3-18-26 BOF Budget Hearing Agenda & Backup Documents LINK TO LIVESTREAM

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Board/Commission	Board of Finance
Meeting Date	March 18, 2026
Pages	976
File Size	34.5 MB
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BOARD OF FINANCE BH GO 3a
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Waterford Town Hall Wednesday,\Marc¥18, 2626
Budget Hearing Town Hall, 7:00 p.m.
1 Call to Order
2. Public Comment
3. 10111 — Building Maintenance
4, 10130 ~ Public Works
5. 10138 ~ Capital Improvements
6. 10139 — Debt Service
7. 10140 — Transfers to Capital and Non-Recurring Expenditure Fund
8 Adjournment
Glenn Patterson, Chairman

Our focus remains on:
© Providing a building that is inviting, providing a sense of welcome at the entrance.
«It must have a community orientation with residents feeling comfortable using the
services at the facility.
The vision remaining proactive, not reactive.
Compliance with all environmental permit requirements
Compliance with all Building and Fire Code requirements ensuing a safe building
‘Components of a well-managed facilities program encompasses:
“Preventative Maintenance Schedules “Live Safety Systems
“Repair Protocols *Security Systems
“Space needs programming “ADA (Barrier Free Buildings)
“Energy Audits “Environmental Permit Compliance
“Facility Inspections “Indoor Air Quality
“Alarm Testing *Building Code Compliance
“Custodial Methods “Capital Projects (New & Renovations)
Work on this budget started in July and involved hours of staff time at all levels assembling
information and seeking pricing for the upcoming year. The basic philosophy in preparing the
budget was:
© Adequately fund the maintenance and utility accounts. Take care of what we already
have
Propose equipment replacement before the end of service life
Do not take on new services or projects without a discussion on the impact, and cost.
The following facilities encompassing approximately 240,000 sf that is assigned to this
budget:
Town Hall
Library
Public Safety
‘Community Center
Youth & Family Services
ec 0000

with environmental permits, perform life safety inspections (sprinklers and fire alarms), and
manage intrusion alarms and contract for full time custodial services at the Town Hall, Public
Safety, Community Center, Youth and Family Services, Police and the municipal complex. Part
time custodial services are provided to the Library. Funding for new construction, major
replacements of equipment or renovations to the existing space are found in the Capital
Improvement Program.
The Department is able to provide a 4-year look back for this budget, but the data for FY21
should be discounted. Facilities expenses may have been combined with other expenses in
each department's budget previous requests for FY21. Any attempt to separate out these costs
would be labor intensive and questionable to its accuracy. We will continue to build a database
ensuring proper accounting in each area.
New:
Oswegatchie Fire House is now a town building. The budget includes costs to maintain the
‘current structure until the new fire station has been completed. Added costs are for generator
maintenance, Fire Code inspections, HVAC and rodent control.
Working with the IT Department on a project to upgrade the data rooms in various town
buildings. Work that is the Building Maintenance’s portion is electrical, dehumidification and
minor work to the door, walls and ventilation.
The proposed budget requests the position of Facility Manager be authorized. In order for this
Department to be proactive and not reactive with compliance with permit requirements and
Building & Fire Code requirements requires a full ime position. | have placed this position in my
request, but funded for just three quarters of the year, realizing that recruitment and on-boarding
is expected to consume 3 months,
General Overview:
Staffing:
Facilities is managed through the Public Works Department under the leadership of the Director
of Public Works. Office staff provide assistance with reporting, accounts payable and
generation of work orders. A mix of Public Works Operations personnel, Board of Education
skilled trades and contractors work to complete the work orders.
A Facility Manager will take some of the burden off the Public Works staff who work on facilities
issues.

© Water: There are 33 accounts that we manage. We have budgeted a 14% increase in
the cost of water. The current cost of $3.33 per 100CF would go up to approximately
$3.80 per 100CF in July of 2026.
© Sewer: There are 20 accounts that we manage. We have not budgeted any rate
increases.
Heating Oil: Currently we have seven buildings (5 Fire Houses, Library and the Jordan
Park House) that receive heating oil.
© Natural Gas: We have five locations with Natural Gas (Municipal Complex, Town Hall,
Community Center, Police Dept. and the Public Safety building). We have been notified
that the Municipal Complex will be billed using a Daily Demand Meter Rate (Rate 20). A
telemetering charge of $22/month is now part of this billing.
Waste Disposal:
‘Solid Waste/Recyclables: The Public Works Department provides the containers and collection
services and pays for disposal. These costs are included in the Public Works budget and are
‘not included in this budget.
These contracts allow us to ensure the preventative maintenance tasks are performed at all of
the facilities. It also allows us to monitor the performance of the vendor.
Life Safety Inspections:
For those buildings with sprinklers and/or fire alarms, quarterly inspections are required to keep
the Town in compliance with the Fire Code. From these inspections, items are identified to be
tested or components repaired. NFPA 25 for buildings with sprinklers (quarterly), NFPA 72 for
building with fire alarms (annual) and NFPA 10 for fire extinguishers (annual) are what are
budgeted for. We are now responsible for inspection of nine fire hydrants located on Town
property.
Hvac
Units are on a preventative maintenance program. Not only are the units inspected, the units
are cleaned, belts inspected, filters changed and valves exercised.

Analysis of information of what we have.
Maintaining the old Oswegatchie Fire House while the new one is being built.
In the future, new facilities will be added to this department.
© Oswegatchie Fire House (8,000 sf)
© Friendship School (60,000 sf) of a building that is over 20 years old
eee
FY25 Budget
Personnel $ :
Service /Contracts $ 317,959
Utilities $544,865
Supplies $ 8,000
Repairs $25,000

10111-52040 — Service Contracts and Repairs
The primary method to minimize costly service calls are annual preventative
maintenance contracts. Contracts include HVAC maintenance, pest control, alarms
and fire system inspections as well as generator maintenance.
Custodial services provided to Town Hall, Municipal Complex, Youth & Family Services,
Community Genter, Public Safety Building and part time coverage at the library are
included in this line item. The Library (day coverage) and the Police Station provide
these services in their budgets. The cost of custodial services at the Town Hall is partly
offset by a funding agreement between the Town and Board of Education. These funds
are listed in this budget as a revenue.
‘We also have on-call contractors for repairs that are not general maintenance. These are for
plumbing, roofing, electrical, overhead doors, and air quality.
Minor repairs $ 12,100
ADA Door repairs $ 2,000
Plumbing services $ 15,000
Electrical Services $ 16,522
Air quality $ 2,000
Tank testing $ 1,500
Misc. Supplies $ 12,500
$ 61,622

Building One Custodial Services $ 167,700
Central Alarm (ITS) Mandatory Fire Alarm inspection (HFPA-72) $ 7,500
Fire Protection Test Mandatory Fire & Sprinkler inspections (NFPA-25) $ 12,500
Frontier POTS (Plain Old Telephone Lines) $ 6,000
Cintas Police Dept Floor Mats $ 1,200
Otis Elevator Elevator Maintenance Service Program $ 10,000
Overhead Door Overhead Door Maintenance $ 5,000
Primo Water Water Delivery $ 1,912
MES - Shipman's Mandatory Fire Extinguisher Inspections (NFPA- 10) $ 6,500
€ Tremco Roof Repairs $ 20,000
Waltham Chemical —_—Pest Services, $ 10,700
$ 344,917
SERVICE CONTRACTS & REPAIRS

FY 27 Request $440,000
10111-52090 Heating Oil
Heating oil is for the 5 fire houses, the Library and Jordan Park House. The price per gallon is
set at $2.7392/gallon
(Oit/galions Heating Oll 7 Oct Nov-Dec Jan’ Feb MARCH APRIL © MAY. TOTALGALLONS Costs
1500 Jordan Fire 362 700 120 68035 3081.20 $ 8,330.46
1500 QuakerHill Fi $5020 328, 300 400485 2531.40 $ 6934.01
250 QuakerHilFie $53 201-762 mgs 943542 448.60 $ 1,228.81
1000 GoshenFire 400, 400480 750 2S 7225.00 $ 6,094.72
1500 Oswegatchle! 1275. 43.3. «1000435. S175 6D 4948.30 $13,554.38
2000 Ubrary 140 2667117047 «13007588955 ©1045 6460.70 $17,697.15
200 Jordan Park tk 2.8 201 9 683 18110 $ 49607
1000 CohansleFire «270 S84 320.7 265. S9R1 2345 7396.70 $ 6,565.04
22233,00 $60,900.63
HEATING OIL

4yearaverage $113,328
FY27 Request $65,000
10111-52091 — Natural Gas
We separated natural gas from heating oil for a clearer picture. Currently there is natural gas at
the Community Center, Police Dept., Public Safety, Municipal Complex and Town Hall. There is
no history on a natural gas line item, because it was separated last year.
GAS Natural Gus ACCOUNT yyy AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APL MAY JUNE. TOTAL
Spe FenyRoad SPSS $ 15228 $ WOH $ DHM $ MOET $ HAS $ LK § HH $ 1M S$ ML $ MON S$ me $ B'S 792
{O00 Mato Tunple STANUSOT $ 58H LOM $ LILI SLAM $ 2INT § 35M § THAI § II § MH $ZNH $100 SLRA'S Bas.
‘MTapeFenyfoad SHOUMOUS $1215) $123520 $ 1m Sse § 27H § 29D § 35S AML $ LAN Slams § TL § An's BAI
Atoperenyond SLOTS? $ 175 $ ULM § IAB § WR $ IH $ IVS $ WH $ WA § UA § rH S iss $ 9's 21K:
Aihverane | SMSHOD $ 5 $4535 $ HH § WAM $ BK $ IN § 26509 $ 1S $ LATIN SLsMZ Siae7m $ rerM8S 60:0
Wiesenthal STHION § 64H $ KR $ KES MK § MNS HGS GUNS STM $ MBM § BO § BLM $ TM § IMO
Samos saat $ asa sss $726 Sam sams SUsRL § 7AM $6U.I Seam $2960 § mm!
FY25 $81,112
FY27 Request $85,000
2 a |

by Eversource, which have increased by more than 20%.
The Purchasing Agent gave the following information from (CCM) Tradition Energy:
Supply Rates
December 2025 — December 2027 $.1049/kWh
Generation Rate $.1027/KWh
The following information applies to FY25
f Town Hall Electricity
Electric Charge | _ KWH Used ‘Supply Delivery
| (mseriest) $76,286.02 | 354560 | $32,584.09 | 543,701.96
ELECTRIC KWH USED SUPPLY DEUVERY
‘CHARGE
| lectric Charge | KWH Used Supply Delivery
| $88,121.84 410,524 $37,742.74 | $50,379.13

ELECTRIC KWH USED SUPPLY DELIVERY
CHARGE
Electric Charge | KWH Used Supply liv
(@seriest| $20,840.67 87,686 $8,058.35 $12,784.35,
Community Center Electricity
ELECTRIC KWH USED SUPPLY DELIVERY
CHARGE.
Electric Chat KWH Used Supply. Delivery
Gseriesi) $68,128.86 192,195 $26,908.27 | $41,220.53,
4 =

ELECTRIC KWH USED SUPPLY DELIVERY
CHARGE
__[ Electric Charge [KWH Used Supply Delivery
| |Wseriest $28,745.65 130,640 $12,004.43 | $18,147.96
Municipal Complex Electricity
ELECTRIC KWH USED. SUPPLY DELIVERY
CHARGE
| Electric Charge [KWH Used Supply Delivery
|
| (series $69,686.02 296,982 $27,292.61 | $42,392.91 |
]
Jordan Fire House Electricity
ELECTRIC KWH USED SUPPLY DEUVERY
CHARGE
___[ Blectrie Charge [KWH Used Supply Delivery
| [Biseriesi| $23,376.80 55,286 $5,080.78 $8,295.62
a —
eo a

oe _i
ELECTRIC KWH USED ‘SUPPLY DELIVERY
CHARGE
Electric Charge | KWH Used Supply: Delivery
(Gserlesi| $11,891.96 45,902 $4,218.40 | $7,665.76
Goshen Fire House Electricity
ELECTRIC KWH USED. SUPPLY DELIVERY
CHARGE
[Electric Charge | KWH Used Supply Delivery
(Bseriest| $9,472.00 34,603 $3,180.62 $6,291.38
Oswegatchie Fire House
Electricity
ELECTRIC KWH SUPPLY DELIVERY
CHARGE USED
Electric Charge | _ KWH Used Supply Delivery
[series | $18,848.20 81,120 $7,454.92 | $11,393.28

ELECTRIC KWH USED. SUPPLY DELIVERY
CHARGE
Electric Charge | _ KWH Used Supply
{tWseries1| $14,546.05, 65,765 $6,043.90
85 Miner Lane Electricity
ELECTRIC KWH USED SUPPLY DELIVERY
CHARGE
Electric Charge | _ KWH Used Supply Delivery |
(Bseriest| $4,717.67 19,349 $4,957.79 $2,759.78
Misc. Accounts Electricity
ELECTRIC KWH USED SUPPLY DELIVERY
‘CHARGE
Electric Charge | _ KWH Used Supply Delivery
[series] $21,383.23, 70,425 $8,974.69 $12,318.32
el

Fy21 $ 64,968 *Not used in average
FY22 $366,452
FY23 $358,595
FY24 $379,682
FY25 $466,769
4 year average $ 392,875
FY27 Request $450,000
fe '

FY21
FY22
FY23
FY24
FY25
4 year average
$ 1,706 *Not used in average
$18,424
$21,332
$26,556
$34,152
$25,116
FY27 Request $39,900

FY21
FY22
FY23
FY24
FY25
4 year average
$ 3,369 *Not used in average
$24,023
$24,084
$26,617
$44,191
$ 29,729
FY27 Request $45,000

Item # Description Order | total | Cost
25703| Towel Roll 1150 ft Scott 6 19 114 __| $105.91 | $2,012.29
2001KC|Towel Scott Essential 6 10 60 $78.27 | $782.70
VBKT250|VB Kitchen Towel. 12 it 132__|_$39.63 | $435.93
VBRTBOOK|VB Roll Towel Nat 6 4 24 $33.45 | $133.80
26610|Towel 400FT White 6 1 6 _| $4156 | $41.56
46253| Towel Essential Mechanical 1 4 4 $1.70 | $6.80
19375|Toilet Tissue Compact Coreless 36 19 684 _| $90.90 | $1,727.10)
19378| Tissue compact coreless roll 18 8 144_| $70.75 | $566.00
21340] Facial Tissue 30 2 60 $49.37 | $98.74
\VBIT2100]| VB Tissue (3.3X1000FT) 2 1 12__| $43.49 | $43.49
56744B| Compact Roll Bath Tissue Disp Blk 1 6 6 $25.51 | $153.06
1911-02|Handwash Foam 2 27 sa__| $71.82 | $1,939.14
1919-04|G0J0 Touch Free Soap Foam 1 8 3 __| $42.85 | $342.80
R2433N8| Liner Can Natural 24X33 20 2 4o__| $42.04 | $84.08
R4048N16|Liner Can Natural 40X48 10 4 4o__| $45.25 | $181.00
R3340N16|Liner Can Natural 33X40 16 8 12g _| $32.66 | $261.28
VBLH3858158) Liner Can Black 38X58 60 GAL 10 10 100_| $48.16 | $481.60
149336P95| Eclipse Urinal Screen Citrus 2 1 2 $26.20 | _ $26.20
1as_| 1628 _| $aa9.52 | $9,317.57

FY21
FY22
FY23
FY24
FY25
6 year average
$8,432
$7,753
$6,393
$6,704
$8,812
$7,619
FY27 Request
$9,500

Department work in various data rooms.
PUBLIC IMPROVEMENTS
FY21 $27,012
FY22 $11,175
FY23 $ 3,041
FY24 $ 4,982
FY25 $22,321
Syearaverage $13,706
FY27 Request $ 25,000
; ~— — ~~ ~—F

5200 Series page 9
5300 Series page 28
5400 Series page 36
5500 Series page 38
‘Staffed with trained dedicated staff, the Department is comprised of four Divisions:
Administration
Briefly, the division manages and accounts for our assets, manages personnel, prepares the Captial
Improvement Pian, plans for emergency management and diaster mitigation and incorporates sustainable
practices into public works practices. It also manages the 3 municipal refueling sites.
Highway Operations (...it is not just the asphalt...)
{tis important for the residents to have well-maintained roads to ensure that traffic flows as smoothly and
safely as possible. This includes curbing, sidewalks, tree care, drainage and mowing. In order to
accomplish this, the Department mixes in-house with contracted work to provide a cost effective delivery
of services. This division works with the Police Department's Trafic Officer in the installation of new
signage.
Solid Waste
This division is charged with the collection and disposal of solid waste and recyclables and the operation
of the Transfer Station and the closed landfill off Miner Lane. Our curbside collection programs collects
waste and recyclables from approximately 8,000 residential units, 12 dumpster sites and 9 municipal
buildings. The Transfer Station experiences over 3,500 trips over the scale each year and is open 4 days
a week from April through December and 3 days for January through March.
Equipment Maintenance
This division's skilled mechanics maintains nearly 121 vehicles and 73 pieces of equipment serving every
‘Town Department except the Board of Education and main pieces of fire apparatus. Major repair
operations such as engine replacement, hydraulics and transmission are performed in-house using the 6
‘equipment bays. A mix of vendors are also tapped to assist in specialized rebuilds and tire mounting.

* Striving for a high level of customer service
© Excellent information management
‘© Compliance with enviromental operating permits
‘* Maintaining our ability to respond to emergency management incidents while performing
our regular duties
‘© Having a shared vision with the community
‘Work on this budget started in July and involved hours of staff time at all levels assembling
information and seeking pricing for the upcoming year. The basic philosophy in preparing the
budget was:
Adequately fund the infrastructure
Propose new equipment vs additional personnel
Work smarter, not harder
Do not take on new services or projects without a discussion on the impact, and cost.
Take care of what we already have
‘The budget is what is required to maintain the infrastructure. The Department is obliged to pay
bills for water, waste disposal, environmental permitting and repairs. The roads must get
plowed, diseased trees removed and our drainage systems kept clear. This is a level service
budget.
General Overview
'* Solid Waste remains a significant portion of the budget. Disposal costs continue to
increase each year, whether it is garbage (MSW) or bulky waste. While the disposal
costs for MSW are still below “market”, increased tipping fees are being projected by the
regional authority, SCRRRA through the end of our contract year in 2031. SCRRRA is
working on ways to decrease our reliance on burning the MSW. It is proceeding with the
construction of an organic composting facility. The Authority is anticipating that the
project can be placed out for private firms to bid on within the current fiscal year and
completed 18 months later.
© Locally, for the last 5 years, the garbage disposal (MSW) has been fiat, between 12,131
to 12,610 tons per year. Recycling is also following that trend hovering around 2,000
tons on an average for the last 5 years. This will change. With the increase in housing
and economic development comes the increase in tonnage of waste.

Courses taken will account towards a certification of a Road Master or higher. This is in
addition to the mandatory courses, which are either OSHA or Risk Management
required.
The Department's various divisions need to evolve with new equipment and methods
replacing what we currently do and have. There are several tasks in the maintenance of
our roads that need to be addressed differently. The Department practices have not
changed over the last decade. Our equipment uses brute force, materials do not
perform as well as they should and methods that the homeowner uses around their
property remain, The equipment needs are identified in the Departments Separate
Vehicle/Equipment Request.
New Equipment
* None proposed
Engineering Services
‘© Proposed is a new pavement management program, which will be the bases for
asset management of our right of way. For the pavement portion, it will transition our
current program slowly from a ‘worse first” to a rounded approach. Not every road
needs a full course of asphalt to extend its service life. Proposed is an inspection of
the condition of our asphalt assets, the 120 center miles of road and 33 miles of
sidewalks. Our roads were last inspected in 2020. There are no formal inspections
of the sidewalks. The inspections will be conducted with a vehicle mounted LIDAR
‘scanner which geo-locates roadway images every 20-30 feet. Al models use that
raw data to create the Pavement Condition index compliant to ASTM D6433
standards. With this, we can optimize funds by using one of 5 pavement repair
categories resulting in keeping or increasing the pavement condition index of the
entire road network at the least cost. This same process can be used to address our
sidewalks.
The other assets of our right of way such as signs, guardrails, pavement markings
and streetlights can be added later.
ee _:

inspections.
Issues that cannot be resolved with simple actions are becoming the norm. The
easy have been completed. Civil engineering services are often needed to solve
these concerns generated by our citizens.
Our crews are not trained to work around the power lines. Those trees will remain to
be contracted out, with public works crews providing the ground support and wood
removal.
Street lighting - Now that we are out of the warranty period, repairs now must be
budgeted. This includes the cost of Eversource to disconnect/connect the fixture to
their power lines.
Recruitment remains a challenge throughout all of our skill levels. The Department
has experience on an average two positions that were unfilled.
In closing, we can add another good year to our record. One that continues with positive results
in the maintenance of our roads and our handling of waste. | know next year will challenge us
again, but the entire staff is ready to meet those challenges head on.
FY25 Budget
|= 1 Administration
2 Engineering
3 Highway
m4 Solid Waste
185 Equipment Maintenance
186 Storm Water Management
1©7 Snow Removal
8 Street Lighting
© 9 Environmental Permits
110 Miscellaneous

51110
51130
51210
51510
51820
51530
51540
51810
51910
51920
Administration
Engineering
Clerical/Technicat
Equipment Maintenance
Highway Maintenance
Refuse Collection & Maintenance
‘Snow Removal (Overtime)
‘Overtime
Fringe Benefits
FICA
This is calculated on the attached Personnel Worksheet
DEPARTMENT PERSONNEL TOTAL
$378,495
$ 5,558
$170,868
$401,853
$907,812
$467,975
$ 60,000
$ 65,000
$ 16,375
$189,227
$ 2,663,163

|
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WORKDAYS 2026/2027 WEEKS TO BUDGET
261 52.2
‘TOWN OF WATERFORD
RUNGE BENEFITS WORKSHEET - 30 PUBLIC WORKS
"2026/2027 FISCALYEAR
UNE 51910 _uNe 51920
TOTAL] PAYROU
ra | prince | taxes
osinon cuoTung auowance _|FunoING|_seNerits | _(F
Director 15.000 § 125.00, z
‘Aasstant Oi 325.0000] § 325.00 :
‘General Foreman] 125.0000] § 125.0 z
‘TTemployees 100.00 S000] $s 39035
employees 51 asoo0o|$ | $s usco.00[ $1475
27-1303 CONTRACT SAFETY SHOES onc | $ 200.00] $413.10
mechanic uniforms & deaning- $1510] -400000|$ — 1 $4,000.00 $306.00.
[TOTALS ERINGE BENEFITS 3637500122800
‘“**ADDEDTOFICAON
PERSONNEL WORKSHEET

The postage requirements of Public Works have typically been for daily correspondence,
mailing of recycling schedules and confirmation of Bulky Waste appointments. We also
mail notices of projects to all residents adjacent to a construction project. This allows for
greater awareness of project schedules and potential impacts to residents. Stamps
increased to .78 cents for First Class mail as of July 1, 2025. We are using the number of
letters sent this fiscal year as last since we are continuing with a robust paving program
for this fiscal year.
POSTAGE 191012052020
$1,500.00
‘$1,000.00
$500.00, S005 g
vi x23 Fy24
BS
Stamp Price
Fy21 $ 314 (.55)
Fy22 $ 431 (.58)
FY23 $ 606 (.60)
FY24 $1,107 (63)
FY25 $ 591 (.73)
5 year average $ 610
FY27 Request $1,200

Random drug and alcohol testing is performed on a quarterly basis for
employees that hold a Commercial Driver's License (CDL). (Federal
Requirement) $3,000 $5,000
OSHA required audiology yearly tests. Public Works has 28 tests. $1,000
AIA Documentation is used as the boiler plate for contracts. $3,000
Engineering/Architectural Fees and general on-call services - The Town has in
place several on-call consultants. Proposed is to use these engineering service to
apply for the next round of LOTCIP grants. Grant applications are technical and
must contain all the information requested in order to be considered.
$25,000
Catch Basin Cleaning: There are approximately 3200 catch basins, of which,
3,000 are under the MS4 mandate. The program contracts out the cleaning of
approximately 1,100 catch basins each year. In FY26 the cost per basin was
$32.50/each. $35,750
Pavement Management Services: Proposed is a new pavement management.
program, which will be the bases for asset management of our right of way. For
the pavement portion, it will transition our current program slowly from a “worse
first” to a rounded approach. Not every road needs a full course of asphalt to
extend its service life. Proposed is an inspection of the condition of our asphalt
assets, the 120 center miles of road and 33 miles of sidewalks. Our roads were
last inspected in 2020. There are no formal inspections of the sidewalks. The
inspections will be conducted with a vehicle mounted LIDAR scanner which geo-
locates roadway images every 20-30 feet.

MS4 Permit Compliance: - The Town falls under the general permit for Municipal Separate
Storm Sewer Systems (MS4). The Town will continue with the services of a consultant, to assist
in remaining compliant with the MS4 General Permit. Although Town staff will perform tasks
whenever possible, many of the activities are technical or time sensitive.
Activities associated with mandated yearly requirements in general are:
Water quality sampling at outfalls
Yearly review of Waterford’s stormwater management plan for compliance
‘Ongoing inspections of stormwater structures
Update mapping of the storm drainage system
MS4 Total
$65,000
Environmental Compliance:
In addition to the MS4 permit, the Department is responsible for numerous environmental
permits and regulatory obligations at our operations sites.
General Permits for the Discharge of Stormwater Associated with the Industrial Activity Permits,
‘one at the Municipal Complex and another at the closed Miner Lane Landfill.
Spill Prevention Control & Countermeasure / Oil Spill Contingency Plan (SPCC)
Municipal Complex / Transfer Station
Storm Water Pollution Prevention Plan (SWPPP)
Bus Lot /Transfer Station
Environmental Total
$ 20,090

g
,
DEEP MS4 Compliance 65,000
Environmental Compliance 20,090
$194,840
PROFESSIONAL FEES
$150,000.00 1@ 10130-52030
‘$100,000.00
|
~ | ]
ral aa
FR 24 eva
FY21 $ 89,784
FY22 $ 91,426
FY23 $112,370
FY24 $120,038
FY25 $143,590
5 year average $111,442
FY27 Request $201,750

$5,000
The streetlights when they fail, or are knocked down
$30,000
Office and Maintenance Equipment (leased and maintenance agreements) Public
Works leases our photo copier, through a contract set up by the Purchasing Agent.
The cost is approximately $1,950 a year, plus a charge for extra copies.
$2,000
The Vehicle Maintenance shop leases tanks for bottled industrial gases.
$2,000
Pollution Prevention, Annual Cleaning — There are Vortechnic Units that need to be
cleaned out annually. $20,000
Life Safety / Safety ~ Each truck has a fire extinguisher. Inspections, maintenance and
repairs are required yearly. (NFPA 10) Mandated inspection of mobile and stationary lift
equipment, hamesses, lifting slings, and shop cranes are required by OSHA. The
‘overhead crane will require an inspection this year.
$12,500
Monthly Service - The department pays for phones for 4 staff members and the cable
connection at the municipal complex.
$5,000
On-Call Service Fixed Equipment ~ Repairs are necessary for the fuel sites as they
‘occur. This is also for equipment not permanently affixed to the building. (.. hot water
heater in the wash bay) $17,500

Pollution Prevention, annual cleaning $ 20,000
Life Safety / Safety $ 12,500
Monthly Service $ 5,000
On-Call Service Fixed Equipment $ 17,500
$ 94,000
SERVICE CONTRACTS & REPAIRS
18 10130-52040
$100,000.00
$80,000.00
$60,000.00
$40,000.00 >
$20,000.00 Y
&
Prva. fy22 324 pvas
FY21 $59,993
FY22 $46,352
FY23 $70,315
FY24 $78,309
FY25 $89,113
5 year Average $68,816
FY27 Request $94,000

‘Tree Warden Assoc. Director 60
$2,415
Conferences / Education / Training Seminars:
All workshops and training selected for office and operational personnel are related to job
functions and are intended to introduce new concepts in equipment, procedures and
policies. Workshops for the staff are provided through the Connecticut Transportation
Institute Technology Transfer Center (T2), and the American Public Works Association
(APWA). Also, we receive training through the Human Resources Department.
The Department has begun to send staff to an extensive training courses through
UCONN's T2 center for the Public Works Academy. The cost for that program is $400/per
person and includes multiple subjects to become a Road Scholar. We also have
employees going through the Road Master program. This generally takes them 2 years
to finish, but gives the employees a good foundation of the best practices for municipal
work. We currently expect that 3 employees will graduate in the spring of 2026 with this
certificate. $12,000
Annual OSHA Requirements for all DPW Personnel:
Confined Space Protective Personal Equipment
Lockout/Tag out Bucket Truck / Forklift Certification — Every 3 years
Blood borne Pathogens Flagger Certifications - Every 4 years
Hazard Communications Fall Protection
Trenching & Excavating Elevated Work Platforms
DEEP - Class A & Class B certifications for Fuel Storage — Every 2 years (4 employees)

p
Principles of Drainage
Effective Communication Skills
Public Works Academy - Professionalism & Communication
Effective Communication Skills
Public Works Academy - Operational Safety
Public Works Academy - Work Zone Safety & Flagger
Public Works Academy - Roadway Fundamentals
Public Works Academy - Chainsaw Safety & Storm Cleanup
Public Works Academy - Winter Ops & Safe Snowplowing
ASSOCIATION DUES & CONFERENCES
$10,000.00 10130-52050
$8,000.00
$6,000.00
$4,000.00 a
> 30a 4 9
FY2.py22
123
FY24 eyo5

FY27 Request $14,445
52060 Printing
The Town printing staff has been able to accommodate most of the Public Works
printing requirements, at a reduced rate. The cost for the printing of the recycling
calendars is $.05 cents per color copy.
PRI NTING 9 10130-52060
$150.00
$100.00
$50.00cS =o
mas
Fy21 $50
FY22 $0
Fy23 $103
FY24 $2
FY25 $20
Syear Average $35
FY27 Request $50

Meals are provided for all Local #1303 members required to work emergencies such as
snow removal. Expenditures are dependent upon the severity of the winter and the
number of emergency responses each year.
MEAL ALLOWANCES
$3,000.00 10130-52400
$2,000.00
$1,000.00 | L
mm rat ent ei
FY2t $2,362
FY22 $2,484
FY23 $ 808
FY24 $1,680
FY25 $1,736
5 year Average $1,812
FY27 Request $2,000
52410 Street Tree Maintenance:
The Town of Waterford has approximately 8,200 street trees along its 122 miles of
roadways. At times there is a need to hire a Contractor to perform some of the trimming
or tree removals. This is mostly due to excessive tree size, trees too close to structures
or electrical lines.

Fy21
FY22
FY23
FY24
FY25
5 year average
52450 Site Work:
a dP
Fy21
FY22 pyo3
$ 558
$ 327
$ 0
$1,900
$3,432
$1,243
FY27 Request $10,000
Site repairs are necessary at the Municipal Complex such as miscellaneous landscape
replacement, fence repairs, washouts, pavement repairs and other site related
improvements.
SITE WORK
$1,500.00 1§ 10130-52450
$1,000.00
$500.00: - 5

FY27 Request $5,000
52460 Street Lighting: Electricity Only
All street lighting and traffic signals are non-metered and thus they are charged based
on the size of the street light or number of traffic signal heads.
There are 29 traffic signals. In most cases, the Town pays only the electrical usage and
the State of Connecticut DOT performs maintenance on them. Any signals at State road
intersections are paid by the State and any private entrances to State or Town roads
such as Stop & Shop and at the Regal Cinemas are paid by the abutting property owner.
There are 2,072 LED streetlights in Town.
STREET LIGHTING
$100,000.00 @ 10130-52460
$80,000.00
$360,000.00
‘$40,000.00
$20,000.00
$
v2
23
F324 vos
FY21 $ 83,329
FY22 $ 76,927 Between FY20 and FY22, the sodium
FY23 $ 78,086 Pressure lights were converted to LED.
FY24 $ 72,719
FY25 $ 92,303
5 year average $ 80,673 mo
FY27 Request $84,000 ~
CO

Cc
A. — Municipal Solid Waste
‘The Town brings all municipal solid waste to the Waste to Energy Facility located in Lisbon, CT
in accordance with the Municipal Services Agreement with the Authority. The tipping fee or cost
per ton has been established by the Authority at $83.10/Ton for FY27. Currently the Town is
paying $75.06/Ton.
Listed below are the tonnages of record for the last five fiscal years. Curbside is the material we
collect using our own trucks. Commercial is the material collected by licensed haulers from
latge commercial/industrial sites, and residential housing developments.
Curbside Commercial Total
FY Tons Tons Tons
24 1,776 4,834 12,610
22 7,529 4,602 12,131
23 TAIT 4,296 11,773
24 7,249 3,086 10,335
25 7,361 2,717 10,078
We are using FY25 tonnage for FY27
The proposed budget is 10,078 tons @ $83.10 $837,482
B. Single Stream Recycling
The Authority has taken on the cost for disposal of recyclable materials. It is factored into the
MSW tipping fee.
Recycling Collected Curbside
FY21 1,658 Tons
FY22 2,031 Tons
eves 4/950 Tons INFORMATIONAL ONLY
FY24 2,814 Tons
FY25 2,989 Tons
en” |

Transfer Station: The Bulky Waste Transfer Station is located at the Municipal
Complex. This facility serves only the Town of Waterford residents and small
businesses. A fee of $110/ton is charged for the disposal of the bulky waste.
This resulted in a revenue of $105,234 for FY25.
We have a three year contract that spans FY25 - FY28. This vendor is to remove
1,000 tons of bulky waste a year at $115/Ton disposal fee. This contract also
includes a price per pull (estimated at 67 pulls in one fiscal year) @ $275/each.
$133,335
Curbside Collection: We provide curbside bulky waste pickup from April -
‘October and charge per the approved Fee Schedule. In FY25 we had 292 bulky
stops.
This service resulted in a revenue of $6,568 in FY25.
D. Bulky Stee! & Freon Removal
Bulky Steel such as appliances, bicycles, siding, etc. are accepted at the
Transfer Station. The value of scrap steel fluctuates greatly. Prior to processing
appliances, all refrigerants must be removed from the refrigerators, freezers,
dehumidifiers and air conditioners then be certified clean. SCRRRA provides
Freon removal as part of services provided by the Authority to the member
Towns at no cost to the Town.
We received approximately $55,353 in revenues from scrap steel in FY25.
Our current contract FY25 — FY28 is in place with the Town receiving 71% of the
auto bodies export price published in the New York American Metal market (1%
issue of the month) but not less than $150/ton.

The appropriation requested for disposal is $3,500
Roll-Out Trash & Recycling Containers (Carts)
‘* These 96 gallon units are the roll out carts that the residents put their trash and
recyclables in for their curbside pickup. Each household is able to have up to 3
blue & 3 green containers. The cost to the residents are $50 per cart and the
Town delivers to the homeowner, if needed. We also stock parts to repair the
carts, when possible. The original carts are beginning to break and the Town is
having to replace these more often than ever before.
© The revenue from FY25 for these containers was $9,690.
The appropriation requested is $50,000
‘Street Sweepings / Catch Basin Cleanings Disposal Fee
©The MS4 Stormwater permit requires monitoring and cleaning all catch basins and
sweeping all streets once per year. We are responsible for 3200 catch basins and
240 lane miles of roads. This results in the disposal of approximately 375 tons of
waste from the sweeping of roads and cleaning of catch basins. ‘
25,000
Other costs associated with the operation of the Transfer Station
«These are related to the scale used for weighing vehicles in and out of the facility
and the DEEP Permit to operate a Transfer Station. Those are:
DEEP Permit Annual Fee $ 800
Annual Scale Calibration $2,000
State scale registration fee $ 250
Weigh Master Licenses for staff $_680
$3,730

Bulky Waste (Curbside Pickup) c $6,568
Bulky Steel (Scrap Metal) D| $55,353
Yard Waste/Brush E $14,892 $3,500
Roll Out Containers & replacement parts_|_F $9,690 $ 50,000
Street Sweeping & Catch Basin Cleaning | G $25,000
Scale Expenses/DEEP operating Permit H $ 3,730
TOTAL
$1,064,243
SOLID WASTE DISPOSAL
$900,000.00 @ 10130-52470 .
$850,000.00 7 ~
{$800,000.00 |
$750,000.00 |
moe DY
Fai
FY22 eya3
Fa pra5
FY21 $876,159
FY22 $858,090
FY23 $874,192
FY24 $769,472
FY25 $888,311
Syearaverage «$853,245
FY 27Request $1,064,243
n°: |

FY23
FY24
FY25
$0
$0
$63
FY 27 Request $ 50
52510 Rental of Equipment:
There are, at times, the need to rent equipment to replace a large piece of equipment
that is down for an extended period of time for repairs. We have also been renting a
skid steer to use for sidewalk snowplowing operations. The paving projects have been
very aggressive and in an effort to keep on schedule with the water services, we have
rented a mini excavator for the Public Works portion of that project. This assists with the
temporary trench repair with asphalt.
RENTAL OF EQUIPMENT
$40,000.00 9 10130-52510
$20,000.00
$20,000.00
$10,000.00s =)

52531
FY 27 Request $ 30,000
Landfill Cap Maintenance
This line item includes all costs involving the closed, capped Waterford Landfill located
off Miner Lane. The landfill (18 acres) has been officially closed since December 31,
2001. The DEEP permit requires the landfill to be maintained and monitored for 30
years after closure.
Landfill Well Monitoring — involves a monitoring program for testing drilled monitoring
wells, domestic water wells and surface water sites.
Currently, monitoring is performed twice a year, in November and May. The monitoring
program consists of groundwater and surface water monitoring, plus the collection and
sampling of the water supply well at the nearby farm. Decomposition gas monitoring is
also required. DEEP requires a semi-annual report, along with an annual report due in
February. $17,778
Landfill Mowing - The closure Permit requires the landfill be mowed twice a year to
prevent large vegetation growth and trees. The current bid expires in spring of 2026. We
will use the current number for this work at $ 5,426 per mowing, and this mowing is done
twice a year.
$10,852
Cap Maintenance There is a need for calcium chloride for dust control and bank run
gravel for the maintenance of the processing pad and roadway access to the top of the
closed landfill where we will continue to process brush and general yard waste.
$2,000
Summary Landfill Monitoring $17,778
Landfill Mowing 10,862
Cap Maintenance 2,000
$ 30.630

FY21
FY22
FY23
FY24
FY25
5 year Average
s
$19,450
$23,750
$28,200
$24,130
$27,851
$24,676
Fv25
FY 27 Request
$ 30,630

This includes all office supplies not purchased by the Purchasing Agent, which are particular to
departmental operations. Examples of these items include printing cartridges, diaries, and
calendars. This year the list supplied by the finance office has changed, so we are including in
‘our budget the maintenance of supplies and printers not included in the town’s plan as well as the
‘supplies for those printers.
OFFICE SUPPLIES
$600.00 18 10130-52010
$400.00
$200.00 | J
$
Frat cL. en
Fs
FY21 $303
FY22 $324
FY23 $307
FY24 $451
FY25 $348
5 year average $347
FY 27 Request $ 2,000

tools, safety gear, cleaners, oxygen, acetylene and welding accessories. For the
Sanitation Division supplies include gloves, wiping rags and other personal protective
equipment.
OPERATIONAL SUPPLIES
$19,200.00 © 10130-53030
$19,000.00
$18,800.00
$18,600.00
$18,400.00
$18,200.00 1 |
mma ens FIs
FY21 $ 18,965
FY22 $18,615
FY23 $ 18,681
FY24 $19,146
FY25 $19,067
Syearaverage «$18,895
FY 27 Request $20,000

ENGINEERING EQUIPMENT & SUPPLIES
‘soos 0120-5450
$200.00_ |
y |
Pa =
cad FY25:
@
FY21 $200
FY22 $206
FY23 $261
FY24 $210
FY25 $0
5 year average $175
FY 27 Request $300
O

$250,000.00
FY21
FY22
FY23
FY24
FY25
5 year average
53090 Fuels and Lubricants:
$200,000.00
$150,000.00
$100,000.00
$50,000.00
2
%
1
$ 194,378
$210,742
$ 236,498
$215,468
$ 243,718
$ 220,161
AUTOMOTIVE REPAIRS
1 10130-53070
FY22 gyo3 |
24 p25
FY27 Request $265,000
This includes gasoline, diesel fuel, oils, grease and anti-freeze. Quantities shown are the
average usage for calendar years FY21 through FY25. Our Department pays all the
invoices for fuel and then transfers from other department's budgets are moved into this
line item, Outside agencies such as L&M Paramedics and Waterford Ambulance use our.
fueling sites and are billed at an agreed contract price.
ne: |

Unleaded Fuel 5,568 @2.0545/galion = $11,440
Diesel 60,423 @2.78/gallon = $167,976
Lubricants, DEF & Antifreeze $ 46,800
Total $226,016
FUELS & LUBRICANTS
$500,000.00 1 10130-53090
$400,000.00
$300,000.00 |
$200,000.00 |
$100,000.00ae
FA ey22 py3
TM Ge) FY2S.
Fy21 $ 116,203
iiy22 $160,151 FY23— HAD TO PURCHASE FUEL
Fy23 $413,807 (ON THE OPEN MARKET
FY24 $257,791
FY25 $212,270
5 year average $ 233,862
Due to pricing fluctuations, we are using 5 year averages for product consumed instead of
costs.
FY27 Request $ 226,016

Fy21
FY22
FY23
FY24
FY25
5 year average
$40,000.00
$30,000.00
$20,000.00
$10,000.00
$
$ 30,253
$31,306
$ 40,868
$45,291
$36,116
$ 36,767
53250 Traffic Control Materials:
All traffic control and street name signs are purchased, installed and inventoried by Public
Works staff, in consultation with the Police Department. Currently we maintain 1,944
Regulatory signs, 642 Warning signs, 12 Directional signs and 715 Street Name signs.
Street sign sizes, lettering and symbols and reflectivity have been upgraded per the
Federal Highway Administration (FHWA), as described in the Manual of Uniform Control
Devices (MUTCD).
ns |
FY 27 Request $49,000

FY21
FY22
FY23
FY24
FY25
TRAFFIC CONTROL MATERIALS
Poe) 1m 10130-53250
{$20,000.00
$15,000.00
$10,000.00
$5,000.00* a)
Fa.
Fv22 Fy23
P25,
$ 23,307
$ 4,841
$ 15,519
$ 23,597
$ 24,790
Syear average $18,411
FY 27 Request $25,000

© Guide rail repairs
© Repairs to the storm drainage system consisting of outfalls, pipe and catch basins.
* Crack seal, patching and surface treatments of asphalt surfaces
Stone, processed gravel, and sand
HIGHWAY MATERIALS
$200,000.00 1m 10130-53300
{$150,000.00
$100,000.00 7
$50,000.00 ]
Pa ]
Pt eyz2
Fz) p24) pas
Fy21 $ 140,648
FY22 $ 115,564
FY23 $ 67,193
FY24 $ 167,353
FY25 $111,277
Syear average ‘$120,407
FY 27 Request $48,000

such as chain saws, pumps, tampers and attachments are essential to this department's
operation. This year we have included a 40’ Container for storage of items that are removed
during evictions. This line item also includes equipment for the Equipment Maintenance
Division, including a tool allowance for the mechanics.
Highway Division
Misc. Small Tools for Highway $ 4,000
Cut-N-Break Saw $ 2.675
4-Cyle Rammer $ 2,849
Reversible Plate Compactor $ 4,849
Rammer-Rack Storage System $ 525
40’ Container (reconditioned) $ 4,900 \
Roll Off Dumpster $16,632
Total $36,430
Equipment Maintenance Division
5 Mechanics @ $500/each $ 2,500
‘Small Tool repair/replacement $ 5,000
‘Suspension Strut Spring Compressor $1541
$ 9,041
Total Highway Division = $ 36,430
Total Equipment Maintenance Division= — $_9,041.
$ 45,471
5|

FY21
FY22
FY23
e res
5 year average
i
fet) FY24
ai
$17,386
$71,566
$ 47,584
$ 47,065
$ 10,587
$ 38,838
FY27 Request: $ 45,471
4020 Office Equipment:
None
FY27 Request $0

p
g
y
p
for maintenance of Town roads. The 2026/2027 allocation to Waterford is estimated to be
$430,880. We typically use these funds to purchase road salt and for roadway maintenance.
FY27 Request $430,880
O

1, Regular household trash, bottles & cans. These items are collected curbside
during our normal weekly curbside collection.
2. Household Hazardous Waste — Collection sites are provided Spring through Fall.
Check newspapers or call Public Works for d

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