Representative Town Meeting Budget Hearing and Special Meeting Day 2 (linked)

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REGISTRAR OF VOTERS
2°) FISCAL YEAR 2026 BUDGET
G
Town of Waterford
BUDGET FUNCTION
The Registrars of Voters are responsible for the administration of the election process, the annual canvas and the
aintenance of the town’s voter database.
The annual canvas of electors is completed each year from January to May as required by law. An inactive list of
voters is generated naming those voters who have not responded to the annual canvas. Periodically, we do a non-
voting canvas to keep our records as accurate as possible.
The registrars attend Registrars of Voters Association of Connecticut spring and fall conferences where we receive
training and obtain credits towards our required continuing education. Our deputies attend one day so they can learn
procedures, as well. We also attend most monthly New London County ROVAC meetings held in Montville and all
necessary town meetings.
Before every election, we hire and train thirty to fifty poll workers depending on the needs of that year’s election. Our
elections run in a two and four year cycle and our budgets are adjusted based on this cycle.
We register voters in person at our office, online through the CT Voter Registration System and online through the
DMV.
Looking ahead, we are planning to add a customer service counter to our office, which was recommended to us by a
security assessment done 1-2 years ago.
The current number of registered voters in the town of Waterford as of 11/30/2024 is 15,135.
Our office hours are Monday through Friday 9:30 to 12:30. Office hours increase during the busy election months as
needed.

Registrar of Voters
Fiscal Year 2026
Town of Waterford
FY2026 BUDGET SUMMARY
Please find enclosed the Registrar of Voters’ proposed budget for FY 2026.
This year we are budgeting for a Municipal election.
The 25.62% budget increase is mostly due to the addition of Early Voting. The Early Voting payroll for
the Presidential election in October/November for two weeks was $14,860 and supplies were roughly
$800. It is our understanding the legislature will look at Early Voting, as well as, the newly passed, ‘no
excuse absentee voting,’ in the new session and hours/days may be adjusted.
We also will be receiving new tabulator voting machines this year from the state from a different
vendor. The annual maintenance on the new machines increased $2,790.
The third issue is that we will be getting a new Voter Registration System, which will require training
for ourselves and our deputies. It is unclear at this time how that training will take place.

REGISTRAR OF VOTERS
ers
p FISCAL YEAR 2026 BUDGET
Y/Y
©
AY
Town of Waterford
BUDGET FUNCTION
The Registrars of Voters are responsible for the administration of the election process, the annual canvas and the
‘aintenance of the town’s voter database.
The annual canvas of electors is completed each year from January to May as required by law. An inactive list of
voters is generated naming those voters who have not responded to the annual canvas. Periodically, we do a non-
voting canvas to keep our records as accurate as possible.
The registrars attend Registrars of Voters Association of Connecticut spring and fall conferences where we receive
training and obtain credits towards our required continuing education. Our deputies attend one day so they can learn
procedures, as well. We also attend most monthly New London County ROVAC meetings held in Montville and all
necessary town meetings.
Before every election, we hire and train thirty to fifty poll workers depending on the needs of that year’s election. Our
elections run in a two and four year cycle and our budgets are adjusted based on this cycle.
We register voters in person at our office, online through the CT Voter Registration System and online through the
DMV.
Looking ahead, we are planning to add a customer service counter to our office, which was recommended to us by a
security assessment done 1-2 years ago.
The current number of registered voters in the town of Waterford as of 11/30/2024 is 15,135.
Our office hours are Monday through Friday 9:30 to 12:30. Office hours increase during the busy election months as
needed.

Registrar of Voters
Fiscal Year 2026
Town of Waterford
FY2026 BUDGET SUMMARY
Please find enclosed the Registrar of Voters’ proposed budget for FY 2026.
This year we are budgeting for a Municipal election.
The 25.26% budget increase is mostly due to the addition of Early Voting. The Early Voting payroll for
the Presidential election in October/November for two weeks was $14,860 and supplies were roughly
$800. It is our understanding the legislature will look at Early Voting, as well as, the newly passed, ‘no
excuse absentee voting,’ in the new session and hours/days may be adjusted.
We also will be receiving new tabulator voting machines this year from the state from a different
vendor. The annual maintenance on the new machines increased $2,790.
The third issue is that we will be getting a new Voter Registration System, which will require training
for ourselves and our deputies. It is unclear at this time how that training will take place.

Registrar of Voters
Fiscal Year 2026
Town of Waterford
BUDGET EXPLANATIONS BY CATEGORY
51010 ELECTED OFFICIALS
Pursuant to RTM action December 2024 an annual salary for each Registrar is as follows:
07/01/25 - 06/30/26 - $34,662.72
$34,662.72 x 2 Registrars = $69,325
51310 VOTER REGISTRATION
Staff for voter registration sessions, part-time clerical
help during the canvass and elections. $ 4,200
51320 ELECTION ACTIVITIES
This budget contains a provision to fund personnel to work the Municipal
Election of November 4, 2025. It makes no provision for referenda, primaries, recounts or audits.
It also includes reimbursement for conference attendance for Registrars and stipend for Moderator
Training.
Conference attendance stipend @$35/day
x4 days x 2 Registrars $ 280
Conference attendance stipend @$35/day
x1 day x 2 deputy registrars $ 70
Stipend for Mandatory Moderator
Certification stipend x5@$35 $ 175
Early Voting payroll $14,800
Head Moderator (1) $ 523
District Moderators 3 @ $341 $ 1,024
District Asst. Registrars 8 @ $288 $ 2,304
Official Checkers 4 @ $270 $ 1,080
Ballot Clerks 4 @ $255 $ 1,020
Tabulator Tenders 4 @ $255 $ 1,020
Absentee Ballot Moderator (1) $ 149
Absentee Ballot Counters 4 @ $68 $ 340
End of Night Reporting $75
Total $22,860
51920 FICA
7.65% of $ 96,385= $7,374
GRAND TOTAL 51000 SERIES: $103,759

Registrar of Voters
Fiscal Year 2026
Town of Waterford
92020 POSTAGE
Mailings are comprised of voter registration acceptance letters, as well as,
registration changes made throughout the year. During the annual canvass,
letters of address verification are mailed.
$ 2,350
52040 SERVICE CONTRACTS AND REPAIRS
Annual cost of maintenance contract for voting tabulators
New state contract with ES&S has increased the number of tabulators from
12 to 16 and the cost each from $225 to $315.
$ 5,040
52050 DUES, CONFERENCES AND EDUCATION
ROVAC - Dues for 2 Registrars and 2 Deputy Registrars $ 170
Registrar of Voters Biannual State Conference $145/day x8 days $1,160
Registrar of Voters State Conference $145/day x 2 Dep. Reg. $ 290
Training of Election Day Moderators 5 @ $60 $ 300
$1,920
92070 REIMBURSABLE EXPENSES
Mileage reimbursements for Registrars and staff for travel to
Conferences, polling place set-up, meeting attendance
664 miles @ $.670/miles $445
Lunch and supplies for Election Day __ $655
$1,075
GRAND TOTAL 52000 SERIES:
$10,385

Registrar of Voters
Fiscal Year 2026
Town of Waterford
53020 OTHER SUPPLIES
Programmed USB’s for Municipal Election 2025: $2,000
IVS Ballot Style $125 per page (towns are required to pay this cost for municipal elections)
4 Districts @$125 $ 500
1SDR $ 125
$ 625
Ballots for Municipal Election, $.50 x 7,568 (50% of registered voters as of 11/30/24) .
Historical voter turnout: 2017- 28%, 2019- 41%, 2021- 33%, 2023 -34% $3784
Cost to conduct the annual canvass $ 102
Election/Early Voting supplies
(labels, ink for tabulators, ballot marking pens) Infoshred ($26x4). $ 600
GRAND TOTAL 53000 SERIES: $7,111
GRAND TOTAL BUDGET REQUEST: $121,255