Board of Selectmen - 73 (01/18/2022)

FINANGE DEPARTMENT
To 
‘The Board of Selectiien
Frdim: 
Rawle Dummett
Date: 
| 
December 28,2021
Re 
Pispsetegedasts
Dear Me Brole:
The Pachasinig,
‘Orditia cé, Chapter : 2.112.020. Thes tems are obsolete, have i no 
o asset identification and
have outlived their usefulriess to the ‘Town..
See list attached;
‘ Townof Waterford

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TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
2nd Quarter a
HUMAN RESOURCES
DEPARTMENT
APPROVED 
CURRENT 
ACCOUNT 
REVISED
Budget 
Available 
INCREASE 
Available
Line No. 
Org. Code 
Object Code 
Object Description 
Amount 
Budget 
Budget
4 
10145 
51110 
ADMINISTRATION 
125,548 
110,815.69 
(67,546) 
43,269.69
2 
10145 
51210 
CLERICAL AND TECHNICAL 
60,639 
4,016.05 
29,694 
33,710
3 
10145 
52030 
PROFESSIONAL FEES 
54,000 
0.00 
37,852 
37,852
4 
o
- 
5 
ie]
6 
0
7 
ie]
g 
ie]
8 
0
10 
0
i¢]
i)
TOTAL 
67,546 
(67,546)
Explanation
interim HR Director and HR Administrative Asst Salaries were both charged to Line 51210 from July through December 2024. Interim HR Director was named
permanent HR Director and the remaining 25 weeks will be charged to line 61110. There will be a surplus in Line 51110 - $29,964 needs to be moved to
Line 54210 to cover the remaining 25 weeks of the Admin Asst salary and $37,852 needs to be moved to Line 52030 to cover increased légal fees due to
labor attorney working with the Interim HR Director and legal fees associated with collective bargaining negotiations for explring union contracts.
Christine Walters
Department Head
Kim Allen
Director of Finance
First Selectman
Commission/Board Approval
12/29/2021
Date
42/29/2021
Date
Date
Date
revised 9/9/20

12/29/2021
10:48
Town
of
Waterford,
CT
P
1
kallen
YEAR-TO-DATE
BUDGET
REPORT
glytdbud
ACCOUNTS
FOR:
101
GENERAL
FUND
ORIGINAL
APPROP
TRANS
/ADJSMTS
REVISED
BUDGET
YTD
EXPENDED
ENCUMBRANCES
AVAILABLE
BUDGET
%
USED
10145
HUMAN
RESOURCES
10145
51110
ADMINISTRATION
125,548.00
-700,00
124,848.00
14,032.31
0.00
110,815.69
121.2%
10145
54210
CLERICAL
AND
TECHNICAL
60,639.00
0.00
60,639.00
56,622.95
0.00
4,016.05
93.4%
10145
51810
OVERTIME
0.00
0.00
0.00
0.00
0.00
0.00
0%
1014551310
FRINGE
BENEFITS
0.00
0.00
0.00
0.00
0.00
0.00
0%
10145
51920
BP.I.C.A.
14,243.00
0.060
14,243.00
3,116.32
0.00
9,426.08
35.9%
10145
52010
ADVERTISING
.
4,000.00
9.00
4,000.00
1,166.00
0.00
2,834.00
29.2%
10145
52020
POSTAGE
832.00
0.00
832.00
282.79
0.06
549.21
34.0%
10145
52030
PROFESSIONAL
FEES
54,900.00
0.00
54,000.00
34,301.97
19,698.03
0.00
100.0%
10145
_
82040
SERVICE
CONT
AND
REPAIRS
1,710.00
0.00
1,710.00
531.64
602.13
576.23
66.3%
LOL4S
52050
DUES,
CONFERENCES
&
EDUCATION
1,201.00
0.00
1,201.00
0.00
0.00
1,201.00
0%
10345
52070
REIMBURSABLE
EXPENSES
150.00
9.00
150.00
9.00
0.00
150.00
0%
10145
52080
TELEPHONE
0.00
700.00
700.00
202.99
0.00
497.01
29.0%
BO145.52300.
TRAINING
500.00
0.00
500.00
0.00
0.00
500.00
+
0%
10145
52570
EMPLOYEE
ASSISTANCE
PROGRAM
1,992.00
0.00
1,991.00
1,991.00
0.00
0.00
100.0%
10245
53020
OTHER
SUPPLIES
650.00
0.00
650.00
0.00
0.00
650.00
0%
10345_53140
VACCINE
AND
SUPPLIES
’
200.00
0.00
200.00
0.00
0.00
200.00
0%
0145.
54010
OFFICE
FURNITURE
0.00
0.00
0.00
0.00
0.00
0.00
-0%
TOTAL
HUMAN
RESOURCES265,664.00
0.00
265,664.00
114,248.57
20,300.16
131,115.27
50.6%
TOTAL
GENERAL
FUND
265,664.00
0.00
265,664.00
114,248.57
20,300.16
131,115.27
50.6%
TOTAL
EXPENSES
265,664.00.
0.00
265,664.00
114,248.57
20,300.16
131,115.27

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
wwwavaterfordctorg
December 29, 2021
Board of Selectmen
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Re: FY22 Project Appropriation Request
On behalf of the Waterford IT Committee, | respectfully request an appropriation in the amount of
$5,380 from Capital and Non-recurring designated line 20507-57790 - Line Description (Wi-Fi Town-
Wide Wiring).
Laying the conduit is the first step in the approved project. A quote for the work is attached for your
review.
Regards,
Kimberly Allen
Director of Finance
C: Jeff Robillard, IT Manager
Attachment (D/E/F Quote)

D/E/F Services Group, Ltd
1171 Voluntown Rd., Griswold, CT 06351
(860) 376 — 4896, Fax (860) 376 — 1213
(AA/BOB)
“The Value of One”
December 15, 2021 
Low Voltage
SUBJECT: Town of Waterford Conduit Run At Waterford PD.
D/E/F Services Group, Ltd Is proud to present the following proposal to Town of Waterford for labor ‘and material
to install 4 inch PVC conduit in provided trench.
Project Scope
D/E/F will work with Waterford Dept. Of Public Works to install 4” PVC conduit run from the existing
manhole/handhole on the Eastern edge of the parking lot (near the skate park) to the Eastern wall of
the Police Dept. (outside The Chief's Office)
© 
Conduit be run up the exterior wall and will end in the attic
Trench to be provided by WDPW and D/E/F will work with them to install the conduit
D/E/F will install PVC Pipe in the hand hole
o 
The current condition of the hand hole is not the responsibility of D/E/F and prior to installing
the PVC conduit, D/E/F Services Group highly recommends that any structural issues are
tesolved
D/E/F to provide metallic burial tape to be installed during the back filling of the trench
Labor Cost: $1,024.00 for 16 Manhours at $64.00
Material Cost: $2,904.00 for materlal {after a 10% markup is added)
Total Cast: 3,928.00
Cost for additional 4” conduit: $3,619.00
Cost for additional 2” conduit: $1,450.90
Statement of Clarifications and Exclusions:
Bid Bond, Performance and Payment Bonds are excluded
Installation of additional grounding methods/means is excluded
Any and ail utillty fees and/or usage charges for power is excluded
Dumpster, trash / debris removal from site is excluded
Saw-cut slab and Patch to Match is excluded
Any and all site work outside of scope is excluded
- Overtime / additional time caused by delays due to other trades or schedule acceleration is excluded
Additional work requested by customer will be performed on a Time & Material basis with labor at
current service rate ($85.00/hour at standard rates and $150.00/hour at prevailing wage rates) and
material at cost plus 20% with ail applicable taxes and fees.
This proposal is contingent upon a complete scope review between the authorized personnel and
D/E/F Services to ensure over-all project Intent.
Commercial Clarifications:
4.
N
Oo
For projects with an estimated completion time of forty-five (45) days or less, a down payment of 4/3 of
the contract total is due upon contract signing. Another payment of 1/3 of the contract total is due upon
completion of rough-in inspection. The remainder of the contract is to be paid out upon completion of
work,
For projects with an estimated completion time over forty-five (45) days, project billing will be monthly
or as a project section or unit is completed and payment is required no more than net thirty (80) days.
Paid when paid will not be an acceptable contract option.
Retention will not be more than 30 days / 90 days upon project substantial completion @ 7.5%
This proposal is valid for a period of thirty (30) days.
State of Connecticut sales tax is exeluded in this proposal

7. 
Fee for required permits has been excluded
8. 
Ail work to be performed 7:00 AM to 3:30 PM Monday through Friday, excluding holidays and overtime.
Warrants:
All work is warranted for a period of one year from substantial completion.
Schedule:
D/E/F Services Group could be on site and prepared to start installation within (15) days after receipt of a
purchase order or notice to proceed.
if you have any questions regarding this proposal, please do not hesitate to cail us.
Please sign and return this proposal (below) if this proposal is acceptable and you would like begin coordination
to proceed,
Regards,
David Hatch
Low Voltage Project Manager
DHatch@DEFsg.com
Direct # (860) 213-0081
D/E/F SERVICES GROUP: 
CUSTOMER:
By: 
By:
Name: 
Name:
Title: 
Title:
Date: 
Date;
Purchase
order:
To initiate order please 
;
1. Fax back to 860.376-1213, or
2. Email copy to dhtach@defwiring.com
Page 2 of 2

TOWN OF WATERFORD
in Series (Over $1000)
Public Works 
2nd Quarter - FY22
DEPARTMENT
APPROVED 
CURRENT 
Budget 
Budget 
REVISED
Budget 
Budget 
Transfer 
Budget
Line No. 
Org.Code 
Object Code 
Object Description 
Amount 
Amount 
INGREASE :: 
DEGREAS| 
Amount
4 
10130 
$1520 
Highway Maintenance 
1,038,247 
587,539 
{45,000) 
632,539
2 
40130 
51530 
Refuse Collection 
309,828 
98,643 
46,000 
143,643
3 
-
4 
10430 
§2040 
Service, Contracts & Repairs 
80,000 
24,107 
(2,000) 
26,107
5 
10430 
$2050 
Dues, Conf & Education 
1,857 
(1,324) 
2,000 
679
8 
-
9 
10130 
53300 
Highway Materials 
225,000 
126,168 
(000) 
131,168
40 
10130 
53030 
Operational Supplies 
17,000 
189 
§,000 
5,189
TOTAL 
$2,000 
(62,000)
Explanation:
#1 Refuse Collection and Disposal is comprised of curbside collection and disposal and the operation of the Transfer Station, Personnel from the Highway
Division are assigned to the Transfer Station on a regular basis. Highway Division personnel backfill collection route drivers when they are on leave.
We had a full time refuse driver retire.
#2 OSHA violations required the Town to do training that wasn't scheduled. Also, the Assistant Director's certifications were pushed off due to COVID, so
multiple certifications are happening this current fiscal year.
#3 Prices have increased in every aspect of Public Works - supplies has been impacted.
Cam Sabneder
Department Head
km Allen
Director of Finance
First Selectman
Commission/Board Approval
i/ Yaa.
11 Yaa.
Date
Date
Date
revised 8/13/20

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Town of Waterford
Director of Fire Services
204 Boston Post Road
Waterford, CT 06385
January, 7, 2024
First Selectman Rob Brule
15 Rope Ferry Road
Waterford, CT 06385
Re: request funds be moved from designated to appropriated
(Carpet Replacement)
On behalf of the Waterford Fire Services, | would like to request that $30,000, for Fire Services building
line 20523-57836 carpet replacement, be moved from designated to appropriated. This project is
currently with the purchasing department with a bid process. Fire services is currently getting quotes on
the Asbestos/Abatement that will be needed for this project as testing of materials has shown asbestos
is present.
Director of Fire Services
Michael J. Howley
CC: Kim Allen, Director of Finance

MUTUAL AID AGREEMENT
BETWEEN
DEPARTMENT OF THE NAVY
COMMANDER, NAVY REGION MID-ATLANTIC
OPERATIONS AND PUBLIC SAFETY
1510 GILBERT STREET
NORFOLK, VA 
23511
AND
TOWN OF WATERFORD
15 ROPE FERRY ROAD
WATERFORD, CT 06385
OPERATING AGREEMENT FOR THE PROVISION of FIREFIGHTING ASSISTANCE
THIS MUTUAL AID AGREEMENT (hereinafter, the "Agreement") is made and entered into by and
between Commander, Navy Region Mid-Atlantic (hereinafter, "Navy"), and the Town of Waterford,
CONNECTICUT, for firefighting assistance (hereinafter, "Town of Waterford ").
WITNESSETH:
WHEREAS, each of the Parties hereto maintains equipment and personnel for the
response and mitigation of emergency incidents occurring within areas under their respective
jurisdictions, and
WHEREAS, the Parties hereto desire to prevent the loss of life and property by providing
mutual emergency response capabilities that available in their respective jurisdictions, and
WHEREAS, the lands or districts comprising the respective jurisdictions of the Parties are
adjacent or contiguous to one another such that the rendering of mutual assistance between the Parties
in response to an emergency incident is feasible, and
WHEREAS, it is the policy of the Department of the Navy and Commander Navy Region
Mid-Atlantic, to enter into Mutual Aid Agreements (MAA) with non-Federal Fire Departments
and other agencies and entities located in the vicinity of a Naval installation, whenever
practicable, and
WHEREAS, the Parties have mutually concluded that it is desirable, practicable, and
beneficial for the Parties to enter into this Agreement to memorialize their willingness and ability to
render assistance to one another, in order to prevent the loss of life and property within the civilian
community and the Submarine Base NLON, and other outlying installations and facilities.

NOW, THEREFORE, BE IT AGREED THAT:
1,
Pursuant to 42 U.S.C, §1856a, DODI 6055.06, and OPNAVINST 11320.23G, the Parties
enter into a Mutual Aid Agreement (MAA) to provide personnel and equipment required for
the protection of life and property from fire; emergency response services including
emergency medical services, hazardous material response, and technical rescue events; and
other emergencies within the scope of services provided by each department.
The senior officer of a Fire Department belonging to a Party to this Agreement, or the senior
officer of such Fire Department actually present at an emergency scene, may request
assistance under the terms of this Agreement from the other Party's Fire Department,
whenever he/she deems it necessary to make such a request.
The requesting and rendering of assistance from one Party to the other under the terms of this
Agreement shall be accomplished in accordance with detailed operational plans and
procedures, which shall be developed by each of the Parties. The technical heads of each
Party's Fire Department shall work together to implement such plans and procedures in a
manner compatible with the operational authorities of each. In the absence of more specific
procedures, the Parties will generally proceed as follows:
a. 
The senior officer on duty of the Party receiving a request for assistance shall take
the following actions:
(1) Immediately determine if the requested apparatus and personnel are
available to respond to the call for assistance.
(2) In accordance with the terms of this Agreement, forthwith dispatch such
apparatus and personnel, along with instructions as to their mission, use and
deployment, in quantities and amounts as in the judgment of the senior
officer receiving the call can be provided to the requesting Party without
jeopardizing the mission of the Party providing such resources.
b. 
The senior officer of the Party requesting assistance shall normally assume full
charge of the operations at the scene of the fire or other emergency. However,
under procedures agreed to by the technical heads of the Parties involved, a senior
officer of the Party furnishing the assistance may assume responsibility for the
coordination of the overall operations at the scene of the fire or other emergency.
©. 
The Parties Agree to the use of each entities radio bandwidths assigned to them by
the Federal Communications Commission (FCC) for interoperability functions
during mutual aid assistance and training.
4, 
The rendering of assistance under the terms of this Agreement shall not be mandatory.
a. 
The Party receiving a request for assistance shall endeavor to immediately inform
the requesting Party if the requested assistance cannot be provided and, if

5.
assistance can be provided, the quantity of such resources as may be dispatched in
response to such request.
b. 
Neither Party shall hold the other Party liable or at fault for failing to respond to
any request for assistance or for failing to respond to such a request in a timely
manner or with less than optimum equipment and or personnel, it being the
understanding of the Parties that each is primarily and ultimately responsible for
the provision of fire suppression and other emergency incident response needed
within their own jurisdictions.
As required by Federal law as a condition precedent to entering into this Agreement, the
Parties hereby waive all claims against the other Party for compensation of any loss, damage,
personal injury, or death occurring in consequence of the performance of this Agreement.
Independent of, and in addition to, any provisions of this Agreement, Submarine Base NLON
is(are) authorized and has the discretion to render disaster relief or emergency assistance to
preserve life and property in the vicinity of a DoD installation, when in the opinion of the
installation commander, the assistance is in the best interest of the United States. 42 U.S.C.
§§ 5121-5206; DoD 3025.1-M.
TRAINING:
1.
Whenever either Party hosts fire protection training ("Host Department”) it may, to the
maximum extent practicable and subject to its sole discretion, offer to provide the same
training to members of the other Party ("Guest Department").
The Host Department will not charge the Guest Department for any training provided under
the terms of this Agreement, unless it is a cost that cannot be covered by the Host
Department such as, cost per student or cost of a certificate.
The Guest Department will be solely responsible for the payment of any and all costs
necessary for their personnel to attend any training provided by the Host Department
including, but not limited to, lodging, meals and travel.
This Agreement is entered into voluntarily by both Parties. Specific training will be provided
in reference to specific aircraft, airport familiarization, as well as FAA required training.
The Guest Department is responsible for ensuring that its members observe all training rules,
regulations, and guidelines provided by the Host Department. Neither Party shall hold the
other Party liable or at fault for damage or injury incurred during joint training activities.
The Host Department reserves the right to deny training to any member who does not meet
the prerequisites necessary to attend the training under the terms of this Agreement.

EXECUTION OF THIS AGREEMENT:
This Agreement shall become effective upon the date of the last signature to this Agreement
below, and shall remain in full force and effect no more than six years from the effective date or
until cancelled by mutual agreement of the Parties, or upon the provision of at least sixty (60)
days advance written notice from either Party desiring to terminate this Agreement. 
Upon
becoming effective, this Agreement shal! supersede all previous agreements between the Parties
concerning the rendering of assistance from one to the other for the purposes stated in this
Agreement.
IN WITNESS WHEREOF, the parties hereto have made and executed this to the agreement
on the respective dates under each signature. 
The Town of Waterford, CONNECTICUT
through its governing body, Board of Selectmen, signing by and through its FIRST
SELECTMAN authorized to execute same by Governing Body action and the Department of
Navy signing by and through the Regional Commander, for Commander Navy Region Mid-
Atlantic duly authorized to execute same.
ROBERT J. BRULE 
M. G. ASHLIMAN, JR.
First Selectman 
Captain, USN
Town of Waterford, Connecticut 
Director, Operations and Public Safety
Date 
Date

FFY 2021 STATE HOMELAND SECURITY GRANT
PROGRAM Region 4 MEMORANDUM OF
AGREEMENT
Data Sheet
Step 1- Fill out this datasheet form to auto populate MOA document in this PDF file.
THIS DATASHEET MUST BE COMPLETED ELECTRONICALLY
Step 2- After populating the document, obtain the correct signatures as outlined by the
completion checklist on the following page. Digital and /or scanned signatures can be
used, no hardcopy/original signatures are required.
Town Information:
Person Completing Document:
Municipality Name:
Town CEO Name:
Town CEO Title (ie, Mayor):
*Muncipality Name ~ Municipalities can enter the name as either the long or short name, for’
example: enter name as either "New Haven" or "City of New Haven"
Point of Contact Information:
POC Name & Title:
Address:
Email:
Phone:
Fax:

2021 HSGP Omnibus MOA
FFY 2021 STATE HOMELAND SECURITY GRANT PROGRAM
Region 4 MEMORANDUM OF AGREEMENT CHECKLIST
Received by:
For the MOA: 
.
O A municipal point of contact been identified (p. 
4 and 10).
1 The Chief Executive Officer has signed and dated the agreement.
Q 
The Chief Executive Officer's name and title has been typed in the space provided.
C1 
Authorizing Resolution Attached
The Blanket Resolution Template includes the recommended language for a resolution.
If the information on a blanket resolution signed In a prior year is still valid, the town clerk can verify the
accuracy, sign and seal the resalution. In order for a raised seal ta be visible in a scan, please rub a
pencil over the seal. If a Blanket Resolution is not used, the resolution must reference the FFY 2021 Homeland
Security Grant Program. No other resolutions shall be accepted,
Please note: The Fiduciary and Municipality shalt complete Appendix A Custodial Ownership and Memorandum
of Agreement (Appendix A), for any municipality that takes ownership of equipment purchased with 2021 HSGP.
funds by the REPT. (Sample attached, the Fiduciary will complete this form for custodial owners of equipment
purchased tinder the FY 2621 Homeland Security Grant Program)
Once complete, e-mail (no hard copies need to be sent) the complete MOA package (MOA and resolution)
to: James Butler, Executive Director, SECCOG, Region 4 Fiduciary: Jbutler@seccog.org
Instructions for the Southeastern
CT Council of Governments
Received by:
Review and Signature
OThe Chief Executive Officer has signed and dated the agreement.
CiThe Chief Executive Officer's name and title has been typed in the space provided.
OThe Region 4 REPT Chair has signed and dated the agreement.
OThe Region 4 REPT Chair's name has been typed in the space provided.
DAI! of the Items listed on this checklist have been completed and are correct.
Submit completed MOAs and resolutions to your DESPP/DEMHS Program Manager by email on a quarterly basis.
Please note: The Fiduciary shall complete Appendix A, Custodial Ownership, for any Municipality that takes
ownership of equipment purchased with 2021 HSGP funds by the REPT. (Sample attached, Fiduciary will
complete for custodial owners of equipment purchased under the FY 2021 Homeland Security Grant Program)
DUE DATE:
Send to Regional Fiduciary on or before
December 15, 2021

2021 HSGP Omnibus MOA
MEMORANDUM OF AGREEMENT
REGARDING USE OF
FEDERAL FISCAL YEAR 2021 STATE HOMELAND SECURITY
GRANT FUNDING AND CUSTODIAL OWNERSHIP OF
REGIONAL ASSETS IN DEMHS Region 4
lL 
AGREEMENT REGARDING THE USE OF FEDERAL HOMELAND SECURITY GRANT FUNDS TO
SUPPORT REGIONAL SET-ASIDE PROJECTS
A. Introduction
The following facts are understood and agreed to by all parties:
1.
The parties to this part of the Memorandum of Agreement (MOA) are the State of Connecticut
Department of Emergency Services and Public Protection (DESPP), including the Division of
Emergency Management & Homeland Security (DEMHS), the municipality of
Southeastern CT Council of Governments (SECCOG)
(Fiduciary) and the Region 4 Regional Emergency Planning Team ( Region 4 REPT).
DESPP is the designated recipient and State Administrative Agency (SAA) of the United States
Department of Homeland Security for Federal Fiscal Year 2021 State Homeland Security Grant
Program (SHSGP), Award No. EMW-2021-SS-00086. DEMHS is the division of DESPP
responsible for program management of the grants, including consulting with the DEMHS Advisory
Council, and the DEMHS Regional Planning Teams to provide a coordinated and integrated program
of emergency management and homeland security.
The DEMHS Advisory Council, through its Homeland Security Working Group, has approved the
allocation formula for grant funds available under the SHSGP;
DESPP/DEMHS is retaining pass-through funds from 2021 SHSGP in the total amount of $1,725,204.20 on
behalf of local units of government, for the following nine regional set-aside projects designed to benefit the
state’s municipalities:
1) Regional Collaboration; 2) Enhancing Information and Intelligence Sharing and Cooperation with
Federal Agencies, including DHS (National Priority Project); 3) Addressing Emergent Threats (National
Priority Project); 4) Capitol Region Metropolitan Medical Response System -MMRs; 5) Medical
Preparation and Response; 6) Citizen Corps. Program; 7) Enhancing Cybersecurity (National Priority
Project); 8) Enhancing the Protection of Soft Targets/Crowded Places - allocation included in regional
allocations- (National Priority Project}; and, 9) Combatting Domestic Violent Extremism
(National Priority Project).
DEMHS - in coordination and cooperation with the municipalities located within DEMHS Region 4
including 
~ has created, and established bylaws for, the Region
4 REPT, a multi-disciplinary, multijurisdictional regional group to facilitate planning and resource
coordination within DEMHS Region 4
is eligible to participate in those Federal Fiscal Year 2021
SHSGP regional allocations made through the Region 4 REPT and not included in the set-aside projects
(unless otherwise noted), in the amount of $385,306.80 for Region 
4 REPT which will be made
available to the jurisdictions in Region 
4 in the manner recommended by the Region 4 REPT in
accordance with its approved bylaws, upon execution of the grant application and as accepted by the SAA.
B. Purpose of Agreement
The SAA and 
enter into Part | of this MOA authorizing the SAA to act as
the agent of 
and allowing the SAA to retain and administer grant funds
provided under 2021 
SHSGP for the 
nine 
regional set-aside projects 
listed 
above, 
and 
also for
SECCOG to provide the financial and programmatic oversight described below.
Cc. SAA and 
Responsibilities.
The SAA agrees to administer the SHSGP grant funds of $1,725,204,20 in furtherance of the
nine regional set-aside projects listed above.
agrees to allow the SAA to provide financial and programmatic
oversight of the $1,725,204.20 for the purpose of supporting the allocations and uses of funds under the
2|Page

2021 HSGP Omnibus MOA
2021 SHSGP consistent with the 2021 
State Homeland Security Grant Application that has been
reviewed and approved by the federal Department of Homeland Security and supported by the
Initial 
Strategy Implementation Spending Plan (ISIP) as part of the Biannual Strategy Implementation
Report (BSIR) approved by the Emergency Management & Homeland Security Council, now known as
the DEMHS Advisory Council. 
agrees to allow the SAA to hold, manage,
and disburse the grant funds that have been reserved for the nine regional set-aside projects listed above.
D. 
SECCOG 
and 
Res ponsibilitites
: 
also agrees to allow SECCOG to provide financial and programmatic
oversight of the Federal Fiscal Year 2021 regional allocation in the amount of $385,306.80 targeted to
member municipalities in DEMHS Region 1 and recommended through the Region 1 REPT in accordance
with its approved bylaws. Such funds will be applied to specific projects developed and approved by the
Region 
1 REPT and DEMHS.
AGREEMENT REGARDING CUSTODIAL OWNERSHIP OF REGIONAL ASSETS
A. Introduction
The following facts are understood and agreed to by ail parties:
1. 
The parties to this part of the Memorandum of Agreement (MOA) are the State of Connecticut
Department of Emergency Services and Public Protection (DESPP), including the Division of Emergency
Management & Homeland Security (DEMHS), the municipality of
, the SECCOG (Fiduciary), and the DEMHS Region 4
Regional Emergency Planning Team ( Region 4 REPT).
2. 
DESPP ts the designated recipient and State Administrative Agency (SAA) of the United States
Department of Homeland Security for grants awarded beginning in Federal Fiscal Year (FFY) 2004,
up to the present time. DEMHS is the division of DESPP responsible for program management of the
grants, including consulting with the DEMHS Advisory Council, and the DEMHS Regional Planning
Teams to provide a coordinated and integrated program of emergency management and homeland
security.
3. 
has agreed to operate as the custodial owner of the asset(s)
described in Appendix A, on behalf of 
, the region, and if
necessary, the State. (Please note: If a town takes ownership of assets, the Fiduclary will assist them
in completing Appendix A. The Appendix will be added to this MOA).
4. 
The parties also agree that 
may operate as the custodial owner of
additional assets purchased on behaif of the Region from FFY 2021 grant funds, as approved by the
Region 4 REPT, and DEMHS, which assets will be added to Appendix A by the Fiduciary within thirty
(30) days of approval by the Region 4 REPT.
5. 
The Region 4 REPT has been established to foster regional collaboration and mutual aid
through, among other things, collaborative plan development, resource sharing and coordination.
6. 
SECCOG (Fiduciary) has agreed to operate as the fiscal agent for the federal SHSGP
grants awarded to DEMHS Region 
4 for Federal Fiscal Year 2021;
B. Purpose.
DESPP/DEMHS, the Region 4 REPT, SECCOG (Fiduciary), and 
, enter
into Part |) of this MOA regarding assei(s) for which 
agrees to be the
custodial owner, and which are described in the approved 2021 Subgrant Application and will be added to
this MOA as Appendix A.
C, Agreements and Responsibilities of the Parties,
1, 
Definitions.
As used in this MOA:
e 
The term “authorized training” means training that is authorized by DESPP/DEMHS.
* 
The term “custodial owner” means a political subdivision or tribe that has agreed to accent title
and responsibility for the asset(s), subject to possible redeployment under the terms outlined in
Paragraph C(4) below.
2. 
Responsibilities of DESPP/DEMHS and SECCOG (Fiduciary)
3|Page

2021 HSGP Omnibus MOA
In its role as SAA, DESPP/DEMHS will subgrant funds to SECCOG which, as the 
Region 4
Fiscal Agent, will procure the asset(s) listed in their approved Subgrant Application (which will be
added to Appendix A).
Appendix A. 
.
The parties agree that decisions regarding the placement of regional assets in
may be made after the execution of this agreement and that
Appendix A shall be completed accordingly. 
agrees to be
bound by the terms of this agreement for any asset added to Appendix A. The parties also agree
that Appendix A must be signed by the DEMHS Deputy Commissioner, the chair of the Region 4
REPT, and the Chief Executive Officer, or his/her designee, of
Responsibilities of Custodial Owner
understands that it is the Custodial Owner, on behalf of itself
and the Region, of the asset(s) which will be added to Appendix A, as may be amended pursuant to
Paragraph C(4) above. As Custodial Owner, 
agrees:
a. 
To safeguard the assel(s) in a secure location, including, for example, providing refrigeration or
protection from the elements, if appropriate;
b. 
To regularly test, use and maintain the asset(s) in working order. it is understood by the parties
that trained personnel of 
’s municipal agencies may use the
asset(s) for appropriate emergency response/emergency management purposes, including
authorized training and exercise;
c, 
To provide the asset(s) in a timely manner, in working order, and with appropriate staffing, if
necessary, when deployment is requested: under the terms of this MOA; under a mutual aid
agreement, including a civil preparedness mutual aid agreement approved by DESPP/DEMHS,
as required by Conn. Gen. Stat. §28-7(d); under the terms of the intrastate mutual aid system,
Connecticut General Statutes §28-22a; or at any time by the State of Connecticut, including
DESPP/DEMHS;
d. 
To provide the asset(s) in a timely manner, in working order, and with appropriate staffing, if
necessary, when deployment is requested for authorized training and/or exercise;
e. 
To maintain records of the use of the asset(s), including deployment for an actual incident or for
authorized training, and to provide these records to DESPP/DEMHS as requested;
f. 
To maintain an inventory of the asset(s), including a unique tagging system (including the
DEMHS logo) so that the asset(s) can be easily identified as separate from the Custodial Owner's
other property, and to provide that inventory to DESPP/DEMHS as requested.
g. 
To maintain all necessary insurance regarding the asset(s) and their use;
h. 
To cooperate with any state or federal audit of the asset(s) and/or their use;
i. 
To abide by the bylaws and/or procedures established under any applicable State of Connecticut
or regional plan;
|. 
That the State, including DESPP/DEMHS, does not guarantee any further funding for, or
provision of repairs to, the asset(s) beyond the terms of this MOA;
k. 
That all maintenance and operations of the asset(s) by 
shall
conform to the manufacturer's recommendations. If appropriate,
shail maintain trained personnel available to transport and supervise the operation of the asset(s).
All personnel or agents of 
performing any maintenance
or repair services in connection with these asset(s) shall be fully qualified and authorized or
permitted under federal, state, and local laws to perform such services.
Responsibilities of the REPT.
The Region 4 REPT understands and acknowledges that, in accepting responsibility as the custodial
owner of the asset(s), 
is furthering regional collaboration
and mutual aid on behalf of all of the members of Region 4.
“alPage

I.
2021 HSGP Omnibus MOA
6. Assignment of Asset(s).
if 
does not comply with the requirements under this MOA, or
terminates its involvement in this MOA, then DESPP/DEMHS, in consultation with the REPT Chair,
may redirect the asset(s), preferably to a different town within the Region. Whenever possible,
DESPP/DEMHS will provide 60 days notice before re-assigning the asset.
GENERAL TERMS OF AGREEMENT APPLICABLE TO ALL PARTS OF THIS MEMORANDUM OF
AGREEMENT
A. Effective Date.
The terms of this agreement will become effective when all parties have executed it,
. Authority to Enter Agreement.
DESPP/DEMHS Is authorized to enter into this Agreement through the Deputy Commissioner of the
DESPP/DEMHS pursuant to the authority provided under Connecticut General Statutes §4-8 and Titles
28 and 29. The Municipality of 
is authorized to enter into this
agreement through its Chief Executive Officer, authorized pursuant to the attached [original or certified
copy of resolution, ordinance or charter provision]. The other persons executing this Memorandum of
Agreement (MOA) on behalf of their respective entities hereby represent and warrant that they have the
tight, power, legal capacity, and appropriate authority to enter into this agreement on behalf of the entity
for which they sign, as indicated by valid resolutions, if necessary.
. 
Duration of Agreement.
Part | of this MOA, as modified with the consent of the parties, remains in full force and effect until the end
of the grant period, or any extension thereof, covered by this MOA, unless cancelled by the SAA, giving
written notice of such intention at least thirty (30) days in
advance. Any party may terminate its involvement with Part II of this agreement Upon sixty days’ written
Notice to the other parties. DESPP/DEMHS reserves the right to cancel any funding under this MOA
without prior written notice when the funding is no longer available,
. 
Amendment of the Agreement.
This agreement may be modified upon the mutual written consent of the parties.
. 
Litigation.
The Parties agree to good faith consultation with one another to resolve disagreements that may arise
under or relating to this MOA before referring the matter to any other person or entity for settlement. The
Parties agree that any disputes under Part Il, Paragraph C.6 shall be resolved by DEMHS. The Parties
also agree that the sole and exclusive means for the presentation of any claim against the State,
including the SAA, arising from this agreement shall be in accordance with Chapter 53 of the Connecticut
General Statutes (Claims Against the State) and the Parties further agree not to initiate legal proceedings
in any State or Federal Court in addition to, or in lieu of, said Chapter 53 proceedings.
State Liability.
The Parties agree to indemnify and hold harmless the State of Connecticut with regard to the activities
described within this MOA, and recognize that the State does not waive its right to sovereign immunity with
regard to any provision of this MOA. The State of Connecticut assumes no fiability for funding under the
terms of this MOA until 
through the Region 4 REPT, is notified by
the SAA that this MOA has been approved and executed by DEMHS and by any other applicable state
agency.

2021 HSGP Omnibus MOA
G. 
Confidential Information
a. Confidential Information: Any name, number or other information that may be used, alone or in
conjunction with any other information, to identify a specific individual including, but not limited to, such
individual's name, date of birth, mother’s maiden name, motor vehicle operator's license number, Social
Security number, employee identification number, employer or taxpayer identification number, alien
registration number, government passport number, health insurance identification number, demand
deposit account number, savings account number, credit card number, debit card number or unique
biometric data such as fingerprint, voice print, retina or iris image, or other unique physical representation.
Without limiting the foregoing, Confidential Information shall also include any information that DESPP/
DEMHS classifies as “confidential” or “restricted.” Confidential Information shall not include information
that may be lawfully obtained from publicly available sources or from federal, state, or local government
records which are lawfully made available to the general public.
b. Confidential Information Breach: Generally, an instance where an unauthorized person or entity
accesses Confidential Information in any manner, including but not limited to the following occurrences:
(1) any Confidential Information that is not encrypted or protected is misplaced, lost, stolen or in any way
compromised; (2) one or more third parties have had access to or taken control or possession of any
Confidential Information that is not encrypted or protected without prior written authorization fram the
State; (3) the unauthorized acquisition of encrypted or protected Confidential Information together with the
confidential process or key that is capable of compromising the integrity of the Confidential Information, or
(A) if there is a substantial risk of identity theft or fraud to the client, the Contractor, the Department or
State.
H. Audit Compliance.
lf 
through the Region 4 REPT, agrees to serve as a host or
custodial owner of equipment purchased with the grant funds referenced in this MOA, then
must comply with the Federal Single Audit Act of 1984, P.L.
98-502 and the Amendments of 1996, P.L. 104-156 and with the Connecticut Statutes §7-396a
and 396b, and the State Single Audit Act § 4-230 through 236 inclusive, and the regulations
promulgated thereunder.
agrees that all fiscal records, if any, pertaining to the
projects shall be maintained for a period of not less than three (3) years from the date of the
signing of this MOA. Such records will be made available to state and/or federal auditors upon
request.
|. 
Lobbying, Debarment, and Suspension.
commits to compliance with the requirements under 28 CFR
Part 66 (Uniform Administrative Requirements for Grants to States); 28 CFR Part 69, New
Restrictions on Lobbying; 28 CFR Part 67, Government-wide Debarment and Suspension (Non-
procurement) and Government-wide Requirements for Drug Free Workplace (Grants); Office of
Management and Budget (OMB) Circular A-87, addressing cost principles for grants to state
and local governments; 28 CFR Part 70 (Common Rules for Administrative Requirements for
Grants to Non-Profits); OMB Circulars A-122 and A-21 addressing Cost Principles for Grants to
Non-Profit Entities and requirements included in the Department of Homeland Security Office of
Grants and Training Financial Guides.
6|Page

J.
2021 HSGP Omnibus MOA
Executive Orders.
This contract is subject to the provisions of Executive Order No. Three of Governor Thomas J. Meskill
promulgated June 16, 1971, and, as such, this contract may be cancelled, terminated or suspended by
the State Labor Commissioner for violation of or noncompliance with said Executive Order No, Three, or
any State or federal Jaw concerning non-discrimination, notwithstanding that the Labor Commissioner is
not a party to this contract. The parties to this contract, as part of the consideration hereof, agree that
said Executive Order No. Three is incorporated herein by reference and made a part hereof. The parties
agree and abide by sald Executive Order and agree that the State Labor Commissioner shall have
continuing jurisdiction in respect to contract performance in regard to non-discrimination, until the
contract is completed or terminated prior to completion. 
agrees, as part
consideration hereof, that this contract is subject to the Guidelines and Rules issued by the State Labor
Commissioner to implement Executive Order No, Three, and that it will not discriminate in lis employment
practices or policies, will file all reports as required, and will fully cooperate with the State of Connecticut
and the State Labor Commissioner. This contract is also subject to the provision of Executive Order No.
16 of Governor John G. Rowland promulgated August 4, 1999 adopting a zero tolerance policy for
workplace violence, and as such, this contract may be cancelled terminated or suspended by the State
for violation of or noncompliance with said Executive Order No. Sixteen. The parties to this contract, as
part of the consideration hereof, agree that said Executive Order No. Sixteen is incorporated herein by
reference and made a part thereof. The parties agree to abide by such Executive Order. The contract
is also subject to provisions of Executive Order No, Seventeen of Governor Thomas J. Meskill
promulgated February 15, 1973, and, as such this contract may be cancelled, terminated or suspended
by the contracting agency or the State Labor Commissioner for violation of or non-compliance with said
Executive Order No. Seventeen, notwithstanding that the Labor Commissioner may nof be a party to this
contract. The parties to this contract, as part of the consideration hereof, agree that Executive Order No.
Seventeen is incorporated herein by reference and made a part hereof. The parties agree to abide by
such Executive Order and agree that the contracting agency and the State Labor Commissioner shall
have joint and several continuing jurisdiction in respect to contract performance in regard to listing aff
employment openings with the Connecticut State Employment Service. This contract may also be
subject to Executive Order No. 14 and Executive Order No. 49. Exective Order of Governor M. Jodi
Rell, promulgated April 17, 2016, concerning procurement of cleaning products and services. Excutive
Order No. 49 of Governor Dannel P. Malloy, promulgated May 22, 2015, mandating disclosure of certain
gifts to public emplayees and contributions to certain candidates for office in accordance with their
respective terms and conditions.
Non-Discrimination Clause.
In accordance with Public Act 88-351, the Town agrees and warrants that, (a) For the purposes of this
section, “minority business enterprise” means any small grantee or supplier of materials fifty-one percent
or more of the capital stock, if any, or asset(s) of which is owned by person or persons: (1) Who are active
in the daily affairs of the enterprise, (2) who have the power to direct the management and policies of the
enterprise and (3) who are members of a minority, as such term is defined in subsection (a) of Conn.
Gen, Stat. Sect. 32-9n; and “good faith’ means that degree of diligence which a reasonable person would
exercise in the performance of legal duties and obligations. “Good faith efforts” include, but not be
limited to, those reasonable initial efforts necessary to comply with statutory or regulatory requirements
and additional or substituted efforts when it is determined that such initial efforts will not be sufficient to
comply with such requirements.
For purposes of the section, “Commission” means the Commission on Human Rights and Opportunities.
For purposes of this section, “Public works contract” means any agreement between any individual, firm
or corporation and the State or any political subdivision of the State other than a municipality for
construction, rehabilitation, conversion, extension, demolition or repair of a public building, highway, or
other changes or improvements in real property, or which is financed in whole or in part by the State,
including but not limited to, matching expenditures, grants, loans, insurance or guarantees.
The Town a