Representative Town Meeting Budget Hearing and Special Meeting Day 4 FINAL (linked)

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TOWN OF WATERFORD
FY2026 BUDGET REQUEST
DEPARTMENT: FINANCE (10107)
BUDGET FUNCTION
The Department of Finance was created by Town of Waterford Ordinance 2.12.010 to manage
the centralized financial functions of the town. These functions include processing and
recording financial transactions such as payroll, accounts payable, accounts receivable,
disbursements, receipts and revenue.
Major responsibilities include debt management, cash management and investment funds,
pension administration, central purchasing and all accounting functions including expenditure
and revenue transactions.
The department also provides financial advice and recommendations to the Board of
Selectmen, the Board of Finance, the Representative Town Meeting, and other town boards,
commissions and departments.
Connecticut Statutes Chapter 112 (Municipal Finance) outlines state regulations pertaining to
how the finance department invests, expends and reports on town finances.
Information Technology
On October 30, 2022, Town Ordinance 2.12.020 was amended to add the Director of Finance’s
management of the town’s technology functions to ensure standardization, security, and
functionality across town services and departments.
The Information Technology functions include:
provide support, security, and maintenance of town-wide IT functions
maintaining user access across multiple systems to specific resources such (i.e. email)
analyzing and continually addressing cyber security concerns
maintaining all town technology equipment
The department has three positions, an IT Manager, a Systems Engineer, and a PC Technician.
All information technology staff, supplies, and other expenditures are budgeted under
department account 10147.

TOWN OF WATERFORD
FY2026 BUDGET REQUEST
DEPARTMENT: FINANCE (10107)
FINANCE DEPARTMENT REVIEW
FY24/25 Highlights
Y Completed a MUNIS financial system upgrade
Y Implemented new online bidding process (OpenGov)
Y Continued to implement the ability to accept credit cards throughout town departments
(Public Works Department, Transfer Station), and added the ability to accept credit
through Wi-Fi throughout town venues.
Y Successfully completed the Town’s annual audit without any management issues
¥ Staff Continuing Education
o Certified Connecticut Municipal Officer (Director)
o Working towards GFOA certification (Accountant |)
By The Numbers
e Total number of Accounts Payable Checks — 4,780
e Total number of bids distributed — 20 |
e Total number of purchase orders opened — 688
e New Hires Payroll Setup Up — 169
e Terminations Processed - 96
e Total number of payroll checks issued
o Average Weekly — 496 checks/direct deposits
o Peak (Summer) Times — 582 checks/direct deposits
e Number of Competitive Grants managed — 10
Looking Ahead
The finance department is always working to increase efficiencies in our work processes, as well
as, adding new ways to better support our town departments. Department goals for FY2026
include:
e Implementing Remote Capture Banking Deposits
e Implementing a new ACH Accounts Payable Process
e Implementing a new on-line Budget Reporting System
These new procedures will allow the finance department to maintain staffing levels while taking
on additional work to continue to expand our support of town departments.

TOWN OF WATERFORD
FY2026 BUDGET REQUEST
DEPARTMENT: FINANCE (10107)
BUDGET SUMMARY
The total FY26 budget request is $784,326 which is an increase of $16,470 (2.14%) over fiscal
year 2025. The primary changes are in personnel costs and professional fees.
PERSONNEL COSTS
e 51010 —ELECTED OFFICIALS
Increase per approved RTM rate. (treasurer)
e 51110 —-ADMINISTRATION
Raises for GGA personnel per negotiated contract.
e 51210 —CLERICAL/TECHNICAL
Raises for 1303 personnel per negotiated contract.
e 51810 -—OVERTIME )
Reduced request based on historic data.
e 51910 —FRINGE BENEFITS
Benefits provided per negotiated contracts
e 51920-FICA
Increase follows increase in salaries.
SERVICES
e 52010 —ADVERTISING
Reduced request as town now uses an on-line bidding advertising and bidding process.
e 52020 —POSTAGE
Budget based on projected FY25 actuals.
e 52030 —PROFESSIONAL FEES
Budget based on projected FY25 actuals. ADP has increased its rates to process town
payroll; therefore, there is an increase in this line.

TOWN OF WATERFORD
FY2026 BUDGET REQUEST
DEPARTMENT: FINANCE (10107)
e 52040 —SERVICE CONTRACTS & REPAIR
Based on actual FY25 costs.
e 52050 — DUES, CONFERENCES & EDUCATION
FY26 budget request includes funding for staff training, conference attendance and
education reimbursement per negotiated union contracts.
e 52070 —REIMBURSEABLE EXPENSE (no budget requested)
e 52080 —TELEPHONE
Request is based on FY25 projected actuals.
MATERIALS & SUPPLIES
e 53010 — OFFICE SUPPLIES
There is a decrease over FY25 that is based on actual town-wide expenditures.
Equipment
e 54060 — OFFICE QUIPMENT & FURNISHINGS
There is no expected needs for FY26.

TOWN OF WATERFORD
FY2026 BUDGET REQUEST
DEPARTMENT: FINANCE (10107)
EXPENDITURE HISTORY
EXPENDITURE HISTORY
= FY20 = FY21 FY22 = FY23 m= FY24

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TOWN OF WATERFORD
Expenditure History
Number Date Amount Carrier Date Amount Carrier Date Amount Total
-442-0553 8/4/23 $1,357.43]Verizon Business 8/4/23 $63.15|Verizon Wireless 2/16/24 $59.52| $1,480.10
-442-0553 9/1/23 $1,357.43]Verizon Business 8/4/23 $40.96|Verizon Wireless 3/1/24 $41.05] $1,439.44
-442-0553 9/29/23 $1 ,464.38]Verizon Business 8/18/23 $74.76|Verizon Wireless 3/15/24 $60.98 | $1,600.12
-442-0553 11/3/23 $1,413.57|Verizon Business 9/15/23 $63.07 |Verizon Wireless 3/15/24 $41.08] $1,568.53
-442-0553 12/8/23 $1,518.18!Verizon Business 9/15/23 $40.93|Verizon Wireless 4/5/24 $41.08] $1,600.19
-442-0553 1/5/24 $1,439.27|Verizon Business 10/13/23 $41.04|Verizon Wireless 4/26/24 $41.08} $1,521.39
-442-0553 2/2/24 $1,439.68]Verizon Business 10/20/23 $63.99|Verizon Wireless 5/3/24 $57.52| $1,561.19
-442-0553 2/23/24 $1,404.93]Verizon Business 11/9/23 $41.07|Verizon Wireless 5/24/24 $70.34| $1,516.34
-442-0553 3/28/24 $1,462.64]Verizon Business 11/22/23 $54.72|Verizon Wireless 6/21/24 $54.00} $1,571.36
-442-0553 4/26/24 $1,609.57|Verizon Business 12/8/23 $41.07]T-Mobile 5/24/24 $25.63| $1,676.27
-442-0553 5/24/24 $1,645.99!Verizon Business 1/5/24 $54.24|T-Mobile 6/21/24 $42.00| $1,742.23
-442-0553 6/30/24 $1,642.77|Verizon Business 1/5/24 $41.07|T-Mobile 6/30/24 $42.87| $1,726.71
23/2024 $17,755.84 | Total $620.07 | Total $577.15| $18,953.06
COST $1,479.65 $51.67 $48.10
2025/2026 $18,953.04
Number Date Amount Carrier Date Amount Carrier Date Amount Total
-442-0553 8/5/22 $1,389.16]Verizon Business 7/15/22 $54.95|Verizon Wireless 8/5/22 $41.13] $1,485.24
-442-0553 9/2/22 $1,345.13]Verizon Business 8/19/22 $76.47|Verizon Wireless 9/16/22 $41.13] $1,462.73
-442-0553 10/14/22 $1,313.60|Verizon Business 9/30/22 $68.86|Verizon Wireless 10/14/22 $41.05 | $1,423.51
-442-0553 11/10/22 $1,335.02|Verizon Business 10/28/22 $73.62|Verizon Wireless 11/10/22 $41.02| $1,428.24
-442-0553 12/9/22 $1,351.02|Verizon Business 11/23/22 $48.26 |Verizon Wireless 12/9/22 $41.02} $1,440.30
-442-0553 1/6/23 $1,334.31 ]Verizon Business 12/23/22 $71.54|Verizon Wireless 1/20/23 $40.98} $1,446.83
-442-0553 2/3/23 $1,311.52|Verizon Business 1/20/23 $49.07|Verizon Wireless 3/3/23 $41.00] $1,401.59
-442-0553 3/3/23 $1,310.15]Verizon Business 3/3/23 $58.81 |Verizon Wireless 3/17/23 $41.00} $1,409.96
-442-0553 4/14/23 $1,415.07|Verizon Business 3/17/23 $105.16|Verizon Wireless 4/14/23 $41.00} $1,561.23
-442-0553 5/12/23 $1,338.01 ]Verizon Business 4/28/23 $5.99|Verizon Wireless 5/12/23 $41.00] $1,385.00
-442-0553 6/1/23 $1,405.18]Verizon Business 5/26/23 $48.07|Verizon Wireless 6/23/23 $40.97} $1,494.22
-442-0553 6/23/23 $1,367.91 |Verizon Business 6/23/23 $52.90|Verizon Wireless 6/30/23 $40.97| $1,461.78
22/2023 $16,216.08] Total $713.70| Total $492.27| $17,422.05
Number Date Amount Carrier Date Amount Carrier Date Amount Total
-442-0553 7/15/21 $1,358.12!Verizon Business 7/23/21 $83.59]Verizon Wireless 8/6/21 $41.14] $1,482.85
-442-0553 8/15/21 $1,328.80]Verizon Business 8/20/21 $70.24]|Verizon Wireless 9/17/21 $41.14] $1,440.18
-442-0553 9/15/21 $1 ,226.87|Verizon Business 10/1/21 $69.69|Verizon Wireless 10/15/21 $41.08 | $1,337.64
-442-0553 10/15/21 $1,236.23]Verizon Business 10/29/21 $95.67|Verizon Wireless 11/12/21 $41.05| $1,363.59
-442-0553 11/15/21 $1,253.40]Verizon Business 11/24/21 $83.04|Verizon Wireless 12/23/21 $41.05] $1,377.49
-442-0553 12/15/21 $1,235.65|Verizon Business 12/3/21 $78.79|Verizon Wireless 1/21/22 $41.05] $1,355.49
-442-0553 1/15/22 $1,243.46|Verizon Business 2/4/22 $19.15|Verizon Wireless 2/18/22 $41.02] $1,303.63
-442-0553 2/15/22 $1,224.13]Verizon Business 3/4/22 $81.37|Verizon Wireless 3/18/22 $41.02] $1,346.52
-442-0553 3/15/22 $1,216.55|Verizon Business 4/1/22 $70.07|Verizon Wireless 4/14/22 $41.02] $1,327.64
-442-0553 4/15/22 $1,345.98]Verizon Business 4/29/22 $81.10]Verizon Wireless 5/13/22 $71.00} $1,498.08
-442-0553 5/15/22 $1,345.98!Verizon Business 5/27/22 $68.01 ]Verizon Wireless 6/10/22 $41.01] $1,455.00
-442-0553 6/15/22 $1,255.71|Verizon Business 6/24/22 $64.56|Verizon Wireless 6/30/22 $41.01] $1,361.28
21/2022 $15,270.88] Total $865.28 | Total $522.59| $16,658.75
13

Number Date Amount Carrier Date Amount Carrier Date Amount Total
442-0553 7/24/20 $1,091.76|Verizon Business 7/29/21 $52.93|Verizon Wireless 2/18/21 $110.12] $1,254.81
-442-0553 8/20/20 $1,089.62}Verizon Business 8/17/20 $72.31 |Verizon Wireless 2/18/21 $51.28} $1,213.21
-442-0553 9/24/20 $1,090.22|Verizon Business 8/28/20 $50.51 |Verizon Wireless 3/2/21 ($27.00)} $1,113.73
-442-0553 10/16/20 $1,093.67|Verizon Business 9/21/20 $96.70|Verizon Wireless 3/17/21 $75.82} $1,262.74
-442-0553 11/23/20 $1,091.51|Verizon Business 10/1/20 $51.92|Verizon Wireless 4/16/21 $90.03] $1,233.46
-442-0553 1/12/21 $1,091.51 |Verizon Business 10/16/20 $87.05|Verizon Wireless 4/16/21 $41.16} $1,219.72
-442-0553 1/26/21 $2,219.60|Verizon Business 11/3/20 $51.23|Verizon Wireless 5/14/21 $41.17] $2,312.00
-442-0553 2/18/21 $13.07|Verizon Business 11/17/20 $194.33]Verizon Wireless 5/28/21 $92.59 $299.99
-442-0553 3/24/21 $1,096.05|Verizon Business 12/11/20 $51.23|Verizon Wireless 6/4/21 $41.17] $1,188.45
-442-0553 4/30/21 $1,128.78]Verizon Business 1/8/21 $77.68|Verizon Wireless 6/30/21 $60.61] $1,267.07
-442-0553 5/28/21 $1,138.06}Verizon Business 1/8/21 $51.23]Verizon Wireless 6/30/21 $41.17} $1,230.46
-442-0553 6/25/21 $1,133.85}Verizon Business 2/3/21 $50.00|Verizon Wireless $1,183.85
20/2021 $13,277.70| Total $887.12| Total $618.12| $14,782.94
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