Representative Town Meeting (RTM) - 1279 (05/13/2026)
agenda center attachment
| Board/Commission | Representative Town Meeting (RTM) |
|---|---|
| Meeting Date | May 13, 2026 |
| Pages | 23 |
| File Size | 2.4 MB |
| OCR Status | Searchable (OCR processed) |
| Source URL | Original |
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EDUCATION INCENTIVE 3,140 51440 DISPATCH PERSONNEL 609,256 51810 DISPATCH OVERTIME 204,392 51823 EMERGENCY PERSONNEL 0 51830 TRAINING OVERTIME 4,297 51920 FICA 69,246 SUB-TOTAL 52000 SERVICES $2010 ADVERTISING 0 52020 POSTAGE 45 52030 PROFESSIONAL FEES 1,332 52040 SERV. CONT. & REPAIRS 35,669 52060 DUES, CONF. & EDUCATION 2,339 52060 = PRINTING 14 52080 TELEPHONE 21,977 62300 TRAINING, EDUC & EMERG 0 52370 —DISP, CLOTHING ALLOWANCE 4,090 62415 GENERATOR MAINTENANCE 2,069 SUB-TOTAL 53000 MATERIALS & SUPPLIES §3010 OFFICE SUPPLIES 157 §3020 OTHER SUPPLIES 228 §3090 FUEL & LUBRICANTS 197 §3120 SHELTER SUPPLIES 0 53130 RADIOLOGICAL SUPPLIES 0 SUB-TOTAL DEPARTMENT TOTAL 2026/26 R.T.M. APP. 97,055 34,572 3,140 760,225 123,849 1,800 24,000 80,776 4,125,417 200 600 1,000 44,681 21,039 200 21,168 2,600 4,000 6,200 101,588 250 4,030 750 600 400 3,030 1,230,035 2024/25 ACTUAL 2026/27 TRANSFERS EXPENDED DEPT/AGY ADD. — 12/49/2028 REQUEST 11,600 44,260 99,482 16,485 35,491 140 3,140 3,140 (106,140) 327,513 786,955 105,000 61,728 128,207 0 1,800 1,765 24,000 32,794 82,565 486,686 1,161,640 0 200 229 600 400 0 4,000 3,000 11,691 46,181 (6,400) 0 19,039 10 200 2,000 10,931 25,340 0 2,600 1,000 0 4,250 498 6,200 23,358 105,640 0 250 168 1,030 85 750 0 600 0 400 254 3,030 10,295 1,270,180 2026/27 APPR BD/SEL 2026/27 BD OF FIN RECOMM. 2026/27 RTM. APPROVED BUDGET FUNCTION The Waterford Emergency Management Department is the managerial function charged with creating the framework within which the Town of Waterford reduces vulnerability to hazards and copes with disasters. The Emergency Management Department protects the community by coordinating and integrating all activities necessary to build, sustain, and improve the capability to mitigate against, prepare for, respond to and recover from threatened or actual natural disasters, acts of terrorism, or other man-made disasters. This is accomplished through partnerships and cooperation with surrounding towns, State and Federal agencies, as well as commercial organizations. The Waterford Emergency Communications Center employs ten full-time dispatchers and three part-time dispatchers. The primary purpose of the Waterford Emergency Communications Center is to receive, process and disseminate information to police, fire, Waterford Ambulance Service, YNHH Lawrence + Memorial Hospital Paramedics and neighboring public safety agencies. The Waterford Emergency Communications Center is a 24 hours per day, 365 days per year operation that works with every Town of Waterford Department and the Board of Education. The Waterford Emergency Communications Center is in constant communication with Public Works crews and utility companies during storms. The Waterford Emergency Communications Center serves as the core of the Waterford Community-wide Emergency Action Plan and information center, and disseminates information to other Emergency Operations Centers within the Emergency Planning Zone (EPZ) surrounding : Dominion Millstone Power Station. The Waterford Emergency Management Department continues its partnerships with the City of New London, New London Port Area Marine Group, the Dominion Millstone Power Station, the Connecticut Department of Emergency Management & Homeland Security (DEMHS) Region IV, the Connecticut Department of Energy & Environmental Protection, Ledge Light Health District and several other government and non-governmental agencies. The proposed FY 2026/27 Emergency Management Department budget is $1,270,180. This represents an increase of $40,145 (3.26%) over the FY 2025/26 approved budget. Personnel costs represent 91.45% of the total budget while operations represents 8.55%. The majority of line items have no change or minimal change. The most significant changes to this year’s proposed budget are shown in the table below: UPSEU Contracted Wage Increase (expires 6/30/26) 0% 51440 Dispatch Personnel Increase $26,730 51810 Dispatch Overtime $4,358 51920 FICA Increase $1,789 52050 Dues, Conferences & Education -$2,000 52080 Telephone $4,172 The proposed FY 2026/27 Emergency Management and Waterford Emergency Communications Center (WECC) budget allows the Town of Waterford to maintain current Federal and State standards of acceptance. As the Town of Waterford has a nuclear power plant within its borders, the town must comply with required objectives from the Nuclear Regulatory Commission while being prepared for all other emergencies and disasters. This budget represents three municipal responsibilities; Emergency Management, the Waterford Emergency Communications Center and some aspects of the Town-wide P25 radio system. The majority of costs for the Town-wide P25 radio system are for radio maintenance & repair expenses. Series changes (up and down) are explained below: 51000 series — This series represents 91.45% of the Emergency Management budget. It has increased by $36,223 (3.22%) due to contractual raises and the hiring of two experienced dispatchers at higher steps than the personnel that they replaced. 52000 series — This series increased by $3,922. Increases are due to higher telephone costs and equipment repair costs. 53000 series — There were no changes to this series. DEPARTMENT METRICS The data in this section refers only to calls taken and computer entries by dispatchers in the Emergency Communications Center. Activity reported by police, fire and EMS may vary as a result. The emergency dispatch center answered a total of 48,745 telephone calls during FY 2025. There were 53,045 incidents recorded in the Computer Aided Dispatch System (CAD) during the same timeframe. Police self-initiated activity contributes most to the discrepancy between the previously stated numbers. 9-1-1 Calls The Waterford Emergency Communications Center (WECC) handled 8,069 9-1-1 calls during FY25. That is an average of approximately one 9-1-1 call per hour for every hour of the year. Police Dispatch The WECC entered 15,039 incidents into CAD for routine and emergency calls for assignment to the police department during FY 2025, Some incident types such as applicant fingerprinting and other administrative tasks are no longer reported to dispatch resulting in a lower number of recorded activity for the police in dispatch. These incident types are recorded in the police department's records management system (RMS). Fire/EMS/Medic Dispatch The WECC handled 23,161 routine and emergency calls for assignment to fire/EMS/Medics in FY25. BUDGET EXPLANATIONS BY CATEGORY 51110 - ADMINISTRATION $2,426 increase — There is a Non-Union Management Professionals increase of 2.5% for FY27. A portion of this salary is eligible for reimbursement through the Emergency Management Performance Grant (EMPG) program and the Nuclear Safety Emergency Program (NSEP). The reimbursement varies slightly each year; EMPG can be up to 25% and NSEP is 25%. 51210 — CLERICAL/TECHNICAL This line has increased by $919. This increase is due to a contractual pay increase. The Police Department Office Coordinator is assigned to Emergency Management for 2.5 hours/week and a Fire Services Community Safety Educator is assigned 15 hours/week. 51240-DISPATCH EDUCATION INCENTIVE An amount of ten dollars ($10.00) per annum per college credit shall be paid to any employee who successfully completed a course at an accredited college or university within the field of emergency communications provided that the employee has completed his/her probationary period and that payment under this provision shall not be made for more than one hundred and twenty (120) credits cumulative. There are currently two dispatchers with bachelor’s degrees and one with an associate’s degree. TOWN OF WATERFORD FY2027 BUDGET REQUEST DEPARTMENT: EMERGENCY MANAGEMENT 51440 — DISPATCH PERSONNEL $26,730 increase — 3.52% increase due to contractual increases in the UPSEU Waterford Public Safety Dispatchers’ Union collective bargaining agreement. This line item includes the salaries for ten (10) public safety dispatchers who operate the Emergency Communications Center. This does not include annual increases for FY27 as the UPSEU Waterford Public Safety Dispatchers’ Union collective bargaining agreement expires on June 30, 2026. It does include step increases and payouts for unused holiday time. Also included are part time dispatchers’ wages. There are currently three fully trained part-time dispatchers. Part-time dispatchers are crucial to helping control overtime costs. 51810 — DISPATCH OVERTIME $4,358 increase — This increase is due to contractual pay increases. This line item is designed to provide funding to cover shifts, which are vacant due to training or authorized approved time off. There department is currently fully staffed with one of the staff in basic training. Training for the newest hire will not be complete until sometime during mid FY27. 51823 — EMERGENCY PERSONNEL This line item is for emergency workers’ salaries to attend and/or instruct emergency management education and training programs, assist during emergencies, participate in drills and emergency information data input. Some expenses under this line item are eligible for up to 100% reimbursement from the Nuclear Safety Emergency Fund. 51830 — TRAINING OVERTIME No change. Training overtime is related to wages which are paid at a time and a half rate for recertification training and other training that may be required for certification and for the replacement of dispatchers who attend training in lieu of their scheduled shift. Dispatchers are required to have a minimum of 16 hours of training for Emergency Medical Dispatching (EMD), COLLECT, and CPR. The line allows for APCO in-service trainings such as caller interrogation, crisis intervention, and active shooter. These trainings will help the dispatchers provide better customer service to residents and visitors to the Town of Waterford. 51920 — FICA This amount is 7.65% of the total of all personnel in the 51000 series. This line increases with wage increases. 52010 - ADVERTISING The amount requested will be used for placing emergency procedures, public information notices and legal ads. This line has not changed. C 52020 -POSTAGE This amount is used for routine correspondence and mailings for the Emergency Management Department, Emergency Management Advisory Council and the Dispatch Center. This line is also used for mailings to approximately 500 residents of town who are in the Emergency Management Department's “needs assistance” database and require assistance during emergencies and/or evacuations. 52030-PROFESSIONAL FEES The Dispatch Center has been required to utilize outside professional resources that may include but is not limited to, psychologists, therapists, professional doctors, evaluators and consultants; all of whom perform tasks required by our agency, Language and document interpretation services are included in this section. Professional advice from training counselors is also commonplace. Dispatchers’ physicals and confidential counseling is also taken from this line item. 52040 — SERVICE CONTRACT AND REPAIRS $1,500 increase — This increase is largely due to an increase in alarm monitoring costs for town buildings. 52050 — DUES, CONFERENCES AND EDUCATION This line was reduced by $2,000. There has been less travel for training reducing our costs. This line item covers all conferences and training for the Communications Center and Emergency Management as well as the contractual requirement of college reimbursement. 52060 — PRINTING This amount is used for the items for printing poster size enlargements for the EOC with radiological and evacuation informational updates, and color Millstone zone maps, plow routes for DPW, and maps of all roadways for storm related incidents. Most expenses are eligible for up to 50% reimbursement under grants obtained by Emergency Management. 52080 — TELEPHONE $4,172 increase - Covered in this line item for the Dispatch Center, Emergency Management Office and the Emergency Operations Center are the routine telephone expenses for business telephones, remote lines that connect radio equipment in town; cellular phones, and (1) T1line for the 800mhz Radio System. This line item was determined by reviewing the past 6 months billing. 52300 — TRAINING, EDUCATION & EMERGENCIES Included in this line item is participation in the annual Millstone rehearsal and exercise. Additionally, the town is under a Federal Mandate contained within the Superfund Amendments Authorization Act 1986 (SARA) Title III to participate in an annual hazardous materials emergency exercise. This line item is also used for any type of emergency that may occur such as, but not limited to, blizzards, hurricanes and flooding, as well as any expenditure necessary relating to the preparation, mitigation, response and recovery from any emergency. Also included are funds for personnel to attend and/or purchase supplies for Emergency Management Education and Training Programs, emergency information data TOWN OF WATERFORD FY2027 BUDGET REQUEST DEPARTMENT: EMERGENCY MANAGEMENT __ input and the development, supplies and training of a CERT (Citizens Emergency Response Team) unit. Some expenses under this line item are eligible for up to 100% reimbursement from the Nuclear Safety Fund. 52370 — DISPATCH CLOTHING ALLOWANCE This line increased by $250 due to the rising costs of uniforms. This line is used to supply uniforms to dispatchers. The Town is required by the CBA to provide each full-time dispatcher three (3) long sleeved uniform shirts, three (3) short-sleeved uniform shirts, and two (2) sweatshirts. On a fiscal year basis and upon presentation of valid receipts, the Town will reimburse the full-time dispatchers for uniform style pants and work shoes, not to exceed a total of two hundred dollars ($200). 52415 — GENERATOR MAINTENANCE No change. A number of emergency generators provide electrical power to certain town facilities during extended power outages. Emergency Management has 5 portable generators, 4 generators located at the tower sites and 4 back-up generators for the 800 MHz Radio System. 53010 — OFFICE SUPPLIES This line is based on prior year history and current year projections and there was no increase. 53020 — OTHER SUPPLIES This line remains unchanged. Included in this line item are funds for Info-USA cross reference directories, which are used as a reference to maintain the town residents’ database. The other portion of the requested amount is used to purchase protective gear for emergency workers and easily identifiable emblems, etc., to be kept on hand for use during an emergency and miscellaneous items for the Dispatch Center including: cleaning pads, equipment, etc. Some items are eligible for up to 50% reimbursement through the EMPG program. 53090 — FUELS & LUBRICANTS No change. This line item covers gas for the Emergency Management vehicle, and emergency generators. 53120 — SHELTER SUPPLIES This line remains unchanged. This request represents the amount needed to increase and maintain the readiness level of supplies required to adequately equip a shelter/pet shelter for an evacuation within the town, such as for a storm-related emergency condition. It will be used to purchase the necessary items that must be kept on hand. Perishable food products and consumable items such as disposable pillowcases are replaced at the end of each fiscal year. 53130 — RADIOLOGICAL SUPPLIES This line remains unchanged. This line item is used to purchase radiological monitors, warning and evacuation signs and equipment, protective clothing and decontamination supplies. LOOK AHEAD The Emergency Management Department is not anticipating any personnel or operations changes that will significantly affect the budget over the next several years. The department is actively working ona project to replace the end-of-life public safety radio system and add statewide interoperability. This project is estimated to cost $6,142,914. The project has begun and will be completed in the next twelve to eighteen months. 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Please add any revenue lines that are not listed below. DEPARTMENT: EMERGENCY MANAGEMENT 2023-2024 2024-2025 | 2025-2026 | 2026-2027 LINE ITEM ACTUAL ACTUAL YTD PROPOSED |VARIANCE Alarm Monitoring 0 Alarm Penalties 0 Ambulance Subsidy 12,000 12,000 6,000 12,000 6,000 Beach Admission Fees 0 Benefit Assessments 0 Bulky Waste Fees 0 Civil Preparedness 38,988 63,764 33,721 35,444 1,723 Conveyance Tax 0 Copy Fees 0 East Lyme Animal Control Fee 0 Enhanced E 9-1-1 22,583 22,594 16,924 23,000 6,076 Fines/Penalties 0 Hazardous Household Waste 0 Inspection Fees 0 Interest/Lien Fees 0 Inter-Municipal Revenues 85,147 75,487 0 85,000 85,000 Miscellaneous 0 Permitting/Licensing Fees 0 Program/Registration Fees 0 Recording Fees 0 |Regional Communications Fees 6,000 6,000 6,000 6,000 0 Rentals 0 Sale of Recyclables 0 State Operational Grants 0 Tipping Fees 0 Versa Kart/Blue Box Purchases 0 0 0 0 0 0 TOTALS 164,718 179,845 62,645 161,444 98,799 TOWN OF WATERFORD PROPOSED REVENUE BY DEPARTMENT SPECIAL REVENUE 2026-2027 FISCAL YEAR Page 17 All revenues from each department must be listed in the following categories. Please add any revenue lines that are not listed below. DEPARTMENT: Emergency Management 2022-2023 2023-2024 | 2024-2025 | 2025-2026 LINE ITEM ACTUAL ACTUAL YTD PROPOSED |VARIANCE GRANTS (list anticipated individual grants below) EMPG 9,373 9,776 10,313 10,313 0 NSEF 62,417 75,944 104,500 1,080,000 975,500 0 0 0 0 DONATIONS (list indivual donations below) 0 0 0 0 0 0 0 PROGRAM FEES (list anticipated revenue by program) 0 0 0 0 0 0 0 MISC 0 0 0 0 0 0 0 0 0 0 TOTALS 71,790 85,720 114,813 1,090,313 975,500 NENA: THE 9-1-1 ASSOCIATION NENA PO Box 37161 | Baltimore, MD 21297-3151 | 202,466,4911 | Fax 202,618,6370 Dues Invoice 12/19/2025 | 300089778 teven Sinagra faterford Emergency Communications Center 04 Boston Post Road 04 Boston Post Rd aterford, CT 06385 faterford, CT 06385-2819 United States United States Mailing a purchase order? Send to: NENA, 1700 Diagonal Road, Ste 500 BS Dee Alexandria VA 22314 12/31/2025] Description Amount Public Sector $152.00 Total $152.00 Payments/Adjustments Description Amount Payment via Credit Card (using card xxxx000xxxx8313) ($152.00) Applied to invoice on 12/19/2025 1:34:22 PM Total Payments/Adjustments ($152.00) Balance Due $0.00 Visit nena.org to pay by check or credit card | Make checks payable to NENA | Remit invoice # with payment READ THIS CAREFULLY! THIS IS ALEGAL AGREEMENT THAT AFFECTS YOUR RIGHTS AND OBLIGATIONS, By applying for or renewing your membership in the National Emergency Number Association you represent that you have read, and you agree to be bound by the terms of the NENA Intellectual Property Rights Policy, available at www.nena.org/ipr. You MUST accept these terms to become or remain a member of the Association, Shopping Cart receipt Thank you for your order, Your Confirmation number is; AJOESC82EFCF Your Invoice number is: 1204068 You may print this page for your records. Invoice Details Order Line Items Item Quantity Price Tax Shipping AT Chapter - Group Membership 1-10 staff 4.90 $78.20 $0.00 $0.00 Required Required Group Membership 1 - 10 staff (Tier 1) 1.00 $312.80 $0.00 $0.00 Required Required Billing/Shipping Information Customer name: Email: Phone: Billing name: Billing label: Sinagra Steven ssinagra@waterfordct.org Sinagra Steven Steven Sinagra Emergency Management Director/Dispatch Supervisor Waterford Emergency Communications Center 204 Boston Post Rd Waterford, CT 06385-2819 Payment Information Sub Total: Total Shipping: Total Tax: Total Discount: Credits Applied: Previous Payments: 391.00 0.00 0,00 0.00 0,00 0.00 Discount $0,00 $0.00 Net Total $78.20 $312.80 Paid Amount $0.00 $0.00 Balance Due $78.20 $312.80 Net total: Net Applied: Payment Amount: Balance Due: Payment method: Authorization code: Reference number; &source= 391.00 0.00 391.00 0.00 Visa 036682 AJOESC82EFCF APCO Home (https://www.apcointlorg/), | Contact Us (https://www.apcointl.org/about-apco/contact-apco) | About APCO (https:/www.apcointl.org/about-apco) | Government Relations (https:/Awww.apcointl.org/government-relations), | Training _& Certification (https://www.apcointlorg/training-and-certification) | Standards (httrs:/www, apcointl.org/standards), | Spectrum Management (https:/www.apcointl.org/spectrum-management) | Membership (https:/www.apcointl.org/apco- membership), | Events (https:/www.apcointl.org/events) | Comm Center/9-1-1 (https://www.apcointl.org/resources), Cybersecurity (https:/Avww.apcointlorg/cybersecurity/) All material © 2025 APCO International, Inc. All Rights Reserved. NENA: THE 9-1-1 ASSOCIATION $750 $1,650 $3,200 $4,850 $5,000+ Up to 5 Full Memberships ¢ Up to 15 Telecommunicator Memberships* 1- $150 Voucher Up to 10 Full Memberships Up to 30 Telecommunicator Memberships* 2- $150 Vouchers 1 Complimentary Job Posting Up to 20 Full Memberships Up to 50 Telecommunicator Memberships* 5 - $150 Vouchers 2 Complimentary Job Postings Up to 30 Full Memberships Up to 70 Telecommunicator Memberships* 8 - $150 Vouchers 5 Complimentary Job Postings 31 or More Full Memberships Up to 100 Telecommunicator Memberships* 8 - $150 Vouchers 5 Complimentary Job Postings Additional Full memberships @$110 each Additional TC memberships @$15 each * Telecommunicator memberships are digital, non-voting memberships. Up to $1,090 Up to $2,279 Up to $4,188 Up to $6,495 $8,350+ JOIN ONLINE OR DOWNLOAD AN APPLICATION FORM AT Public Sector/Full Individuals who are employed by, or appointed or elected to, a government or quasi-government agency and who are, or have been, responsible for some aspect of design, promotion, construction, installation, maintenance, command, and/or operation of public safety emergency communications systems, along with individuals who have retired from such positions. Telecommunicator Individuals who are certified in, engaged in, employed as, or retired from non- management and non-supervisory public safety communications positions, including call-takers and dispatchers, who wish to further their career in the emergency communications industry and support the goals and objectives of NENA. 1. Good toward any national NENA event (regular registration rate), course, or webinar. 2. Not applicable toward additional memberships. 3. One-time use with a max value of $150. 4, Cannot be combined, 5. No money will be given against a voucher, Any balance on a voucher will not be refunded. For more information on how to take advantage of this money-saving opportunity, visit ; contact Member Services at NENA , or call NENA at 1700 Diagonal Road Suite 500 Alexandria, VA 22314