Board of Selectmen - 69 (02/02/2022)

TOWN OF WATERFORD
GENERAL FUND
2022-2023 PROPOSED BUDGET
DEPT/AGENCY: 
10102 
REGISTRARS OF VOTERS
51010 
ELECTED OFFICIALS 
7 
47,280 
47,848 
23,924 
47,848 
0 
0.00%
51310 
VOTER REGISTRATION 
2,744 
3,500 
1,601 
3,500 
0 
0.00%
51320 
ELECTION ACTIVITIES 
8,223 
6,657 
6,959 
8,470 
1,813 
27.23%
ADVERTISING 
0 
1 
0 
0 
(1) 
-100.00%
POSTAGE 
1,404 
1,300 
560 
1,400 
100 
7.69%
SERVICE CONT. & REPAIRS 
2,000 
2,250 
2,250 
2,500 
250 
11.11%
DUES, CONF., & EDUCATION 
470 
1,110 
220 
1,380 
270 
24.32%
REIMBURSABLE EXPENSE 
501 
885 
161 
376 
(509) 
-57.51%
TELEPHONE 
0 
1 
0 
0 
(1) 
-100.00%
53020 
OTHER SUPPLIES 
2,595 
6,518 
645 
8,153 
1,635 
25.08%
54180 
VOTING MACHINE 
0 
1 
0 
1 
0 
0.00%

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REGISTRAR OF VOTERS
=. 276 FISCAL YEAR 2023 BUDGET
(7
Town of Waterford
BUDGET FUNCTION
The Registrars of Voters are responsible for the administration of the election process, the annual canvas and the
aintenance of the town’s voter database.
The annual canvas of electors is completed each year from January to May as required by law. An inactive list of
voters is generated naming those voters who have not responded to the annual canvas. Periodically, we do a non-
voting canvas to keep our records as accurate as possible.
The registrars attend Registrars of Voters Association of Connecticut spring and fall conferences where we receive
training and obtain credits towards our required continuing education. Our deputies attend one day so they can learn
procedures, as well. We also attend most monthly New London County ROVAC meetings held in Montville and all
necessary town meetings.
Before every election, we hire and train thirty to fifty poll workers depending on the needs of that year’s election. Our
elections run in two and four year cycles and our budgets are adjusted based on this cycle.
We register voters in person at our office, online through the CT Voter Registration System and online through the
DMV.
The current number of registered voters as of 11/30/2021 is 14,281.
Our office hours are Monday through Friday 9:45 to 12:45. Office hours are increased during the busy election
months.

Registrar of Voters
Fiscal Year 2023
Town of Waterford
FY2023 BUDGET SUMMARY 
©
Please find enclosed the Registrar of Voters’ proposed budget for FY2023. We have worked diligently
to make our budget as close to our expenditures as possible without having to ask for more funding
throughout the year. This budget does not include funding for primaries, referendums, recounts and
audits.
This year we are budgeting for a State election.

Registrar of Voters
Fiscal Year 2023
Town of Waterford
BUDGET EXPLANATIONS BY CATEGORY
51010 ELECTED OFFICIALS
Pursuant to RTM action June 2019 an annual salary for each registrar is as follows:
07/01/21 - 06/30/22 ---$23,924 x 2 registrars = $47,848
Based on Bureau of Labor Statistics CPI-U October 2021 of 6.2% annual salary
would be as follows: 07/01/22 - 06/30/23 --- $25,408 x 2 registrars = $50,816
We requested the increase in our first submitted budget, but were told we had to
remove it because the RTM had not voted on it as of yet. 
$ 47,848
51310 VOTER REGISTRATION
Deputy Registrars for voter registration sessions, part-time clerical
help during the canvass and elections including: testing of the voting
machines, setting up the polling locations and recording ‘Who Voted’. 
$ 3,500
Our deputies have to be trained to take over for the registrar in our absence during an election.
They are the only ones who can step in to perform the election duties. Currently the
deputies are making minimum wage in accordance with the PRB wage schedule. We are seeking
to increase their hourly pay due to the responsibilities of the position and because they are
appointed by the registrar, not hired by the town. We requested a raise for our deputies in June of
2021, but were denied.
Please see the State Statute below which describes the deputy registrar duties:
Sec. 9-192. Deputy registrar. Registrar vacancy. Assistant registrars. Special assistant registrars.
Each registrar of voters immediately after his election shall appoint a deputy registrar of voters to hold
office during his pleasure and may, at any 
time, fill any vacancy in said office. He shall file with the
town clerk a certificate of each such appointment and the town clerk shall record the certificate with
the records of town meetings. Each deputy registrar of voters shall assist his principal when required,
discharge his duties in his absence or inability to act and, in case of the death, removal or resignation
of such principal, shall become registrar of voters and appoint a deputy, and shall file with the town
clerk a certificate of such appointment, which shall be recorded with the records of town meetings. If a
vacancy exists in the office of registrar of voters in consequence of a refusal or failure to accept the
Office or a failure of the registrar to appoint a deputy registrar, the town committee of the same political
party as the registrar of voters who so refused, failed to accept or failed to appoint, or other appointing
authority specified in local party rules shall fill such vacancy by the appointment of some suitable
person, who shall belong to the same political party as the registrar of voters who so refused, failed to
accept or failed to appoint. Each deputy, assistant or special assistant registrar shall be an elector of
the municipality in which he is appointed. Each deputy registrar shall also, at the time of his
appointment and during the six months immediately preceding his appointment, be an enrolled
member of the same party as the registrar who makes such appointment.

Registrar of Voters
Fiscal Year 2023
Town of Waterford
51320 ELECTION ACTIVITIES
This budget contains a provision to fund personnel to work the State Election
of November 8, 2022. It makes no provision for referenda, primaries, recounts or audits.
It also includes reimbursement for conference attendance for Registrars and stipend for Moderator
Training.
Conference attendance stipend @$35/day
x 4 days x 2 Registrars 
$ 280
Conference attendance stipend @$35/day
x 1 day x 2 deputy registrars 
$ 
70
Moderator Certification stipend x 
2@$25 
$ 
50
Head Moderator (1) 
$ 375
District Moderators 3 
@ $300 
$ 900
District Asst. Registrars 8 @ $250 
$ 2,000
Official Checkers 8 @ $240 
$ 1,920
Ballot Clerks 4 @ $225 
$ 900
Tabulator Tenders 4 @ $225 
$ 900
Absentee Ballot Moderator (1) 
$ 125
Absentee Ballot Counters 6@ $75 
$ 450
End of Night Reporting 
$ 
75
Election Day Registration (EDR) 
$ 425
TOTAL: 
$ 8,470
51920 FICA
7.65% of $ = $59,818 
$ 4,576
GRAND TOTAL 51000 SERIES: 
$64,394
52010 ADVERTISING 
$ 
0

Registrar of Voters
Fiscal Year 2023
Town of Waterford
52020 POSTAGE
Required: All mailings be first class postage. Mailings comprise letters
of voter acceptance and any change a voter has made. This also includes
DMV notifications and reports to the Secretary of State. During canvass,
there are letters of address verification and address change service fees.
Memory cards for the optical scan machines must be insured and return
receipt requested for programming and audits. 
$ 1,400
52040 SERVICE CONTRACTS AND REPAIRS
$2,500 Annual cost of maintenance contract for the AccuVote optical scan
Tabulators = 10 machines @ $250.
$ 2,500
52050 DUES, CONFERENCES AND EDUCATION
$160 ROVAC - Dues for 2 Registrars and 2 Deputy Registrars
$880 Registrar of Voters Biannual State Conference $110/day x 8 days
$220 Registrar of Voters State Conference (one) $110/day x 2 Deputy Registrars
$120 Training of Election Day Moderators 2 @ $60 
$ 1,380
52070 REIMBURSABLE EXPENSES
$336 Mileage reimbursements for Registrars and staff for training,
conference and meeting attendance - 600 miles @ $.56/mi.
$40 Supplies for Election Day (Water).
$ 376
52080 TELEPHONE 
$ 
0
GRAND TOTAL 52000 SERIES: 
$ 5,656

Registrar of Voters
Fiscal Year 2023
Town of Waterford
53020 OTHER SUPPLIES
$1827 
Programming of Memory Cards for Municipal Election 2021:
11 races @ $21.00 
$ 231
62 Voting Positions @ $11.00 
$ 682
5 Districts 
@ $21 
$ 105
9 Ballot Style @ $21 
$ 189
20 Memory Cards @ $21 
$ 420
5 Codes @ $35 
$ 175
Shipping and handling 
$ 
25
TOTAL: 
$1827
$5398 Ballots for State Election, $.40 x 12,853 = $5141 (90% of registered voters as of 11/30/21)
Plus 5% estimated increase of $257
Voter turnout: 2014 61%, 2018 75%
$102 The cost to obtain data NCOA (national change of address) to conduct the annual canvass.
$826 Various election supplies including, ink for tabulators, ballot marking pens, Infoshred ($19.85x4),
Lunch for poll workers.
GRAND TOTAL 53000 SERIES: 
$8,153
54180 VOTING MACHINES
This account remains open pending vendor approval for Electronic Polling Books 
$1
from the Secretary of the State
GRAND TOTAL 54000 SERIES: 
$ 
1
GRAND TOTAL BUDGET REQUEST: 
$78,204

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