Board of Selectmen - 69 (02/02/2022)
agenda center attachment
| Board/Commission | Board of Selectmen |
|---|---|
| Meeting Date | February 02, 2022 |
| Pages | 38 |
| File Size | 7.7 MB |
| OCR Status | Searchable (OCR processed) |
| Source URL | Original |
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‘
1
TOWN OF WATERFORD
GENERAL FUND
2022-2023 PROPOSED BUDGET
DEPT/AGENCY:
10109
TOWN CLERK
:
‘
Ist Selectn an
Request §
: "Request %
Increase ae “Increase —
DESCRIPTION
|
PERSONNEL COSTS -
ee
51010
ELECTED OFFICIALS
91,269
92,707
46,707
92,707
92,707
0
0.00%
51110
ADMINISTRATION
75,359
73,966
39,708
79,084
79,084
5,118
6.92%
51210
CLERICAL/TECHNICAL
53,854
54,957
27,741
54,759
54,759
(198)
-0.36%
51810
OVERTIME
0
100
0
100
100
0
0.00%
51920
F.LCA
15,348
16,962
7,887
17,339
17,339
377
2.22%
__SUBTOTAL|
_422,003| 243,989,
243,989| == 5,297|
2.22%
52010
ADVERTISING
0
1,300
505
1,600
1,300
0
0.00%
52020
POSTAGE
3,315
2,500
1,440
3,400
2,500
0
0.00%
52030
PROFESSIONAL FEES
0
1
0
0
0
(1}
-100.00%
52040
SERVICE CONT. & REPAIR
0
1
0
0
0
(1)
-100.00%
52050
DUES, CONF. & EDUCATION
610
850
775
850
850
0
0.00%
52060
PRINTING
1
0
0
0
(13
-100.00%
52070
REIMBURSABLE EXPENSE
1
0
0
0
(13
-100.00%
52180
VITAL STATISTICS
238
250
0
250
0
0.00%
52510
RENTAL OF EQUIPMENT
27,696
24,000
24,000
24,000
0
0.00%
:
ce
-SUBTOTAL| 3
4
:
URS Sana ene
an
fF
)
ele
Balag
Dey.
a
|
=
0101%
|
MATERIALS & SUPPLIES
53010
OFFICE SUPPLIES
1
0
0
0
(1)
-100.00%
53020
OTHER SUPPLIES
1
0
0
0
(1)
-100.00%
53270
ORDINANCES
1,450
1,159
1,450
1,450
0
0.00%
53280
ELECTION MATERIALS
1,450
700
1,049
1,400
1,400
700
100.00%
53290
MICROFILM SUPPLIES
0
0
(1)
-100.00%
[ee - oo aa aas0 |
2850] 2850]
697 |
32.37%
OFFICE EQUIPMENT
54060
|OFFICE EQUIPMENT
==
1,890
1
0
0
(1)
-100.00%
ee
“SUBTOTAL
“cag9ol ato oti‘
OL}! I. -100.00%)
|
|
DEPARTMENT TOTAL
| 271029] 2e9,750|
Of
150,971 | 276,939)
275,739,
=
5989]
2.22%
To:
Board of Selectmen
Director of Finance, Kimberly Allen
Fon
David L. Camps, CCC
Waterford Town Clerk & Registrar of Vital Statistics
Date:
December 10, 2021
| have attached the budget request for the Town Clerk's Office for the Fiscal
Year 2022/2023 for your review and approval of the Board of Selectmen. The
Director of Finance has reviewed the budget and supporting documents.
My intention is to be as accurate and transparent as possible. If you have any
questions, require additional information or wish to review this budget in part or
in its entirety, please feel free to contact me before the Board of Selectmen
meeting in February of 2022.
David L. Campo, CCTC
Waterford Town Clerk
bi
INDEX
Budget Function
Budget Summary
Budget Explanation
Proposed Budget
Five Year Comparison
Personnel Worksheet
Expenditure Report, FY2]
Historic Documents Preservation Fund
Town Clerk Share Fund
Funds From Other Sources
Budgetary Restraint
Proposed Revenue
Revenue Report, FY 21
Historic Documents Grant
BUDGET FUNCTION
The primary duties of the Town Clerk's Department include but not limited to
records retention and preservation, vital statistics, FOl request management,
land recordings, and licensing (fishing, hunting, canine, shell fishing and
marriage). A variety of oaths are administered by the department. Supervision
of elections, primaries and referenda continue to be a primary responsibility,
being ever mindful of changes to election law and procedure. The office is a
designated repository for many filings as well as board and commission minutes.
The Town Clerk often acts as the initial contact to the public whether it is by
phone, email or in person. Town Charter requires the town clerk to act as
secretary and clerk to the Representative Town Meeting. Statutory requirements
of this office continue to change and grow. The function of this department has
changed greatly due to the COVID pandemic, resulting in increases in some
budget lines.
FY2023 BUDGET SUMMARY
The Town Clerk's budget is completed in a zero-based budgeting format. All
items are reviewed for appropriateness annually. The Operating Budget for FY22
is submitted for your review in the amount of $276,939. This represents an
increase of 2.7%. The primary reason for the increase is due to the increase in the
Personnel Cost Line. It is expected that absentee ballots will continue to put
stress on the budgetary needs of this department.
LI 52510, the contract with Avenu, is by far and away the biggest outlay after
personnel costs. It is important to understand that this expenditure is primarily a
function of the number of instruments recorded. The revenues generated as a
result of this expenditure justify the expense. This year revenues were at an all-
time high as illustrated below. The number of recordings in any given year is
subject to the vagaries of the marketplace, home sales, development, interest
rates, foreclosures, etc. Avenu charges $4.15, plus $.40 (index verification), per
recording, no matter how many pages. Given the package of services
provided (see detailed breakdown in backup material), the cost is well worth it.
To illustrate a typical recording, take for example, a 15-page mortgage: total
recording fee is $130.00 ($60 for the first page and $70 for the remaining 14
pages @$5/page)}. Out of the $130, $4.55 goes to Avenu; $2 to town clerk's
document preservation revenue fund; $8 to State Library preservation fund
(from which the town clerk's office is eligible for an annual grant}; $36 to the
State Treasurer (land protection, affordable housing and historic preservation);
$1 to a town clerk revenue fund; and $3 to a town revenue fund for capital
improvement projects. The remaining $75.45 goes directly into the town's
general fund.
It is worth noting that this office did not collect fees for 17 recordings from the
Tax Collector. Nor were fees collected for 47 recordings by the town attorney
on behalf of the town. Those recordings, in fact, actually cost this department
$291.20 ($4.55/recording per Avenu contract) in FY21.
The department continues to operate in the black which it has every year since
FY96. Revenues returned to the general fund in FY21 totaled $781,131 and
actual expenditures totaled $271,029. A net income for the town was realized in
the amount of $510,102, a significant increase of 113%.
| expect this to be a one
time record not to be broken, due to a unique real estate and refinancing
market.
As did my predecessor, | will continue to tap into the two town clerk revenue
funds keeping many Line Items to $1.00. Most towns have moved the land
records to an online format. The records are easily maintained and distributed
creating a user friendly town clerk’s office. We now go back to 1995 and will be
another three years back by the end of FY22. Line Item 101-21036 [CGS 7-
34a(d)] can be used for the “preservation and management of historic
documents”. The purchase of commission, board and elected officials tracking
software will be purchased out of one of the two revenue funds. The approved
activities are defined in CGS 11-8j (attached). Also pursuant to CGS 7-34a(d)} is
the Historic Documents Preservation Program administered by the Public
Records Administrator. Annual grants range between $3,000 and $5,500. The
most recent grant was approved, in the amount of $5,500. The use of these
funds is summarized at the end of the budget packet.
r
ait.
BUDGET EXPLANATION BY CATEGORY
PERSONNEL COSTS (51000 Series)
$243,989 2.2%
A sharp increase was seen with the CGA bargaining group workers (Deputy Town Clerk)
because a contract had recently been negotiated increasing FY22 - FY23. The #1303
bargaining group workers (Assistant Town Clerk) have not negotiated a contract establishing
rates going forward, keeping this line mostly flat with a slight calculation difference. The elected
officials (Town Clerk) rate remained flat.
SERVICES (52000 Series)
10109-52010: ADVERTISING
$1600
23%
Advertising is mandated by State Statute/Town Charter and Ordinances. Legal notices, primarily
election/primary related. Additionally, a legal ad will be placed to notify the townspeople that the
annual audit/budget is available for view. A rate increase is not expected and | have rounded up
to accommodate for any format change of state mandated ads. Any additional nominal
advertising needs will be paid out of Line Item 101-21039 [CGS 7-34a(e)] or Line Item 101-
21036 [CGS 7-34a(d)], the two Revenue Funds.
Expenditures from Revenue Funds: FY21: $0; FY20: $307
PAST YEARS EXP. FY21 $0 (COVID) FY20: $1299; FY19: $1554; FY18: $1,264; FY17: $363;
FY16: $1,140
10109-52020: POSTAGE
$3400
36%
Primarily this includes the returning of deeds, mortgages, and similar legal documents as well as
postage for microfilming, printing, vital statistics to other towns, dog license notifications,
correspondence, absentee ballots, etc. The primary reason for the increase is an expectation
that the demand for absentee ballots, land transactions will be higher to that of past. We will
continue to use email and interoffice mail whenever appropriate. This increase accommodates
the fact that the elector is more comfortable with the absentee ballot process, but does not
accommodate a change similar to that during the 2020 Election when applications were sent to
every voter or 2021 when the DTC sent applications to a large number of electors. Any
additional nominal postage needs will be paid out of Line Item 101-21039 [CGS 7-34a(e)] or
Line Item 101-21036 [CGS 7-34a(d)], the two Revenue Funds.
PAST YEARS EXP. FY21: 3315 FY20: $2556; FY19: $2592 FY18: $2,417; FY17: $2,892; FY16:
$2,626; FY15: $2,633.
10109-52030: PROFESSIONAL FEES
$0
0%
This includes the costs of off-site storage of original records, indexing of dog licenses, Info
Shred LLC Storage, archival film storage, uploading the land records to US Land Records, CD
tag and link of survey maps, microfilming and scanning of maps, OnBoard - commission and
board membership tracking software and like activities. The process of uploading the land
records to US Land Records is of highest priority. Rough estimate: $12,100. These items will be
paid out of Line Item 101-21039 [CGS 7-34a(e)] or Line Item 101-21036 [CGS 7-34a(d)], the two
Revenue Funds. Request the Line Item remain open, however.
Expenditures from Revenue Funds: FY21: $11,514; FY20: $9,685; FY19: $9,594: FY18:
$10,341; FY17: $3,915
PAST YEARS EXP. FY21: $0 FY20: $0; FY19: $0; FY18: $0; FY17: $0; FY16: $0; FY15: $231:
FY14: $0
10109-52040: SERVICE CONTRACTS & REPAIR
$0
0%
Ricoh copier contract, time stamp, vault service, and like activities will be paid out of Line Item
101-21039 [CGS 7-34a(e)], one of the two Revenue Funds. Rough estimate: $2,900. Request
the Line Item remain open, however.
Expenditures from Revenue Funds: FY21: $1,678; FY20: $1,672; FY19: 1,745; FY18: $3,545;
FY17: $2,683
PAST YEARS EXPENDITURES. FY21: 0 FY20: 0; FY19: $0; FY18: $0; FY17: $0; FY16: $0;
FY15: $506.
10109-52050: DUES, CONFERENCES, AND EDUCATION
$850 0%
Education and networking will be a focus of this department. | have completed my Connecticut
Town Clerk Certification. The certification was completed in the minimum time allowed by my
Assistant, Darleen Celotto and she is now a Certified Connecticut Town Clerk (CCTC). It should
be noted that the town has three Certified Connecticut Town Clerks. This amount covers
Connecticut Town Clerk & County Town Clerk’s association dues, classes and conferences.
Additional classes, conferences, accommodations or dues will be paid for out of Line Item 101-
21039 [CGS 7-34a(e)], one of the two revenue funds.
Expenditures from Revenue Funds: FY21: $0 FY20: $0; FY19: $0; FY18: $100; FY17: $810
PAST YEARS EXP. FY21: $610; FY20: 675; FY19: 680; FY18: $850; FY17: $0; FY16: $0;
FY15: $280.
10109-52060: PRINTING
$0
0%
Dog license notices, color copies, tag envelopes, tags (Dept. of Agriculture), and all other
printing projects will be paid out of Line Item 101-21039 [CGS 7-34a(e)], one of two Revenue
Funds. Estimate: $250. Some savings may be realized with in-house printing. Request the
Line Item remain open, however.
Expenditures from Revenue Funds: FY21: $187, FY20: $84; FY19: $176; FY18: $190; FY17:
$211
PAST YEARS EXP. FY21 $0; FY20 $0; FY19: $0; FY18: $0; FY17: $0; FY16: $0; FY15: $221.
10109-52070: REIMBURSABLE EXPENSES
$0
0%
Primarily, this includes mileage attending conferences, accommodations, seminars, county
meetings, court appearances, town clerk school, refreshments and other necessities for town
functions. etc. [CGS 9-6].
| have not found it to be necessary to take a reimbursement. If
required it will be paid for out of Line Item 101-21039 [CGS 7-34a(e)] or Line Item 101-21036
[CGS 7-34a(d)], the two Revenue Funds. Rough estimate: $300. Request the Line Item remain
open, however.
PAST YEARS EXPENDITURES. FY21: 0 FY20: $0; FY19: $0 FY18: $0; FY17: $0; FY16: $75;
FY15: $54.
10109-52180: VITAL STATISTICS
$250 0%
Payments to other CT towns for receipt of certified copies of vital statistics, marriages and
deaths that occurred outside of Waterford. If additional is required it will be paid for out of Line
Item 101-21036 [CGS 7-34a(d)].
Expenditures from Revenue Funds: FY21: $0; FY20: $0; FY19: $0; FY18: $42; FY17: $278.
PAST YEARS EXP. FY21: $238; FY20 $250 FY19: $228; FY18: $250; FY17: $0; FY16: $0;
FY15: $480.
10109-52510: RENTAL OF EQUIPMENT
$24,000
0%
Contract with Avenu with optical imaging of Land Records which includes equipment and
service, training, binders, and associated programming used for indexing and printing of land
records and vital records. Survey maps, dog licenses, imaging, printing and microfilming of land
records, which are included in the Avenu contract, will be paid out of Line Item 101-21039 [CGS
7-34a(e)] and treated as professional fees. Even though | experienced a spike in FY21 and |
may see it again in FY22, | have not asked for an increase as | along with other Town Clerk's
feel it was a result of COVID. The proposed budget request of $24,000 is the majority of the
contract price (20/20 Perfect Vision System) calculated at $4.55/unit price (i.e., per recording).
Any additional nominal Rental of Equipment needs will be paid out of Line Item 101-21039 [CGS
7-34a(e)] or Line Item 101-21036 [CGS 7-34a(d)], the two Revenue Funds.
PAST YEARS EXP. FY21 $27,696; FY20: $21,098; FY19: $20,299; FY18: $24,072; FY17:
26,292; FY 16: $31,670; FY15: $29,060
TOTAL SERVICES (52000 SERIES)
TOTAL $30,100 4.2%
FY22 Approved budget amount of $28,904.
MATERIALS & SUPPLIES: 53000 SERIES
10109-53010: OFFICE SUPPLIES
$0
0%
Materials of a non-standard nature, including labels, specialty envelopes, toner, binders,
specialty stamps, archival paper, etc., will be paid out of Line Item 101-21039 [CGS 7-34a(e)],
one of two Revenue Funds. Rough estimate (including Other Supplies below): $1,900.
Request the Line Item remain open, however.
Expenditures from Revenue Funds: FY21: 2,056, FY20: $1505; FY19: $1048; FY18: $1,607;
FY17: $1,951.
PAST YEARS EXP. FY21: $0; FY20: $0; FY19: $0; FY18: $0; FY17: $0; FY16: $0; FY15: $174
10109-53020: OTHER SUPPLIES
$0
0%
Miscellaneous items will be paid out of Line Item 101-21039 [CGS 7-34a(e)], one of two
Revenue Funds. Rough estimate included in Office Supplies above (LI 53010). Request Line
Item remain open, however,
PAST YEARS EXPENDITURES. FY21: $0; FY20: $0; FY19: $0; FY18: $0; FY 17: $0; FY 16:
$21; FY15: $58
10109-53270: ORDINANCES
$1450
0%
Publication of supplements to the Waterford Code of Ordinances required by CGS 7-148a, by
Municipal Code Corporation, including annual internet maintenance/storage fee, administration
fee, annual supplement, code online info base supplement, online updates during year, and
shipping. | have budgeted for $950 towards fees and an additional estimate of $250 per
projected change. Any additional nominal Ordinances needs will be paid out of Line Item 101-
21039 [CGS 7-34a(e)] or Line Item 101-21036 [CGS 7-34a(d)], the two Revenue Funds.
Expenditures from Revenue Funds: FY21: $250; FY20: $0; FY19: $100 FY18: $0; FY17: $1,560
PAST YEARS EXP FY21: $1450; FY20: $1621; FY19:$1849 FY18; $1,135; FY17: $0; FY16: $0;
FY15: $1,285.
10109-53280: ELECTION SUPPLIES
$1400
100%
This LI is solely for absentee ballots and election supplies. Presidential elections are the most
expensive. Municipals are the least expensive. The process for administering absentee ballots
may altered as it was for 2020. As of now, | am assuming it will not.
| am assuming that the
voters comfort level with the process has increased. Because of this, | have increased the
request from four years ago. The Registrars of Voters pay for poll ballots.
PAST YEARS EXPENDITURES. FY20: $421; FY19: $1341 FY18: $462 FY17 $1,097; FY16:
$1,378; FY15 $780
10109-53290: MICROFILM SUPPLIES
$0
0%
The State Library grant will be used partially for these purposes. Additional expenditures will be
paid out of Line Item 101-21036 [CGS 7-34a(d)], one of two Revenue Funds. Future costs are
unknown at this time. Request the Line Item remain open, however.
PAST YEARS EXPENDITURES. FY21: $0; FY20: $0; FY19: $0; FY18: $0; FY17: $0; FY16: $0;
FY15: $0
TOTAL MATERIAL & SUPPLIES (53000 Series)
TOTAL
$2,851
32.5%
FY22 Approved budget amount of $2,153
OFFICE EQUIPMENT (54000 Series)
10109-54060: OFFICE EQUIPMENT
$0
0%
The Town Clerk’s office is the most public of all the offices in Town Hall. Any additional
equipment needs will be paid out of Line Item 101-21039 [CGS 7-34a(e)] or Line Item 101-
21036 [CGS 7-34a(d)], the two Revenue Funds.
PAST YEARS EXP. FY21: $1890; FY20: $0; FY19 $0; FY18: $4,603; FY17: $0; FY16: $0;
FY15: $0,
OL
TOWN CLERIC
PERSONNEL:
10109-81070-101-010-08-00-61 ELECTED OFFICIALS
10109-51110-107-010-09-00-54 ADMINISTRATION
40109-51214-101-019-08-00-57 CLERICAL AND TECHNICAL
10109-51810-101-010-08-00-51 OVERTIME
10109-51920-101-010-09-00-51 F.LCA.
Total PERSONNEL
SERVICES:
40109-52010-401-010-09-00-52 ADVERTISING
10109-52020-101-040-09-00-52 POSTAGE
40109-52030-101-0110-09-00-52 PROFESSIONAL FRES
40409-52040-101-010-09-00-52 SERVICE CONT. AND REPAIRS
10109-52050-101-010-09-00-32 DUES,CONFERENCES 2 EDUCAT
40109-52060-104-0710-09-00-52 PRINTING
.
40108-82070-101-010-08-00-52 REIMBURSABLE EXPENSES
10109-52480-101-010-08-00-52 VITAL STATISTICS
10109-52570-101-010-08-00-52 RENTAL OF EQUIPMENT
Total SERVICES
MATERIALS & SUPPLIES:
40109-53010-101-070-09-00-53 OFFICE SUPPLIES
10109-53020-101-010-09-66-53 OTHER SUPPLIES
40109-53270-19 1-D10-09-90-53 ORDINANCES
40109-53280-107-010-09-00-83 ELECTION MATERIALS
10109-§3290-104-610-09-00-53 MICROFILM SUPPLIES
Total MATERIALS & SUPPLIES
OFFICE EQUIPMENT:
40109-54060-104-010-09-00-54 OFFICE EQUIPMENT
Total OFFICE EQUIPMENT
TOTAL
‘TOWN OF WATERFORD, CONNECTICUT
’ STATEMENT OF EXPENDITURES AND OTHER FINANCING USES-
ORIGINAL BUDGET ANO AGTUAL-GENERAL FUND
FOR THE FIVE YEARS ENDED JUNE 30, 2024
AE FyY2024
FY2017
BEGET! ACTUAL :
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TOWN OF WATERFORD
-
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PERSONNEL WORKSHEET - TOWN CLERK
2022-2023 FISCAL YEAR
"POSETION:
LINE 51920
OL;
1/4/2016
Town Clerk
02,707
92.707
7,092
8/1/1998
Deputy Town Clerk
72,526
77,533
7,551
79,084
6,050
3/22/1990 | Assistant Town Clerk -
35|
20.57
54.607
54,409
518100
VER TIME:
FOLALS“DEPARTNIENT:
3°326;650:002
WORKDAYS
2022/2023
WEEKS TO BUDGET
261
§2.2,
(as
12/08/2021 15213
kaillen
Youn of Waterford,
cr
YEAR-TO-DATE BUDGET REPORT
giytdbud
FOR 2021 13
ACCOUNTS FOR: 101 GENERAL FUND
ORIGINAL APPROP
TRANS /ADISUTS
REVISED BUDGET
YID EXPENDED
ENCUMBRANCHS
AVAILABLE BUDGET
% USED
20209 TOWN CLERK
10303
5101
ELECTED OFFICIALS
2
90,908.00
361.00
91,269.00
91,268.96
0.50
0.04
100.0%
4.0209 5114.0
ADMINISTRATION
73,307.00
2,053.00
75,360.00
75,359.39
0.90
0.61
100.0%
10109 51210
CLERICAL AND TECHNICAL
51,720.00
2,135.00
53,855.00
53,854.35
0.00
0.65
100.0%
4203.09 51810
OVERTIME
100.00
~100.00
0.00
~0.04
0.00
0_04
100.0%
2.0109 51920
FLIVC.A.
.
16,527.00
-936.00
15,591.00
15,348.44
0.00
242.56
98.4%
10102 52020
ADVERTISING
,
1,000.00
~999.00
1.00
0.00
0.00
1.00
-0%
20109 52020
POSTAGE
2,900.60
415.00
3,315.00
3,314.92
0.00
0.08
100.0%
20103 52030
PROFESSIONAL FREE
.
00
4.00
0.00
0.00
1.00
0%
10109 52040
ooBRVICE CONT. aN OREPAIRG
.
.
-00
1.00
0.00
0.00
1.00
-0%
10105 52050,
“DUES, CONFERENCES & BDUCAT
2
B50.00
240.00
610.00
620.00
0.00
0.00
100.0%
40109 52060
PRINTING
4.00
0.90
2.00
G.00
0.00
1.00
.08
20209 52070
_RBTMBURSABLE EXPENSES
1.0
0.00
1.00
0.00
- 0.00
1.00
.0%
20209 52180
OV TTAL STATISTICS
.
250.00
0.00
250.00
238.00
0.00
12.06
95.2%
10109 52570
RENTAL OF EQUIPMENT
P
25,000.00
2,735.00
27,735.00
27,696.24
0.00
328.76
99.9%
10109 52019
OFFICE SUPPLIES
1.00
0.00
1.00
0.00
@.00
1.00
0%
19109 53020
OTHER SUPPLIES
00
0,00
1.00
0.00
a.00
1.00
0%
BO109 53270
ORDINANCES
1,450.00
0.00
1,450.00
1,449.58
c.00
0.42
200.0%
19109 53280
ELECTION MATERIALS
.
1,400.00
“1,400.00
0.00
0.90
0.00
0.06
08
19103 53290
MICROFILM SUPPLIES
oo
0.00
1.00
0.00
0.00
1.00
.0%
1.92
69
OFFICE EQUIPMENT
1,890.00
0.00
1,890.00
1,889.90
0.00
0.10
200.0%
TOTAL TOWN CLERK
¢
267,309.00
4,024.90
271,333.00
271,029.74
0.00
303.26
99,8%
EL
ma
9/2021 15:13
sterford, CT
P
2
32/0
Town of Waterford, CT
hadten
XYBAR-TO-DATE BUDGET REPORT
glytdbud
FOR 2021 13
ACCOUNTS FOR: 101 GENERAL
ORIGINAL APPROP
TRANS /ADIEMTS
REVISED BUDGET
¥ID EXPENDED
ENCUMBRANCES
AYAILABLE BUDGET
% USED
TOTAL GENERAL FUND
e
267,309.00
4,024.00
271,333.00
271,029.74
0.00
303.26
99.9%
TOTAL BXPENSES
267,303.00
4,024.00
271,333.00
271,029.74
0.00
303.26
vi
(~
lan
Town of Wate:
cr
PB
3
glytdbud.
kailen
YEAR~TO-DATE BUDGET REPORT
FOR 2021 13
AVATLABLE BUDGET
Ss USED
ORIGINAL APPROP
TRANS /ADTSMIS
REVISED BUDGET
¥TD EXPENDED
EBNCUMBRANCES
GRAND TOTAL
267,309.00
4,024.00
271,333.00
271,029.74
0.00
303.26
99.9%
*+ END OF REPORT - Generated by Kimberly Allen **
SL
c*
a
ACCOUNT
ACCOUNT NAME
REG. BALANCE
DEBITS
CREDITS
NET CHANGE END BALANCE
PER
SNL
SRC EFFDATE
REFERENCE
404 -O00-00-00-000-21036
HISTORIC DOCUMENTS PRESERVATIO
$
(9,789.79)
“a
.
236 GCR
7/17/2020 = TOWN CLERK 0701-071020
$
-
$
265.00 $
(265.06)
*1
314 GCR
7/24/2020
TOWN CLERK 0713-071720
$
-
§
267.00 $
(532.00)
“1
385 GCR
7/31/2020
TOWN CEERKO720-072420
$
-
$
4365.00 $
{677.00}
*4
426 GCR
7/81/2020
TOWN CLERKO727-073120
$
-
$
189,00 $
(866.00)
*2
40 GEN
8/5/2020 GBO4 NC RTN CK #32763 MILONE& MAC
$
100 $
-
$ — {865.00)
"2
72 AP|
—- 8/14/2020 00185231324
ADKINS PRINTING
$
254.63 $
-
$
{610.37}
*2
440 GCR
8/14/2020
TOWN CLERK 6803-080720
$
-
$§$
175.00 $
(785.37}
*2
278 GCR
8/23/2020
TOWN CLERK 0830-081420
$
-
$
20600 $
{991.37}
“2
246 GCR
8/28/2020
TOWN CLERK 0817-06220
3
~
§$
434.00 $
(3,125.37)
*2
216 GCR
9/28/2020
TOWN CEERK082520,NFS
$
~
$
1.00 $
(4,126.37)
*2
248 GEN
8/31/2020 GB23_ IRS REC FEES REC'D
$
-
$
4.00 $
(4,127.27)
+2
269GCR
8/31/2020
TOWN CLERK 0824-083120
$3
-
$
27200 $ {1,299.37}
*3
72 GCR
9/11/2020
TOWN CLERK ag01-090420
$
~
$
157.00 $
{1,456.37}
*3
445 GCR
9/18/2020
TOWN CLERK 0S908-091120
$
-
§
185.00 $
(1,642.37)
*3
483 GCR
9/25/2020
TOWN CLERK 0924-091820
$
-
$
149800 $
(1,837.37)
*3
245 GEN
9/30/2020 GB2Z3 IRS REC FEES REC'D THRU ACR
$
-
§$
3.00 $
{1,640.27}
“3
231 GOR
9/30/2020 1332 TOWN CLERK 0921-092520
$
-
§
4187.00 $
(1,997.37)
*3
236 GCR
59/30/2020
TOWN CLERK 0928-093020
$
-
$
4157.00
$8
(2,154.37)
*4
400 GCR 10/16/2020
TOWN CLERK 1001-100920
$
-
$
404.00 $
(2,558.37)
"4
162 GCR 10/23/2020
TOWN CLERK 1013-101620
$
~
§
238.00 $ (2,796.37)
*4
227 GCR
10/30/2020
‘TOWN CLERK 1019-102220
5
-
§
287.00 $
(3,023.37)
*4
240 GCR 10/31/2020
TOWN CLERK 1026-103020
s
-
§$
227.00 $ (3,250.37).
*S
62GCR
11/13/2020
TOWN CLERK 1102-110620
$
-
§
179.90 $
{3,429.37}
*5
66 AP)
11/13/2020 00185233789
ADKINS PRINTING
$
7550 $
-
$
(3,353.87)
“5
195 GCR 13/20/2020
TOWN CLERK 1109-111320
$
-
§
306.00 $
(,659.87)
*s
173 GEN
11/30/2020 GB23_ IRS REC FEES REC'D THRU ACH
$
-
§
5.00 $
(8,664.87}
*S
184.GCR 11/30/2020
TOWN CLERK 1116-112020
$
-
§
341.00 $
[4,005.87)
*S
202 GCR
11/30/2020 4
TOWN CLERK 1123-113020
$
-
§5
235.00 $
(4,240.87)
“6
86 GCR 12/11/2020
TOWN CLERK 1201-120420
8
-
$§
192.00 $
(4,432.87)
+6
98 AP)
12/14/2020 00185234479
ADKINS PRINTING
$
600.00 5
-
§
(8,832.87)
*&
426 GCR 12/18/2020
TOWN CLERK 12707-121120
s
-
$
193.00 $
{4,025.87}
*6
171 GCR
12/29/2020 122920 TOWN CLRK 121420-221820
$
-
$
22000 $
{4,245.87}
*6
220 GCR
12/31/2020 123120 TOWN CLERK 122120-122420
s
-~
$
240.00 $
(4,435.87}
- *6
229 GEN 12/31/2020 GB23_ IRS REC FEES REC’D ACH
$
-
§$
3.00 $
(4,488.87)
*6G
:
246 GCR
12/31/2020
= town clerk 1£228-123420
$
~
§
17400 $
(4,662.87)
*7
45 AP!
4/5/2021 00185234593
ADKINS PRINTING
S$
18850 $
-
$
{4,474.37)
*7
26 API
1/7/2024 00240434756
COMPBASE, INC
$ 1,200.00 $
-
$
(3,274.37)
*7
87 GCR
1/15/2021
TOWN CLERK 0104-040821
$
-
$
474100 §
(3,445.37)
*7
109 GCR
. 1/22/2021
‘TOWN CLERK 0412-011523
$
-
$
486.00 $ {3,631.37)
“7
185 GCR
1/28/2021
TOWNCLERK0119-012221
s
-
$
12500 $
(3,756.37}
*“?
223 GCR
1/31/2021
TOWN CLERK 0325-032921
$
~
$
227.00 $
(3,983.37)
*8
72 AP!
2/8/2021 00089935816
MUNICIPALCODE
$
20.00 $
-
§ (3,733.37)
*8
R6GCR
2/12/2021
TOWN CLERK 0201-020521.
5
~
§
323.00 $
(4,056.37)
*8
434 GCR
2/19/2021
‘TOWN CLERK.0208-021221
s
-
§
$00.00 $
{4,156.37}
*B
187 GCR
2/5/2021.
ACH TOWN CLERK 020524.
§
-
§
100 $
(4,157.37)
*8
488 GCR
2/23/2021 9 CT ACH TOWNCLERK
s
~
§
100 $
(4,158.37)
Page 1 of 2
91
{
=~
ACCOUNT
ACCOUNT NAME
BEG. BALANCE
DEBITS
CREDITS
NET CHANGE END BALANCE
PER
INL
SRC EFFDATE
REFERENCE
401 -000-G0-00-000-21036
HISTORIC DOCUMENTS PRESERVATIO
$
(9,789.79)
"8
291 GCR
2/26/2023
49 TOWN CLERK 0214-022021
$
-
$$
1206.00 $
(4,264.37)
*B
227 GCR
2/28/2021 30624 TOWN CLERK 0223-022721
$
-~
$
27700 $ (4,541.37)
*9
101 API
3/2/2021 00185236595
ADKINS PRINTING
S$
63085 $
-
§ (8,940.52)
*9
146 GCR
3/12/2021
TOWN CLERK 0228-030621
$
-
$
22400 $ (413452)
*9
461 GCR
3/19/2021
TOWN CLERK 0307-031321 DEP O
$
-
§
4106.00 $
{4,240.52}
*9
210 APL
3/24/2024 00185136874
AVENU INSIGHTS
$
420 §
-
$
{4,236.32}
*9
216 GCR
3/26/2021
TOWN CLERK 0315-031921
3
-
§
190.00 $
(4,346.32)
*9
255 GCR
3/31/2021
TOWN CLERKIRS ACH 033221
$
-
§
2.00 $ (4,347.32)
9
268 GCR
3/41/2021 0405 TOWN CLERK 0322-032621
$
-
$
229.00 §
(4,576.32)
*9
287 GCR
3/91/2024
TOWN CLERK 0329-033121
$
~
$
19200 3
{4,768.32}
*10
86 GCR
4/16/2021
TOWN CLERK 0401-040921
$
-
§
325.00 5 (5,095.32)
*10
142 GCR
4/26/2021
39 TOWN CLERK 0412-041621
§
~
$§
14800 $
(5,241.32)
*40
163 APL
4/30/2021. 00184237587
CT DEPTOF AGRI
$
7L5O0 $
-
S$
{&169.82)
*10
202 GCR
4/30/2021
TOWN CLERK 0419-042321
$
-
§
90.00 $
(5,259.82)
*10
202 GCR
4/30/2021
= TOWN CLERK 042721 ELECTRONIC
$s
-
§
2.00 $
(5,261.82)
*10
234. GCR
4/30/2021
TOWN CLERK 0426-043021
$
-
§
154.00 $
(5,425.82}
“01
400 GCR
5/14/2021
= TOWN CLERK 0503-050723
$
-
5
172.00 $
{5,587.82}
*41
410 aPi|
= §/28/2021 00185238152
ADKINS PRINTING
$
8790 $
~
§
{5,499.92}
"11
240 APL «= § 28/202 00243038154
AMERICAN SECURI
$
166.79 $
-
§
{8,333,13)
"1
117 GCR
5/18/2021
IRS ACH TOWN CLERK 051821
$
-
§$
2.00 $
(5,385.13)
*14
449 GCR
5/21/2021
TOWN CLERK 0510-051427
$
~
$
#5200 3
{5,487.13}
“11
478 GCR
5/28/2021
TOWN CLERK 0547-05221
$
-
$
124.00 $
(5,611.13)
*41
202 GCR
«5/31/2021
9 TOWN CLERK 0524-053121
$
-
§&
17200 $
(5,783.13)
*12
63 GCR
6/8/2021
TOWN CLERK ACH CT
s
-
§
2,00 $
(5,785.13)
"12
83 GCR
6/11/2021
TOWN CLERK 0601-060421
$
-
§
96.00 $
(5,881.13)
“12
420 AP]
«6/48/2021 00185138761
AVENU INSIGHTS
$
704.76 §
-
§ (5,476.43)
712
141 GCR
6/16/2021
TOWN CERK 061524 ACH CT
$
-
$
2.00 $
(5,178.43}
"12
181 GCR
6/18/2024
TOWN CLERK
$
-
§
166.00 $
(6,344.43}
*12
203 GEN
6/23/2021 GB46 NC NSFCKL899/2085 MANNING
LA
$
2.00 $
~
§
(5,342.43)
"12
223 GCR
6/25/2022
TOWN CLERK 0614-061824
$
-
$§
10800 $
(5,450.43)
*12
223 GCR
6/25/2022
TOWN CLERK ACH 0614-061821
$
-
§
2.00 $ 5,452.43)
*42
223 GCR
6/25/2021
= TOWN CLERK ACH 0614-061823
$
-
§
2.00 $
(5,454.43)
*1Z
239 GCR
6/25/2021 GB54 TOWN CLERK 0614-06/1821
$
2.00 §
-
$
{5,452.43}
*12
739 GCR
6/25/2021 GaS4 TOWN CLERK 0624-06/1821
$
2.00 $
~
$
(8,450.43)
*12
279 GCR
6/30/2021
TOWN CLERK 0628-063021
$
-
§
92.00 $
(5,542.43)
*12
279 GCR
6/30/2021
TOWN CLERK 0623-062521
8
-
$
248.00 $
(5,760.43)
$
(9,789.79) 3 4,241.57
$ 10,002.00
$
{5,760.43} $
(15,550.22)
Page 2 of 2
Zl
ACCOUNT
ACCOUNT NAME
BEG. BALANCE
DEBITS
CREDITS | NETCHANGE END SALANCE
PER
JNL
SRC EFFDATE
REFERENCE
101. -000-00-00-000-21039
TOWN CLERK'S PORTION AGR. REC.
$
(26,A25.30}
"1
236 GCR
7/47/2020 «9 TOWN CLERK 0701-071020
§
-
§ 21000 $
(230.00)
*41
258 APL
7/24/2020 00179431055
W.B. MASON CO.,
$
24.54 $
-
§
(485.46)
*4
311 GCR
7/24/2020
TOWN CLERK 0713-071720
§
-
§ 15400 $
(338.46)
*1
385 GCR
7/31/2020
‘TOWN CLERK 0720-072420
$
-
§ w100 $
(449.46)
*4
426 GCR
7/31/2020
TOWN CLERK 0727-073120
$
-
§
4898.00 5
(587.46)
*2
40 GEN
_—-8/5/2020 GBO4 NC RTN CK #32763 MILONER MAC
$
2.00 $
~
$
(58S.46}
*2
64 AP}
8/10/2020 00067831452 = RICOH USA INT
$
173.34 $
-
§$
{442.42}
*2
64 APL
8/20/2020 00067831453
= RICOH USAINC
$
27620 $
-
§
(135.92)
*2
81 GRY
8/14/2020 GBZ43 ORIGINAL
INL NOT FOUND
$
-
$$
417334 $
= {309.26)
*2
110 GCR
8/14/2020.
TOWN CLERK 0803-080720
$
-
$
140.00 $
(419.26)
“2
4118 AP!
8/17/2020 00094631569
INFOSHRED, LLC
$
2650 $
-
$
{39276}
*2
449 AP)
3/18/2020 00165131606
JP MORGAN CHASE
$
31949 6
--
$
(73.33)
2
178 GCR
8/21/2020
9 TOWN CLERK 0810-081420
s
-
$
433200 $
(205.53)
*2
495 AP!
8/20/2020 00185231909
ADKINS PRINTING
$
12014 $
-
§
(85.19)
“2
195 APL
8/20/2020 00067831837
RICOH USA INC
$
81144 §
-
§
226.25
*2
216 GCR
8/28/2020
9 TOWN CLERK 0817082120
$
~
$§
22800 $
98.25
*2
216 GCR
8/28/2020
TOWN CLERK 082520,NFS
$
-
§
200 5
96.25
*2
225 APL
8/28/2020 00094631962
iNFOSHRED, LLT
$
7.00 §
~
§
203.25
“2
245 GEN
8/34/2020 GB23 IRS REC FEES REC'D
$
-
$
2.00 $
10125
*Z
266 GCR
3/31/2020
‘TOWN CLERK 0824-083120
5
~
§
124,90 §
(22.75)
*3
56 APL
9/10/2020 00067832215
RICOH USA INC
$
184.39 $
-
$
161.64
*3
56 APL
9/10/2020 00479432295
W.8.MASONCO.,
$
9530 $
-
$
246.94
*3
72GCR
9/11/2020
TOWN CLERK 0801-090420
s
-
§
9400 $
15294
*3
113 AP]
9/16/2020 00094632380 = INFOSHRED, LLC
$
2650 $
-
$
1479.44
*3
145 GCR
9/18/2020
TOWN CLERK 0908-091120
$
-
§
110.00 $
69,44.
*3
150 APL
9/22/2020 00013732627
STAPLES, INC
§
2940 §
-
§
98.84
*3
150 AP!
9/23/2020 00013732628
STAPLES, INC
S$
3835 §
~
§
187.18
“3
183 GCR
9/25/2020
TOWN CLERK 0914-091820
$
-
$§
asz00 $
(14.81)
*3
490 APl
9/25/2020 00013732772
STAPLES, INC
$
3835 $
-
§$
23.54
*3
392 AP)
9/28/2020 00185232785
ADKINS PRINTING
$
28.00 $
-
§
5.84
“3
215 GEN
9/30/2020 GB23 {RS REC FEES REC'D THRU ACH
$
-
§
6.00 $
45.54
*3
231 SCR
9/30/2020 1132 TOWN CLERK 0921-092520
$
-
$§
9400 $
(48.46)
*3
236 GCR
9/30/2020
TOWN CLERK 0928-093020
§
~
§
94500 $
(142.46)
*3
250 GEN
9/30/2020 GB49 COLOR COPY CHARGES 083120
$
2eo$
-
-
$§
(117.66)
*4
100 GCR 10/16/2020
TOWN CLERK 1001-100520
$
-
§
228.00 $
(345.66)
*4
;
432 AP]
10/16/2020 000946 33272
INFOSHRED, LLC
§
26.50 $
-
$§
(819.16)
“4
132 APL
10/16/2020 00013733846
STAPLES, INC
s
12.78 §
~
§
(306.38)
*4
132 APL
10/16/2020 00179433295
W.8. MASON CO,
$
gs30 $
-
$$
(221.08)
“4
447 AP]
10/22/2020 00165133442
JP MORGAN CHASE
S$
12296 $
-
$
(98.12)
*4
462 GCR 10/23/2020
TOWN CLERK 1012-10162
$
-
$§
41600 $
{214.12}
4
204 API
10/28/2020 00179433581
W.B.MASONCO.,
$
7.05
$
=
$
= (207.07)
*4
227 GCR 10/30/2020
TOWN CLERK 1019-492320
$
-
§ 11400 $
(821.07}
*4
240 GCR 10/31/2020
TOWN CLERK 1026-103020
$
-
$ 11400 $
= (435.07)
*4
247 GEN 10/31/2020 GB45 COLOR COPY CHARGES 093020 -
s
030 $
-
$§
(434.77)
*5
36 APL
© :11/6/2020 001851 33732
AVENU INSIGHTS
$
64.14 §
-
S$
(870.63}
Page 1 of 4
Sl
ACCOUNT
ACCOUNT NAME
:
BEG. BALANCE
DEBITS
CREDITS
NETCHANGE END BALANCE
PER
INL
SRC EFFDATE
REFERENCE
402 -000-00-00-000-21039
TOWN CLERK'S PORTION AGR. REC.
:
§
(26,425.30)
*5
36 AP]
11/6/2020 00067833761
RICOH USAINC
$
~
$
35,24 $
{405.87)
"Ss
36 AP)
11/6/2020 00067833762
RICOH USAINC
$
4100 $
-
§
(364.87)
*5
36 AP!
14/6/2020 00013733769
STAPLES, INC
$
285 $
-
$
{362.02}
*5
6Z GCR 11/13/2020
TOWN CLERK 1102-320620
5
-
§ 15800 $
(520.02)
*5
SO APL
11/17/2020 00094633890
INFOSHRED,
LLC
$
26.50 $
-
$§ = (493.52)
"5
80 API
41/17/2020 00479433975
W-.B. MASONCO.,
S
3681 $
-
$
(456.71)
"5
415 GCR 11/20/2020
TOWN CLERK 1109-111320
$
-
$
432,00 $
{588.71)
*5
173 GEN 11/30/2020 GB23_ IRS REC FEES REC'D THRU ACH
$
~
§
41000 $
(598.71)
“5
184 GCR 11/30/2020
TOWN CLERK 1116-112020
$
~
§ 4182.00°$
(780.75)
45
197 GEN 14/30/2020 GBS4 COLOR COPY CHARGES
103120
s
0.60 $
-
§
= (780.11)
*5
202 GCR 11/30/2020 4 TOWN CLERK 1123-13020
5
-
§ 220.00 $
(890.11)
*6
20 API
12/11/2020 000678 34251
RICOH USA INC
S$
16562 $
-
$
{72449}
*6
86 GCR 12/11/2020
TOWN CLERK 1201-120420
$
~
$
8400 $
(808.49)
*6
126 GCR 12/18/2020
TOWN CLERK 1207-121120
$
-
$ 146.00 $
[954.49)
*6
471 GCR 12/29/2020 122920 TOWN CLRK 121420-121820
$
-
§
10000 $
{1,054.49}
*6
220 GCR 12/31/2020 123120 TOWN CLERK 122120-122420
$
~
$
420.00 $ {1,174.49}
"6
229 GEN 12/32/2020 GB23 IRS REC FEES REC'D ACH
5
-
§$
6.00 $ (4,480.49)
*6
246 GCR 12/31/2020
town clerk 1228-123120
$
-
§
108.00 $ (1,288.49)
"6
249 APi
12/31/2020 00165134546
JP MORGAN CHASE
$§
39595 §
-
§ (4,249.54)
*7
26 API
4/7/2021 00094634751
{NFOSHRED, LLC
$
2650 §
-
§ (4,222.04)
“7
36 APL
1/8/2021 00067834850
RICOH USAINC
5 146314 §
-
§ (2,075.90)
*7
87 GCR
1/35/2021
TOWN CLERK 0104-010821
$
-~
§
10200 $ {4,177.90}
*7
99 APL
1/20/2021 00094635246
—INFOSHRED,
LLC
5S
2650 §
-
§ (4,151.40)
*7
409 GCR
1/22/2022
TOWN CLERK O114-011521
$
-
5
92,00 $ (1,243.40)
*7
485 GCR
1/29/2021
TOWN CLERK 0119-012221
$
-
§
7000 $ {1,343.40}
*7
244 GEN
1/31/2021 GB43 COLOR COPY CHARGES 013124.
$
o70 $
-
$§ 1,312.70}
*7
223 GCR
1/31/2021
TOWN CLERK 0128-012921
$
~
$ 43400 § [1,446.70)
*8
24 API
2/3/2024 001794 35693
W.B. MASON CO.,
$
a530 6 $
~
$ 44,361.40)
*8
24 API
2/3/2021 000137 85655
STAPLES, INC
§
1388.36 $
-
§ 1,173.04)
i)
72 API
2/8/2021, 00179435894
W.B, MASON CO.,
$
13.28
-
§ (1,159.76)
*8
72, API
2/8/2021, 000678 35850 = RICOH USA INC
$
173.34 8
-
$
(986.42)
*3
86 GCR
2/12/2021
TOWN CLERK 0201-020521
$
-
$
106.00 $
(1,092.42)
78
431 GCR
2/19/2022
9 TOWN CLERK 0208-021221
$
-
§$
420.00 $ (5,212.42)
*8
447 API =: 22/18/2021 00094636145
= INFOSHRED,
LLC
S$
27.82 §
-~
$ {5,484.60)
-
*8
464 AP]
2/24/2021 00165136303
JP MORGAN CHASE
$
S243
§$
-
$ (1,183.47)
*2
483 APi
2/25/2021 000678 36334
RICOH USA INC
$
9833 $
-
§ (4,045.14)
*8
487 GCR
-2/5/2021 «= ACH TOWN CLERK 020521
$
-
$
200 $ (4,047,14)
*8
4188 GCR
2/23/2021
CT ACH TOWN CLERK
$
-
$
200 $ {1,049.14}
"3
191 GCR
2/26/2021
TOWN CLERK 0214-022021
$
-
§ 20300 $ (1,252.24)
“8
227 GOR
2/28/2021 30621 TOWN CLERK 0221-022721.
$
-
$ 11400 $ (1,366.14)
*9
101 API
3/2/2021. 00179436608
W.B.MASONCQ,,
$ 1735.73 $
-
§
369.55
*9
101 API
3/2/2021 00067836583
RICOH USAINC
S$
gB3a3 $
~
§
457.92
=9
404 Ap!
3/2/2024 00013736514
STAPLES,
INC
$
6742 $
-
$$
52504
*9
U6 GCR
3/12/2021
TOWN CLERK 0228-030621
s
-
$§
428.00 $
397.04
*9
436 API
3/17/2021 00165136750
JP MORGAN CHASE
$
10548 $
-
§
50252
Page 2 of
4
6L
{
;
}
ACCOUNT
ACCOUNT NAME
BEG. BALANCE
DEBITS
CREDITS
NETCHANGE END BALANCE
PER
INL
SRC EFFDATE
AE&FERENCE
.
4.01 -000-010-00-000-21039
TOWN CLERK'S PORTION AGR. REC.
.
$
(26,425.30)
*9
4164 GCR
3/19/2023
TOWN CLERK 0307-031321 DEF 0
$
-
§ 280.00 $
222.52
*9
210 APL
—- 3/24/2021 00185136873
AVENU INSIGHTS
$ 7,495.00 §$
-
$§
7,717.52
*9
210 APL
3/24/2021 00013737156
STAPLES, INC
$
4702 §
-
$
7,73454
“3
240 API
3/24/2024 00084637085
INFOSHRED, LLC
$
27.82 $
~
$
7,762.36
"9g
216 GCR
3/26/2021
TOWN CLERK 0345-031924,
$
-
§
4185.00 $
7,577.36
*g
255 GCR
3/34/2021
TOWN CLERK IRS ACH 033121
5
-
§
2.00 $
7,575.36
*g
263 GCR
3/34/2021 0406 TOWN CLERK 0322-032622
$
~
$§
118.00 $
7,457.36
*9
271 GEN
3/34/2021 GB52 COLOR COPY CHARGES FEB 2021
§
040 $
-
§$
7,457.76
"2
287 GCR
3/31/2022 + TOWN CLERK 0929-033121
$
-
$$
6400 $
7,393.76
*10
86 GCR
4/16/2021
TOWN CLERK 0401-040924
$
-
$
15000 $
7,243.76
*40
41g AP]
4/21/2024 00165137514
JP MORGAN CHASE
S$
21190 $
-
§
7,455.66
*10
142 GCR
4/26/2021
TOWN CLERK 0412-047621
$
-
$
304.00 $
7,451.66
*10
4163 APL
4/30/2021 00013737796
STAPLES, INC
5
23.34 $
-
$
7,175.00
"10
463 AP)
4/30/2021 00067837778
RICOH USAINC
S$
77.23 $
-
§
F,252.23
*10
202 GCR
4/30/2021
TOWN CLERK 0419-042321
$
-
§
2145.00 $
7,107.23
*10
202 GCR
4/30/2021
TOWN CLERK 042721 ELECTRONIC
$
-
§$
4.00 $
7,106.23
*10
231 GCR
4/30/2021
TOWN CLERK 0426-043021
§
-
$
287.00 $
6,869.23
*41
6 API
8/7/2021 000946 37885
INFOSHRED, LLC
$
27.82 $
~
§$
6,897.05
F414
18 APL
5/14/2021 00013737930
STAPLES, INC
$
29.40° $
-
§
6,926.45
x
48 APL
$/14/2021 00013737931
STAPLES, INC
§
3.63 §
-~
§
6,935.08
*41
97 APL
5/24/2021 00067838120
RICOH USA INC
$
14.28 $
-
$
6,949.36
"41
100 GCR
5/14/2021
TOWN CLERK 0503-059721
3
-
§ 296.00 $
6,653.36
“11
427 GCR
5/18/2022
18S ACH TOWN CLERK 051821.
$
-
§
400 $
6,652.36
*41
449 GCR
5/21/2021
TOWN CLERK 0520-052422.
$
-
§
216.00 $
6,436.36
*41
162 APL
5/28/2021, 00094638428
=INFOSHRED, LLC
$
27.82 $
-
$$
6,464.18
+44
475 AP]
5/28/2024 00165138546
JP MORGAN CHASE
$
53.45 $
-
$§
6,517.63
*44
178 GCR
5/28/2021
TOWN CLERK 0517-052121
$
-
$ 17200 $
6,345.63
“14
202 GCR
5/31/2022
TOWN CLERK 0524-053121
s
-
§ 32600 $
6,019.63
“iL
207 GEN
5/31/2021 GBSO COLOR COPY CHARGES 043021
)
0.10 5
~
§
6,019.73
*12
63 GCR
6/8/2021
TOWN CLERK ACHCT
$
~
§
1.00 $
6,018.73
*12
$3.6CR
6/11/2021
TOWN CLERK 0601-060421
$
-
$§
458.00 $
5,860.73
*12
140 AP]
6/28/2024 00094638795
INFOSHRED, LLC
$
2782 §
-
$§$
5,888.55
*12
441 GCR
6/16/2021
TOWN CERK 061521 ACH CT
$
-
§
1.00 $
5,887.55
*12
481 GCR
6/18/2021
TOWN CLERK
$
-
$$
243.00 $
5,644.55
*13.
208 GEN
6/23/2021 GB46 NC NSFCK1899/2085 MANNING LA
$
4.00 $
-
§$
5,645.55
*12
223 GCR
6/25/2021
TOWN CLERK 0614-061821
$
-
$
174.00 $
5,471.55
*12
223 GCR
6/25/2021
TOWN CLERK ACH 0614-061821
$
-~
$
Lop $
5,470.55
*12
223 GCR
6/25/2023
TOWN CLERK ACH 0614-061821
$
-
§
100 $
5,469.55
*12,
739 SCR
6/25/2021 GE54 TOWN CLERK 0614-06/1821
$
400 $
-
$
547055
12
239 GCR
6/25/2021 GB54 TOWN CLERK 0614-06/1821
$
2.00 $
-
§
5,471.55
*42
245 GEN
6/30/2021 GB205 RICOH CREDIT 105014765 05282
$
-
$
3734 $
5,434.21
“12
254 APL
6/30/2021 000899 39192
MUNICIPAL CODE
S$
169.07 $
-
$§
5,603.28
*412
254 APL
6/30/2021 00153139213
&BAPPARELP
$
11625 $
-~
§
5,719.53
*12
254 AP|
6/30/2024. 00013739234
STAPLES, INC
$
29.40 $
-~
$
5,748.93
“22
279 GCR
6/30/2021
TOWN CLERK 0628-06302,
$
-
$§
166.00 $
5,582.93
Page 3 af 4
0c
ACCOUNT
ACCOUNT NAME
BEG.BALANCE
DEBITS
CREDITS
NET CHANGE
END BALANCE
PER
JNL
SRC EFF DATE
REFERENCE
101-000-00-00-000-21039
TOWN CLERK'S PORTION AGR. REC.
;
$
(26,425.30)
*42
279 GCR
6/30/2021
9 TOWN CLERK 0621-062521
$
-
§
249.00 $
5,333.93
#12
299 GEN
6/30/2021 GB72 COLOR COPY CHARGES
063021.
$
065 §
-
$
5,334.58
$
(26,425.30) $ 13,532.50 $8,197.92
$
5,334.58 $
(21,090.72}
Page 4 of
4
-~
FUNDS FROM OTHER SOURCES
Summary and Explanation
Histaric Documents Preservation Revenue Fund
L{ 1401-21036
Pursuant to CGS 7-34a(d), An Act Concerning Real Estate Filings and the Preservation of Historic
Documents, records restoration and related storage are being funded from this revenue fund. Source:
$2/recording.
Revenue Balance FY21: $15,550
Anticipated additional revenues FY21: $8,000
Town Clerk Revenue Fund
Li 1041-21039
Pursuant to CGS 7-34a(e), (Land Protection, Affordable Housing & Historic Preservation). Source: Since
2013 with every mortgage recorded with Mortgage Electronic Registration Systems (MERS} as nominee,
$39 goes into the general fund and $10 into this revenue fund, Otherwise, $1 per recording.
Revenue Balance FY21: $21,090
,
Anticipated additional revenues FY21; $7,000
Historic Documents Preservation Grant Program
Also Pursuant to CGS 7-34a(d), records restoration and related storage are being funded by grants from
the Office of the Public Records administrator, Connecticut State Library,
Grant Received FY17: $4,000
Grant Received FY18: $4,000
Grant Received FY19: $4,500
Grant Received FY20: $5,500
Grant Received FY21: $5,500
Grant Received FY22: 55,500
Expectation FY23: $3,500 — $5,500
Anticipated Future Expenditures of Funds
Continued off-site document and security microfilm storage, continuing document preservation and
uploading of land record to the internet and storage with a focus on technology integration throughout
the office, annual purchase of vital records binders, copier costs, microfilming, professional fees,
tracking software and as needs arise, purchasing of shelving, cabinets for the vault and furniture for the
office,
21
CGS Sec. 7-24, Fees.
~ LI104-21036
‘
({d} in addition to the fees for recording a document under subsection {a} of this section, town clerks
shall receive a fee of three dollars for each document recorded in the land records of the municipality,
Not later than the fifteenth day of each month, town clerks shall remit two-thirds of the fees paid
pursuant to this subsection during the previous calendar month to the State Librarlan for deposit Ina
bank account of the State Treasurer and crediting to the historic documénts preservation account
established under, section 11-81. One-third of the amount pald for fees pursuant to this subsection shall
be retained by town clerks and used for the preservation and management of historic documents. The
provisions of this subsection shall not apply to any document recorded on the land records by an
employee of the state or of
a municipaitty in conjunction with said employee's official duties, As used In
this section “municipality” includes each town, consolidated town and city, city, consolidated town and
borough, borough, district, as defined in chapter 105 or chapter 1oSa, and each raunicipal board,
commission and taxing district not previously mentioned,
LE 1041-22039
{e} In addition to the fees for recording a document under subsection (a) of this section, town clerks
shall receive a fee of farty dollars for each document recorded in the land records of the muntelpality.
The tawn clerk shall retain one dollar of any fee pald pursuant to this subsection and three dollars of
such fee shall become part of the general revenue of the municipality and be used to pay for local
capital improvement prolects, as defined in section 7-536. Not later than the fifteenth day of each
month, town clerks shall remit thirty-six dollars of the fees paid pursuant to this subsection during the
previous calendar month to the State Treasurer, Upon deposit In the General Fund, such amount shalt
.
be credited to the community investment account established pursuant to section 4-66aa, The
provisions of this subsection shaff not apply to any document recorded on the land records by an
employee
of the state or of a municipality in conjunction with such employee's official duties. As used In
this subsection, “municipality” includes each town, consolidated town and city, city, consolidated town
and borough, borough, and district, as defined in chapter 105 or 105a, any municipal corporation or
department thereof created by a special act of the General Assembly, and each municipal board,
* commission and taxing district not previously mentioned. *
Historic Document Preservation Grant Program
Sec. 11-8}. Preservation and management of historic documents: Definitions. As used In sections 44-81
to 11-8), inclusive, “preservation and management of historic documents” means activitles that Include,
but are not limited to, the following; (1) The restoration and conservation of land records, land record
‘ thdexes, maps or othet records; (2) the microfilming of land records, land record indexes, maps of other
records; (3) the use of information technology to facilitate the performance of duties integral to the
maintenance and tracking of historle documents; (4) providing public access to an electronic Indexing
system that combines the grantor Index and the grantee index ofa town’s land records; (5) the
assessment or upgrading of records retention faciittles; (6) disaster recovery; and {7) the training of
personnel te perform-duties integral to the maintenance and tracking of historic documents.
21°
22
NEAR AND LONG TERM PLANS TO RESTRAIN BUDGETARY GROWTH
As in the past and going forward we will remain a no frills office. That being sald, most town clarks
offices have implemented technology incrementally throughout the years reducing the time spent on
particular projects. The primary purpose of these funds is for document and record preservation. These
funds are set aside by the State of Connecticut. My concern has always been that the state may
discontinue these funds someday and our window to upgrade the office will close. This has become less
of a concern as our office is benefiting from many of the upgrades instituted of the previous years.
Thanks to CGS 7-34a(d), records restoration is being funded from a revenue fund {An Act Concerning
Real Estate Filing and the Preservation of Historic Documents). Thanks, also, to CGS 7-34a(a), (An Act
Concerning Farm Land Preservation, Land Protection, Affordable Housing and Historic preservation), the
offica fas more latitude in expenditures. Also available is an annual grant award, most recently in the
amount of $5,500, Over the last several years the grant amount has ranged from $3,000 to $5,500.
We will continue ta reduce the postage line with the use of email when appropriate,
The use of part time personnel in the office will not be needed to implement any technology. Any
amount of additional implementation will be provided without overtime, either will be completed by
staff during the town hours of operation or by the clerk during hours outside of norma! operating hours.
The change in election law concerning absentee ballots may facilitate a need, as it did during COVID, to
enlist additional personnel.
We will continue to share advertising costs with other towns to help reduce expenses when appropriate,
State provided education will be committed to and implemented when appropriate. We fully
implemented the State Death Registration System (which we helped to pilot) which allows us to easily
retrieve and create death records. The savings by this department per year will be approximately $250,
and will include additional revenues. A marriage registration system will be in the near future with
similar benefits.
When appropriate the plan is to continue the use of the revenue funds to help support some line items
and department initiatives.
23
TOWN OF WATERFORD
PROPOSED REVENUE BY DEPARTMENT
GENERAL FUND
2022-2023 FISCAL YEAR
|
All revenues from each department must be listed in the following categories. Please add any revenue lines
that are not listed below.
DEPARTMENT: 10109 TOWN CLERK
teal
Alarm Monitoring
Alarm Penalties
Ambulance Subsidy
Beach Admission Fees
Benefit Assessments
Bulky Waste Fees
Conveyance Tax
291,184
493,745
200,000
Copy Fees
24,221
28,773
25,000
East Lyme Animal Control Fee
Enhanced E 9-1-4
Fines/Penalties
Hazardous Household Waste
Inspection Fees
Interest/Lien Fees
Inter-Municipal Revenues
Miscellansous
Permitting/Licensing Fees
Program/Registration Fees
Recording Fees
183,087
258,613
178,060
Regional Communications Fees
Rentals
Sale of Recyclables
State Operational Grants
Tipging Fees
Versa Karl/Blue Box Purchases
24
SZ
17
08/13/2021 13: 28
Town of Waterford, or
[P
09/33/202
Ene-GO-DarE BUDGET REPORT
Igiytdbud
06/30/22
FOR 2021 13
‘OUN'
13
ORIGINAL
REVISED
AVAILABLE
PCT
33"
mS xOnH CLERK
APPROP
BUDGET
YID EXPENDED
MID EXPENDED
ENCUMBRANCES
BUDGET
USED
101 GENERAL FUND
10109 TOWN CLERK
40351 LIENS
10109 40351
LTENS —COLLECTED BY DT
~10,000
~10,000
~10,500.00
-00
.00
500.00
105.0%
40400 CONVEYANCE TAX
1010
YBNCE
~200,000
—200, 000
493,745.26
-00
.00
293,745.26
246.9%
41020 MARRIAGE LICENSES
4]
A
EB
0
0
3,424.00
-00
-00
3,424.00
100.0%
41021 HUNTING & FISHING LICENSE
9 41021
H
LI
0
0
~103.00
.00
-00
103.00
100.0%
41022 DOG LICENSES
10109 41022
DOG LICENSES
a]
it)
-1,335.00
.00
-00
1,335.00
100.0%
41029 WIFD-EL SHELLFISH PERMITS
41029
wrrp~
HELLY:
0
0
~283,.50
.00
-00
283.50
100.0%
41031 WATERFORD SHELLFISH PERMI
1016
TERE!
LLFISH
PE
0
)
-53.60
.00
-00
59.60
100.0%
42009 RECORDING FEES
DIN
. 150,000
~150,000
-182, 698.00
.00
.00
32,698.00
121.8%
9¢
08/13/