Representative Town Meeting (RTM) - 1279 (05/13/2026)
agenda center attachment
| Board/Commission | Representative Town Meeting (RTM) |
|---|---|
| Meeting Date | May 13, 2026 |
| Pages | 17 |
| File Size | 1.5 MB |
| OCR Status | Searchable (OCR processed) |
| Source URL | Original |
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Full Text (OCR Extracted)
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BUDGET FUNCTION
The Department of Finance was created by Town of Waterford Ordinance 2.12.010 to manage
the centralized financial functions of the town. These functions include processing and
recording financial transactions such as payroll, accounts payable, accounts receivable,
disbursements, receipts and revenue.
Major responsibilities include debt management, cash management and investment funds,
pension administration, central purchasing and all accounting functions including expenditure
and revenue transactions.
The department also provides financial advice and recommendations to the Board of
Selectmen, the Board of Finance, the Representative Town Meeting, and other town boards,
commissions and departments.
Connecticut Statutes Chapter 112 (Municipal Finance) outlines state regulations pertaining to
how the finance department invests, expends and reports on town finances.
Information Technology (under finance department)
On October 30, 2022, Town Ordinance 2.12.020 was amended to add the Director of Finance’s
management of the town’s technology functions to ensure standardization, security, and
functionality across town services and departments.
The Information Technology functions include:
e
provide support, security, and maintenance of town-wide IT functions
e
maintaining user access across multiple systems to specific resources such (i.e. email)
e
analyzing and continually addressing cyber security concerns
@
maintaining all town technology equipment
The department has three positions, an IT Manager, a Systems Engineer, and a PC Technician.
All information technology staff, supplies, and other expenditures are budgeted under
department account 10147.
FINANCE DEPARTMENT REVIEW
FY2025 Highlights
Vv
Began the implementation of a new Grants Management Software Program (OpenGov)
Y Successfully completed the Town’s annual audit without any management issues
Y Waterford’s Purchasing Manager was appointed to the board of PPAC (Public Purchasing
Association of CT)
Y Staff Continuing Education
o
Working towards certification as a Certified Civic Policy Leader (Director)
o
GFOA certification Completed (Accountant |)
By The Numbers
Total number of Accounts Payable Checks — 4,641
Total number of bids distributed — 24
Total number of purchase orders opened — 722
New Hires Payroll Setup Up — 178
Terminations Processed - 71
Total number of payroll checks issued
o
Average Weekly — 476 checks/direct deposits
o
Peak (Summer) Times — 553 checks/direct deposits
Number of Competitive Grants managed — 14
Looking Ahead
The finance department is always working to increase efficiencies in our work processes, as well
as, adding new ways to better support our town departments. Department goals for FY2027
include:
e
Complete the Implementation of the new Grant Management System
e
Implementing a new town-wide credit card processor
e
Implementing a new Asset Tracking System
These new procedures will allow the finance department to maintain staffing levels while taking
on additional work to continue to expand our support of town departments.
BUDGET SUMMARY
The total FY2027 budget request is $805,507 which is an increase of $21,181 (2.70%) over
FY2026. The primary changes are in personnel costs and professional fees.
PERSONNEL COSTS
51010 — ELECTED OFFICIALS
Increase per the approved salary increase by the RTM on 12/1/25.
51110 — ADMINISTRATION
Raises for GGA personnel per negotiated contract and approved salary increased by the
RTM on 12/1/25.
51210 — CLERICAL/TECHNICAL
Currently flat funded as personnel contract is current in negotiations.
51810 — OVERTIME )
Reduced request based on historic data.
51910 — FRINGE BENEFITS
Benefits provided per negotiated contracts
51920 —FICA
Calculated on budgeted salaries.
SERVICES
52010 — ADVERTISING
No budget requests as town now uses an on-line bidding advertising and bidding
process.
52020 — POSTAGE
Budget based on projected FY26 actuals.
52030 — PROFESSIONAL FEES
Budget based on projected FY26 actuals.
52040 — SERVICE CONTRACTS & REPAIR
Based on actual FY26 costs. Includes the purchase of a new asset management module
from Open Gov.
52050 — DUES, CONFERENCES & EDUCATION
FY27 budget request includes funding for staff training, conference attendance and
education reimbursement per negotiated union contracts.
52070 — REIMBURSEABLE EXPENSE (no budget requested)
52080 — TELEPHONE
Request is based on FY26 projected actuals.
MATERIALS & SUPPLIES
53010 — OFFICE SUPPLIES
There is an increase over FY26 that is based on actual town-wide expenditures. Supply
costs have risen over the last year. The purchasing department has implemented
volume purchasing to offset some of the increase.
EXPENDITUREHISTORY
EXPENDITURE HISTORY
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