Representative Town Meeting Budget Hearing and Special Meeting Day 2 (linked)

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The Town’s Human Resources function has the responsibility to coordinate the personnel actions
in the Town in such a manner as to provide the community with efficient, economical service and
aid in staffing the general government of the town with qualified, productive personnel (Code of
Ordinances, Waterford, Connecticut 2.116.30).
Our Mission:
Our mission in Human Resources is to provide the Town’s citizens with quality, cost-effective
services in the areas of recruitment, retention, labor relations, training, safety and administration
of all benefits and employment policies of the Town. Our goal is to provide the above services
with integrity and efficiency in all of our interactions in a work environment that is characterized
by fairness, open communication, personal accountability, trust and mutual respect. The Town
of Waterford recruits, hires, compensates, trains and promotes persons on the basis of
qualifications for the work to which they will be assigned. The Town is committed to ensuring
that applicants are employed and employees are treated fairly during employment without
regard to race, color, sex, sexual orientation, gender identity or expression, national origin,
ancestry, religion, age, veteran status, physical or intellectual disability, marital status, present
or past history of mental disorder, learning disability or any other characteristic protected by
federal, state or local law. All employment-related policies, procedures and actions are designed
to comply with applicable laws.
Looking Back:
During FY 2024, the Human Resources Department posted and/or advertised 41 open positions,
resulting in 7 promotions, 25 new full-time hires, and 9 new part-time hires. In addition, the
Department processed 119 seasonal new/re-hires consisting of 70 employees for the Recreation
& Parks Department playground program and beach staff and 49 employees for the Youth &
Family Services’ Camp DASH program.
Recruitment by Fiscal Year
60
50
40
3 | .
1
0
FY 2024 FY 2023 FY 2022 FY 2021 FY 2020
jo)
Number of People
Oo
fon)
® Promotions TM New Hires

3
The Human Resources Department also processed 27 retirements/resignations in FY 2024,
including the following retirements of employees who had served the Town of Waterford for
over 20 years:
e HR Administrative Assistant (HR Dept): 39 years of service
e Assistant Construction Inspector (Utility Commission): 37 years of service
e Senior Services Assistant (Senior Services Dept): 26 years of service
e Technical/Department Assistant (Library): 27 years of service
Turnover by Fiscal Year
Number of People
FY 2024 FY 2023 FY 2022 FY 2021 FY 2020
MRetirements &Resignations/Terminations
As positions became open due to retirements or resignations or for any newly created positions,
the Human Resources Director, along with labor counsel and the union (if applicable), reviewed
job descriptions to ensure the duties of the position and the minimum qualifications were
accurately reflected. During FY 2024, the Human Resources Director presented 7 revised job
descriptions to the Personnel Review Board (PRB), which is the governing body that must approve
any new or revised job descriptions before they become effective.
In regards to collective bargaining, the Town of Waterford settled one contract during FY 2024:
1. Local 818 of Council #4, American Federation of State, County, and Municipal Employees
(AFSCME), General Government Administrators (GGA) Collective Bargaining Agreement
for July 1, 2023 — June 30, 2027 was ratified by the Representative Town Meeting (RTM)
on December 4, 2023.
Negotiations began in FY 2024 with the Waterford Professional Firefighters Association, Union
Local 4629 International Association of Firefighters, AFL-CIO. This collective bargaining
agreement is expected to be settled in FY 2025.

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Looking Forward:
For FY 2026, the Human Resources Department anticipates another year of active recruiting
based on the trends over the last three years. As the competition to hire and retain talented
employees continues to increase, the Town will continue to work on cultivating a positive culture
and positive employee experience along with ensuring the Town’s leaders and managers are
receiving the support and training they need to effectively lead their teams.
In regards to collective bargaining, the Town of Waterford will start negotiations for successor
contracts in FY 2026 with the following bargaining units:
e Local 1303-037 of Council #4, American Federation of State, County, and Municipal
Employees, AFL-CIO: Current collective bargaining agreement ends June 30, 2026
e United Public Service Employees Union/Connecticut Organization for Public Safety
Division (UPSEU/COPS) Waterford Police Union: Current collective bargaining agreement
ends June 30, 2026
e United Public Service Employees Union (UPSEU), Waterford Public Safety Dispatchers
Unit: Current collective bargaining agreement ends June 30, 2026

BUDGET JUSTIFICATION
51110 — ADMINISTRATION $99,240
Human Resources Director
51210 — CLERICAL/TECHNICAL $61,469
Human Resources Assistant
51910 — FRINGE BENEFITS $12,294
51920 - FICA: 7.65% of taxable wages of $160,709 = $12,294
GRAND TOTAL 51000 SERIES $173,003
52010 — ADVERTISING $4,400
Indeed: $300/post x 10 postings = $3,000
CCM: $150/post x 4 postings = $600
Newspaper: $400 x 2 postings = $800
Expended FY24 Expended FY23 Expended FY22 Expended FY21
$2,997 $1,661 $2,341 $2,522
52020 — POSTAGE $904
20 pieces per week @ $0.66 $686.40
50 certified notifications @ $4.35 $217.50
Expended FY24 Expended FY23 Expended FY22 Expended FY21
$453 $514 $558 S694
52030 — PROFESSIONAL FEES $70,000
Legal fees in regards to collective bargaining, union grievances, policy
review, wage and hour, leave compliance, ADA, employee discipline/
termination
Expended FY24
Expended FY23
Expended FY22
Expended FY21
$52,655
$68,772
$120,695
$68,525

WAS 7,
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yATEI
Professional Fee Breakdown by Fiscal Year
$140,000.00
$120,000.00
$100,000.00
$80,000.00
$60,000.00
Total Expense
$40,000.00
$20,000.00
S-
FY 2024
@ General Labor
52040 — SERVICE CONTRACTS AND REPAIRS
Color copies ($20/month)
Lease fee for copier ($77.23/month)
Copier overage fees ($25/month)
FY 2023
TM Negotiations
FY 2022
@ H&H Claims
FY 2021
$1,467
S 240.00
S$ 927.00
S 300.00
Expended FY24
Expended FY23
Expended FY22
Expended FY21
$1,255
$1,167
$1,268
$1,293 _
52050 — DUES, CONFERENCES, EDUCATION
HR Specialist Monthly Newsletter
SHRM annual dues for Director
CT Business & Industry Assoc. (CBIA) Yearly HR Conference
Human Resource Leadership Assoc (HRLA) Workshops
S45 x 3 workshops
$874
$200.00
$264.00
$275.00
$135.00
Expended FY24
Expended FY23
Expended FY22
Expended FY21
$455
$420
$503
$418
52070 — REIMBURSABLE TOWN EXPENSES
Refreshments for interview panels, workshops
$250
Expended FY24
Expended FY23
Expended FY22
Expended FY21
$136
SO
$99
$245

52080 — TELEPHONE $516
Cell phone expense for Director - $42.93/month
Expended FY24 Expended FY23 Expended FY22 Expended FY21
$454 $492 $431 SO
52300 — TRAINING $6,680
Local GovU on-line training for OSHA required trainings $5,480
and other required industry trainings for Town employees
(200 users @ $27.40/user). (see attached contract)
Trainings for Department Heads in areas such as leadership, $1,200
supervision, sexual harassment, diversity and cultural
competence.
Expended FY24 Expended FY23 Expended FY22 Expended FY21
$3,834 $2,765 $195 SO
52570 — EMPLOYEE ASSISTANCE PROGRAM $4,500
This program provides diagnostic assessment, counseling and referrals
for employees and their families. Three sessions are free of charge.
Additional sessions can be covered by employee’s health insurance.
Supervisory referrals are a useful management option as well. Cost is
based on 191 full-time employees @ $23.56 per person. (No increase
from FY25 rate)
Expended FY24 Expended FY23 Expended FY22 Expended FY21
$2,171 $2,119 $1,991 $1,991
53020 — OTHER SUPPLIES $1,050
Safety and risk management materials $500.00
Drug and Alcohol Clearinghouse Yearly CDL queries: S 50.00
40 queries x $1.25/query
Office supplies to include labels, pocket folders, index $500.00
cards, badge sleeves, lanyards
Expended FY24 Expended FY23 Expended FY22 Expended FY21
$15,038* $899 $128 $751
* During FY 24, $14,395.77 was expended on wellness funds to be reimbursed by Anthem/Carelon. The Town
received full reimbursement in FY25 and funds were posted to the “miscellaneous revenue” line.

54010 — OFFICE FURNITURE $560
4-Drawer (legal size) Locking Filing Cabinet: 2 x $280 each
Two filing cabinets are required for archived personnel files
(example attached)
Expended FY24 Expended FY23 Expended FY22 Expended FY21
SO SO SO SO
GRAND TOTAL 
$264,204

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Proposal
Prepared By: Christy Russell Quote #: Q-91488-1
Phone: (469) 553-0657 Date: 10/23/2024
Email: crussell@lexipol.com Valid Through: 1/21/2025
Overview
Lexipol empowers first responders and public servants to best meet the needs of their residents
safely and responsibly. We are the experts in policy, training and wellness support, committed
to improving the quality of life for all community members. Our solutions include state-specific
policies, online learning, behavioral health resources, funding assistance, and industry news and
information offered through the websites Police1, FireRescue1, EMS1 and Corrections1. Lexipol
serves more than 2 million public safety and government professionals in over 10,000 agencies
and municipalities. The services proposed below are designed to meet your agency's specific
goals and needs.
QTY DESCRIPTION UNIT PRICE EXTENDED
200 |LocalGovU Full Library Per User USD 27.40 USD 5,480.00
ae SD 5,480.00.
TOTAL: USD 5,480.00
__ | Subscription Line Items Total =
Discount Notes
Notes
Page 4 of 4

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FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
DATE: March 14, 2025
TO:
Board of Finance
FROM: Christine Walters “Ty
RE:
Director of Human Resources
Job Descriptions Reviewed in FY24
2BS 2B IS ORE 8 AR oe oe oe ae ae fe oe 8 at aps a aft Has HR oe 2 oe te OK afk 0 of oe oe oe oe 9 oe oe a oR of oo oe oho oo os oR oo oO OR oR a OR OR OK OR OR
On March 12, 2025, I presented the FY 26 Human Resources budget to the Board of Finance.
During the budget hearing, Board Member Mr. Sheehan asked for a list of the specific job
descriptions that were reviewed by the Personnel Review Board (PRB) during FY 24.
As a follow-up to that question, please find a list of the seven job descriptions that were reviewed
by the PRB during FY 24 below:
PRB Meeting — July 20, 2023:
Community Safety Educator (Fire Services/Emergency Management)
Finance Coordinator (Finance Department)
PRB Meeting — September 21, 2023:
Emergency Management Director (Emergency Management)
Human Services Coordinator (Youth & Family Services/Senior Services)
PRB Meeting — October 19, 2023:
Data Technician IT (Police Department)
PRB Special Meeting — February 15, 2024:
Compliance Enforcement Technician (Utility Commission)
Chief of Police (Police Department)
Please do not hesitate to contact me if you have any additional questions. I can be reached at 860-
444-5832 or cwalters@waterfordct.org.