Representative Town Meeting Budget Hearing and Special Meeting Day 3 (linked)

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TOWN OF WATERFORD
FY2026 BUDGET REQUEST
DEPARTMENT: Building
BUDGET FUNCTION
The Building Department manages permitting for all construction in Waterford and is responsible for
administering and enforcing codes and ordinances to provide a reasonable level of public safety, health,
general welfare and building accessibility. The Department includes the Building Official, two Assistant
Building Officials and clerical staff who are housed within the Planning Office. Primary functions include
processing building permits, plan review, conducting field inspections, evaluating buildings for
occupancy, respond to emergencies, investigate tenant/landlord complaints, issue notices of violations
and orders to abate and enforcing codes. Additionally, the Building Department works with residents,
contractors, design professionals, realtors, appraisers and developers to help understand the building
codes and permitting process. The Building Department works closely with other permitting services,
including Planning, Zoning, Ledge Light Health District and the Fire Marshal to help coordinate
development projects throughout town. The Officials routinely provide inspection and support services
for town building projects and capital planning efforts.
The Building Department operates under the following codes and ordinances:
e Connecticut State Building Code
e International Building Code
e International Residential Code
International Energy Conservation Code
International Plumbing Code
International Mechanical Code
National Electrical Code
Accessibility Standards
e Connecticut State Fire Safety Code
e International Fire Code
Rental Housing Code
Property Maintenance Code
Connecticut Demolition Code
Delay of Demolition Ordinance
The total amount requested in FY26 is $321,515, a 1.54% decrease over FY25. The Building
Department historically generates more revenue through permit fees than the total annual budget. In
fiscal year 2024, the Department revenue was $580,190. This number does not reflect municipal
building projects for which we do not collect building permit fees. The four-year average (FY2021-
FY2024) in Department revenue is $590,265.

TOWN OF WATERFORD
FY2026 BUDGET REQUEST
DEPARTMENT: Building
\NOUSTRY >
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LOOKING AHEAD
Capital Projects - Document Scanning
The Building Department in partnership with the Planning Department (the Departments) will be
undertaking a project to scan all Planning and Building related documents. It is estimated that there
are over 1 million documents including large maps of various sizes, letter, legal and 11X17 sized
documents between the two Departments. The Departments have consulted with several companies
who specialize in scanning and document management and have gotten estimates to scan their
documents and create a document management system. Documents will be stored in cloud based
servers and will be available to staff and the public through the town’s website. This project will
reduce the amount of paper documents that are stored in the Town Hall basement which will have the
following benefits:
e Reducing the risk of loss due to fire or flooding
e Increasing government transparency through ease of access by the public
e Reduced staff time searching for paper files
This project has been submitted as a Capital Non-Recurring project for funding in FY-26/27.
Staffing
The Building Department is not anticipating changes to current staffing levels. It is the intent of the
Department to maintain the existing staffing levels in order to deliver the expected level of services to
Waterford residents and businesses and fulfill the duties of the Department.

7a \NOUSTR
>
TOWN OF WATERFORD
FY2026 BUDGET REQUEST
DEPARTMENT: Building
BUDGET SUMMARY
Building
Department
Proposed FY26
Budget
PERSONEL COSTS:
10118-51110-101-010-18-00-51 ADMINISTRATION $112,835
10118-51120-101-010-18-00-51 INSPECTION $156,271
10118-51810-101-010-18-00-51 OVERTIME $1,102
10118-51910-101-010-18-00-51 FRINGE BENEFITS $375
10118-51920-101-010-18-00-51 F.I.C.A. 
$20,671
Total PERSONEL COSTS $291,253
SERVICES:
10118-52010-101-010-18-00-52 ADVERTISING $3,000
10118-52020-101-010-18-00-52 POSTAGE $1,000
10118-52030-101-010-18-00-52 PROFESSIONAL FEES $10,000
10118-52040-101-010-18-00-52 SERVICE CONT. AND REPAIRS $2305
10118-52050-101-010-18-00-52 DUES,CONFERENCES &
EDUCAT $9500
Total SERVICES $25,805
MATERIALS & SUPPLIES:
10118-53010-101-010-18-00-53 OFFICE SUPPLIES $2,400
10118-53090-101-010-18-00-53 FUELS AND LUBRICANTS $1,096
Total MATERIALS & SUPPLIES $3,496
OFFICE EQUIPMENT:
10118-54060-101-010-18-00-54 OFFICE EQUIPMENT $960
Total OFFICE EQUIPMENT $960
TOTAL 
$321,515

5 5 \NOUSTRY 5 Se
TOWN OF WATERFORD
FY2026 BUDGET REQUEST
DEPARTMENT: Building
Advertising Line 10118-52010
$3,000 Requested
Buildings over 50 years old are subject to specific delay of demolition requirements. One of these
requirements is legal to provide notice of the proposed demolition. Due to changes in the real estate
market, there has been a large increase in the number of demolition applications received. In fiscal
year 2024, the department received 11 applications for demolition. This budget request anticipates 20
demolition notices at average cost of $150 per advertisement.
Postage Line 10118-52020
$1,000 Requested
Postage is used to mail permits, correspondence and certified abatement orders. The Department
mails notices to owners of single-family dwellings that they may pick up their house plans rather than
placing an ad in the New London Day. While the Department has seen an increase in the number of
permits and the number of people requesting information be mailed to them, the implementation of
the new online permitting application in FY23 allows the Department to send permits to those
applicants that request them electronically potentially offsetting any increase in postage rates for
FY26.
Professional Fees Line 10118-52030
$10,000 Requested
This line is used to secure professional services to supplement plan review services as needed and for
engineering and technical consulting services to evaluate structures as needed for safety and
compliance with the Property Maintenance Code. Historically, the need for consulting services was
rare, and Building Officials attempt to perform most work as part of their regular duties. The
Department requests $10,000 to fund this service.
There are times, however, when specialized services such as from a structural engineer or expert in a
particular trade are needed. If services are required as part of an enforcement action, the Town is
generally obligated to pay these costs upfront and seek reimbursement after enforcement. The
number of enforcement actions in a given year is unpredictable and the majority of enforcement
issues have been resolved without requiring a third party professional. Having funds to enable third
party assistance should the Building Official deem it necessary helps enforcement proceed in a timely
manner.

TOWN OF WATERFORD
FY2026 BUDGET REQUEST
DEPARTMENT: Building
Service Contracts and Repairs Line 10118-52040
$2305 Requested
The Building Official and Assistant Building Officials use three smartphones and three iPad tablets in
the daily functions of their duties. Each phone and tablet requires a wireless plan to cover phone, text
and data fees. The cost for the cell phones is $128.61 per month ($1543 per year) and the costs for
the iPads is $63.42 per month ($762 per year).
Dues, Conferences and Education Line 10118-52050
$9,500 Requested
The State of Connecticut requires building officials to attend training seminars and conferences in
order to maintain licenses and certification. The New England Building Officials seminar and The
Eastern States Building Officials Conference are important annual events that provide a significant
portion of the ongoing training mandated by Statute. Statutes also obligate the town to be a member
of the ICC — International Code Council.
Building Officials maintain multiple certifications and organizational memberships. These include
memberships to the Connecticut Building Official Association, The International Association of
Electrical Inspectors, the International Code Council, and the Connecticut Association of Housing Code
Enforcement Officials and South Eastern CT Building Officials Association. Waterford’s Building
Officials also maintain certifications and keep current on code issues by attending conferences
including the Eastern States Building Official Conference, the New England Building Officials Education
Conference at UMass, Amherst, and the CT Electrical License Class. In FY26 Dues are anticipated to
cost $1000. Conferences, classes, and seminars are anticipated to cost $3,500.
The Building Department maintains copies of code books and associated digital materials. New sets of
materials are purchased as new codes are adopted. In FY26 the State of Connecticut will be adopting a
new code cycle. The Department anticipates spending $4,000 on these materials.
Office Supplies Line 10118-53010
$2,400 Requested
Funds in this line are needed to purchase supplies not provided by the Finance Department. Examples
include specialized delay of demolition signs, enforcement placards and color cartridges for the
printer. The Department uses the Town printing services for bulk printing of flyers, postcards or
other large jobs, but daily color printing is still necessary. Whenever possible, staff prints in black and
white to avoid unnecessary use of the color printer. The estimated cost for color ink cartridges is
$1,200. Plotter paper and toner for the large format copier is anticipated to cost $1,200 in FY26.

TOWN OF WATERFORD
FY2026 BUDGET REQUEST
DEPARTMENT: Building
Fuels and Lubricants Line 10118-53090
$1,500 Requested
The Building Department is responsible for three automobiles assigned to the Building Official and 2
Assistant Building Officials. The vehicles are also used by the Assessor’s Office and IT employees. The
Department estimates using approximately 500 gallons of gasoline at $2.1918 per gallon. $1,096.00 is
requested.
Office Equipment Line 10118-54060
S960 Requested
This line item request is for testing and inspection equipment for the Building Official and Assistant
Building Officials. Some of the equipment will be replaced due to age or loss, such as flashlights, tape
measures, safety glasses, vests, etc. Other equipment needed for the department’s inspection
services is a moisture meter, infrared laser thermometer and a voltage tester. Additionally, in the
event the department needs to respond to emergencies and/or natural disaster situations, we will
require an “Emergency Go Bag” for each of the inspectors, 3 bags in total, complete with clipboards,
safety gear, first aid kits and backup inspection equipment.

SF \NOUSTR}
Building Department
6 Year History of Expenditures
FY2024 FY2023 FY2022 FY2021 FY2020
ORIGINAL FY2024 ORIGINAL FY2023 ORIGINAL FY2022 ORIGINAL FY2021 ORIGINAL FY2020
BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET = ACTUAL BUDGET ACTUAL
BUILDING DEPARTMENT:
PERSONEL COSTS:
10118-51110-101-010-18-00-51 ADMINISTRATION 102,095 107,404 102,095 102,484 102,600 164,236 95,976 100,036 95,976 96,229
10118-51120-101-010-18-00-51 INSPECTION 141,174 134,448 141,174 96,265 174,632 127,937 159,207 134,209 159,207 126,023
10118-51810-101-010-18-00-51 OVERTIME 1,102 228 1,102 73 4,102 0 1,243 821 1,243 205
10118-51910-101-010-18-00-51 FRINGE BENEFITS 225 225 225 0 2,625 2,474 225 1,389 225 0
10118-51920-101-010-18-00-51 F.I.C.A. 18,695 17,819 18,695 14,784 21,494 21,370 19,634 17,332 19,634 16,469
Total PERSONEL COSTS 263,291 258,124 263,291 213,606 302,453 316,017 276,285 253,787 276,285 238,926
SERVICES:
10118-52010-101-010-18-00-52 ADVERTISING 750 1,528 750 1,141 750 668 1,200 833 945 738
10118-52020-101-010-18-00-52 POSTAGE 1,000 700 1,000 869 1,000 1,233 900 946 900 873
10118-52030-101-010-18-00-52 PROFESSIONAL FEES 20,000 7,425 20,000 18,749 750 171 750 3,262 750 0
10118-52040-101-010-18-00-52 SERVICE CONT. AND REPAIRS 3,030 1,777 3,030 1,923 3,303 1,582 2,658 2,175 2,658 2,144
10118-52050-101-010-18-00-52 DUES,CONFERENCES & EDUCAT 5,480 3,290 5,480 7,338 5,480 2,181 5,480 1,147 5,493 480
Total SERVICES 30,260 14,720 30,260 30,020 11,283 5,835 10,988 8,363 10,746 4,235
MATERIALS & SUPPLIES:
10118-53010-101-010-18-00-53 OFFICE SUPPLIES 2,400 832 2,400 1,204 1,400 83 850 129 850 732
10118-53090-101-010-18-00-53 FUELS AND LUBRICANTS 858 1,418 858 1,009 893 387 900 507 944 560
Total MATERIALS & SUPPLIES 3,258 2,250 3,258 2,213 2,293 470 1,750 636 1,794 1,292
OFFICE EQUIPMENT:
10118-54060-101-010-18-00-54 OFFICE EQUIPMENT 800 778 800 0 612 115 400 0 400 te)
Total OFFICE EQUIPMENT 800 7718 800 0 612 115 400 0 400 0
TOTAL i 297,609 276,872 297,609 246,839 316,641 322,437 289,423 262,786 289,226 244,463

TOWN OF WATERFORD
FY2026 BUDGET REQUEST
DEPARTMENT: Building
DEPARTMENT:
GENERAL FUND
2025-2026 FISCAL YEAR
Building
LINE ITEM
2022-2023
ACTUAL
2023-2024
ACTUAL
2024-2025
EXPECTED
2024-2025
YTD
(10/21/24)
2025-2026
PROPOSED
VARIANCE
Alarm Monitoring
Alarm Penalties
Ambulance Subsidy
Beach Admission Fees
Benefit Assessments
Bulky Waste Fees
Conveyance Tax
Copy Fees
East Lyme Animal Control Fee
Enhanced E 9-1-1
Fines/Penalties
Hazardous Household Waste
Inspection Fees
Interest/Lien Fees
Inter-Municipal Revenues
SP IA |A A |A |RA | A | |A |RR |AN|RN |N |HR
1]
Miscellaneous
HF
1
Permitting/Licensing Fees
$ 598,119.98 $580,190
$442,950
$ 589,154.99
$146,204.99
Program/Registration Fees
$ 7
Recording Fees
Regional Communications
Fees
Rentals
Sale of Recyclables
State Operational Grants
Tipping Fees
Building Fines
$ 3,500.00
PP |A 1A |AIM 'NH |
o
TOTALS
$ 601,619.98 | $580,190.00
$442,950.00
$ 589,154.99
$146,204.99

7a ANOUSTRV oe
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TOWN OF WATERFORD
FY2026 BUDGET REQUEST
DEPARTMENT: Building
LOOKING AHEAD
Capital Projects - Document Scanning
The Planning Department in partnership with the Building Department (the Departments) will be
undertaking a project to scan all Planning and Building related documents. It is estimated that there
are over 1 million documents including large maps of various sizes, letter, legal and 11X17 sized
documents between the two Departments. The Departments have consulted with several companies
who specialize in scanning and document management and have gotten estimates to scan their
documents and create a document management system. Documents will be stored in cloud based
servers and will be available to staff and the public through the town’s website. This project will
reduce the amount of paper documents that are stored in the Town Hall basement which will have the
following benefits:
e Reducing the risk of loss due to fire or flooding
e Increasing government transparency through ease of access by the public
e Reduced staff time searching for paper files
This project has been submitted as a Capital Non-Recurring project for funding in FY-26/27.

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