Board of Selectmen - 69 (02/02/2022)

TOWN OF WATERFORD
GENERAL FUND
2022-2023 PROPOSED BUDGET
DEPT/AGENCY: 
10119 
YOUTH & FAMILY SERVICES
: 
partment |
oe 
cS 
Request 
%
-UINEITEM | 
__ DESCRIPTION 
—Increase_| Increase _
PERSONNELCOSTS i cc
51110 
ADMINISTRATION 
145,109 
141,683 
75,467 
151,689 
151,689 
10,006 
7.06%
51210 
CLERICAL/TECHNICAL 
55,228 
46,542 
62,992 
49,732 
73,253 
73,253 
26,711 
57.39%
51810 
OVERTIME 
355 
0 
200 
461 
0 
0.00%
51920 
FICA 
13,852 
14,399 
3,733 
8,827 
17,208 
17,208 
2,809 
19.51%
5 
oe 
SUBTOTAL| 
214,544 
202,624 
oe 
39,526| 
—- 19.51%
__|
SERVICES 
ee 
.
52020 
POSTAGE 
360 
200 
73 
200 
200 
0 
0.00%
52030 
PROFESSIONAL FEES 
19,324 
22,000 
18,428 
22,000 
22,000 
0 
0.00%
52040 
SERVICE CONT.& REPAIRS 
820 
1,060 
363 
1,060 
1,060 
0 
0.00%
52050 
DUES, CONF, & EDUCATION 
550 
550 
550 
550 
550 
0 
0.00%
52080 
TELEPHONE 
3,110 
2,200 
1,177 
2,200 
2,200 
0 
0.00%
52100 
ELECTRICITY 
18,591 
0
52110 
WATER 
57 
0
52120 
SEWER 
554 
0
52380 
PROGRAMS 
2,511 
0 
0.00%
_suptoral) 
a a7 | 
_o| 
of 
o.00%|
|
DEPARTMENT TOTAL 
| 
260,421 | 
156,648 |. 
16.99%

Town of Waterford Youth & Family Services 
FY 23 Budget ~ 10119
Youth & Family Services
Prepared by Dani Gorman, MS, Director
Presented on behalf of the Youth & Family Services Advisory Board
Mike Buscetto, Chairman
FY23: $272,160
FY 22: $232,634

WYFS FY23
Waterford Youth & Family Services
FY 23 Annual Budget
Duties and Responsibilities of WYFS
Plans to Restrain Budgetary Growth
51000 Series Salaries
10119-51110 Administration
10119-51210 Clerical
10119-51920 FICA
52000 Series Services
10119-52020 Postage
10119-52030 Professional Fees
10119-52040 Service Contracts
10119-52050 Dues and Memberships
10119-52080 Phone
10119-52380 Programs
Total Budget Calculation
Personnel Cost Summary
Fringe Benefit Cost Summary
Inventory Update
Revenues
Fee Schedule
Grant Funding
Camp DASH Seasonal Staff
2022-2023
Index
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WYFS FY23
To: 
Board of Selectmen, Board of Finance
From: 
Dani Gorman, Director of Youth & Family Services
Re: 
Duties and Responsibilities of Waterford Youth & Family Services ~ FY 23
In 1991, the Waterford Youth Service Bureau was founded by members of the community who
represented many different sectors but shared a common vision of providing a continuum of care for its
children. While state statute and Town ordinances defined the bureau 3 decades ago, today the Youth and
Family Services Department has evolved into a program that serves residents up to the age of 64 and
seniors for their food needs and other necessary services. For 30 years, a wide array of programs has
helped children, families, and adults achieve their greatest potential and engage in opportunities that
promote their emotional and physical well-being.
It is the Town’s allocation of the department’s operational budget sustains the majority of all services.
Grants and donations have allowed us to support and provide additional programs that have established
meaningful expansions in service areas that helped over 26,000 contacts in 2021. The State of
Connecticut Department of Children and Families provides us with external oversight, directives,
reporting requirements and performance measures. While for nearly a decade we engaged in Result Based
Accountability reporting, in 2021 we fine-tuned our data-gathering platforms to improve our
understanding of consumers’ needs and measuring our outcomes for effectiveness. This type of data
gathering allows us to see, sometimes in real-time, what children, families, and adults need the most. It
also permits us to recalibrate our work to be consumer-driven in almost all aspects of our work.
From mental health services that have scored at the highest mark on consumer satisfaction surveys to
delivering fresh meals to the elderly, the department has devoted itself to being a leading provider of
quality services for residents and enhancing their lives. It is our on-going mission to inspire programs and
services that have a profound effect on the people we serve, to be inclusive, and deliver help with a
pinpoint accuracy that is unprecedented. Our Fiscal Year 2023 budget presentation is a reflection of our
commitment to town leaders to restrain spending while still delivering services in innovative and cutting-
edge ways.

WYEFS FY23
To: 
Board of Selectmen, Board of Finance
From: 
Dani Gorman, Director of Youth and Family Services
Re: 
Plans to Restrain Budgetary Growth
The Youth and Family Services Fiscal Year 2023 Budget Presentation reaffirms our commitment to
restrain fiscal spending whenever possible. Even though in 2021 our services reached record-breaking
levels at over 26,000 contacts, we made no changes, except for contractual obligations assigned to the
51000 series in salaries. It should be noted that within this series, the addition of a transferred position
(that came to us in June of 2021) is in our presentation for Fiscal Year 2023.
Background History re: telephone / receptionist position (Grade 6 of the 1303 Collective Bargaining
Unit): This position was transferred to our department after a decision was made by the Finance
Department to eliminate the position for Fiscal Year 2022 because it was no longer needed. Through
careful consideration, it was determined that the immediate need for clerical support was high in the
Youth and Family Services Department resulting in the position being transferred to us in June of 2021 to
the end of the fiscal year (with follow-up consideration to be given to justify a permanent placement). In
the months that followed, a request was placed for the position to remain. The request was reviewed by
the Boards of Selectmen and Finance and an appropriation to fund the position was approved in
November of 2021 to the end of the current fiscal year. In maintaining the position in the FY 2023
presentation, the justification is provided in the high call volume and unprecedented demand for services
the department experiences annually with the last year reflecting a 37 % increase in contacts from the
prior year. This position provides staff dedicated to direct service care with the initial pre-screen of calls
and walk-in visits by residents as well as, a type of triage practice that allows us to assign and prioritize
requests for help.
With no other changes made, the Youth and Family Services Budget for Fiscal Year 2023 is respectfully
submitted for review and consideration with a commitment to the residents it serves to maintain the
highest quality of care that is accessible, inclusive, equitable and efficient on all levels.

WYES FY23
SERIES 51000: Personnel / Salaries
Administration: 10119-51110
Director (DOH 12/01/08)
GGA Class D 261 Days 
$91,426
Longevity 1% 
$914
$92,340
Program Coordinator
GGA Class A 261 Days
$59,349
Clerical: 10119-51210*
Youth Services Secretary
Full Time, Active Status Grade F $5 
$46,658
35 hour per week position
Receptionist/Clerk
Full Time, Active Status Grade 06 S7 
$26,595
19 hour per week position
*4 $5,000 stipend received from BOE (see projected FY23 revenue) will be used to provide clerical
support.
* 4 $14,000 stipend received from State Dept. of Education (see projected FY23 revenue) will be used to
provide clerical support.
Total Salaries (Administrative + Clerical) 
} $224,942
FICA: 10119-51920
Salaries: 
$224,942
FICA Rate: __ x .0765 
$17,208
Total FICA
TOTAL SERIES 51000: 
$242,150

WYFS FY23
SERIES 52000: Services
Postage: 10119-52020
Background: Postage expenses have remained low due to the department’s efforts to use
electronic mail whenever possible. No changes are proposed.
Budget Year 
Amount Requested 
Amount Spent
19-20 
$200 
$235
20-21 
$200 
$360
21-22 
$200 
YTD $66 
YTDs as
of 11/30
| Postage Request FY 23 
| 
$200
Professional Fees: 10119-52030
Background: Contracted services are provided by licensed / self-insured clinicians. In the past couple of
years, we have been able to utilize funding though grants. Costs associated with this line are consumer-
driven and off-set by grant funding. Based on recent trends and the current high demand for services due
to the pandemic, it is proposed to maintain this line at its current level of funding.
Budget Year 
Amount Requested 
Amount Spent
19-20 
$24,000 
$14,922
20-21 
$22,000 
$19,324
21-22 
$22,000 
YTD $11,450
| Professional Fees Request FY 23 
| 
$22,000
Service Contracts and Repairs: 10119-52040
Background: The only amount requested in this line is for the department’s leased copier. Cost
per month = $77.23
Budget Year 
Amount Requested 
Amount Spent
19-20 
$12,000 
$1,247
20-21 
$12,000 
$820
21-22 
$1,060 
YTD $416
| Service Contracts Request FY 23 
| 
$1,060

WYFS FY23
Dues, Conferences and Education: 10119-52050
Background: The annual dues is for Waterford to maintain its membership with the Connecticut
Youth Services Association (CYSA). 
Consisting of 99 member towns, CYSA advocates to
sustain or increase state funding.
Budget Year 
Amount Requested 
Amount Spent
19-20 
$550 
$550
20-21 
$550 
$550
21-22 
$550 
YTD $550
| Dues, Conferences FY 23 
| 
$550 
}
Phone: 10119-52080
Background: The costs for this line applies to cell phones which are carried off-site and after-
C 
hours.
: 
Budget Year 
Amount Requested 
Amount Spent
19-20 
$1,500 
$3,284
20-21 
$2,200 
$3,110
21-22 
$2,200 
YTD $955
| Phone Request FY 23 
| 
$2,200 
|
Programs: 10119-52380
Background: Costs which are not covered by grants. A slight increase based on increased costs.
¢ 
Afterschool, Family, Youth Programs: Supplies and Special Guests: 60 sessions, 2 family events,
1 youth event.
Budget Year 
Amount Requested 
Amount Spent
19-20 
$3,321 
$6,504
20-21 
$4,000 
$2,511
21-22 
$4,000 
YTD $823
| Program Request FY 23 
$4,000 
|
| TOTAL SERIES 52000 
{ 
$30,010 
|

WYFS FY23
Total Budget Calculation
TOTAL SERIES 51000 
$242,150
TOTAL SERIES 52000 
$30,010
TOTAL BUDGET 2022 — 2023 (FY 23) 
$272,160

WYFS FY23
Personnel Cost Summary
Youth & Family Services
FY 2022 ~ 2023 (FY 23) Budget
Line 
Position 
Date of | Status 
Salary 
Salary | Longevity} 
FICA
Item 
Hire 
2022 
2023 
Overtime
51110 
Director 
12/01/08 | Active | $89,414 | $91,426 
$914 
$7,064
51110 
Program 
1/14/2019 | Active | $58,043 | $59,349 
n/a 
$4,540
Coordinator
TOTAL 
> 
> 
> 
$147,457 | $150,775 
$914 
$11,604
51110
Line 
Position 
Date of 
Status 
Salary 
Salary | Longevity | FICA
Item 
Hire 
2022 
2023 
Overtime
51210 
Secretary 
12/22/14 
Active 
$46,658 | $46,658 
n/a 
$3,569
Clerk
51210 | Receptionist | 12/28/1998 | Active 
$48,991 | $26,595 
n/a 
2,035
/Clerk
TOTAL 
> 
> 
> 
$95,649 | $73,253 
> 
$5,604
51210
Total 51110 
$163,293
Total 51210 
$78,857
TOTAL 
$242,150

WYFS FY23
TOWN OF WATERFORD
FRINGE BENEFIT WORKSHEET
2022-2023 FISCAL YEAR
TOWN OF WATERFORD
PERSONNEL WORKSHEET — YOUTH & FAMILY SERVICES
2022/2023 FISCAL YEAR
LINE 51920
51110 - ADMINISTRATION
12/01/08 | Director 
40 | N/A 
89,414 
$91,426 
914.00 
$92,340 
7,064
Program 
~
01/14/19 | Coordinator 
59,349 
$59,349
51210 - CLERICAL/TECHNICAL
12/22/14
35 _| $25.5380 
46,658
12/28/98
| $26.8149
WEEKS TO
WORKDAYS 
BUDGET
261 
52.2
10

WYFS FY23
INVENTORY UPDATE
EQUIPMENT AND VEHICLES in EXCESS OF $1,000
Department/Agency:
Equipment/Vehicles purchased or disposed
DESCRIPTION OF ITEM 
DATE OF PURCHASE 
COST 
LOCATION
N/A
Budgeted acquisition —
C 
DATE OF ESTIMATED
DESCRIPTION OF ITEM 
PURCHASE 
ESTIMATED COST
N/A
11

WYFS FY23
TOWN OF WATERFORD
PROPOSED REVENUE BY DEPARTMENT
2022-2023 FISCAL YEAR
All revenues from each department must be listed in the following categories. Please add any revenue lines that
are not listed below.
DEPARTMENT:
Youth and Family Services
Alarm Monitoring
Alarm Penalties
Ambulance Subsidy
Beach Admission Fees
Benefit Assessments
Bulky Waste Fees
Conveyance Tax
Copy Fees
East Lyme Animal Control Fee
Enhanced E 9-1-1
Fines/Penalties
Hazardous Household Waste
Inspection Fees
Interest/Lien Fees
Inter-Municipal Revenues
Miscellaneous
Permitting/Licensing Fees
Program/Registration Fees
Recording Fees
Regional Communications Fees
Rentals
Sale of Recyclables
State Operational Grants 
$14,000 
$ 14,000 
$14,000 
$14,000
Tipping Fees 
.
Versa Kart/Blue Box Purchases 
_
*BOE Stipend 
$5,000 
$5,000 
$5,000 
$5,000
12

WYES FY23
WATERFORD YOUTH SERIVES
FEE SCHEDULE
Program 
Fee 
Estimated 
YTD
Yearly Income
Afterschool 
$30 
$4,050 
$1,350
Programs
13

WYFS FY23
Waterford Youth Services Bureau Grant Funding*
Grant 
20-21 
21-22 
22-23
DHMAS Local Prevention Council 
$4,152 
$4,500 
$4,500
Gardiner Family Foundation (Donation) 
$15,000 
$15,000 
15,000
State Dept. of Education 
$14,189 
$14,186 
$14,200
State Dept. of Education Youth Enhancement 
$10,734 
$10,671 
$10,700
Summer Enrichment Grant 
$0 
$15,000 
$15,000
Total Grant Funding 
$44,075 
$59,357 
$59,400
*We continue to seek out alternative sources of funding and innovative opportunities which
permit us to sustain and / or “grow” programs and services.
14

WYFS FY23
Town of Waterford Youth & Family Services
Special Revenues Program* Staff
Seasonal / Occasional
Position
Grade
Average #
Employees
Youth Services
Program
Seasonal Assistants
Ol
3-8
Camp D.A.S.H.
Afterschool Camp
Parent / Caregiver
Programs
Recess Programs
Camp Assistant
04
85
Camp D.A.S.H.
Afterschool Camp
Activities
Recess Programs
Youth Services Assistant
10
5-10
Camp D.A.S.H.
Afterschool Camp
Activities
Weekend Programs
Recess Programs
Camp Director
ll
Camp D.A.S.H.
Afterschool Camp
Activities
Recess Programs
* All positions listed have been vetted through the Personnel Review Board and Human Resources. None
of the positions are contractual in nature and 
/ or defined as “independent contractors.”
Camp D.A.S.H. is 6-8 week summer camp program, offered M-F from 7:30am-5:30pm. The camp
(seasonally) employs approximately 85 people with each staff person engaging in 15-35 hours per week.
Camp tuition payments subsidize all salaries, supplies, activities, and fringe benefits.
Camp D.A.S.H. inspired afterschool programs are offered during the school year in 6-8 week cycles per
program. Each afterschool program (seasonally) employs 3 staff. Program fees and grants subsidize
salaries, supplies, activities, and fringe benefits.
Recess / special programs are often Camp D. A.S.H. inspired mini workshops and take place during the
holidays or weekends. Based on need, each program (seasonally) employs 3-5 staff. Salaries are paid
through grant funds.
None of these positions exceed 988 hours per year.