Representative Town Meeting Budget Hearing and Special Meeting Day 4 FINAL (linked)

DATE: November 13, 2024
TO: Kim Allen, Director of Finance
FROM: Ryan McNamara, Director of Recreation and Parks
Subject: Fleet Plan and Variation Request
Introduction:
Due to unforeseen mechanical issues and equipment deterioration, it has become necessary to request
a variation to the current fleet plan. Specifically, this involves advancing the replacement schedule for a
truck and deferring the acquisition of a mower. This adjustment will allow us to allocate resources more
effectively and ensure the continued operational efficiency of our fleet.
Request Summary:
1. Early Replacement of R10:
o Reason: The truck in question has been experiencing frequent mechanical issues,
leading to increased maintenance costs and operational downtime. These persistent
issues have significantly impacted our ability to maintain service levels.
o Proposed Action: Expedite the replacement of the truck to ensure reliability and
efficiency. The new truck will provide better performance and reduce maintenance
expenses.
2. Deferred Acquisition of P53 from 2025 to 2026:
o Reason: Given the current condition and usability of our existing mower, it is feasible to
extend its operational life for a few more months. This allows us to redirect funds
towards more urgent equipment needs.
o Proposed Action: Postpone the purchase of a new mower to a later date. This will
enable us to prioritize the replacement of other critical machines and equipment that
are in more immediate need of replacement.
The Fleet Plan for Recreation and Parks for FY’26
«+ Replace asset #TAG Seeda-Vator: P lo quoted attachment for Ventrac $8,375.22
“¢ Replace asset #P74 SandPro: quote attached for $34,627.50
?,** Replace asset #R10: quote attached for $81,456.90
Variance request:
> Move asset #P63 from 2026 to 2025 (quote attached for $30,776.62)
> Move asset #P90 or P94 (identical trailers) from 2027 to 2025 (quote attached for $15,228)
> Move P53 out from 2025 to 2026 to offset costs $60,650 secured for P53.

Conclusion:
Adjusting the fleet plan as proposed will optimize our budget and enhance operational efficiency. The
early replacement of the truck will resolve ongoing issues and improve service reliability, while deferring
the mower acquisition ensures resource allocation to areas of greatest need. Your approval of this
request will enable us to maintain a well-functioning fleet and continue delivering high-quality services.
Our total Fleet request for FY’26 is $170,464.24 with an offset of $60,650 with deferred acquisition.
We appreciate your consideration of this fleet plan request.

FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385-2886
INTER-OFFICE CORRESPONDENCE
DATE: September 19, 2024
TO: Ryan McNamara, Director of Recreation & Parks
FROM: Garon VanOverloop, Lead Fleet Mechanic
RE: R10
R10 is a 2013 Chevrolet 2500 pickup with 79,940 miles on it. R10 has a
recommended replacement cycle of 14 years. This week it was towed in for an electrical
fault that prevented it from starting. While it was in the shop, I also performed and
inspection on R10. The chassis and engine wiring harnesses are compromised with
corrosion and is beyond further repairs. The chassis frame and components itself, are
deteriorating quickly. Eventually frame/ suspension components and electrical harnesses
will continue to fail and break off. Which is why I am highly recommending that this
vehicle is to be replaced this calendar year.
I have included pictures of R10 and lifetime cost report. If you need any more
information regarding this matter please let me know.
Garon VanOverloop
Lead Fleet Mechanic

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CNGP530
= =
pew aperrers
Order No: 9@@09
(410
VEHICLE ORDER CONFIRMATION
2025 F-SERIES SD
Priority: M3 Ord FIN: QS@48 Order Type: 5B Price Level: 51.
DLR INV
Ord PEP: 610A Cust/F1t Name: WATERFORD
RETAIL
F3B F350 4X4SDR/CSR $49395 $46925.00
HX
A
S
910A
572
64F
99A
44F
TCH
X3E
142" WHEELBASE
ANTIMATTER BLUE
VNYL 48/20/40
MED DARK SLATE
PREF EQUIP PKG
.XL TRIM
,AIR CONDITIONER
AMFM/MP3/CLK
.STEEL WHLS-18"
.6.8L DEV V8 ENG
10-SPD AUTOMATC
.LT275/65BSWAS18
3.73 ELOCKING
JOB #1 BUILD
Fl=Help
F4=Submit
NC
NC
NC
430
NC
NC
NC
392.00
18B
425
473
528
592
PO Number:
FRT LICENSE BKT
PLAT RUNNING BD
1LOS900# GVWR PKG
29 STATE EMISS
SNOW PLOW PREP
TRLR BRAKE CONT
ROOF CLEAR LGTS
JACK
TOTAL BASE AND OPTIONS 53275
TOTAL
11/01/24 909:47:4
Dealer: F1122.
Page: 1 of
RETAIL DLR INV
NC NC
328 291.00
NC NC
250 228.00
300 273.00
95 87.08
49249 .@0
53275 49249,00
*THIS IS NOT AN INVOICE*
* MORE ORDER INFO NEXT PAGE *
F2=Return to Order
F5=Add to Library
>886 - MORE DATA IS AVAILABLE.
F8=Next
F3/F12=Veh Ord Menu |
0C 06048

CNGP530
Panda
= acme
_urder No: @@e@@
ga\0
VEHICLE ORDER CONFIRMATION 11/01/24 69:48:60:
2025 F-SERIES SD
Priority: M3 Ord FIN: QS@48 Order Type: 5B Price Level: 51!
Ord PEP: 610A Cust/F1t Name: WATERFORD
RETAIL DLR INV
66S UPFITTER SWTCH $165 $150.00
67B 410 AMP ALTRNTR 115 104.06
86M DUAL BATTERY 210 191.80
SP FLT ACCT CR (1411.26)
FUEL CHARGE 24.00
DEST AND DELIV 1995 1995.06
TOTAL BASE AND OPTIONS 53275 49249.06
FOTAL 53275 49249,.60
‘THIS IS NOT AN INVOICE*
Fi=Help F2=Return to Order
“4=Submit F5=Add to Library
»/9 - PRESS F4 TO SUBMIT
Dealer: F1122:
Page: 2 of .
PO Number:
RETAIL DLR INV
F7=Prev
F3/Fi2=Veh Ord Menu
QCQ6648

‘(fare
HARTFORD TRUCK QUOTATION
EQUIPMENT Quote: 110124-SB2
. 49
95 John Fitch Bivd, South Windenr, CY Ror fee 56" CA SRW
860.280.8816 Hartford track.com Date: 11/04/24
@i@ sales@hertfordtruck.com .
Town of Waterford - Garon
We are pleased to quote on the following:
One (1) Reading Classic ll service body 98ASW installed on suitable cab-chassis with 56" CA (cab to axle)
measurement and single rear wheels, Including-
98" long x 77.5" wide w/ 14.5” deep compartment, 48.5" x 98” cargo area
A60 double sided galvanneal steel construction, electrically charged immersion primer
Adjustable heavy-duty galvanized steel shelves with dividers
Adjustable door strikers, Heavy duty tallgate with removable knee brace
Rubber door seals, Hidden hinges, Nitrogen strut door holders, Stainless steel door paddles
Flush mounted LED backup, turn, & brake lights, Factory undercoating
Aluminum gas fill, free key replacement to original owner
6 year limited warranty, Lifetime warranty on cylinder locks
Paint Basecoat Clear Coat Color
Pooched steel bumper, Rear bumper zinc coated to prevent rust
Two (2) rear mud flaps
Back up camera - Mount camera and tie into OEM system
One (1) Fisher plow model # 8'6" XV2 w/ handheld controller, Including:
8'6" long x 31°-38" high. 7’5” (full angled), 7'2” (scooped), 7’8” (full V)
Blade approximately weighs 957 Ibs.
14 gauge STAINLESS STEEL blade. Black powder coat finish on mounts
Dual-halogen headlamps with park/tum signals
“Security Guard” electronically locks the plows hydraulic functions
2 year parts and labor warranty
One (1) Backrack BRK15018 installed in rear of cab
One (1) Mini Liberty Whelen Amber lightbar installed on backrack with bracket
Tied to switch in cab
Whelen Four (4) Comer LED Amber Emergency Lights — tied into switch in cab
Pickup Bed & Bumper Trade in Credit
One (1) Fisher electric Poly-Caster sand/salt spreader including:
1.8 cu yd. capacity, (1.8 - 660 Ibs., 2.5 - 734 Ibs.)
Double wait polyethylene 8' long hopper
2'-40' spreading width, 16-3/4" wide pintle chain conveyor
2 year parts and labor warranty
Sander loose not installed
Four (4) heavy duty sander tiedown straps (GANDERSTRAP)
7 RV Style Trailer Socket
installed Municipal Price: $ 32,450.00
Initial : Vin: Date:
Terms: Net Due ETA: TBD.
For additional terms and signature complete 2"! page
Respectfully Submitted: Sean Breslin Hartford Truck Equipment inc.
REV: 10/4/2024

turf products
157 Moody Road e PO Box 1200 e Enfield, CT 06082
Main Office: (860) 763-3581 © FAX: (860) 763-5550
Prepared For:
Ryan McNamara
Waterford Parks and Recreation
24 Rope Ferry Road Waterford, Connecticut
06385 United States
Sourcewell Pricing
Qty Model #
1 30495
1 30481
A 105-7273
1 30511
ri 30382
1 08743
1 08714
i. 08735
1 08838
1 08757
1 08758
1 08756
1 08781
1 L10014
Description
Groundsmaster 7200 No
Deck
72 Inch Side Discharge Deck
Striping Kit (72 Inch SD Deck)
Grammer Seat With Air Ride
Suspension And Vinyl Cushion
12V Power Port/Electrical
Accessory Kit
Sand Pro 3040
Manual Blade (40 Inch)
Carbide Tine Toolbar
Midmount Toolbar System
Steel Drag Mat
Coco Drag Mat
QAS Drag Mat Carrier System
Rear Remote Hydraulic Kit
QAS Lip Broom
5% Freight & Set Up Added to Final Quote
Ship To:
Quote Number:
MSRP
$30,351.00
$5,827.00
$1,109.20
$1,894.00
$276.00
$26,786.00
$2,339.00
$2,081.00
$2,097.00
$447.00
$770.00
$2,059.00
$3,610.00
$3,280.08
Quoted Date:
Prepared By:
QUOTE
Waterford Parks
Groundsmaster 7200 11.10.24
Q171625
11/10/2024
Brian Pope
bpope @turfproductscorp.com
% Disc Award Extended
22% $23,673.78 $23,673.78
22% $4,545.06 $4,545.06
22% $865.18 $865.18
22% $1,477.32 $1,477.32
22% $215.28 $215.28
22% $20,893.08 $20,893.08
22% $1,824.42 $1,824.42
22% $1,623.18 $1,623.18
22% $1,635.66 $1,635.66
22% $348.66 $348.66
22% $600.60 $600.60
22% $1,606.02 $1,606.02
22% $2,815.80 $2,815.80
0% $3,280.08 $3,280.08
Toro Total: $62,124.04
Non -— Toro Total: $0.00
Set Up: $0.00
Freight: $0.00
Trade Ins: ($0.00)
State Sales Tax: $0.00
Total Price: $65,404.12

turf productS = comwmerciat
SALES AGREEMENT
157 Moody Road e PO Box 1200 e Enfield, CT 06082
Main Office: (860) 763-3581 e FAX: (860) 763-5550
Pricing is valid for 30 days.

turf productS = commercial
SALES AGREEMENT
157 Moody Road @ PO Box 1200 e Enfield, CT 06082
Main Office: (860) 763-3581 @ FAX: (860) 763-5550
Contact Name: Quote Number:
Account Name: Quoted Date:
Billing Address: Prepared By:
Phone number:
Account Number: Salesman Number:
Shipping address: Buyer's PO No:
Agreement Signing Date:
Requested Delivery Date:
Financing / Leasing
Terms:
Setup Instructions:
Pricing is valid for 30 days.
BY SIGNING BELOW, THE BUYER AGREES TO PURCHASE THE PRODUCTS AS DESCRIBED IN THE ACCOMPANYING QUOTES
AND ACKNOWLEDGES HAVING RECEIVED AND READ A COPY OF THE TERMS AND CONDITIONS OF THIS AGREEMENT AND
HEREBY AGREES TO BE BOUND BY THOSE TERMS AND CONDITIONS.
Buyer’s Signature Salesperson's Signature:
Duly Authorized Duly Authorized
Buyer’s Printed Name Salesperson's Printed Name
Duly Authorized Duly Authorized

turf productS = commerciat
SALES AGREEMENT
157 Moody Road e PO Box 1200 e Enfield, CT 06082
Main Office: (860) 763-3581 @ FAX: (860) 763-5550
TERMS AND CONDITIONS
1. ACCEPTANCE OF ORDER. TURF PRODUCTS, LLC ("Seller") shall accept this sales agreement (the "Order") for certain goods described in name and quantity on Quote
attached hereto (the "Goods"). Each of Seller and Buyer may be referred to herein as a "Party" and collectively as the "Parties”. By Buyer and Seller's written acceptance
of this Order, Buyer and Seller agrees to all the terms and conditions of this Order.
2. PRICING. Prices, terms, and conditions are subject to change by Seller without notice. Seller reserves the right to add applicable taxes to the pricing.
3. CHANGES AND CANCELLATIONS. Changes proposed by Buyer with respect to this Agreement shall be made by submittal by Buyer to Seller of a written request at
least fifteen (15) days prior to shipment of Goods pursuant to this Agreement, approval shall be solely at Seller’s discretion. In the event that Seller approves any
change(s) proposed by Buyer with respect to this Agreement, Seller shall provide anew estimated delivery within a reasonable time. The terms and conditions of this
Agreement shall remain in effect in their entirety in the event that Seller fails to approve any changes proposed by Buyer.
4. DELIVERY. Goods shall be sold F.0.B. Delivery Destination as set forth above on the Delivery Date. Seller shall pack all Goods in accordance with customs and practices
prevailing in the industry. Risk of loss shall pass to Buyer upon delivery of the Goods at the Delivery Destination if accepted and signed for by the Buyer. Seller shall not
be liable for any losses to Buyer arising from any delivery of the Order that is nonconforming or rejected, unless said nonconformance or rejection is a result of Seller's
gross negligence or fault. Notification of any such nonconformance or rejection must be provided to Seller within three (3) business days of Buyer's receipt of the Order.
Seller shall retain a right to cure within ten (10) business days of receipt of Seller's notice of nonconformance or rejection of the Order or any part thereof without being
deemed in breach of the Order or any part or provision thereof. Seller shall, in the event of a delay or threat of delay due to any cause, promptly notify Buyer in writing
of the delay. Seller shall not be liable for any damages resulting from failure to make delivery or performance within the time called for by this Order or by any written
instructions of the Buyer.
5. RETURNED GOODS AND ERRORS. Goods may not be returned without a Returned Goods Authorization issued by the Seller and any returned Goods are subject to
restocking charge. Certain Goods may not be returned including Goods which are found to be defective and or not conforming with the terms of this Agreement. All
returns must be in new and clean condition. Goods delivered more than ninety (60) days prior to their attempted return will not be accepted by Seller unless Buyer has
obtained prior written approval from the Seller. If permission to return the Goods (or any portion thereof) is granted, any amount of Seller’s merchandise credit given to
Buyer will be based on the circumstances involved and determined solely at the Seller’s discretion. Buyer is responsible for any delivery or shipping charges incurred to
return Goods to Seller. Seller shall cure any errors in the shipment of the Goods that are not in conformance with this Agreement and those goods that are defective and
under warranty. All claims for shortages in this Agreement must be made within ten (10) calendar days from the shipment date.
6. FINANCE CHARGE. Buyer agrees that each invoice pursuant to this Agreement will be subject to a finance charge of one and a half percent (1.5%) per month or part
thereof (equaling an annual percentage rate of eighteen percent (18%) or the maximum rate permitted by law, whichever is higher) if not paid in full after thirty (30)
days of the date of the invoice, unless other terms have been agreed upon (ex" leasing). Buyer shall reimburse Seller for any and all costs and expenses (including
attorney's fees to the maximum extent permitted by law) incurred by Seller arising from or related to the collection of any Obligation (as defined in Paragraph 7) and/or
the enforcement of Seller’s rights with regards to any Collateral (as defined in Paragraph 7).
7. SECURITY INTEREST. To secure the payment and performance of each and every debt, liability of every type and description which the Buyer may now or hereafter
owe to the Seller (each an “Obligation”), Buyer grants to Seller a security interest in the Goods, and all other goods (as defined in Article 9 of the Uniform Commercial
Code, as adopted by the State of Connecticut (the “UCC”)) from time-to-time sold by Seller to Buyer, and all products and proceeds of the foregoing property, including,
without limitation, all accounts, insurance proceeds and all other rights to payment (the “Collateral”). Buyer authorizes the Seller to prepare and file financing
statements covering all or any portion of the above collateral with any filing office selected by Seller. Upon any default of Buyer in respect of Obligation, Seller shall have
all rights of a secured creditor under the UCC and under any other applicable law.
8. TERMINATION. This Agreement may not be terminated unless agreed to in writing by Seller and Buyer.
9. REPRESENTATIONS AND WARRANTIES. SELLER PROVIDES THE GOODS, INCLUDING BUT NOT LIMITED TO ANY SPARE PART(S), MANUAL(S) AND/OR INSTRUCTIONAL
MATERIAL(S) PURSUANT TO THIS ORDER "AS IS." ANY WARRANTY OR WARRANTIES PROVIDED BY THE MANUFACTURER(S) OF THE GOODS (collectively, the
"Manufacturers") IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, IMPLIED WARRANTIES OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE, SATISFACTORY QUALITY, NON-INFRINGEMENT, OR ARISING FROM ANY COURSE OF DEALING, USAGE, OR TRADE PRACTICE. Seller
shall bear no responsibility for contents or errors in any manuals, instructions or other information supplied to the Seller by the Manufacturers and provided to Buyer by
Seller with the Goods.
10. NOTICE. Any notices required or permitted to be given hereunder shall be in writing and shall be deemed to be duly given when received if sent by a recognized
overnight carrier to each Party's address as stated on this Order, when delivered by hand, or when transmitted by facsimile transmission if the transmittal report
document indicates that the facsimile was sent successfully.
11. REMEDIES. Remedies set forth are exclusive. Neither Party shall be liable for consequential, punitive or exemplary damages, or loss profits or revenue.
12. DISPUTE RESOLUTION AND GOVERNING LAW. The terms of this Order shall be governed by the laws of the State of Connecticut, to the exclusion of its choice of law
rules. Seller and Buyer submit to the non-exclusive jurisdiction of any state or federal court located in the State of Connecticut. To the extent permitted by applicable
law, any and all actions brought by Buyer against Seller pursuant to the terms of this Agreement shall be commenced within one (1) year of written notice by Buyer to
Seller of the dispute(s) that is/are the subject of the action, said written notice to be provided by Buyer to Seller within one hundred eighty (180) days of the shipment
date specified herein. THE PARTIES HEREBY WAIVE ANY RIGHTS TO A JURY TRIAL.
13. SEVERABILITY. In the event provision or clause of the Order conflicts with governing laws or if a court of competent jurisdiction holds invalid provision or clause of
this Agreement, such provision or clause shall be deemed to be modified to reflect as nearly as possible the Parties' intent. The remainder of this Agreement shall remain
in full force and effect so long as the terms of the remainder do not render the Agreement manifestly unjust to either Party.

turf productS = commerciat
SALES AGREEMENT
157 Moody Road e PO Box 1200 e Enfield, CT 06082
Main Office: (860) 763-3581 @ FAX: (860) 763-5550
14. SURVIVAL. The provisions of the Agreement, which by their very nature would continue beyond the termination, cancellation, or expiration of the Order shall
continue as valid and enforceable rights and obligations of the Parties and survive termination, cancellation, or expiration of the Order.
15. FORCE MAJEURE. Neither Party shall be liable for a delay in its performance of its obligations and responsibilities under this Agreement due to causes beyond its
control, including not limited to war, strikes or lockouts, embargo, national emergency, insurrection or riot, acts of the public enemy, acts of terrorism, fire, flood, other
natural disaster, or any and all delays or failures by the Manufacturers or any of Seller's other vendors, provided that said Party has taken reasonable measures to notify
the other in writing of the delay. 
.
16. ENTIRE AGREEMENT. This Order and Quote hereto together constitutes the entire agreement between Buyer and Seller, and supersedes all, whether written or oral,
communications, representations, negotiations, or agreements pertaining to the Goods. This Agreement may only be amended by a writing signed by both Parties. In the
event that any terms of the Agreement conflict with those of any other document, this Agreement’s terms shall control.
17. WAIVER. The waiver by Buyer or Seller of any notice requirement or any breach of any requirement or obligation under this Agreement shall not be deemed to be a
waiver of any subsequent breach of the same requirement or obligation, or a waiver of any other requirement or obligation stated herein.

Prepared For:
L_NTFAC
Quote #: 97065-1001
Contract #: 031121-TTC
Pricing Quote
Date Quoted: November 11, 2024
Quote Expires: December 11, 2024
Prepared By:
Ryan McNarmara
Waterford Recreation and Park
15 Rope Ferry Road
Waterford, CT 06385
860 444 5881
Turf Products LLC
Brian Pope
157 Moody Road
Enfield, CT 06082
Phone: 860-395-6936
Customer's Sourcewell Membership ID:
Thank you for the opportunity to quote the following Ventrac product(s) for your review. | have added the items that we feel would best
serve your needs. Please feel free to contact me with any questions.
QTY Model # Description Sourcewell Total
1 | EA600 (39.55460) Attachment: AERA-VATOR 7,304.80 7,304.80
EA, EA600 Aera-vator
1 =|70.4161 Accessory: 12V SWITCH & PLUG 354.20 354.20
Kit, 12V Front 4520/4500
1 |70.8014 Accessory: Kit, Opt Roller EA 317.40 317.40
Subtotal 7,976.40
CHARGES
Other Charge: FREIGHT & SET UP (5%) +398.82
TOTAL USD $ 8,375.22
turf products
SINCE 1970

Kahn Tractor Equipment, Inc. 11/12/2024
Town Of Waterford 520 Pond Road
P. O. Box 38 Sales Quote
North Franklin, CT 06254 Peter Bezanson
Attn: Josh 860-642-7596 860-213-1840
www.kahntractor.com
State Contract 17PSX0118
Qty Tag 4Description List Price | Discount) Less Total
e) 0.00
1 Bwise EDB28-15 Deck Over Trailer | 14,950.00 10%} 1495) 13,455.00
1 ST235/80R16 Spare Tire 280 10% 28 252.00
1 Spare tire mount 126 10% 12.6 113.40
1 Wood Filled Ramps 294 10% 29.4 264.60
16 D-Rings 640 10% 64 576.00
1 48" underbody tool box 630 10% 63 567.00
0 10% 0 0.00
0 10% 0) 0.00
0 10% e) 0.00
10% 0) 0.00
10% 0) 0.00
10% 0) 0.00
10% 6) 0.00
10% 0 0.00
10% 6) 0.00
TOTAL 
15,228.00
This Order is valid only when signed and accepted by the Dealer.
Buyer: Dealer:
Quote valid until:_.12/31/2024

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