Board of Selectmen - 63 (02/09/2022)
agenda center attachment
| Board/Commission | Board of Selectmen |
|---|---|
| Meeting Date | February 09, 2022 |
| Pages | 56 |
| File Size | 3.1 MB |
| OCR Status | Searchable (OCR processed) |
| Source URL | Original |
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Full Text (OCR Extracted)
DEPT
PRIORITY
PROJECT NAME
FUNDING
SOURCE
__
TOWN OF WATERFORD
CAPITAL IMPROVEMENT
PLAN
PROJECT: CONSOLIDATION FORM-FY 2023-2027
2022-2023.
FISCAL YEAR
2023-2024
2024-2025
FISCAL YEAR
2025-2026
2026-2027.
TOTAL
Cell Bench Safety Overlay
l
17,100
17,100
2
De-esealation
and Communication
Ti echnology
T
~
21,310
Electronic Control Weapon
Transition
29,345
Evidence Room Update
66,821
"66,821
Speed Trailers
26,100
Locker Room Lockers
47,546
47,546
95,092
In-Car Video
150,000.
150,000
INDEX TO FUNDING SOURCES,
OYA
EWU
CURRENT YEAR CAPITAL IMPROVEMENTS
UTILITY BUDGET/SEWER CAPITAL MAINTENANCE FUND
TRANSFER TO CAPITAL & NONRECURRING;
SHORT AND LONG TERM DEBT FINANCING
LoCIP
‘(CNR UNDESIGNATED
FUND BALANCE
FEDERAL/STATE GRANTS
OTHER FUNDING
TOWN. OF WATERFORD
CAPITAL PROJECT REQUEST FORM
2022-2023 FISCAL YEAR REQUEST
DEPARTMENT/AGENCY
CONTACT PERSON
Waterford. Police Department
Mare Balestracel, Interim Chief of Police
PROJECT NAME
DEPARTMENT PRIORITY
Cell Bench Safety Overlay
a,
2
(PROJECT STATUS IF IN PROGRESS _
DESCRIP“ TON AN
ISTIFICAT {ON dceeabe ite
De,
:
A
The Waterford Police Department prisorier cell area Contains (8) cight male prisoner benches and (4) four female prisoner benches: The
henches-are inthe area in which Hose airested afé held wnt release, sometimes for days. “‘Vhe sinrant-lienches are dade fom wood and
are belleved to be dtiginal to-the building, “The Gutvent condition of many of the beviches isa safety:concern as they are splitting, can
create areas for concealment as well ag offer projeatiles if pieces get removed. In addition, t8 clean the surfaces of bodily fluids and
provide a clean and safe environement for those in custody ts becoming nore challenging duc to the vondition ofthe benches. “Lhe
fibricaled Mainléss steel overlays will lay on top of the curtent’structures:and-bolt to the concrete walls tp provide that clean and safe
Lenuanimene
4 [DESCRIBE THE IMPACT ON DEPARTMENT OPERATING BUDGET (include
cost estimate if applica’
APPROV ED
FUNDING TO
FUNDING SOURCH
DATE
FY2023
EV2024
FY2028
FV2026
¥¥ 2007
Current Year Capital
17,100
Utility Budgetr/Sewer Cap Maint Fund
Tratisfer to CNR
Shart/Cone-tenni Bonds
LoCIP (detail in sections above)
CNR Undesiniated Fund Balance
Federal/State Grants (detail In section.5)
Other Fundin "4 (detail in section 3 above)
~
Seconn Fabrication LLC
UOTE
Date
480-Crogs Rd
4475/2024
Waterford, CT 06385
phone.:860-443-0000
fax:
salés@secorin:com
Entered By
Joel Dickinson
Terms
Net:30
Entered Date
117272024
Note 4:
Bench has 3 welded supports underneath with holes for boltinglaggiiig down to existing structure.
wees
Bokts/Lag bolts by other. Bolt holes to be covered over by others after attachment:
Note2 :
Bench to be fabricated from 304 Stainless Steel. No DA Finish nor polish finish.
Note 3 :
Approximate finish dimensions of bench. to be 88" long x 30" wide x 2” High with 4° return on front face.
Note 4°
Pricing is estimated based on visual inspection of existing structures. Final pricing to be based on
Mee
exact measurements of each bench:
item
Description
Qty
Unit Price
Price
4
Weld. Wand, Laser Bend. Grind
$4 975.00
4
7
Weld Wand, Laser, Bend Grind
_
4
~~
$1,592.00
$6,368.00
10
Weld Wand LaserGend,Grind
—
“
“42
$1,425.00
$17,100.00
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TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
2022-2023 FISCAL YEAR REQUEST
DEPARTMENT/AGENCY.
CONTACT PERSON
Waterford Police Departinent
Mare Balestracei, Interim. Chief
of Police
PROJECT NAME
DEPARTMENT PRIORITY
De-estdlation and Communication Technology
2
.
: DESCRIPTION AND SFicatION Gee ile. le type, pur pose. & antlelp ated. accom stishments sof th
—
‘This project tieludes a throw phone unit, searching pole-and throwbot. All (3) three items-are for the. use with our Special Response
Team when dealing with armed subjeets, barricaded: subjects and those suffering Jronva meital fealfli-crisis. None ofthese items have
the ability tovuse weapons, but. rather olfersale methods to communicate with subjects avithout placing: them or the officers in
immediate danger: The phone will offer direet communication, the searching pele allows for theaise.of the bot up and down stairs or
other elevated platforms and the bot itself provides audio: and video communication without being in direct contact with a batricaded oF
hostile subject. This project provides safety to the subject and to the-afficers at thé scene, as well as to residents nearby:
OTHER PROJECTS
WITHIN YOUR DEPARTMENT OR ANOTHE
a
DESCRIBE THE IMPACT ON DEPARTMENT OPERATING
BUDGET Guchide cost estimate if appleablel
detailed explanation
tawacd letter ifavailable)
6 state thath in Cie area below).
ATTACH PLAN ESTIMATE, SERVICE AREA
MAP ANDIOR
OTHER SUPPORTING
D
_ COST/EUNDING SOURCE
|
ee
oe
APPROVED
FUNDING TO
FUNDING SOURCE
DATE
FY2023
FY2024
FV2025
#Y2026
FV2027
Current Year Capital
21,310
Utility Budget/Sewer' Cap Maint Fund
Transfer to CNR
Short/Long-terin Bonds
LoCIP (detail in section 3 above)
ENR Undesienated Fund Balance
Federal/State Grants (detail in section-$)
Other Funding (detail in seetion 4 above) LL
TOTALS
a.
ry
RECON ROBOTICS
V
2019 ReconRobotics Product Comparison Charts
Product Comparison Chart ~Throwbot® 2: Robot Base vs Optional Accessory Pack Configurations
Product Type
Thrawhot® 2 Base Kit
Throwbot® 2 Base Kit with | Throwbot® 2 Base Kit with
RXL Accessory Pack
CT Accessory Pack
Price
$15,495 +$150S&H
|
With RXL Wheel/Tailadd
| With RXL Wheel/Tail
AND
a
S200
_CT Wheels add $2,000 -
Dimensions
L
:
SLUR BS WES HW
.
SIP ERB SPEC AST
eo a
ge
WES H
go
Weight
:
a dabs
:
tabs.
ue
ps.
Fees
Re Charinels Available*
6 (A.2, 8.2, C:2,.B, E, F)
Range-to OCU
Une of Sight 1.05)
aSOte P4137 mi
Non-Ling of Sight (NLOS}
150i / 45 m
Run Tine
Typical
110 minutes
Observation Mode
260 minutes
Max Drop Helght?
30h /o.im
Max Throw Distance?
120
/36.5m
fdax Obstacle Ciing*
a" f Ser
a floc
Not'Rated for Climbing
Max Speed (ft/sec / m/s}
48/06
2.24 OF
45/04
Tow Capacity?
Not Rated
Not Rated”
Up t6:2:bs:/ 0.9 ke mounted on robot.
Up to-2 Ibs'/ 0.9 kg towed behind robot.
Automatic IR lluminatian
O
:
Audio (Microphone)
8
Color Cariara
®
Cantera Fleald of View
80 dagress
Water / Dust Resistance’
iP66, IP O7
Tether hicludad
cS
Compatible. with Recon
9
Séeout Searchdtick
Picatinny Rall
|
i
@
*** All Throwbot® 2 robot kits include a Throwbot® 2 robot, Operator Control Unit
(OCU), Tether, Carrying Case, Chargers for the robot and OCU, spare activation
plate, volume control adapter for the OCU, lanyard and owner’s manual.***
7 RE Channels-are configured at build andere not changeable In-the field, Cartain frequency combinations may not be available in all markets due to regulatory restrictions:
* The Throwhot'2 robot. and OCU have bev tested to these ranges, Performarice may vary dependitig upon jacal environmental conditions,
3-Typical run thie is defined as 75% driving, 25% observation of flat terrain in.a well-lit ares. Towing weight, maneuvering overtarrain, driving with thedh emitters‘on, etc. will reduce
rettine. Observation Models detinéd 2s ramiaining stationary and broadcasting video anly. Runtinie will hereduced asthe battery ages.
4 Ratings are for robot anly. Drop and Throw ratings ard rated for lending an‘concrete. Rating does nat.apply when Picatinny Rail. or other payloads are attached,
= To tow full amountof weight, weight must be mounted nto the top of the robot,
1p Ratings are for robot daly, payloads being carried ortowed may be different,
Paget of 3
C : Gr RECCIN ROBOTICS’
2019 ReconRobotics Product Comparison Charts
Product Comparison Chart — Viewing Devices
Ocu II
.
MS20 |
Included in Robot Kit
$5,495 +$150 S&H
Dimensions
20” / 51cm (out) or
Variable
—
9.5” / 24,1¢m (folded) x
(3’ / 0.9m antenna on telescoping tripod)
(
5.6" / 14.20m
Weight
‘
1Glbs / 0.73kg
19.4Ibs / 8.8ke
Channel! Availability
Fixed
Selectable
A2
.
e
B.2
®
e
C.2
*
o
D
e
E
e
F
e
Range ta Throwbot® 2 Robot {10S}
450’
{137m
Up to 1000' / 305 m
Range to Throwbot® 2 Robot (NLOS}
150' / 45m
Recelves Audiv
°
®
Runtime
120 minutes
Does not have a battery. Can run from 140V
(can be run from external power supply)
wall power or 12V adapter (supplied).
Dimmable Screen
Optional
Output Jacks
2 A/V Out Jacks
USB to computer running MicrasoftTM
{supports standard headphones, A/V out
WindowsTM, RCA-style analog output
cable package sold-separately}
;
Notes
Antennas fold down for storage.
For receiving only. Does not transmit
commands. Computer Not Included.
Page 2 of 3
RECON ROBOTICS:
2019 ReconRebotics Product Comparison Charts
Product Comparisen Chart ~ Accessories
Rugged XL (RXL] Conversion Kit — This kit provides the RXL style wheels and tail
necessary to convert a Throwbot® 2 robot into the Rugged XL Configuration. All
necessary Tools for Performing the change are included in the kit. $1,200
Carry and Tew (CT) Conversion Kit — This. kit provides the Picatinny Rail, CT style
wheels and RXL tail necessary ta convert a Throwbot® 2 robot into the Carry and
Tow Configuration. All necessary Tools for Performing the change are included
in
the kit. $1, 200
Deluxe Conversion Kit
~ This kit provides the contents of both the Rugged XL
Conversion Kit and Carry and Tow Conversion Kit in a single package. $2, eae)
Audio and Video Out Cabling Package
~ This package allows you to capture
video
and audio from the Throwbot® 2 robot onto a 3% party device via the outputs on the
OCU, The cabling package includes RCA and BNC cables. $300
Recon Scout® SearchStickTM -- The Recon Scout SearchStick pole enables operators
to Instantly convert a Throwbot® 2 robot into a versatile pole camera. The Search
Stick pole has a collapsed length of 20.5” (52 cm) and can be extended to a length of
72” (183 cm). The grippers can be activated from the base allowing covert
deployment of the Throwbot® 2 robot into windows, onto ledges, etc. $670
MOLLE Tactical Pack — Available in black, camo and OD green. The MOLLE Tactical
Pack allows an operator carry one Throwbot® 2 robot and one Operator Control
Unit. The pack utilizes standard MOLLE style webbing to enable mounting on a
variety of vests or backpacks, The pack features corded zippers that enable toa
| tactical operator to quickly open the bag and deploy the system. An internal clip can
be used to automatically pull the activation plate from a Throwbot® 2 robotas it is
removed from the bag.
§159
Page 3.0f3
i
art
g Ry
thy
eo]
ety
‘
Estimate
# EST-000872
LETS A Law Enforcement Technologies Corporation
712 Bancroft Rd, #441
Walnut. Creek, Califarnia.94598
9255665600
Estimate Date :
14-Oct 2021
BL To
Salesperson :
Cathleen Mann
Accounts Payable
-
.
rype !
New Sale
4
LETS. FirstNet Throwphone Bundle - 2 yr
4,00
4,995:00
4,995.00
includes LETS licensé, access to'apns from app stores, evidence manager,
unlimited users; case management,.uniimited Monitor apps, 1 hour online
training. Includes maintenance & standard support,
Includes LETS Respond Sarvicd and Transmitter app for FirstNet phone with
2 yéars of Servite,
includes. FirstNet Throwphone with 2 years FirsNet cell service, Pelican Case
and LETS Lock-down app.
Sub Total
4,995.00
Total
$4,995.00
Notes
2 year contract Complete RESPOND systern-with First Net Throw Phone included
Terris-& Conditians
Privacy Palicy: httpsi/bitdy/2KeMCcb4
Terms OF Uset https://bitdy/2qMWwvaKk
-_
TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
2022-2023 FISCAL YEAR REQUEST
DEPARTMENT/AGENCY
CONTACT PERSON
Waterford Police Department
Mare Balestracei, Interim Chief
of Police
PROJECT NAME
DEPARTMENT PRIORITY
Electronic Control Weapon Transition
3
[DESCRIPTION AND JUSTIFICATION
(describe the type, purpose & anticipa
Electronic Control Weapons (EC Ws) are-a less lethal ase oF force option for officers ihat have become a staridard issued piece OF
equipment. The department's current inventory of devices consists of both Taser aid Phazzer brand unlts, “The majority of the Taser
uniis were parchased between 2008-2010 and are no longer covered by warranty, As some Of the unis are becoming tinserviceable, the
department would purchase twenty-six (26) new Phazzer-devices to replace the older Taser units. The Waterford Police: Deparivient
began traiisifioning to Phagzer in 2014, and the units have proved teliable while providing a significant cost savings at approximately
halfoFthe cost compared to Taser. New Phazzet devices are less expensive to maintain with rechargeable versus disposablé batterics,
and include.a five-year warranty. Training will consolidate and reduce. costsag well.
[PROJECT STATUS DF US
4
DESCRIBE THE IMPACT ON DEPARTMENT OPERATING BUDGET (include cost estimaleitapplicabla)
«
icable (detailed explanation of
grant
iach award
letter ifavailable)
- ATTACH PI AN ES: i gATE, SERVICE AREA MAF PUCK OTHER SUPPORTING DOCUMENTATION a none, en
letate that in Hie area below
:
.
.
—
COST/FUNDING SOURCE
APPROVED
FUNDING TO
FUNDING SOURCE
DATE,
FY2023
RY2024
FY¥2028
FY2026
FY2027
|Current Year Capital
29,345
2.
(Uulty BudeeuSewer Cap Maint Find
3
Transfer to CNR
4
|Short/Long-term Bonds
5
\LoCiP (detail in section S above}
& JONR Undesignaied Fund Balance
Federal/State Grants (detail in section. 5)
Other Punditie (detail id section § above)
From
| Phazzer
Customer
David Ferland
: David Ferland
_ dferland@waterfordet.or
DDate created
October 18,2021
Product
Unit Price
Quantity
Subtotal
PhazZer Enforcer LEA
Premium Package
$1,106.75
26
$28,775.50
W/Data Port - Yellow
Subtotal:
$28,775.50
sueintenpes
$569.73 via
Shipping:
Shipping
Total:
$29,345.23
Page 1
oN
TOWNS OF WATERFORD
CAPITAL PROJECT REQUEST FORM
2022-2023 FISCAL
YEAR REQUEST
DEPARTMENT/AGENCY
CONTACT PERSON
Waterford Police Departinent
Mare Balestratel, Interim: Chief of Police
PROJECT NAME
DEPARTMENT PRIORITY
Evidence Room Undate
4
DESCRIPTION AND JUSTIFICATION (@eser ibe the type,
purpose & anticipated accomplishinents of the project)
The Evidence Room of the Police Department requires a high level of secirily of the property and evidence held within, and has
become a highly scrulinized area. within law-eaforeetient. The current evidence room fag nol received consistent updatiig since the
building was origionally built, and utilizes repurposed shelving, fiee-standing gym lockers and a take shift evidence processing table
and workslationfor the Evidence Officer, Accredidation standards imposed by the Polies Accountability Bill have required that some of
the components requesiéd be implemented, ‘The requested upgradés would madernize the space with signilically More secure evidence
holding components, provide dedicated workspaces for officers to safely process evidence including danperous substances and improve
. DEPARTMENT OR A
LL BE IMPACTED
_|
DESCRIBE THE IMPACT ON DEPARTMENT OPERATING BUDGET (include cost estimate if appli
Eurantiother fu
COSTUNDING SOURCE
APPROVED
FUNDING TO
FUNDING SOURCE
DATE
EV2023
FY2024
EV2025
PY2026
EV 2027
Current Year Capital
66,821
i
2 {Uuhey Budget/Sewet Cap. Maint Fund
3
}Transferto CNR
4
(Short/Long-term Bonds
$
4
4
LoCIP (detail in-section 3 above)
§
JONR Undesipnated Fund Balance
Federal/State Grants (delail in section 5)
Other Punding (detaibin sect jon S ubove
D/E/F Services Group, Ltc
LL71 Voluntown. Ra., Griswold, CT 06351
(860) 376 — 4896, Fax (860) 376 — 1213
(AA/EOE)
“The Value of One”
October 25, 2021
Low Voltage
SUBJECT: Waterford PD Evidence Reom Data and Electrical Changes
D/E/F Services Group, Lid is prolid to-presént the fallowing proposal'to Town of Waterford for labor and material
foingtall. data and-electrical wiring at the Police Dept.
Erolact Scope
D/E/* will install
anew
&" light fixture to replace the existing one or the ceiling above. re north wall of
‘the evidence room
D/E/Fowill install a new duplex outlet receptacle and 2 single outlet receptacies.in a newly constructed
wail
D/E/F will installa new-Duplex 120 receptacle anda double data Cat 6 Location in the new “East Lyme”
area of the Evidence: Room
D/E/F will installa new C26 volt clrouit in the “East Lyme” area and a.new circuit in the “Waterford Area”
Light's within the original room will be separated so that each. newly separated ‘area will be on ita own
light-switch
D/E/F will install two new-single data looations In the Geiling.to be used for the Installatian of future IP
cameras
o
Install of cameras. by others
Cost: $3,150.00
Statement of Clarifications and Exclusions:
*
© ¢
©
&@ &
@
8
Bid Bond, Performance and Payment Bonds are excluded
installation of additional grounding metheds/means is excluded
Any and all utility fees and/or usage charges for power is excluded
Dumpster, trash / debris rernoval from site is excluded
Saw-cutslab and Patch to Match is excluded
Any and all site work outside of Scope is excluded
Overtime / additional time caused by delays due to other trades-or schedule-acceleration is excluded
Additional work requested by customer will be perfarmied’on a Time & Material basis.with labor-at
ourfétit service-rate ($85.00/hour at standard rates and $150.00/hour at prevailing wage rates) and
material at cast plus 20% with all applicable taxes and fees:
This proposal is contingent. upon &.complete scope reviaw between the authorized personnel and
B/E/F Services to ensure overall project intent:
anime cial C
ations:
N
PN
OOF
Sw
For projects with an estimated cormpietion time of forty-five (45) days or less; a down payment-of 1/3 of
the contract total is due upon contract signing. Another payment of 1/3 of the contract total is due upon
completion of rough-in Inspection. The remainder of the contract is to be paid out upon cornpletion of
work,
For projects with an estimated completion time over fany-five (45) days, project billing will be monthly
or 48.4 project Section or unit is coripleted and-payment is required no. more than net thirty (30) days.
Paid when paid will not be arvacceptable contract option.
_
Retention will not be more than: 30 days / 90 days upon projéct substantial carmpletion @ 7.5%
This proposals valid fora perfod ofthirty (20) days.
State of Connecticut sales.tax Is-excluded in this proposal
Fee for required berivilts has been excluded
All work to be performed 7:60AM to 3:30 PM Monday through Friday, excluding holidays and avertime.
Warrants:
All wark is warranted for a period of ane year from substantial completion.
Schedule:
D/E/F Services Group could be on site and prepared to start installation within (15) days after receipt of a
purchase order or notice to proceed.
if you have any questions regarding this proposal, please do not hesitate to call us.
Please sign and return this proposal (below) if this proposal is acceptable and you would like begin coordination
to proceed.
Regards,
David Hatch
Low Voltage Project Manager
DHatch@DFFWiring.com
Direct # (860) 213-0084.
D/E/F SERVICES GROUP:
CUSTOMER:
By:
By:
Name:
Name:
Title:
Title;
Date:
Date:
Purchase
order:
To initiate order please
1.
Fax back to 860,376-1243, or
2.
Email copy to dhtach@defsg.com
Page 2 of 2
a
qVU/M2024
Uline: Shopping Can
DAVID FERLANDS
|
4
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|
CCASHIORIP
Lp
¥
Seurch
Conlinas Shopeing
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Save
[|
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1 Ferward
Add Product by Model
Madel #
Description
Qty
Fiice
Total
-Remave
HA946GR Vertical File-Cobinel- Legal, 4 Drawer, ight Gray
4
:
i $955.C0/EA.$) 420.00
H-1538
Wide Span Slordge Rack - Particle Bodrd, 94 x 1B.x84" 4
| $896.00/EA-$ 1,844.00
" Saie-Code box. below.
, Fes HOTS Rubber Mallet with any $2004 Wide Spon Shelving order, Enter $P230 in the
Upddle’
|
SUBTOTAL = $2,744.00
faote
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§3004 orders are eligible for aires item.
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: HP 22 Small Form Factor G8 Workstation - Customizable
Primary Specs
Base
Operating system
Processor
Memory
Internal OS load storage options
Internal storage
Additional Specs
ENERGY STAR
TCO Certified compliance
Chassis
Flexible port options
Application software
Optical drive
Keyboard
Mouse
Graphics connectors
Technical AV
Warranty
Packaging
Country kit
B Product #: 271P8AV_1
$4624.00- $1183.33
HP 22 G8 Small Form Factor Workstation
Windows 10 Pro - HP recommends Windows 10 Pro
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Intel® CoreTM j5-11500 Processor (2.7 GHz, up to 4.6
wiBoost, 12 MB cache, 6 core, 65W) + Intel® UHD
Graphics 750
8 GB (1 x 8 GB} DDR4-3200 UDIMM Memory
Operating System Load to SATA
1 TB 7200 RPM SATA 3.6" HOD
ENERGY STAR Qualified Configuration
Compliant with TCO Certified
260 W Chassis
VGA Port (v2)
HP ZCentrai Remote Boost 2020 Software for
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9,5mm DVD-ROM ‘st Optical Disc Drive
HP USB 320K Keyboard
HP Wired 320M Mouse
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Three-year (3/3/3) limited warranty
Single Unit Packaging (SFF)
HP Z2 G8 Smafl Form Factor Country Kit
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hitps:/Awww-.bp.com/us-enishopipdp/hp-v27i-thd-monitor
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Display type
Display features
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Dimensions (WXDXH)
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HP V27i FHD Monitor (QSVO2ZAA#ABA)
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x 1080)
1024 x 768; 1280 x
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1000:1
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1 VGA; 1 HDMI 1.4
No integrated camera
100 mm x 100 mm (bracket included)
Input voltage 100 to 240 VAC
24.11.87 x 14.47 in
Without stand.
9.9 lb
_
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4l4
We have prepared a quote for you
Evidence Room-4 Cameras
Quoted G00158
Version L
Prepared for:
Waterford Police Department
David Ferland
dferland@waterfordct.ore
Project Overview
Install (4) Axis IP HD Dome Cameras in the Evidence Room at Waterford PD. This will require (4) EXACQ Licenses and BEI
Professional services to mount carreras, load licenses and configure software, Customer lo provide all cabling.
Hardware-Cameras
4
Axis Network Caniera-Fixed Dome
$795,00
$3,180:00
Subtotal:
$3,180.06
Software-Licenses
PRO Current Version Update
$425.00
§425:00
EMACQ 1 Channel IP License
$195.00
$780.00
Subtotak
$1,205.00
Services-Labor
$300.00
$900.00
BE! Professiorial Services Estimated 6-8 HRS
Subtotal:
$900.00
Evidence Room-4 Cameras
Prepared by:
BEL-HQ
Anthony Bartell
(203)741-9380
anthony-bartoli@beiinc.com
Prepafed for:
Waterford Police Department
41 Avery Lane
Waterford, CT 06385
David Ferland
(860) 334.2657
dferiand @watertordct.org
Quote information:
Quote #: 000158
Versions 1
Delivery Date: 10/28/2021
Expiration Date: 01/23/2022
Quote Summary
Hardware-Cameras
Software-Licenses
Services-Labor
SHRM
$3,780.00
$1,205.00
$900.00
Payment Options
Term Options
Total:
$5,285.00
Terms.
One-Time
$5,285.00
Summary of Selected Payment Options
Term Options: Terms
Total of Payments
$5,285.00
~ WARRANTY INFORMATION: Systein fully warranted for 12-Months, parts and labor.
~ ORDER PROCESSING: Purchase Order to start-the ordering process.
» DELIVERY: Please allow estimated 30-60 days from-date of written purchase order (or date of first payment when applicable) for delivery.
Custom equipment orders may not be returned, Stock merchandise and accessories
may be returned if in the-original packaging provided a
restocking fee of not less than twenty-five percent (25%) or such greater restocking fee as determined by our supplier
- This-quote does not include State taxes. Customer to provide tax exempt certificate or taxes will bé added tothe invoice.
~ Payment terms: Unless otherwise-spacified, 30% with ordér; Balance due 30 days after cutover and on final acceptance. A partial payment
will bedue, if customer delays delivery/installation for more than 30 days from time that BEL provided notification of equipment receipt.
> QUOTATION IS VALID FOR GO: DAYS
*State sales taxis in addition where applicable
Takes, shipping, handling and other fees may apply: We reserve the right
te cancel orders arising from pricing or other errors.
BEI-HQ
Stanature:
Name!
Title:
Date:
Anthony Bartoli
Project Sales Coordinator
40/28/2021.
Waterford Police Department
Signature:
Name:
David Farland
Date:
os
£
ADVANCED
ROL
This Estimate is Prepared For:
Waterford Police Department
-_
44 Avery Lane,
Waterford CT 66320
61 W Main St | Mystic, CT 06355
[O] 860-536-7663 | [F] (860) 536-7674 |[E] info@advimplic.com
|
C
Advanced Improvemerite LLC
HIC #0607800 NIC. #0011904
Date 11/10/2021
Proposal for the Waterford Police Department
Job Lecation: 44 Avery Lane; Waterford CT 06320
This estimate isto frame-.o-variety of walls in the evidence/locker room as presented on hand-
drawing. This estimate includes framing with metal studs, three 36” doors, sheetrock, tape, sand, and
primer the walls, relocate sprinkler system-os needed forthe work area, build lower cobinets with
countertop area as presénted an drawings. This price does nat include any. electrical ar data.
Evidence Room
@
Mobilize
6
Frame area presented with metal-studs
e
Relocate sprinkler system at affect work araa-only
®
Frarning to take place just above ceiling grid
®
Install 3 solid doors
@
install 5/8 Sheetrock
«
Tape & Sand
(
@
= Prinard& Paint
e
Install four dé” lower cabinets with granite countertop
Total Labor & Material: $23,892.00
Dumpster
*
Haul Away Debris
Total Labor & Material: $375.00
Customer Courtesy Discount for Public Safety Service: «<<
Advanced Group’s:dumpster and permit fees are included in this proposal.
Advanced Group proposes to furnish all material.& labor camplete
in aecordance with specifications above.
Grand Total
$23,517.00
*This price does not include sales tax. figales tax is applicable,
it will be added to each invoice:
**Any additional scope of work-beyond listed scape of work will be considered a charige-order for the-clien?
*** Advanced Group reconimnerds a professional lawn caré company be contacted to dnsure proper regrowth of disturbed areas:
61 W Main St | Mystic, CT 06355
[O] 860-536-7663 | [I] (860) 536-7674 | [E] info@advimplic.com:
|
L ~
Advanced Imprevements.LLE
HIC #0607800 NIG. #0011904
—
f
SYSTEMS INC,
The Document and Storage Management Professionals
A PROFESSIONAL BUDGETARY PI
PREPARED EXPRESSLY F‘
OPOSAL
It is understood that the recommendations herein are intended for consideration. only by your
organization and that the detailed operating advantages are obtainable through the integrated
utilization of Donnegan Systems, Inc.'s products and services. Under iio circumstances should
this information be supplied to anyone not authorized by Donnegan Systems, Inc.
Donnegan Systems, Inc.
170 Bartlett St.
Northborough, MA 01532
October 20, 2021
* This Proposal is Valid for 7 Days
Dornegan Systems lie
|
Confidential Information
10/20/21
SYSTEMS, ING.
The Document and Storage Management Professionals
A Proposal
Prepared Especially for
Get Davia Poberiewd 1 O10
Waterford Police Depariient
£9 Svery Lane
Wetenord, 2 05588
SEO-SASO859 22828
PAROS
6 o-2005
menencOveterorctore
Thank you very much for the opportunity and your business!
Date:
10/20/21
Proposal:
DONN162021
Presented by: Brittany Cormier
Office:
(800) 222-6311. ext 227
Cell:
(S08Y'320- 1060
Fax:
(508), 393-5601
Donnegan Systems Ine
2
Confidential Information
L202}
YSTEMS, ING,
The Document and Storage Management Professionals
TABLE OF CONTENTS
[.
Donnegan Systems, Inc.
a. Competitive Strengths
b.. Donnegan Systems Inc. Project Team
Il,
Executive Summary
Il,
Equipment Specifications
C
IV. Investment Profile
V.
Customer Acceptance
VI.
Schedule of Values
VIL. Standard Tetms and Conditions
VUL Conditions of Contract
Fa
LL.
Dannegan Systenis Ine
3
Confidential Information
1020/21
SYSTEMS, ING:
The Document ard Storage Management Profesaionals
I(a).
Donnegan Systems, Inc. Competitive Strengths
»
Oue of the Largest Storage Solution Providers in the New England
Oneof Dounegan Systents, Inc.’s strengihs is the fact that-we area distributor and not a manufactures. We are not limited
through ownership of specific manufacturing faoilities or equipment, Without suck limitations, we are able to provide our
customers flexibility. Our resources for materials and manufacturing are limitless. We are able to quickly harness
changing technology,.and offer the most advanced programs. to our customers.
Donegan Systems, Inc. has-a significant number of vendors who provide us with our fall product line, Over 70% of our
business is with a few major manufacturer partners, and because of these partnerships, Donnegan Systems, Inc. isable to
control quality and costs. This allows us to provide our customers with not only-a high quality product at a competitive
price, butalso the choice of virtually any product-to fitthelc needs.
e*
Document Minagenen( Specialists
An important ingredient for success is focus. From our company's beginning, our focus has always been on the Docuient
Management markefplace..
This has. enabled us to become true citizens of the industry.
Donnegan Systems, Inc.
patticipates nationally and locally in Document Management-trade associations and works closely with many consultants.
Our Document Management focus is such an integral fiber of our company, thal every new person Kired spends
considerable time in training classes learning terminology, history and day*fo-day activities of organizations in this market.
(
Because of this training, Donnegan Systems, Inc. representatives are able to analyze business needs and offer practical
~
solutions,
»
Single Souree Solutions
Donegan Systems, Inc. isa true single source for Document and Storage Manageinent products. Our complete product
line allows us to service.all of the needs of organizations that need true management. Beéause our focus is market driven,
not product driven, we are continually adding néw solutions to our offering, This allows us to-offer cutting-edge,
jonovative solutions (o our customers,
» -Aecount Managers
Our Account Managers are Donnegan Systems, Inc.’s greatest strength. These individuals
are nore than just “salespeople”
because they are trained to be consultants. After completing extetisive training and mentoring with experienced Account
Managers; these representatives are ready to offer many solutions, not just produets.
»
Customer Service Organization
Donnegan Systems, Inc. has.a team, of customer service representatives. These individuals ave trained on our full product
offering-and how these products may benefit.our customers, With our fiétworked coniputer system you will have the peace
of mind that anyone who takes your call will have the-resources to atiswer any question regarding-ordor status, delivery
requirements, order history and accounting questions. Donnegan Systems, Inc.’s toll-free telephone numbers and business
hours (8:00 a.m. ~ 4:30 p.m.) make it easier to reach us. The resuliy Innovative and accurate answers to every business
need,
Donnegun Systems fre
4
Confidential Inforniation
10/20/21
SYSTEMS, ING,
The Document and Storage Management Professionals
I(b). Donnegan Syste.
“4 Project Team
Jeffrey Loreaux ~ President, CHO — Jeff Loreaux bas been with Donfiegan Systeins for 18 years: he held the position of
Vice President for 4 years and President for the last 15 yeats. Jeff has over'30 years of experience with records, artifact,
and general storage systems. He is.a Computer Science Major fiom Stockton State College and was previously-with TAB
as Sues Consti/tant, Regional Manager, and Branch Manager of New Englaid.. He implemented over 100 million déllars in
projects.with TAB 1985-1997... Asa previous Vice President of Sales for SOLION (a divisionof Medical Manager) from
1997-2000 he directed a national sales team of 63. “Ady responsibilities at Donnegan Sysienis are leading and Wransforining
our organization. Our future is inhow well Lean gel ihe team to-execile our plan. Working closely with the Management
Team T have to make sure they are able ta-direcl the organization's shoridern-and long term jutiire. "
CDIA+ (Certified Document Imaging Architect)
ARMA Boatt-of Directors, Massachusetis Chapter 1985-1991
ALUM: Board of Directors
Rachel Funnel d - Sentor Vice Presidént, CFO-- Rachel Fimnell has been with Dontegan Systems for 34-years.
Starting’as an intern herseniot year in‘college, she stayed after graduation and her role expanded and developed to
controller and eventually to,her-current position of Senior VP & CFO. She holds atv AS in Manageinentya BS iti
Accountancy (both fiom Bentley. University) and an MBA (from Babson College). Rachel has a minority ownership in
Donnegan Systems, Ine. Jeff & Raeliel work very closely-in looking at the organization-from different perspectives to
make informed business decisions about its future and-direction, Rachel constantly provides great snapshot views fiom.a
financial view that ‘enables-us to: make rapid informed change,
Mike Melanson
Vice President ~ Mike Melanson has been with Donnegan Systems for21 years. Mike first started
out in the Image Filing Division but soonmade his mark on selling the full product line.of Donneean Systems. Mike was
promoted to Direstor-of Sales in 2006 and then to Vice President, Mikeis an integral part-of the Management Team in
execuling the tactics outlined forgrawth and success. Mike is able io manage custoniers as-well asthe-sales team
effectively, We know that for our continued suceess Mike will have to spend moretime developing and managing the sales
teain. Jeff works closely with Mike to ensure’ success.on both fronts.
CDIA- (Certified Docuitent Iniaging Architect)
Meinber of the Facilities Matiagers Association — Boston MA
Patrick Webster - Project Manager— Patrick Webster has been with Donnegan Systems for 17 vears. His
responsibilities include project matiagethent, and product implementation. He has installed several thousand storage
navagement- systems. throughout his career with Dennegan Systems, Inc: Patrick is:experienced with service related work
from most system. manufacturers includiig, Spacesaver, Kardex, Montel, Megastar, Harel, Datum, Direct Line and
Remstar. Patrick setves-as the prifvary contact for the implementation phase of this project:
Gil Gothing - Installation Manager ~ Gil ts our Master Carpenter and has 32 -yeats of experience with Donnegan
Systems Ing, His Responsibilities include project management and product implemeatation. Gil has installed systems from
many different storage system: manufacturers tn his. career: Spacesaver, Datum, Direct Uine, Eardex, Montel, Megastar,
Hanel, Tab; Aome, Ames and Remstar,
Doniepean Systenw lac
5
Confidential Jiforsiation
1/20/21
1 SYSTEMS, INC.
The Document and Storage Management Professionals
Brian Fannell - Serviee Manager Brian Furmell has been with Donnegan Systenis for 4 years and previously worked
27 years for a global compat resporisible for $25 Million in annual sales.
Brian is responsible for service of hardware,
soflware and séantiing projects. Brian-has § technicians reporting to him, Brian handles-all aspects of conipleted projects
installed by Donnegan systems, He fs.also responsible forall service contracts on equipment sold, Meeting new and
existing. customers is a priority and adesire for Brian,
Victoria Sawyer —Service/Sales Dept, Coordinator ~ Victovia has 2 yeats with Donnegan Systems Inc. and has over
10.years of experience In customer service, She is responsible for dispatching all service calls and follow up visits
throughout New England and Easter New York. She maintains service contracts and asgisis in: the-coordination of
shipments and installations as well as-assisting the Sales Team and answering customer inquiries.
Service Technicians Team
Dave Belanger - Technical Sales 23 years
Kevin Lacouture'- Senior Service Technician 19 years
Chuck Haskins:- Service Techni¢ian 15 years
Tim Cassidy ~ Service Technician 3 years
Tom Mulvey:— Service Technician 2 years
Installation Teein:
Gil -Gothing~ Fleld Engineer 32 years:
Ross Lowell « Field Engineer 26 years
Mike Websier- Installer 10 years
Chris Spear — Installer 4-yeats
Felix Saldana ~ Installer 3 year's
‘Tony St, George-~ Inslaller 2 years
Jose Abarea — Installer | year
Donnegan Systems hie
6:
Confidential lnforiuation
10/20/21
SYSTEMS, ING.
The Document and Sicrage Management Professionals
I. Executive Summary
Install Spacesaver Pass-through Evidence Locker 98” W x 24” D x 83° H,
Push button locks, mail slot and refrigerator with 3 interior compartments. Back perforated. door.
Customer responsible for rough wall opening and drywall finish work.
Standard Locker color included.
_
Donnegaa Systents lire
7
10/20/21
Confidential Inforniation
SYSTEMS, INC,
The Document and Storage Management Professionals
I. Equipment Specifications
oR"
o6"
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36
24"
36
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24”
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37 3/16"
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36 19/16"
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_
Donnegan Systems Inc
8
Confidential Tnforniation
10/20/21
SYSTEMS, ING.
The Document and Storage Management Professionals
IV. Pricing: Investment Profile
Item Description:
Total Price:
e
Spacesaver Pass-through Evidence Locker with Retrigerator and. Mail Slot
$29,000
Installation:
®
Delivery and Installation to be performed during normal business hours (7am-3pm)
«
Delivery and Installation to be performed by factory trained, Non-Union, Donnegan | $850.00
Systems installers
Area to be free and clear of material before installers arrive to begin installation
Freight Estimate:
«
SHIPPER PREPAYS FREIGHT ~ ADDS TO CUSTOMER INVOICE:
e
Due to volatility in freight charges, the shipping cost provided on this quote is an | $850.00
ESTIMATE only. Freight costs and the number of truck loads may change. The actual cost
of freight will be charged at the time of shipment OR on final invoice.
Total Price: **Does not Include State Sales Tax**
Donnegan Systems lic
9
Confidential fuformation
LAO/27
SYSTEMS, INC.
The Document and Storage Management Professionals
V. Customer Acceptance
Finish Selections & Order Entry Procedure
BINISH SELECTIONS:
Shelving:
(10. Staidard Paint Selections)
ORDER ENTRY CUECK LIST:
Sign off on drawing
Sign off
on proposal description
Submittal of purchase order
Subinittal of 50%. deposit
ACCEPTANCE
Donnegan Systems, Inc, President Donnegan Systems
Donnegan Systems, Inc. Brittany Cormier
Customer:
Nolés:
t,
Please circle of fillin the abovd selections at tine of order placeniant.
2.
Pricing is based on standard finish selections. All custom paint finishes (indicated by bold print orin the metallic family)
have an up-charge.
hex
itis dhe custoiier's responsibility ta see thal the above check list ites have been. atldressed prior to submitial of purchase
order.
PURCHASE ORDERS:
Purchase orders should be made out tothe following:
Donnegan Systems, Inc.
176 Bartlett Street
Northboro, MA 01532
Pax# 508-393-5601
Please include-finish selections, ship'to address, contact name and phone number-on your purchase order,
Donnegan Systems Dic:
10
Confidential Information
LU/20/21
SYSTEMS, INC.
The Document and Storage Management Professionals
INSTALLATION and SUPPORT:
All installation work is performed by insured, bonded and factory trained system installers, which assures high quality
workmanship and accountability. Donnegan Systems, Inc. will coordinate installation with: your schedule, All labor is
based on straight time labor during normal working hours (7 a.m. to.3:30 pan.). overtime is required, additional costs
will be incurred,
TERMS and CONDITIONS:
Enclosed are the standard terms and conditions of Donnegan Systems, Tn... Please acte that a norrefimdable down
payment of 50%.of the contract amount is.due within ten calendar days of conteact award.
LEASING OPTIONS:
Leasing options are now available. Leasing payinent plans eliminate the need to fund the total purchase price, maintain
your company’s capitalyand free up valuable bank credit lines, Ifyou would Hke more information abut this payment
oplion, please labs know,
Donnegen Systeins Ine
{1
Confidential Information
1AG2T
SYSTEMS, ING.
The Document and Storage Management Professionals
VI. Schedule of Values -
-hedule of Contract Values
onnegan Systems Inc.
PROJECT NAME:
Waterford CT Police Department Evidence Locker
TOTAL PROJECT VALUE:
$30,700.00
ITEM
DESCRIPTION OF WORK
SCHEDULED
ESTIMATED | ESTIMATED
TOTAL
PROJECT
NO.
VALUE
START | COMPLETTION
1" Payment-Due at
<0
4
Time of Order
50%
NA
NA
$15,350
2" Payment- Due on
2
shipment of product
25%
NA
NA
$7675
From manufacturer
3 Payment- Due Upon
3
Completion of
25%
NA
NA
$1675
Installation
GRAND TOTAL
$30,700
Dennegan Systenis Tic
{2
Confidential Information
Log
~)
| SYSTEMS, INC.
The, Document and Storage Management Professionals
VIL. Standard
Terms and Conditions
The following are the.standard terms and conditions of sale for Donnegan Systems, Inc.,.and will necessarily be made. part of any
contract resulting from this proposal.
DELIVERY (Dock, Elevator and Dunipster):
Donnegan Systems, Ine: will notify your designated contact person hwenty-fou (24) hours prioe to.delivery, Dock space and/or elevator:
availability will be-arrdnved by you-aid made available at no-cost to Donnegat Systems, Inc. A dumpster for'temoval of all shipping
and packing ‘materials will be provided at no charge ta Dontiegan: Systems, Inc.. Dumpstermust be conveniently located and easily
accessible af.all ties during installation ofthe equipment.
STORAGE:
te for any reason, youcare nobready. to. receive the materials and storage is required, storage. and handling fees will be added to your
invoice.
SPACE REQUIREMENTS:
The space shall be seady for installation and fee-and clear of all obstructions. If 4 is vot and there is-a resulting delay, then dhe additional
man-hours will be billed. The-space shall be properly lighted. [additional lighting is required fo perform the work safely, the additional
cost willbe invoiced. It is yore responsibility to be cerait the space ig suitable for the installation ofthis equipment, Le: adequate tite
protection, clearanees,.and fladr load capacity.
FEIRE-CODE:
It is the customer's responsibility ta verity that the shelving system height be verified anesite prior to the placenierit of the purcliase order
fo ensure that proper clearances maintained,
PREIGHT:
Due‘to volatility In freight charges, the-shipping cost provided on:this quoteisan ESTIMATE only: Freight costs arid the
number of truck loads.snay change, The actual cost of freight will be-charged atthe time of shipment-OR on final invoice.
‘This estimate assumes the product ships In.an enclosed van. Thecfreight estimate does NOT include flatbed truck, special
equipment, special skidding, or packaging unless customer specifies at time of quote fequest, Additional Gharbes such ag
detention fees, re-consipinient, refisal/fe-delivery,
and other un forescen carrier charges will be added to final freight
billing. Shippid® and delivery dates aré approximate and ate ota guaratites of shipmentor delivery on any particular date;
‘Time-shall not-be of the esserice.of the contract. Seller shall not be lable for delays in or failures of delivery due to-strikes
or labor troubles, supplier’s delays, accidents, fire, flood, acts of God,.action by governmental authority, changes requested
by Buyer, or other causes. beyardd its roasonablecontrel Af shipment is- delayed at the request of Buyer, payment shall be
made-by Buyeras though shipment had been made-as specified and for aty-expenses incurred. by Seller due to Buyer's
request in delaying shipment; and the material shall be stored atthe Buyer's risk and subject (o reasonable storage charges.
INSTALLATION:
lustallation. is ii addition to the price-of the materials: Labor is planned as straight time unless otherwise noted, Overtline occurring sot
at Dentegan Systems, Inc.'s discretion will be added to-your itivaice.
Donnegan Systems [nc
13
Confidential Information
102021
i SYSTEMS, INC.
The Docunient and Storage Management Professionals
Allapplicable sales takes, as required by lau will be billed,
PAYMENT:
This system has beeirspecially designed and will be specially manufactured for your anique requirements. A-non-refundable down
payment of 50% of the contract amount isdue with order, 25% upon shipment ston manufacturer aiid. the balance: 30-days-afher
acceptance. Oneand one-half
(1 1/2) perceitt interest per month will be charged on any unpaid balance after thirty (30).days, Ifthe
installation is not totally complete upot final invoicing, a holdback of reasonable value is allowed without incurring interest charges.
WARRANTY:
The systenis warranted against defects in materials in.accordance. withthe given manitketurer’s warranty.
INSURANCE CERTIFICATES, PERMITS & FEES:
We reserve.the right to pass on any additional costs ta obtain Insurance certificates, building permits or miscellaneous: fees that have not
been previously identified and/orspecified in our proposal butaré tequilred to complete the project.
CHANGE ORDERS &/0R CANCELLATION:
If for any reason, you eancel'the order, any cancellation, restocking and Handling-charges will be invoiced. Change-orders- requested
aller receipt of your purchase order may alsdinéur additional charges,
is
aS
Dounegan Systenis Ine
I
Confidential Information
[0/20/24
[
SYSTENS, ING,
The Decument and Storage Management Professionals
VIIL. Conditions of Contract
lL, [is apreed bythe purchaser that this:-contract, wvhent adeepted by the seller, ie n6t subject ta cancellation or te: any Verbal agreement or
condition: not stipulated in writing:
ow dt, and that
2: Title te ie poods-described an the fact. hereof shall aot pass until the purchase pricd is paid in Tull and purchaser hereby grants A
security interest in sald poods to secure paymentand performance to seller: ILis mutually agreed that the billing of such: goods is for
vonveriience only; aiid dées not-carty title with if; aiid that
3. th case of default of payment, or incase of remuval of said goods‘or any part: thereof without the consent-of the-seller, or in the event
the purchaser shall mortpage or part with the possession
of said property, yoluntarily or involuntarily, svithout the consent of the elles,
the lattershall have the-right to resume immediate: possession of same-wherever itimay be found, and remove iwithor withoul process
oflaw, and may declare this agresment temminated andl inay retainall money paid hereunder as liquidatéd dainages and rental Yor said
goods, In the event a claim is placed in amattomey’s hands far collection or in iheeventof litigation, a reasonable attarney’s lee and cost
shall be-added thérsto, and that
4, In thé event thal salé, use-or rental.of the metchiindise herein is subject to-any Federal, State, Municipal. ar othertax, now-or hereafter
enacted, the amount af any such tax shall be added tothe purchase or rental price,
5. The sellershall not be lisble for wyedelay in shipment-or for failure to deliver the goods covered hereunder because of fire, strikes,
wal or-olhier emergency, whether national or State, or due to controls, laws or regulations issuéd by any Nation or State; or any political
sub-division thereof, or ather causes beyond its cantral, IN NO EVENT SHALL THESELLER BE LIABLE FOR INDIRECT OR
CONSEQUENTIAL DAMAGES SUCH AS: BUT NOT LIMITED. TO LOSS OF ANTICIPATED PROFITS OR-OTHER ECONOMIC
LOSS IN CONNECTION WITH OR ARISI