance of the
OPM/Design team to gain approval to keep the construction progressing.
Sub-committee members would need to be available for virtual meetings between
regular Building Committee meetings, ideally during business hours. Most meetings
would be about 30 minutes.
The Sub-committee should be made up of 3-5 members, but can be more. A minimum.
of two members should be present at all meetings. Restrictions to the value of a
change is suggested as:
COP value of $50,000 or less - Two-member present for review/approval
COP value of $50,000 to $100,000 — Three-member present for review/approval
All COPs under consideration over $50,000 would require full committee
review/approval.
All COP approvals will be reported at the next Building Committee meeting.
DOWNES CONSTRUCTION CO!
Employee Owned - Community Im
ANY

COP 
Information:
As change events (CE) develop during construction, they will be tracked weekly and
reviewed at the projects Owner/Contractor/Architects (OAC) meeting. This meeting is
held weekly and reviews many facets of the project including construction progress,
inspections, project documents; submittals/RFI’s, field reports etc.
Minutes will be made available to all committee members and the documents will
include a CE tracking log. This log will track project issues from inception to COPs for
review by the OPM/Design team. Committee and Sub-committee members will be
aware of all potential changes on a weekly basis for the project.
The Downes Monthly Report will contain a Change Log memorializing the changes for
the month and provide project budget updates.
DOWNES CONSTRUCTION COMPANY
Employee Owned - Community Invested

TOWN OF WATERFORD
Oswegatchie Fire Station
Monthly
Report
D> DOWNES CONSTRUCTION
200 Stanley Street 
May
New Britain, CT
860.229.3755 
2026

TABLE OF CONTENTS
Section | - Executive Summary
Section Il ~ Project Budget
Section Ill 
- Document Summary Log
Section IV ~ Schedule Update
Section V ~ Construction Progress Photos
‘Oswegatchie Fire Station Project
‘Owner's Project Manager Monthly Report
May 2026
DOWNES

SECTION | — EXECUTIVE SUMMARY
See the April 2026 Monthly Report for information pertaining to the GC solicitation and award to
A. Secondino & Son, Inc.
The GC continues material submittal submissions to the design team. This process ensures the
specified materials are confirmed by the design team prior to being installed at the project site.
The GC will mobilize to the site after the issuance of the building permit. Downes and the design
team will meet weekly with the GC to review overall project progress and any potential issues or
needed clarifications and provide meeting 
minutes for the same.
The building permit remains under review with the town. Initial review comments provided by the
Building Department were issued May 19, 2026. The comments were mainly design in nature and
revisions were made to the construction documents and returned to the Building Department May
22, 2026 with hard copy plans being delivered a few days later.
The town finance department, with the assistance of Downes, is issuing Request for Proposals for
material testing services to provide third-party materials testing for the project. Three bids were
received May 5, 2026. After review of scope inclusion, Downes recommended award for the
Material Testing to Special Testing Laboratories. The award was discussed and approved at the
May 21, 2026 Building Committee Meeting,
Review of the existing documentation of the project site, specifically the Phase 2 Site Assessment,
yielded a need to review three existing areas of concern (AOC) identified by Burton & Logui
(G&L) in their report. These are outside the new building footprint but will be disturbed during
development of the site once the new building is constructed. B&L provided a proposal for a soils
management plan, soils testing of the AOC’s, and classification of soils with any potential
hazardous components. The Building Committee provided approval to proceed with their proposal
of $27, 850. The town has issued a Purchase Order for the work.
B&L has begun the testing work with a site xray of the AOC’s to determine if underground
structures/obstacles are present. None were found, and site borings of the areas are scheduled
for early June.
‘On May 28, 2026 a Ground Breaking ceremony was held at the project site. The event was well
attended with committee members, town staff, fire services personnel (past and present), the
design team, the general contractor staff, and Downes Construction. Speakers included First
Selectman Brule and Fire Services Director Chris Haley. See photos in Section V.
Oswegatchie Fire Station Project
‘Owner's Project Manager Monthly Report
May 2026
DOWNES

SECTION Il — PROJECT BUDGET
The overall budget established for the project through RTM approval is $12,552,393.00 as
approved by the Town of Waterford. Summary of the budget main components are shown below.
A full updated budget report is attached for review.
General Construction
Originat Budget for General Contractor
Approved GC Buyout (Contract value)
Approved Tele/com Buyout
Pending/Approved Change Events
Total Anticipated Construction
‘Supplemental Construction
Traffic Improvements
Hazmat Abatement Monitoring
Soils Management — Hazmat Soils Disposal
Material Testing Services
Pending/Approved Change Events
Total Anticipated Supplemental Construction
Contingency
‘Owner Contingency
Approved Allocations
Pending Change Events
Revised Owner Contingency*
$10,315,208.00
$7,708,500.00
$55,000.00
$0.00
$7,763,500.00
$500,000.00
$25,000.00
$100,000.00
$75,000.00
$0.00
$700,000.00
$1,060,694.00
$2,451,708.00
$0.00
$3,514,902.00
"Reflects only changes to construction. Owner to advise of other contingency expenditures
Change Event/PCO Log:
Please refer to the Change Event Log to reference items we are currently forecasting based on
the above-noted pending sections for both construction and owner contingency items.
Note: Log TBD as no Change Events to date.
DOWNES
Oswegatchie Fire Station Project
‘Owner's Project Manager Monthly Report
May 2026

SECTION Ill 
- DOCUMENT SUMMARY LOG
No document revisions during this reporting period
SECTION IV —- SCHEDULE UPDATE
The milestone project schedule update dated May 31, 2026, is attached and reflects overall current
progress. The current anticipated project completion date for the new building is March 8, 2027
and the anticipated project completion date is June 27, 2027. All dates are contingent on the
issuance of the Building Permit as the construction period starts when issued.
SECTION V — CONSTRUCTION PROGRESS PHOTOS
Oswegatchie Fire Station Project
‘Owner's Project Manager Monthly Report
May 2026
DOWNES

Oswegatchie Fire Station Project
a) 
‘Owner's Project Manager Monthly Report
= 
May 2026

Oswegatchie Fire Station Project
‘Owner's Project Manager Monthly Report
May 2026
DOWNES

Oswegatchie Fire Station Project
‘Owner's Project Manager Monthly Report
May 2026
DOWNES

|Oswegatchle Fire Station Control Budget June 1, 2026
‘Approved Project Budged]_$12,552,393.00
Total Estimated Project Budget] 
$12,552,393.00]
Total Current Funding] 
_$12,552,393.00]
Current
Budget 
Budget
Prior Budget | 
Soft Cost 
Hard Cost__| 
Adjustments | _ 6/1/2026
ny 
B 
G
a+b
IMuntcipar
[Appraisa/Legal/General Expenses 
= 
5,000 
S_ 
5,000
ICost of issuance 
$s 
= 
$ 
=
[Bonding and Insurance 
$ 
= 
$ 
=
$ 
= 
$ 
=
TOTAL MUNIGIPAL| $ 
5,000 | $ 
5 
g 
=_|s 
5000
[Professional Services
JOPM Services 
$ 
x, 
$ 
a
Design Services - Architect 
$ 
a 
$ 
o
Phase Ill Site Assessment 
s 
36541) 
$ 
36.544 
$36,541
Existing Bldg. Hazmat Testing 
$ 
4,950 | $ 
4,950, 
$4,950,
Site Soils Testing 
$ 
30,000] 
§ 
30,000 
S500] $77,500
IMoving Services 
$ 
10,000 $ 
40,000 
$10,000
[Materials Testing Services (see below) 
$ 
5 
[s. 
2
TOTAL PROFESSIONAL SERVICES| $ 
1491] 
§ 
S___(2.500)| $76,087
[Construction
[Construction (GC) 
‘S_10,315,208 
$10,316,208 | $ (2,606,708)] $ 
7,708,500
[Telecommunications Scope 
s 
= 
$ 
= 
[$55,000 [$55,000
[Traffic Improvements 
‘$500,000 
$500,000 
‘$500,000
[Haz Material-PCB (existing bldg.) Monitoring 
[$25,000 
$ 
25,000 
$25,000
Site Soits ManagementDisposal 
$100,000 | $100,000
Builders Risk Ins. 
S____80,000/$ 
90,000] 
$ 
: 
$90,000
Materials Testing Services 
s 
75,000 
$ 
75,000 
$75,000,
TOTAL CONSTRUCTION} $ 
17,005,208 | $ 
‘90,000 | $ 
10,915,208 | $ 
(2,451,708)| $ 
8,553,500
Free
Free 
$250,000] $250,000 
$__250,000
[Technolog) 
‘$150,000 $150,000 
‘$150,000
TOTAL FF&E|$ 
400,000|$ 
400,000] 
5 
= 
Is 
= 
[$400,000
[Owner Contingency* 
S__1060,694 
$7,060,694 | $_ 2,454,208 | $ 3,514,902
[Grand Total Base 
S_12,582,393|$ 
574,401 | $ 
11,900,902] 
$ 
=| 
$42,552,393
4.55% 
94.81%
[Current Surplus/(Deficit) 
3 
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DISPATCH-LEVEL SUBTOTALS
ALL SYSTEMS SUBTOTAL: 
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ALL SHIPPING SUBTOTAL: 
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ALL SERVICE 
& SUPPORT, 
— 2448494
ALL PRIMARY DISPATCH-LEVEL ESTIMATED TAX.