Board of Selectmen - 65 (02/08/2022)

TOWN OF WATERFORD
GENERAL FUND
2022-2023 PROPOSED BUDGET
DEPT/AGENCY: 
10107 
FINANCE DEPARTMENT
51010 
ELECTED OFFICIALS 
28,617 
29,485 
14,480 
28,961 
(524) 
-1.78%
51110 
ADMINISTRATION 
283,940 
292,334 
145,909 
366,697 
74,363 
25.44%
51210 
CLERICAL/TECHNICAL 
191,416 
147,394 
116,288 
131,166 
(16,228) 
-11.01%
51810 
OVERTIME 
1,711 
2,650 
398 
2,650 
0 
0.00%
51910 
FRINGE BENEFITS 
1,615 
2,950 
200 
2,372 
(578) 
-19.59%
F.1.C.A
(886)|
-2.44%
616 
500 
0 
500 
0 
0.00%
POSTAGE 
3,532 
4,500 
1,457 
3,700 
(800) 
-17.78%
PROFESSIONAL FEES 
48,380 
60,000 
46,995 
52,000 
(8,000) 
-13.33%
SERVICE CONT. & REPAIR 
20,906 
24,997 
23,066 
24,749 
(248) 
-0.99%
DUES, CONF. & EDUCATION 
2,324 
6,184 
1,658 
6,423 
239 
3.86%
REIMBURSABLE EXPENSE

TOWN OF WATERFORD
FY2023 BUDGET REQUEST
FINANCE DEPARTMENT (10107)
BUDGET FUNCTION
The Department of Finance was created by Town of Waterford Ordinance 2.12.010 to manage
the centralized financial functions of the town. These functions include processing and
recording financial transactions such as payroll, accounts payable, accounts receivable,
disbursements, receipts and revenue.
Major responsibilities include debt management, cash management and investment funds,
pension administration, central purchasing and all accounting functions including expenditure
and revenue transactions.
The department also provides financial advice and recommendations to the Board of
Selectmen, the Board of Finance, the Representative Town Meeting, and other town boards,
commissions and departments.

TOWN OF WATERFORD
FY2023 BUDGET REQUEST
FINANCE DEPARTMENT (10107)
BUDGET SUMMARY
The total FY23 budget request is $703,708 which is an increase of $49,814 (7.62%) over fiscal
year 2022. The primary changes are in personnel costs, professional fees and dues,
conferences and education.
PERSONNEL COSTS
e 
51010 -ELECTED OFFICIALS
No raise is currently included as the RTM has not approved any increases.
® 
51110 -— ADMINISTRATION
1) 
Includes a 2.25% raise for the Director per the NUMP contract.
2) 
Includes GGA increases per negotiated contract
3) 
Includes a new position (Accountant I)
The proposed new position of Accountant | will allow two major functions to be
centralized in the Finance Department: grants management and accounts receivable.
Currently, both functions are managed at the department level which decreases a
department’s ability to manage their department’s primary functions. Bringing both
functions into the finance department will create efficiencies across the town.
The town has missed grant opportunities that would off-set the operating budget due to
time restraints of department personnel. Centralizing this responsibility will allow one
department to manage all grant functions including, researching opportunities, applying
for funding, tracking expenditures and submitting mandated grant reports.
While departments do their individual billing, it would be more efficient to centralize
these responsibilities into one Accounts Receivable function under the finance
department. Invoicing is not a primary function of departments but becomes a needed
secondary function as departments provide programs and services to Waterford
residents. 
Centralizing all town invoicing will ensure that invoices are sent and
collected at a central location to ensure all invoices are created, sent and collected. This
new finance responsibility will ensure that revenue is accurately tracked and collected.

TOWN OF WATERFORD
FY2023 BUDGET REQUEST
FINANCE DEPARTMENT (10107)
BUDGET SUMMARY (continued)
51210 — CLERICAL/TECHNICAL
o 
No increased budgeted as the 1303 has not been negotiated and settled to date.
e 
51810-—OVERTIME (no changes from FY22
e 
51910 —FRINGE BENEFITS
Benefits provided per negotiated contracts
e 
51920-FICA
Increase follows increase in salaries.
SERVICES
e 
52010 —-ADVERTISING (no changes from FY22
e 
52020 -— POSTAGE
Budget based on projected FY22 actuals.
e 
52030-—PROFESSIONAL FEES
Budget based on projected FY22 actuals.
e 
52040 -—SERVICE CONTRACTS & REPAIR
Decrease of $248 due to removal of a duplicate budget for color copying.
e 
52050 —DUES, CONFERENCES & EDUCATION
The main change is in an increase in The Capital Region Purchasing Council annual dues
increase and the addition of a new annual dues (American Institute of Architects) that
the purchasing agent will utilize for preparing RFPs, contracts and capital projects
documentation.
e 
52070 —REIMBURSEABLE EXPENSE (no changes from FY22)
e 
52080 — TELEPHONE
Request is based on FY22 actuals.

TOWN OF WATERFORD
FY2023 BUDGET REQUEST
FINANCE DEPARTMENT (10107)
BUDGET SUMMARY (continued)
MATERIALS & SUPPLIES
e 
53010 — OFFICE SUPPLIES
No change from the FY22 approved request.
Equipment
e 
54060 — OFFICE QUIPMENT & FURNISHINGS
© 
$185 for additional shelving in the Print Shop.
© 
$1,927 for a second AP scanner & printer.
A major goal of the finance department is to cross-train staff to provide
additional support as needed.
EXPENDITURE HISTORY
m FY17 
m= FY18 
m= FY19 
= FY20 
mFY21

TOWN OF WATERFORD
PERSONNEL WORKSHEET - FINANCE
2022/2023 FISCAL YEAR
oTM
LINE 51920
N/A
1/6/2020
TREASURER
28,960.92
28,960.92
28,961
2,216
__| 
28,961.00 2,216.00.
51110 
- ADMII NISTRATION
0
3/9/2020
DIRECTOR OF FINANCE
N/A
120,233.36
122,938.61
122,939
9,405
1/16/2018
PURCHASING AGENT
N/A
80,185.68
81,989.00
81,989
6,272
5/30/2000
ACCOUNTANT II
N/A
86,977.08
89,394.00
1,788
91,182
6,975
ACCOUNTANT |
70,587.00
70,587
7/1/2022
Subtotal]
___ | 287,396.12 | 364,908.61 |
1,788.00. | 366,697.00
0
0
5/30/2006
ADMINISTRATIVE ASSISTANT
23.16
42,313.32
42,313.32
350
42,663
3,264
5/24/1999
FINANCE TECH/PAYROLL
22.06
40,303.62
40,303.62
40,304
3,083
ERATOR
50,199.44
50,199.44
50,199
3,840
3/24/2014
OFFSET/SUPLICATOR OP
29.59
- 350.00.
10,187.00.
51810-OVERTIME
OVERTIME.
2,650.00
2,650.00
2,650
203
650.00 | 2,650.00]
| 2,650.00 203.00:
TOTALS- DEPARTMENT 
=
529,335.91 |
2,138.00. 531,474.00. 35,258.00.
WORKDAYS
2022/2023
WEEKS TO BUDGET
261
52.2

TOWN OF WATERFORD
FRINGE BENEFIT WORKSHEET
2022/2023 FISCAL YEAR
PRINTER
350.00
LINE 51910
350.00
LINE 51920
26.78
ACCOUNTANT Il 
2,021.78 
2,021.78 
154.67
0.00 
0.00
0.00 
0.00
0.00 
0.00
0.00 
0.00
0.00 
0.00
0.00 
0.00
NOTE
This amount should be added to the amount of FICA calculated on your salary worksheet

TOWN OF WATERFORD
ACCOUNTANT I
Director of Finance 
MP-C
SUPERVISOR 
CLASSIFICATION
Director of Finance 
Finance Department
REVIEWING AUTHORITY 
DEPARTMENT
PURPOSE OF POSITION:
To accomplish the town-wide accounts receivable and grants management functions required
of the Department of Finance, which is responsible for overall financial management and
control for the Town.
SUPERVISION RECEIVED:
Work assignments, general instruction, periodic review and supervision are provided by. the
Director of Finance. Some independent judgment used in dealing with technical accounting
problems. Specific guidance in instruction provided by Director of Finance on interpretation
and application of policy and first-time performance of complicated tasks.
SUPERVISION EXERCISED:
None
EXAMPLES OF DUTIES:
The following are illustrative of the duties and responsibilities associated with the position, but
are not intended to be all-inclusive:
> 
Establishes, coordinates and implements a Town-wide grant management and accounts
receivable system.
> 
General duties regarding grant management: manages overall grant efforts town-wide,
documents payments and expenditure, optimizes the grant administration process,
oversees fund-raising, prepares progress reports, ensures compliance with grant
regulations, 
reviews grant proposals, 
manages 
grant 
databases, 
engages 
town
departments in the process.
> 
General duties regarding accounts receivable: handles all aspects of the Town’s
accounts receivable process, including, for example, processing Town-wide accounts
receivables and monitoring invoicing procedures.
> 
Gathers and prepares financial and statistical data as directed by the Director of
Finance, including collection and preparation of supporting data for annual audit.
Assists external auditors by furnishing requested information and explaining data as
necessary.
Performs credit checks. Interacts with customers and public in non-payment cases.
Creates and keeps records of invoices, bills, and deposits.
Prepare and File annual 1099 documentation.
Acts as backup to Accountant II.
Performs any and all other duties, as assigned.
Regular attendance is an essential duty of this job
VVVV 
WV

***The essential duties described above are the primary functions and duties of the
classification. There may be other types of work that may be performed and the omission of a
particular duty or function does not exclude that duty or function from the classification
provided the duty or function is similar in work, related to the work or logically assigned to the
classification.
E.
MINIMUM QUALIFICATIONS: (Knowledge, Skill & Ability)
A strong knowledge of computer generated financial recording and reporting is desired. Must
be able to examine, analyze and interpret financial records and have the ability to apply
principals of accounting to solve practical problems. Ability to prepare financial reports and
accurately perform detailed work involving written or numerical data. 
Must have good
computer skills, and experience creating and working with Excel Spreadsheets. Accuracy and
attention to detail are essential. 
Must be well organized, analytical and able to prioritize.
Working knowledge of modern office equipment, practices and procedures. 
Must possess
considerable ability to establish and maintain effective and courteous working relationships
with Town and public officials, residents, members of the general public, other departments
and agencies, co-workers and volunteers.
PHYSICAL DEMANDS/WORK ENVIRONMENT:
Work is indoors in office environment requiring minimal physical exertion. Workspace is
limited and crowded causing need to work in close proximity to co-workers. While performing
the duties of this job, the employee is regularly required to use hands to finger, handle or feel;
reach with hands and arms; and talk or hear. The employee frequently is required to walk and
sit. The employee is occasionally required to stand; climb or balance; and stoop, kneel, crouch
or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision
abilities required by this job include close vision, color vision preferred, peripheral vision,
depth perception and ability to adjust focus. The dexterity necessary to utilize a computer
keyboard on a regular basis is essential.
EDUCATION & TRAINING:
Bachelor Degree in Accounting, Business or Public Administration or its equivalent. 
An
equivalent combination of education and experience, which demonstrates possession of the
required knowledge, skills and abilities, may be substituted.
PRB Approved: 09/16/21

> 
&E
TOWN OF WATERFORD
ADVERTISING/POSTAGE - FINANCE DEPARTMENT
2022-2023 FISCAL YEAR
52010 
ADVERTISING 
617 
500 
0 
500 
0 
0.00%|
ACCOUNT JUSTIFICATION
Bid Advertisements
| 
5-year Expenditure History
FY17 
FY18 
FY19 
FY20 
FY21
iS 
- 
S 
170.30 
$ 
205.60 
S$ 
- 
S 
616.40
2020-2021 
2021-2022 
2022-2023
ACCOUNT JUSTIFICATION 
ACTUAL 
APPROVED 
PROPOSED
REGULAR MAIL AND POSTAGE DUE 
3,531.63 
4,000.00 
4,000.00
PERMIT - UNITED STATES POSTAL SERVICE 
0.00 
500.00 
400.00
FED EX 
0.00 
0.00 
0.00
CARTRIDGES FOR MACHINE 
0.00 
0.00 
0.00
TOTALS
3,531.63 
4,500.00 
4,400.00
| 
5-year Expenditure History
FY17 
FY18 
FY19 
FY20 
FY21
$ 
6,336.14 
S$ 
3,609.49 
$ 
3,706.48 
§$ 3,873.50 
$ 
3,531.63
52010-ADVERTISI & 52020-POSTAGE

TOWN OF WATERFORD
PROFESSIONAL SERVICES - FINANCE DEPARTMENT
2022-2023 FISCAL YEAR
PROFESSIONAL
52030 
SERVICES 
48,380 
60,000 
8,328 
52,000 
(8,000) 
-13.33%
2016-2017 
2017-2018 
2018-2019 
2019-2020 
2021-2022 
2022-2023
ADP-PAYROLL OUTSOURCING 
ACTUAL 
ACTUAL 
ACTUAL 
ACTUAL 
2020-2021 ACTUAL 
APPROVED 
PROJECTED
TOWN PAYROLL 
40,364.14 
41,171.42 
41,994.85 
44,095 
48,380 
50,000 
50,000
RETIREE PAYROLL * 
2,695.65 
2,749.56 
2,804.55 
0 
0 
0 
0
HEART AND HYPERTENSION” 
6,449.76 
6,578.76 
6,710.34 
6,908 
0 
0 
0
MISCELLANEOUS * 
2,000 
2,000
TOTALS 
49,509.55 
50,499.74 
51,509.74 
51,003.00 
48,380.00 
52,000.00 
52,000.00
* Retiree payroll was outsourced to Wells Fargo eff. 01.01.2017.
"Heart & Hypertension is budgeted under the Retirement Commission.
: Background Checks, Employee Physicals, Bond-related costs, etc.
52030-PROF FEES

TOWN OF WATERFORD
SERVICE CONTRACTS & REPAIRS - FINANCE DEPARTMENT
2022-2023 FISCAL YEAR
52040 
SERVICE CONTRACTS & REPAIRS 
20,906 
24,997 
10,086 
24,749 
(248) 
-0.99%
ACCOUNT JUSTIFICATION
OFFSET PRESS & PLATE MAKER 
RICOH (print shop) 
6,659 $554.93/month lease
FOLDER/INSERTER MACHINE 
QUADIENT (print shop) 
3,425 $856.23/quarterly lease
PRESS PREVENTIVE MAINT. 
STERLING PRESS (print shop) 
500 Unexpected repairs to printing press
REPAIRS TO EQUIPMENT 
ESTIMATED COST OF MISC 
600 PRINT SHOP MISCELLANEOUS REPAIRS
CCRCOG 
EDMS PILOT 
6,000 Electronic Document Management System for all Departments
DOCUMENT DESTROY/DISPOSAL 
INFOSHRED, LLC 
378 $15.75/PICKUP (ESTIMATE 24 PICKUPS)
COPIER-LEASE 
XEROX (finance office) 
2,256 $188/MONTH
PHOTO COPIER- COPIES 
AVERAGE OVER LAST 3 YEARS 
250 ACTUAL (FY21 - $331.00), (FY20 - $204.78), (FY19 - $211.19)
OFFSITE FILE STORAGE (INFOSHRED) 
INFOSHRED, LLC 
384 $32/month (Infoshred increased their costs by 5% effective 1/1/21).
POSTAGE METER RENTAL 
QUADIENT 
4,297 $1,074.15/quarterly lease
TOTAL 
24,749
| 
5-year Expenditure History
FY17 
FY18 
FY19 
FY20 
FY21
S 75,513.31 
$ 44,385.95 
S$ 38,243.23 
S$ 23,072.93 
S$ 20,905.59
52040-SERV CONT & RPAIRS

TOWN OF WATERFORD
DUES, CONFERENCE & EDUCATION - FINANCE DEPARTMENT
2022-2023 FISCAL YEAR
52050 
DUES, CONF & EDUCATION 
2,324 
6,184 
1,523 
6,423 
239 
3.86%
| 
5-year Expenditure History
FY17 
FY18 
FY19 
FY20 
FY21
S 5,233.67 
$ 2,959.12 
$ 
3,193.94 
S$ 
1,687.67 
$ 
2,324.00
52050-DUES, CONF, EDUCATION

\
TOWN OF WATERFORD
DUES, CONFERENCE & EDUCATION - FINANCE DEPARTMENT
2022-2023 FISCAL YEAR
Public Purchasing Association of CT (PPAC) 
Annual Dues (Purchasing Agent)
National GFOA Membership 
Annual Dues (Director & Accountant)
National Institute of Governmental Purchasing 
Annual Dues (Purchasing Agent)
American Institute of Architects (AIA) 
Annual Dues (Purchasing Agent)
Purchasing Agent utilizes this membership for RFPs, Contracts and providing documentation for capital
projects.
Connecticut GFOA Membership 
Annual Dues (Director, Accountant, Treasurer}
Capitol Region Purchasing Council 
Annual Dues (Purchasing Consortium)
The Town utilizes the consortium to procure gas, diesel, heating oil, fertilizer, recycling bins and treated rock salt.
There are also a variety of other bids the consortium puts out that the Town can utilize as a member of the
consortium. The cost of the membership is offset by the savings in advertising costs.
SUBTOTAL
New England States GFOA Annual Training Seminar
Seminar Registration (Estimated) 
Director Registration
Estimated Mileage (200 miles @ $.56/mile)
Per Diem (35*1)
SUBTOTAL
New England GFOA Conference
Costs associated with the Director and Accountant attending the New England States Government
Finance Officers Association Annual Conference usually held in Mystic CT
Conference Registration — Estimated (2x)
Estimated Mileage — 40 miles @ $.56/mile x2
SUBTOTAL
Miscellaneous
Cost of registration for Director and Staff to attend the five C- Government Finance Officer's Meetings. Two staff
Two(2) meetings per year for Treasurer and Director @ $50/ meeting
CT Public Pension Forum
CT FOIA Conference x2
SUBTOTAL
EDUCATION
CCMO Certification Program for Director
Training Sessions for Accountant
Training Sessions NIGP Purchasing Agent
Training Sessions for Payroll/Taxes
SUBTOTAL
The New London Day
SUBTOTAL
GRAND TOTAL
200
350
250
1400
195
500
2,895
200
112
35
347
400
44.8
444.8
240
200
100
100
640
120
500
500
200
1,320
429
429
6,423
52050-DETAIL

E> 
C) 
‘a
TOWN OF WATERFORD
REIMBURSABLE TOWN EXPENSES & TELEPHONE - FINANCE DEPARTMENT
2022-2023 FISCAL YEAR
52070 
REIMB TOWN EXPENSES 
0 
100 
0 
100 
0 
0.00%
ACCOUNT JUSTIFICATION
Local and Out of Town travel for Director, Purchasing Agent and Treasurer, estimated 180 miles at .56/mile (IRS 2021 rate)
| 
5-year Expenditure History
FY17 
FY18 
FY19 
FY20 
FY21
S 
75.63 
$ 
72.54 
$ 
148.57 
S$ 
169.58 
$ 
-
TELEPHONE
ACCOUNT JUSTIFICATION
Projected Expenditures for FY 23 based upon FY 21 Actuals.
| 
5-year Expenditure History
FY17 
: 
FY18 
FY19 
FY20 
FY21
§ 17,417.85 
$ 
16,477.74 
$ 
14,532.62 
$ 
13,825.51 
$ 
14,782.94
52070-REIMB EXP & 52080-TELEPHO

TOWN OF WATERFORD
Expenditure History
FRONTIER 
-442-0553 
$1,091.76] 
Frontier 
7/29/21 
.93|Verizon Wireless 
2/18/21 
$110. 12 
$1,254.81
FRONTIER 
_|860-442-0553 
8/20/20 
$1,089.62|Frontier 
8/17/20 
.31|Verizon Wireless 
2/18/21 
$51.28] 
$1,213.21
FRONTIER 
_|860-442-0553 
9/24/20 
$1,090.22] Frontier 
8/28/20 
.51|Verizon Wireless 
3/2/21 
($27.00)| 
$1,113.73
FRONTIER 
[860-442-0553 
10/16/20 
$1,093.67] Frontier 
9/21/20 
.70|Verizon Wireless 
3/17/21 
$75.82| 
$1,262.74
FRONTIER 
_|860-442-0553 
11/23/20 
$1,091.51 | Frontier 
10/1/20 
.92|Verizon Wireless 
4/16/21 
$90.03} 
$1,233.46
FRONTIER 
_|860-442-0553 
1/12/21 
$1,091.51 | Frontier 
10/16/20 
.05|Verizon Wireless 
4/16/21 
$41.16] 
$1,219.72
FRONTIER 
[860-442-0553 
1/26/21 
$2,219.60] Frontier 
11/3/20 
.23|Verizon Wireless 
5/14/21 
$41.17] 
$2,312.00
FRONTIER 
_|860-442-0553 
2/18/21 
$13.07 |Frontier 
11/17/20 
$194.33|Verizon Wireless 
5/28/21 
$92.59 
$299.99
FRONTIER — 
|860-442-0553 
3/24/21 
$1,096.05] Frontier 
12/11/20 
$51.23|Verizon Wireless 
6/4/21 
$41.17| 
$1,188.45
FRONTIER 
{860-442-0553 
4/30/21 
$1,128.78] Frontier 
1/8/21 
$77.68|Verizon Wireless 
6/30/21 
$60.61] 
$1,267.07
FRONTIER _ |860-442-0553 
5/28/21 
$1,138.06] Frontier 
1/8/21 
$51.23|Verizon Wireless 
6/30/21 
$41.17| 
$1,230.46
FRONTIER _ _1860-442- 0553 
6/25/21 
$1, 133. 85 
2/3/21 
.00|Verizon Wireless
AVE! 
i 
a
PRO
J 
Garrier. [0 
Number: 
[= 
Date 
| 
Amount: | 
= 
Carrie 
Date: 
|: 
Amoun 
arriet 
Date 
| “Amount 
||. 
Total
FRONTIER 
[860-442-0553 
7122119 
$1,002.26 Frontier 
8/2/19 
$52.39 Verizon Wireless 
2/4/20 
$52.15] 
$1,106.80
FRONTIER 
{860-442-0553 
8/23/19 
$1,002.32 | Frontier 
8/23/19 
$84.79|Verizon Wireless 
2/25/20 
$69.74] 
$1,156.85
FRONTIER 
[860-442-0553 
9/28/02 
$1,002.28 | Frontier 
8/29/19 
$52.39|Verizon Wireless 
3/5/20 
$52.15| 
$1,106.82
FRONTIER _ [860-442-0553 
10/23/19 
$1,005.43 | Frontier 
9/17/19 
$72.65 |Verizon Wirele: 
3/20/20 
$98.05| 
$1,176.13
FRONTIER 
—|860-442-0553 
11/22/19 
$1,002.78] Frontier 
9/30/21 
$52.39|Verizon Wireless 
4/2/20 
$52.15| 
$1,107.32
FRONTIER — |860-442-0553 
12/26/19 
$1,002.80|Frontier 
10/18/19 
$73.52|Verizon Wireless 
4/24/20 
$88.24| 
$1,164.56
FRONTIER 
{860-442-0553 
1/22/20 
$999.97 |Frontier 
11/8/19 
$52.46|Verizon Wireless 
5/1/20 
$51.99] 
$1,104.42
FRONTIER 
{860-442-0553 
2/25/20 
$1,003.70] Frontier 
11/13/19 
$67.10|Verizon Wireless 
5/27/20 
$97.67| 
$1,168.47
FRONTIER 
{860-442-0553 
3/24/20 
$997.90|Frontier 
12/10/19 
$52.46 |Verizon Wireless 
6/9/20 
$51.99| 
$1,102.35
FRONTIER _ 
|860-442-0553 
4/24/20 
$996.69 {Frontier 
12/26/19 
$70.10|Verizon Wireless 
6/22/20 
$187.36] 
$1,254.15
FRONTIER 
{860-442-0553 
5/27/20 
$1,114.47] Frontier 
1/10/20 
$52.46] Verizon Wireless 
6/30/20 
$10.82| 
$1,177.75
FRONTIER 
{860-442-0553 
6/22/20 
$1,082.94 | Frontier 
1/22/20 
$64.96|Verizon Wireless 
6/30/20 
$51.99| 
$1,199.89
ACTUAL:-'2019/2020° 
| 
$12,213.84 Total 
ee 
| $74 
ez Total ee 
$864.30] $13,825.51
F 
$975. 
. 
7/31/17 
,094.
FRONTIER 
{860-442-0553 
08/31/17 
$997.95|Verizon Business 
08/31/17 
$87.05|Verizon Wireless | 08/31/17 
$1,136.07
FRONTIER _ |860-442-0553 
09/30/17 
$967.48|Verizon Business 
09/30/17 
$94.39|Verizon Wireless | 09/30/17 
$1,112.94
FRONTIER _ [860-442-0553 
10/31/17 
$987.59|Verizon Business 
10/31/17 
$80.57 |Verizon Wireless | 10/31/17 
$1,023.99
FRONTIER 
{860-442-0553 
11/30/17 
$972.91 |Verizon Business 
11/30/17 
$86.68|Verizon Wireless 
11/30/17 
$1,059.59
FRONTIER 
{860-442-0553 
12/31/17 
$970.75|Verizon Business 
12/31/17 
Verizon Wireless | 12/31/17 
$970.75
FRONTIER _ |860-442-0553 
01/31/18 
$966.98}Verizon Business 
01/31/18 
Verizon Wireless | 01/31/18 
$966.98
FRONTIER _ {860-442-0553 
02/28/18 
$971.11|Verizon Business 
02/28/18 
Verizon Wireless | 02/28/18 
$971.11
FRONTIER 
{860-442-0553 
03/31/18 
$973.27|Verizon Business 
03/31/18 
Verizon Wireless | 03/31/18 
$973.27
FRONTIER 
{860-442-0553 
04/30/18 
$973.27|Verizon Business 
04/30/18 
Verizon Wireless | 04/30/18 
$973.27
FRONTIER _ }860-442-0553 
05/31/18 
$973.27|Verizon Business 
05/31/18 
Verizon Wireless | 05/31/18 
$973.27
FRONTIER _ |860-442-0553 
06/30/18 
B 
06/30/18 
06/30/18
$973.27
Veri
52080-TELEPHONE HISTORY

TOWN OF WATERFORD
OFFICE SUPPLIES & OFFICE EQUIPMENT - FINANCE DEPARTMENT
2022-2023 FISCAL YEAR
53010 
OFFICE SUPPLIES 
29,330 
32,000 | 
3,602 
32,000 
- 
0.00%
ACCOUNT JUSTIFICATION
The Finance Department provides standard office supplies to departments. The purchasing agent purchases standard supplies to take advantage of state contract
pricing. Supplies include, printer toner, envelopes, general office supplies, copier paper, AP check stock.
| 
5-year Expenditure History
FY17 
FY18 
FY19 
FY20 
FY21
S 
32,276.30 
$ 
23,044.66 
$ 
25,232.27 
$ 
20,622.73 
S$ 
29,329.61
OFFICE EQUIP & FURNISHINGS
ACCOUNT JUSTIFICATION
Additional shelving is needed in the Print Shop to store supplies (office and postage). $185 requested per quote.
Additional scanner/printer for department AP function - $1,927.04 per ePlus quotes.
[ 
5-year Expenditure History
FY17 
FY18 
FY19 
FY20 
FY21
$ 
- 
$ 
- 
§$ 
- 
§ 
= 
§ 
-
53010-OFFICE SUPP & 54060 EQUIP

“Print Sho
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Your Cart (16)
( AEE Shipping on eligible items. View Details
Quick Add
Everbilt 1/4 in. x 3 in. Zinc-Plated Toggle Bolt with
Round-Head Phillips Drive Screw (10-Piece)
Store SKU #261289 
Model #803932
Store Pickup 
Ship To Home
6 in stock at 
Estimated Arrival:
Waterford 
Tue, Nov 23
06385
FREE 
FREE
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1 in. x 12 in. x 12 ft. S1S2E Standard Band Sawn
Eastern White Pine Board
Store SKU #1000044771
Store Pickup
28 in stock at
Waterford
06385 | Change
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FREE
Curbside Available
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Everbilt #8 x 1 in. Phillips Drive Truss Head Lath
Model #235735
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Sharp Point Screw 1 Ib./Box (180-Pack)
Store SKU #540509 
Model #116103
Store Pickup
14 in stock at
Waterford
06385 | Change
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Everbilt 20 in. x 13 in. White Heavy-Duty Shelf
$17.40
($5.80/item)
Scheduled Delivery
Starting at $8.99 for
delivery as soon as today
How It Works
$113.08
($28.27/item)
Scheduled Delivery
Starting at $8.99 for
delivery as soon as today
How ft Works
$6.98
Scheduled Delivery
Starting at $8.99 for
delivery as soon as today
How It Works
$40.32
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Need Help?
See our online FAQs or phone us: 1-866-333-3551
Custom Blinds:1-800-658-7320
Bracket
Store SKU #283893 
Model #14825
Store Pickup
36 in stock at
Waterford
06385 | Change
Ship To Home
FREE 
FREE
Curbside Available
|] Need this Installed?
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Everbilt 1/4 in. x 1-1/4 in. Zinc-Plated Steel Fender
Washer (6 per Pack)
Store SKU #209196 
Model #802421
Store Pickup 
Ship To Home 
Scheduled Delivery
43 in stock at 
Starting at $8.99 for
Waterford 
delivery as soon as today
06385 | Ghange
FREE 
FREE 
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Curbside Available
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Subtotal
Estimated Shipping”
Pick Up In Store
Sales Tax (determined in later step)
Total
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PO/Job Name (Optional)
($13.44/item)
$6.40
($1.28/item)
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}
[
| 
Quote Name
$184.18
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* Shipping and delivery charges are calculated at the lowest rate available. Other methods will
be viewable on the next page.

Page 1 of 2
Quotation Date:> 11/05/2021
Account Executive:
Account Executive Phone:
Steve Plante
781-615-1322
as 
Customer Name: TOWN OF WATERFORD 
Sales Support Contact: Ed Howard 
Customer PO No:
Quote No: 22728026 
Sales Support Phone: 603-263-3512 
Order No:
Quote Name: 
Sales Support Email: ehoward@eplus.com 
Expiration Date: 12/05/2021
ePlus 
Account Executive Email: splante@eplus.com
Line No. 
Part Number 
MFG 
Description/Line Notes 
QTY 
Unit Price 
| 
Ext. Price
001 
PA03670-B005 
FUJITSU 
FI-7180 COL DUPLX SHTFEDSCAN 80PPM USB 
1 
1,575.00 
1,575.00
002 
GK42-202210-000 
ZEBRA 
GK420 DT 203DP! EPL/ZPL Il USB ENET 4MB FLASH/8MB 
1 
445.00 
lh hSOO
SDRAM/TEAR BAR
Line Note:
ETHERNET - USB 
;
2,020.00
Shipping: 
Sub Total (USD): 
2,020.00
racking: 
Est. Tax(USD): 
TBD if Applicable
Shp&Hnd (JSD): 
0.00
Total (JSD): 
2,020.00
All orders are governed by your organization's signed agreement with ePlus or applicable public sector contract; if there is no such agreement the Customer Terms and Conditions for
Products and/or Services located at www.ePlus.com govern. No additional or contrary terms in a purchase order shall apply, and ePlus' performance shal not be deemed acceptance of
any preprinted PO terms. Use of software, subscription services or other products resold by ePlus is subject to manufacturer/publisher end user agreements or subscription terms. Any
periodic payment obligations for specific offerings, along with customer-incurred overages, consumption fees, add-ons, quantity adjustments and automatic renewals are non-cancelable
for any reason except by public sector customers required by law to terminate due to non-appropriation of funds.
PLEASE NOTE: Recent supply chain disruption and tariffs on certain imports are causing price increases for many IT products, with little or no notice, and beyond ePlus' control. As a
result, this quote is subject to change without notice, even before the expiration date reflected above. Related manufacturer policy changes may result in orders being non-cancelable and
products non-returnable except in accordance with the manufacturer warranty. Please confirm pricing and other restrictions prior to order placement. Unless freight amount is indicated, or
is zero, freight will be added to the invoice. Unless Bill-To company is exempt from Sales Tax, it will be added to the invoice. Recognizing that the global pandemic has disrupted
operations for many organizations, ePlus will ship products for delivery in accordance with customer's written ship-to instructions and products will be deemed delivered notwithstanding
any failure of customer personnel to sign for receipt due to facility closing or otherwise.
Customer Acceptance 
Bill To 
Ship To
Signature: 
TOWN OF WATERFORD 
TOWN OF WATERFORD
Name: 
15 ROPE FERRY ROAD 
15 ROPE FERRY ROAD
Title: 
WATERFORD CT 06385
Date: 
WATERFORD CT 06385 
UNITED STATES

O 
O 
7
Page 2 of 2

Page 1 of 2
+ 
Customer Name: TOWN OF WATERFORD 
Sales Support Contact: Ed Howard 
Customer PO No:
Quote No: 22734266 
Sales Support Phone: 603-263-3512 
Order No:
Quote Name: 
Sales Support Email: ehoward@eplus.com 
Expiration Date: 12/19/2021
Quotation Date: 11/19/2021 
Account Executive: Steve Plante
Account Executive Phone: 781-615-1322
ePius 
Account Executive Email: splante@eplus.com
Line No. 
Part Number 
MFG 
Description/Line Notes 
| 
QTY 
Unit Price 
Ext. Price
001 
|zD4A042-D01 MOOEZ 
|ZEBRA 
|zpa21 DT PRINTER 203DPI USB HOST MODULAR 
| 
1 | 
352.04 | 
352.04
| 
| CONNECTIVITY SLOT 
| 
| 
|
| 
i 
|
| 
Line Note: 
| 
|
| 
| 
| Direct Thermal Printer ZD421; 203 dpi, USB, USB Host, Modular
. 
| . 
—_ [Connectivity Slot, BTLES, US Cord, Swiss Font, EZPL _ 
|
352.04
Shipping: 
Sub Total (USD): 
352.04
Pacning: 
Est. Tax (USD): 
TBD if Applicable
Shp&Hnd (USD): 
0.00
Total (USD): 
352.04
All orders are governed by your organization's signed agreement with ePlus or applicable public sector contract; if there is no such agreement the Customer Terms and Conditions for
Products and/or Services located at www.ePlus.com govern. No additional or contrary terms in a purchase order shall apply, and ePlus' performance shail not be deemed acceptance of
any preprinted PO terms. Use of software, subscription services or other products resold by ePlus is subject to manufacturer/publisher end user agreements or subscription terms. Any
periodic payment obligations for specific offerings, along with customer-incurred overages, consumption fees, add-ons, quantity adjustments and automatic renewals are non-cancelable
for any reason except by public sector customers required by law to terminate due to non-appropriation of funds.
PLEASE NOTE: Recent supply chain disruption and tariffs on certain imports are causing price increases for many IT products, with little or no notice, end beyond ePlus' control. As a
result, this quote is subject to change without notice, even before the expiration date reflected above. Related manufacturer policy changes may result in c-ders being non-cancelable and
products non-returnable except in accordance with the manufacturer warranty. Please confirm pricing and other restrictions prior to order placement. Unless freight amount is indicated, or
is zero, freight will be added to the invoice. Unless Bill-To company is exempt from Sales Tax, it will be added to the invoice. Recogn zing that the global pandemic has disrupted
operations for many organizations, ePlus will ship products for delivery in accordance with customer's written ship-to instructions and products will be deemed delivered notwithstanding
any failure of customer personnel to sign for receipt due to facility closing or otherwise.
Customer Acceptance 
Bill To 
Ship To 
ra
Signature: 
TOWN OF WATERFORD 
TOWN OF WATERFORD
Name: 
15 ROPE FERRY ROAD 
15 ROPE FERRY ROAD
Title: 
WATERFORD CT 06385
ate: 
WATERFORD CT 06385 
UNITED STATES
Customer PO #: 
DATED ST etES 
Jeff Robillard

Page 2 of 2