Board of Selectmen Special Meeting

FIFTEEN ROPE PERRY ROAD 
PHONE: 860-442-0553
www. waterfordct.org,
WATERFORD, CT 06385-2886
UPDATED AGENDA
BOARD OF SELECTMEN SPECIAL MEETING
/ 
Tuesday, June 24, 2025
4:30 PM 
;
Waterford Town Hall ~ Appleby Room
1. Call to Order & Roll Call:
2. Pledge of Allegiance:
3. Public Works: To consider and act on a recommendation from Shea Davy,
Purchasirig Agent, on behalf of the Director of Public Works, Gary Schneider,
to award the bid to Building One Facility Services, LLC for Custodial Services
for General Government Buildings with contract date from 7/1/2025 through
6/30/2028 with an annual cost of $167,700.00. Funds will be available from
line #10111-52040, (Service Contracts and Repairs).
4, Adjournment:
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FINANCE DEPARTMENT 
Memo 
To: 
The Board of Selectmen 
From: 
Shea Davy 
D-ate 
June 10, 2025 
Re: 
Award-RFP#24-031 CUstodialServicesforGeneral Government Buildings 
Dear Mr. Brule: 
Proposals for the above-mentioned project were opened on May 22, 2025 by Gary 
Schneider, Director of Public Works, Sandy Kenniston and I with the attached results. 
After careful review of the proposals, review and clarification of the scope of work and 
reference checks, it was determined that Building One Facility Services, LLC bid was 
one of the most qualified bidders and therefore I recommend they be awarded the 
contract to pe1fonn the services stated in this bid for the total amount of $167,700.00. 
I therefore respectfully seek the Board's approval to award the contract to Building 
One Facility Services, LLC for $167,700.00 starting on 7/1/2025 and ending on 
6/30/2028. 
Funds will be made available from Line Item 10111-52040 Service Contracts and 
Repairs. 
Shea Davy 
Purchasing Agent, 
Town of Waterford 

INTER-OFFICE MEMORANDUM 
TOWN OF WATERFORD
To: 
Kimberly Allen, Finance Director
Ce: 
Rob Brule, First Selectman
From: 
Gary J. Schneider, Director of Public Works A.
Date: 
June 13, 2025
Re: 
Custodial Contract
Several Departments have voiced concerns with losing the current custodial service
contractor that has been cleaning their spaces for the past three years. They have
developed a mutual respect for each other, both understanding the need to conduct the
public services in the area while the cleaning takes place. 
For example, the custodial
staff completely understands how things work at the Town Hall with night meetings,
blood drives and keeping that building looking good and staff knows what it takes to
clean and keeps the areas in good shape.
Another example is at the Community Center. The public and staff love the cleaning
service. 
The existing contractor has an excellent relationship with them and the day
cleaner (porter). 
He understands the day-to-day schedules and truly assists them in
making their visit to the center enjoyable.
Time is money, the time needed to make the transfer from one contractor for our
department is more detailed then handing over the keys. 
It is understanding the building
‘operations, when to perform the work in each area and when to work around those who
work late into the night. Whenever there is a contractor change, there is a disruption.
Even between two very qualified contractors, there is a learning curve that takes time,
With the requirement to now bring the Library night service into contract cleaning
service, having a contractor with known performance will make that transition less
stressful and successful from the start. This process will be easier with our current
contractor.
Having a new contract begin and not having a staff member work through all the hiccups
of setting up a new company will make it into a fix what went wrong process. This is not
saying any bidders do not have the ability and the knowledge to perform the work and do
itwell. They do. It is more of a statement that our model of performing building
maintenance which does not have permanent staff assigned to that department. 
It is.
working through the hundreds of details that make the service a success.
The Town has an excellent working relationship with Building One. 
By using our existing
contractor, we will be providing a seamless service. They know the hundreds of details
that make it a success.
For the reasons outlined above, | respectfully request that the Board of Selectmen
consider awarding the custodial contract to our current vendor, Building One.

Tabslion SheeiRFPATA-O9i Costodal Services For Government Buldings
VeNOOR 
Buling One Faity Seren,
eon 
esmareosareet | MownKrcost 
‘ANIA COSF
ra Sere re 
a 
ren 
EI
[creer peraens Cone 
7 
S01 
9.60.0}
Pubic Works &T.Saen Ter 
350, 
517500} 
31,700.09)
owns 
Tesie 
33000} 
ET
[commana Comer 
2s 
55.50009 
327.20000)
co 
2530) 
5130009 
$2,500.00)
fora 
3297509 
B07 7008
VERSO 
‘Gonsal Ceaing 
WE
ine 
Tiwareosaret [| — 
owner cost 
COIN
[outer 
7 
S12 
ETE
[enegeny Operations Cone 
we 
559% 
$3,000
febiewons 1 Sston tte 
$500 
Sr 
is 20409]
Pawan 
T6s16 
sca) 
3327609]
[emomanny Comer 
nese 
Fas 
Faced]
[ova 
se 
saan} 
$1560)
fora 
snawed] 
Fie .9
vewoon 
East Const Maintenance Solons
unos 
estmateosareer | 
MONTY cost 
TANAUAL CORT
ease ares 
Tae 
mer 
aa
Emergency Operations Caner 
10 
S089 
32.06%
rubs wens & 
Satan Taser 
00 
Broa 
Hier:
own tah 
Teste 
5230535 
EID
inmuney Comer 
2s 
3.93.29 
sii
[eso 
FST 
ss7619 
2.91329
fra 
Sno. 
1450.09
vewoon 
Ween Tech Services, WE
COLI 
Tamareo sare J MONTHOY cost 
TR COT
[eh Severs brea 
70 
75700) 
aaes
[neigeny Operations Comer 
10 
Sas100) 
5421209)
utne Work 
Sauer tte 
350 
Toss 
31270500]
ewan 
isi 
51.5500) 
sra2009
[cenmaravconee 
2a 
5210 
ss7.009]
[svar 
FST 
3.50% 
$30.95.0]
fora 
3917.0) 
Gira. s9609
Vendor Submision state total monthly cost 4 $14,916 
00 and Total annual cost 25 $178 97.00. Tabulasonsheet reflect corrected total.
venoon 
TUSE Coporate Cleaning Services NE
vnoinG, 
Tiwmrtosareer | Mowner cost 
CONTEST
[eos sence areas 
70 
S157) 
$8500.05
[merger Operations Cater 
10 
sss000) 
$6.0
[ube Wocts & FSaon tar 
3500 
575009} 
Sr00
Pow van 
Teste 
5275009 
su.c000g
emma ee 
ase 
5100.09 
cond
[oxen 
250 
5.75009 
“is.concd
froma 
ESOT 
3175 50.09
venoon 
Trai Sons Contactors
BRON 
Teno sa | _Monniar cost 
EOI
roan Serces Bre 
70 
5130) 
snsto00
[creer Onertions Caer 
7 
S00 
sna:
[akc Works 
Suen Tar 
00 
Sua 
2005200)
Town nat 
iar 
Sars) 
$ua34009]
[conmunnrconer 
208 
Ea 
$76 8809)
= 
0) 
Sesi9} 
TTT |
[roman 
ESTE? 
Soa et09]

Town of Waterford
CUSTODIAL SERVICES FOR GENERAL GOVERNMENT BUILDINGS
PRICE SHEET
You are required to furhish the following information to the Town of Waterford:
B Nel 
ege 
.
Name and address of Company 
ullding One Facility Services, LLC
(Print or type) 
:
57 Ozick Drive, Suite A, Durham, CT 06422
t
Name and Title of Agent of Company 
David Preste / Vice President
(Print or type) 
_—
<2 
—
Signature: 
5 
) 
Date: 
5/21/25
(860) 951 - 1327 
: 
a
Telephone: 
Email: 
david.preste@buildingonellc.com
Fax: 
Federal 
I.D. 
Number:
261755961
Lump sum price for equipment, material, and labor: $
i]
BUILDING 
ESTMATED SQ FEET | MONTHLY COST | ANNUAL COST
Youth Services Bureau 
7,340 
700 
8,400
Emergency Operations Center 
1,474 
800 
~ 9,600
Municipal Complex 
7,900 
1,475 
17,700
(including the transfer station
trailer and mechanic office
Town Hall 
16,616 
3,500 
42,000
Community Center 
24,758 
9,600 
67,200
Library 
25,343 
1,900 
22,800
TOTAL 
13,975 
167,700
$ 
167,700 (ONE HUNDRED SIXTY-SEVEN THOUSAND SEVEN HUNDRED DOLLARS )
WRITTEN AMOUNT (Annual total for all buildings)
,

_ AFFIRMATIVE ACTION STATEMENT
NOTE:IF YOUR COMPANY HAS LESS THAN 10 EMPLOYEES, OR HAS COMPLETED
THIS SAME FORM WITHIN ONE (1) YEAR, YOU MAY DISREGARD THE
FOLLOWING EQUAL EMPLOYMENT/AFFIRMATIVE ACTION SECTION, EXCEPT AS
NOTED.
OR: 
(1) 
| The number of employees 500
(2) | Completed this form within one year_Yes
FOR SEALED BIDS: If your company has completed this form within one year please forward
a photocopy of the initial form with your Proposal. If significant changes have taken place
within the past year, please update the information on this form.
REQUIREMENT Any vendor/bidder seeking to do business with the Town of Waterford must,
upon request, supply the Town with any information concerning the Affirmative Action/Equal
Employment practices of the vendor/bidder, which the Town and/or Commission deems
necessary in fulfilling its charge. Failure to supply such information, when requested, will result
in the termination of any further transactions between the vendor/bidder and the Town of
Waterford.
COMPANY NAME AND ADDRESS
Building One Facility Services, LLC
TYPE OF BUSINESS
Building Services
TYPE OF ORGANIZATION
XxX 
Corporation 
Partnership 
Individual
If unit filing this application is not the above-named company, give the name, address and
telephone number of reporting unit. (Branch, agent, representative)
AFFIRMATIVE ACTION/EQUAL EMPLOYMENT ACTIVITIES
Please indicate the name and address of the company official(s) responsible for carrying out the
Equal Employment Opportunity/Affirmative Action Program for your company.
!

If your company does not have a written affirmative action plan, please estimate the number of
vacancies during the next 12 months, and indicate the numerical or percentage goals you have
set for the employment of minority people and females to make your labor force reflective of
the labor market in which you operate.
£0 VACANCIES
ESS 
“ 
fr 
>
Fo_ynragt tr f woe
Legal Name of Bidder
Building One Facility Services, LLC
Business Address
57 Ozick Dr, Suite A, Durham, CT 06422
Signature and Title of Person
ed to Si
U.P
Printed Name
David Preste
Date 5/21/25

‘4
prVb 
dt 
deyy,
FIFTEEN ROPE FERRY ROAD 
WATERFORD, CT 06385-2886
COMPLETE AND RETURN
Bid #:
Bid TITLE:
NON-CONFLICT AFFIDAVIT OF RESPONDENTS
No Elected or Appointed Official, or other officer or employee or person whose salary is payable
in whole or in part from the Town of Waterford, nor any immediate family member thereof, is
directly or indirectly interested in the Bid/Proposal, or in the supplies, materials, equipment,
work or labor to which it relates, or in any profits thereof.
The undersigned further certifies that this statement is executed for the purpose of inducing the
Town of Waterford to consider the statement of qualifications and proposal submitted herein.
State of Connecticut S.S.
County of Midd le Je %
Subscribed and sworn before me this ZZ day of Mey 
, 20 ZS ;
Legal Name of Respondent: __ David Preste
_ Business Name: 
Building One Facility Services, LLC
Business Address: 
57 Ozickk Drive
a ) g Durham, CT 06422
j
ii
Signature and Title of Person
JOD! MOORE
#192108
NOTARS PUB INECTICUT
E OF 
CO
ST COMMISSION EXPIRES JUNE 30, 2029
BY'4 L@q AegeMy Commission Expires:
Notary Public Date: “ay 2nd Zot
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