Representative Town Meeting (RTM) - 244 (05/06/2021)

Mr. Joseph P. Mancini
Director of Finance
Mr. Thomas W. Giard III
Superintendent of Schools
To: 
Kim Allen, Director of Finance
From: 
Joseph Mancini, Director of Finance and Operations
Date: 
| November 16, 2020
Re: 
Capital Plan
On Thursday November 12, 2020 the Waterford Board of Education has approved the following
Capital projects and requests that they are forwarded on to the town. In order of importance the
( 
request for 2022 is below, detailed spreadsheets with expanded backup and out year fund
projections are attached.
1. IT Learning Boards 
$200,000
2. 
School Security 
$ 50,000
3. 
Bus Lot — Office 
$ 75,000
4. 
Security DVR Replacement $70,000
5. TV Studio Systems 
$ 70,000
6. CLMS HVAC 
$ 25,000
7. WHS — Turf Fields 
$125,000
Thanks,
Joseph Mancini
om
15 Rope Ferry Road © P.O. Box 284 * Waterford, CT 06385
Phone: 860-444-5849 © Fax: 860-444-5870 
®© www.waterfordschools.org

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TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
DEPARTMENT/AGENCY 
CONTACT PERSON
Board of Education 
Thomas W. Giard III
PROJECT NAME 
DEPARTMENT PRIORITY
Upgrade IT Learning Boards 
1
1) 
10
This is for the upgrade/replacement of IT learning boards throughout the schools. The systems include an interactive white board, projector,
computer, overhead speakers, teacher microphone and intereactive devices for the students. 
These systems are the focal point in the
classroom and are used throught the school district. They are vital for instruction allowing teachers to create interactive lessons for the
students. The useful life of the system is up to 10 years. 
The operating budget has funded and will continue to fund repairs, but these
machines are reaching the end of life. End of life is chararterized here as becoming less precise, degradation in sound and picture quality, as
well as complete failure. This proposal is to Fund a CNR project to replace the boards in the following order QH 36, OSW 36, GN 36, and
WHS with TBD. Clark Lane Middle School was completed over the summer of 2018, summer of 2019 will be replacing the units at Quaker
Hill, 36 units at Oswegatchie where replaced in 2020, this request is for 36 units at Great Neck Elementary for the summer / fall of 2021.
N/A
Currently the Board of Education is evaluating an Interactive Epson projection solution,Smart Boards and Promethean Solutions. All three
solutions are of similar costs.
APPROVED
FUNDING TO
FUNDING SOURCE 
DATE 
FY2022 
FY2023 
FY2024 
FY2025 
FY2026
Current Year Capital
Utility Budget/Sewer Cap Maint Fund
Transfer to CNR 
600,000 
200,000 
200,000
LoCIP (detail in section 5 above)
CNR Undesignated Fund Balance
1
2
3
4 
|Short/Long-term Bonds
5
6
7 |Federal/State Grants (detail in section 5)
8 
|Other Funding (detail in section 5 above

TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
DEPARTMENT/AGENCY
Board of Education
CONTACT PERSON
Joseph Mancini
PROJECT NAME
School Security
DEPARTMENT PRIORITY
2
This is a request for additional fencing at the schools to limit non student or staff access to the grounds.
Not currently in progress
This project stands alone
APPROVED
FUNDING TO
FUNDING SOURCE 
DATE 
FY2022 
FY2023 
FY2024 
FY2025 
FY2026
Current Year Capital
Utility Budget/Sewer Cap Maint Fund
Transfer to CNR 
100,000 
50,000
Short/Long-term Bonds
LoCIP (detail in section S above)
CNR Undesignated Fund Balance
ee ond head 
ood 
Od Da
Federal/State Grants (detail in section 5)
CO
Other Funding (detail in section 5 above)

TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
DEPARTMENT/AGENCY 
CONTACT PERSON
Board of Education 
Joseph Mancini
PROJECT NAME 
DEPARTMENT PRIORITY
Bus Lot Offices 
3
This request is for a new bus lot building to be constructed on the High School Property, new office space is needed regardless of location.
With the renovation of the public works garage the board was asked to temporarily move the bus lot to another location. In the fall of 2018
the board moved the bus lot to the high school property. We are forecasting some favorability of roughly $35,000 per year by having the bus
lot located in the center of town. Logistically this makes sense as there are 4 schools within a short drive from the high school property. The
Board has rented a temporary trailer, at $35K per year, that we are using as offices for the bus company, but there needs to be a longer term
solution that includes plumbing. We are asking for $75,000, which brings the total funding for this effor to $150K. The solution we are
looking for is for a pre-fab office space, delivered all in pricing is $135 sq/ft, in addition to the cost of the building we would be looking to
run electrical and plumbing lo the office and we are still in the process of evaluating those costs until such time as the location is ideutified.
Not currently in progress
This project stands alone
(COST/FUNDING SOURG
APPROVED
FUNDING TO
FUNDING SOURCE 
DATE 
FY2022 
FY2023 
FY2024 
FY2025 
FY2026
Current Year Capital
Utility Budget/Sewer Cap Maint Fund
Transfer to CNR. 
75,000 
75,000
Short/Long-term Bonds
LoCIP (detail in section 5 above)
CNR Undesignated Fund Balance
Federal/State Grants (detail in section 5)
SAB 
lulrPp—
9

TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
DEPARTMENT/AGENCY
Board of Education
CONTACT PERSON
Thomas W. Giard III
PROJECT NAME
Security DVR Camera Installation
DEPARTMENT PRIORITY
4
0
Replace Digital Video Recorders (DVR's) and security system components th
systems includes drive array failures, degradation in picture clarity, etc. This particular configuration provides a useful life of 7-10
years. This project is for the complete replacement of all wiring, camera's, and dvr's. This solution is different from the original
installation at the school and will allow for the remote access to the system for public safety.
ti 
mopli
at have reached the end of useful life"End of life of the
N/A
N/A
FUNDING TO
FUNDING SOURCE 
DATE 
FY2022 
FY2023 
FY2024 
FY2025 
FY2026
Current Year Capital
Utility Budget/Sewer Cap Maint Fund
Transfer to CNR 
- 
70,000 
70,000 
70,000 
70,000 
70,000
Short/Long-term Bonds
LoCIP (detail in section 5 above)
CNR Undesignated Fund Balance
Federal/State Grants (detail in section 5)
Other Funding (detail in section 5 above

—_
TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
DEPARTMENT/AGENCY 
CONTACT PERSON
Board of Education 
Thomas W. Giard III
PROJECT NAME 
DEPARTMENT PRIORITY
IT TV Studio Upgrade 
5
SC 
tec 
m 
its 
roject
The TV Studio is used every day at WHS for live morning announcements, news, and events. It was installed in 2013. A Professional
level tricaster video processor ensures superior live experience for viewers. Major components include video streaming appliances,
cameras, and computers. The system has an automated scheduler that allows 24x7 broadcasts to be sent out to the cable station. The
studio has a state of the art control room. The studio equipment extends to remote broadcast locations at the football & baseball fields,
and auditorium. Parts of the studio need to be replaced as components fail, get worn out and reach end of life. This funding request will
enable the WHS TV studio to continue be a beneficial resource for Students at the high school and this
N/A
N/A
Na
LoCIP (detail in section 5 above)
FUNDING TO
FUNDING SOURCE 
DATE 
FY2022 
FY2023 
FY2024 
FY2025 
FY2026
1 
|Current Year Capital
2 
{Utility Budget/Sewer Cap Maint Fund
3 
|Transfer to CNR 
70,000
4 
|Short/Long-term Bonds
5
6
CNR Undesignated Fund Balance
Federal/State Grants (detail in section 5)
Other Funding 
(detail in section 5 above

TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
DEPARTMENT/AGENCY 
CONTACT PERSON
Board of Education 
Joseph Mancini
PROJECT NAME 
DEPARTMENT PRIORITY
CLMS HVAC - Natural Gas Heat Pumps
Clark Lane Middle School was built in 1952 with a renovate like new that was completed in 2006. The existing cooling solution relies on 300 tons of
air cooled chillers, while the heat is as of 2018 are two natural gas boilers with steam perimeter heating and heat exchangers which supply hydronic
heat to coils in the rooftop units paired with the original piping from 1952. The 2018 installation of Natural Gas provides the town with the
opportunity to find lower cost cooling and heating solutions, which are timed with the expected end of life for the air cooled chillers. What we are
proposing is to replace the chilled water system and hydronic heating system with rooftop packaged heating and cooling units. This will entail high
efficiency natural gas furnaces in conjunction with DX cooling in each unit. This will increase the efficiency of the heating side by 20%.
Not currently in progress
This project stands alone
atus, 
tow!
None available
APPROVED |
FUNDING TO
FUNDING SOURCE 
DATE 
FY2022 
FY2023 
FY2024 
FY2025 
FY2026
Current Year Capital
Utility Budget/Sewer Cap Maint Fund
Transfer to CNR. 
25,000 
300,000 
300,000 
300,000 
300,000
Short/Long-term Bonds
LoCIP (detail in section 5 above)
CNR Undesignated Fund Balance
Federal/State Grants (detail in section 5)
SAPO 
fwlbop—
Other Funding (detail in section 5 above

TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
DEPARTMENT/AGENCY
Board of Education
PROJECT NAME
Turf Field and Track Rehabilitation
CONTACT PERSON
Joseph Mancini
DEPARTMENT PRIORITY
7
the type of field, we will target a field to last 12 years. This field was first put into use in the fall of 2012.
The average life expectancy of a turf field is 8 - 10 years. Turf field has some advantages in that the fields are available for a higher volume
of use and hypotehtically are available year round with signifiantly less maintenance and the added benefit of reduced impact injuries. The
expected cost of this rehabilition is around $800,000 and would take place in roughly 4 years, we are asking that there be a yearly
appropriation to fund this future effort. The costs for rehabilitation is dependent on the several factors, one being the uncertainty of the
materials being used, there has been a recent movement away from the crumb rubber used as the base. Some towns are researching organic
fibers as an alternative, but we haven't seen enough information to support this alternative yet. Once a recommendation comes forward on
This project stands alone
None available
APPROVED
FUNDING TO
FUNDING SOURCE 
DATE 
FY2022 
FY2023 
FY2024 
FY2025 
FY2026
Current Year Capital
Utility Budget/Sewer Cap Maint Fund
Transfer to CNR 
0 
125,000 
125,000 
125,000 
125,000 
125,000
Short/Long-term Bonds
LoCIP (detail in section 5 above)
CNR Undesignated Fund Balance
STA] 
lolp 
pe
Federal/State Grants (detail in section 5)
Other Funding 
(detail in section 5 above

-_
TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
DEPARTMENT/AGENCY
Board of Education
CONTACT PERSON
Thomas W. Giard III
PROJECT NAME
IT - BOE Munis Implementation
DEPARTMENT PRIORITY
a 
] 
nts
he
The Board of Education is seeking to replace their existing Enterprise Resource Planning Software with Munis. Munis has recently been
implemented on the town side, the existing system is being fazed out by the vendor.
"|N/A
FUNDING TO
FUNDING SOURCE 
DATE 
FY2022 
FY2023 
FY2024 
FY2025 
FY2026
Current Year Capital
Utility Budget/Sewer Cap Maint Fund
Transfer to CNR. 
70,000 
70,000 
70,000
Short/Long-term Bonds
LoCIP (detail in section 5 above)
CNR Undesignated Fund Balance
Federal/State Grants (detail in section 5)
Other Funding (detail in section 5 above

TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
DEPARTMENT/AGENCY 
CONTACT PERSON
Board of Education 
Thomas W. Giard III
PROJECT NAME 
DEPARTMENT PRIORITY
Upgrade District Phone System
JES 
di 
1 
tic 
complishm 
Gg
The current phone installation began in 2009 with Quaker Hill Elem. School and was completed in 2013 with Waterford High School.
It is comprised of VOIP Servers, gateways and phones throughout the Waterford school district. A VOIP system has many benefits.
Cost savings because is uses the intranet and less phone lines from the phone company. Phone portability, this allows the school
district to easily move phones without calling in external vendors for assistance. Allows for integration with the school lockdown
system. VOIP systems have major components. Servers and gateways that need replacing in order to maintain the sophisticated
features it provides. These components have a useful life of 10 years.
N/A
(N/A
[N/A
LoCIP (detail in section 5 above)
FUNDING TO
FUNDING SOURCE 
DATE 
FY2022 
FY2023 
FY2024 
FY2025 
FY2026
1 
{Current Year Capital
2 [Utility Budget/Sewer Cap Maint Fund
3 
|Transfer to CNR 
100,000
4 
|Short/Long-term Bonds
5
6
CNR Undesignated Fund Balance
Federal/State Grants (detail in section 5)
Other Funding (detail in section 5 above

~~
a
TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
DEPARTMENT/AGENCY 
CONTACT PERSON
Board of Education 
Joseph Mancini
PROJECT NAME 
DEPARTMENT PRIORITY
Field House Flooring / Bleacher upgrade
This is the initial request to replace the existing tara-flex floor in the high school field house. The existing taraflex floor was put into service in
1996. TaraFlex is a urethane based gym sheet system. The existing system has reached the end of life and we are routinely reparing the flooring.
Over the past year we've seen considerably more blisters appearing and seams failing. There have been improvements made to this product over
the last 22 years and Waterford should expect to see 25 years from the replacement flooring. This project would also work on addressing the
updating of the bleachers to an easier solution for setups and breakdowns.
AO
Not currently in progress
IS 
‘QUES
This project stands alone
None available
APPROVED
LoCIP (detail in section 5 above)
CNR Undesignated Fund Balance
FUNDING TO
FUNDING SOURCE 
DATE 
FY2022 
FY2023 
FY2024 
FY2025 
FY2026
1 
|Current Year Capital
2 [Utility Budget/Sewer Cap Maint Fund
3 | Transfer to CNR 
150,000 
150,000
4 
|Short/Long-term Bonds
5
6
7
Federal/State Grants (detail in section 5)
[eo
Other Funding 
(detail in section 5 above