Representative Town Meeting Budget and Special Meeting - DAY 4 (linked)

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TOWN Or wATERFORD
GENERAL FUND
2023 - 2024 PROPOSED BUDGET
DEPT/AGENCY: 10122 EMERGENCY MANAGEMENT
ACTUAL 2023/2024
2021/2022 2022/2023 EXPEND & DEPT/ Department | Department
ACTUAL 2022/2023 ADDITIONAL/ |ENCUMBAS OF; AGENCY Request $ Request %
LINE ITEM DESCRIPTION EXPENDED { RTM APPROP. TRANSFERS 1/1/23 REQUEST increase Increase
PERSONNEL COSTS
51110 ADMINISTRATION 78,913 78,611 80,380 1,769 2.25%
51210 CLERICAL/TECHNICAL 3,014 3,486 3,640 | 154 4.42%
51240 {DISPATCH EDUCATION INCENTIVE 2,300 2,300 0 0.00%
51440 DISPATCH PERSONNEL 623,874 663,371 695,767 32,396 4.88%
51810 DISPATCH OVERTIME 143,370 134,630 134,547 (83) -0.06%
51823 EMERGENCY PERSONNEL 0 1,800 1,800 0 0.00%
51830 TRAINING OVERTIME 1,696 7,080 7,335 255 3.60%
51920 FICA 61,744 68,552 70,722 2,170 3.17%
SUBTOTAL 912,611 959,830 0 0 996,491 36,661 3.82%
| ;
SERVICES
52010 ADVERTISING 0 200 200 0 0.00%
52020 POSTAGE 7 1,000 1,000 0 0.00%
52030 PROFESSIONAL FEES 207 1,000 1,000 0 0.00%
52040 SERVICE CONT & REPAIR 19,804 40,034 36,941 (3,093) -7,13%
52050 DUES, CONF., & EDUCATION 3,697 21,984 21,933 (51) -0.23%
52060 PRINTING 29 200) 200 0 0.00%
52080 TELEPHONE 21,554 28,368 20,688 (7,680) -27.07%
52300 TRAINING, EDUC & EMERG 2,016 2,600 2,600 0 0.00%
52370 DISPATCH CLOTHING ALLOWANCE 3,752 3,760 4,000 240 6.38%
52415 GENERATOR MAINTENANCE Q 6,200 6,200 0 0.00%
SUBTOTAL 51,066 105,346 0 Q 94,762 (10,584) -10.05%
|
MATERIALS & SUPPLIES
53010 OFFICE SUPPLIES 0 250 250 0 0.00%
53020 OTHER SUPPLIES 470 1,030 1,030 0 0.00%
53090 FUELS & LUBRICANTS 386 1,030 1,030 0 0.00%
53120 SHELTER SUPPLIES 48 600 600 0 0.00%
53130 RADIOLOGICAL SUPPLIES 0 400 400 0 0.00%
SUBTOTAL 904 3,310 0 3,310 0 0.00%
-
EQUIPMENT
54120 |DISPATCH CENTER EQUIPMENT 1,739 0 0.00%
SUBTOTAL 1,739 0 0 0 0 0 0.00%
DEPARTMENT TOTAL 966,320 1,068,486 0 0 1,094,563 26,077 2.44%

“TOWN OF WATERFORD -
a __ FY2024BUDGETREQUEST
_____ DEPARTMENT: EMERGENCY MANAGEMENT
BUDGET FUNCTION
The Waterford Emergency Management Department is the managerial function charged with creating the framework within
which the Town of Waterford reduces vulnerability to hazards and copes with disasters. The Emergency Management
Department protects the community by coordinating and integrating all activities necessary to build, sustain, and improve the
capability to mitigate against, prepare for, respond to and recover from threatened or actual natural disasters, acts of
terrorism, or other man-made disasters. This is accomplished through partnerships and cooperation with surrounding towns,
State and Federal agencies, as well as commercial organizations.
The Waterford Emergency Communications Center employs nine full-time dispatchers and four part-time dispatchers. The
primary purpose of the Waterford Emergency Communications Center is to receive, process and disseminate information to
police, fire, Waterford Ambulance Service; YNHH Lawrence + Memorial Hospital Paramedics and neighboring public safety
agencies. The Waterford Emergency Communications Center is a 24 hours per day, 365 days per year operation that works
with every Town of Waterford Department and the Board of Education answering burglar and fire alarms, as well as sewer
alarms for the WPCA. The Waterford Emergency Communications Center is in constant communication with Public Works
crews and utility companies during storms. The Waterford Emergency Communications Center serves as the core of the
Waterford Community-wide Emergency Action Plan and information center, and disseminates information to other Emergency
= rations Centers within the Environmentally Protected Zone (EPZ) surrounding the Millstone Power Station.
Ke
The Waterford Emergency Management Department continues its partnerships with the City of New London, New London Port
Area Marine Group and the Millstone nuclear power facility.

_ TOWN OF WATER FORD
ee FY2024 BUDGET REQUEST _~
}~ DEPARTMENT: EMERGENCY MANAGEMENT _
FY2024 BUDGET SUMMARY
The proposed FY 2023/24 Emergency Management Department budget is $1,094,563. This represents
an increase of $26,076 (3.56%) over the FY 2022/23 approved budget. The percentage increase was
calculated by considering costs that were moved out of the emergency management budget and into
the Information Technology Department budget ($11,971) to show an accurate representation.
Personnel costs represent 91.04% of the total budget while operations represents 8.96%. The majority
of line items have no change or minimal change.
| prepared this fiscally conservative budget while limiting spending where able, moving funding where
necessary and increasing funding only when required to meet department mandates.
The most significant changes to this year’s proposed budget are shown in the table below:
UPSEU Contracted Wage Increase ; 2.5%
51110 Administration Increase $1,769
51440 Dispatch Personnel Increase $32,396
51920 FICA Increase $2170
52040 Service Contracts & Repairs Decrease ($3,093) |
_ 52080 Telephone Decrease ($7,680)
The proposed FY 2023/24 Emergency Management and Waterford Emergency Communications Center
budget allows the Town of Waterford to maintain current Federal and State standards of acceptance.
As the Town of Waterford has a nuclear power plant within its borders, the WECC must comply with
required objectives from the Nuclear Regulatory Commission while being prepared for natural and
‘storm related emergencies and disasters.
This budget represents three municipal responsibilities; Emergency Management, the Waterford
Emergency Communications Center and some aspects of the Town-wide P25 radio system. The majority
of costs for the Town-wide P25 radio system are for radio shelter expenses.
Series changes (up and down) are explained below:
51000 series — This series represents 91.04% of the Emergency Management budget. It is up 3.82% due
to contractual raises and the requested additional full-time dispatcher position for FY 2024. Dispatch
personnel costs are lower on average due to the retirements of three long tenured top-step employees.
They are being replaced by new employees starting at entry level pay.
52000 series — This series decreased by $10584 when considering that $11,971 was moved to the
Waterford Information Technology Department’s budget.
53000 series — There were no changes to this series.

TOWN OF - WATERFORD
-FY2024 BU DGET REQUEST
DEPARTMENT: EMERGENCY MANAGEMENT
BUDGET EXPLANATIONS BY CATEGORY
51110 - ADMINISTRATION
$1,769 increase — 2.25% rate increase due to the GGA collective bargaining agreement. A portion of this
salary is eligible for reimbursement through the Emergency Management Performance Grant (EMPG)
program and the Nuclear Safety Emergency Program (NSEP). The reimbursement varies slightly each
year; EMPG can be up to 25% and NSEP can be up to 50%. These reimbursements go into the general
fund.
51210 — CLERICAL/TECHNICAL
Clerical/Technical has increased by $154. This increase is due to a contractual pay increase.
51240-DISPATCH EDUCATION INCENTIVE
An amount of ten dollars ($10.00) per annum per college credit shall be paid to any employee who
successfully completed a course at an accredited college or university within the field of emergency
communications, provided, however, that the employee has completed his/her probationary period and
that payment under this provision shall not be made for more than one hundred and twenty (120)
credits cumulative.
_ 51440 — DISPATCH PERSONNEL
f $32,396 increase — 4.88% increase due to the resolution of the UPSEU Waterford Public Safety
“es Dispatchers’ Union collective bargaining agreement that had expired on June 30, 2022 and the addition
a full-time dispatcher position. The previous staffing level lead to frequent overtime and dispatcher
burnout as nearly all time off had to be covered on an overtime basis. This line item includes the
salaries for ten (10) public safety dispatchers who operate the Emergency Communications Center. Step
increases are also a factor in this budget, but three retirements lead to the hiring of staff at lower steps.
Also included are part time dispatchers’ wages. Two full-time dispatchers were recently hired and are in
training. There is currently one part-time dispatcher training. Part-time dispatchers are crucial to
helping control over-time costs.
51810 — DISPATCH OVERTIME
$83 decrease — .06% decrease due the three retirements of dispatchers at the top of the pay scale. They
were/will be replaced with dispatchers at the first step of the pay scale. This line item is designed to
provide funding to cover shifts, which are vacant because of authorized approved time off, and /or
vacancies that have been created by resignations or retirements.
51823 — EMERGENCY PERSONNEL
This line item is for emergency workers’ salaries to attend and/or instruct emergency management
education and training programs, assist during emergencies, participate in drills and emergency

TOWN OF WATERFORD
FY2024 BU DG ET REQUEST _
DEPARTMENT: EMERGENCY. MANAGEMENT
information data input. Some expenses under this line item are eligible for up to 100% reimbursement
from the Nuclear Safety Emergency Fund.
51830 ~ TRAINING OVERTIME
$255 Increase. This increase is due to contractual pay increases and the addition of 1 full-time
dispatcher position. Training overtime is strictly related to wages, which are paid at a time and a half
rate for recertification training and other training that may be required for certification. The full-time
and part-time dispatchers are required to have a minimum of 16 hours of training for Emergency
Medical Dispatching (EMD), COLLECT, and CPR. The line allows for APCO in-service trainings, such as
caller interrogation, crisis intervention, and active shooter. These trainings will help the dispatchers
provide better customer service to residents and visitors to the Town of Waterford.
51920 — FICA
This amount is 7.65% of the total of all personnel in the 51000 series. This line increases with wage
increases.
52010 - ADVERTISING
The amount requested will be used for placing emergency procedures, public information notices and
legal ads. This line has not changed.
52020 -POSTAGE
This amount is used for routine correspondence and mailings for the Emergency Management
Department, Emergency Management Advisory Council and the Dispatch Center. This line is now also
used for quarterly mailings to approximately 500 residents of town who are in the Emergency
Management Department's
and/or evacuations.
’s a“needs assistance” database and require assistance during emergencies
52030-PROFESSIONAL FEES
The Dispatch Center has been required to utilize outside professional resources that may include but is
not limited to, psychologists, therapists, professional doctors, evaluators and consultants; all of whom
perform tasks required by our agency. Monies allocated for interpreting of both language and
documents have been issued. Professional advice from training counselors is also commonplace.
Dispatchers’ physicals and confidential counseling is also taken from this Line Item. This line item will be
utilized as additional full and part time hires are anticipated in the coming fiscal year.
52040 — SERVICE CONTRACT AND REPAIRS
$3,093 decrease — This decrease was created by moving the annual cost of the service contract for the
five (5) Eaton, Inc. Uninterruptible Power Supplies (UPS) located at the five radio tower sites to the
information Technology budget.
5 OUSTRY >

TOWN OF WATERFORD
-FY2024 BU DG ET REQUEST
DEPARTMENT: EMERGENCY MANAGEMENT
52050 — DUES, CONFERENCES AND EDUCATION
There is no change to this line item. This line item covers all conferences and training for the
Communications Center and Emergency Management as well as college reimbursement.
52060 — PRINTING
This amount will be used for the items that cannot be printed in the town print room, such as but not
limited to, poster size enlargements for the EOC with radiological and evacuation informational updates,
and color Millstone zone maps, plow routes for DPW, and maps of all roadways for storm related
incidents. Most expenses are eligible for up to 50% reimbursement under the state and local assistance
program.
52080 — TELEPHONE
$7,680 decrease - Covered in this line item for the Dispatch Center, Emergency Management Office and
the Emergency Operations Center are the routine telephone expenses for business telephones, remote
lines that connect remotely located radios; alarm monitoring lines, computer lines, cellular phones, and
(1) Tiline for the 800mhz Radio System. There are still several months in FY 2022/23 that are increasing
the overall mean average. This line item was determined by reviewing the past 24 months billing. The
decrease in this line is the result of moving the annual service costs for Crown Castle fiber to the
Information Technology budget.
52300 — TRAINING, EDUCATION & EMERGENCIES
Included in this line item is participation in the annual Millstone rehearsal and exercise. Additionally,
the town is under a Federal Mandate contained within the Superfund Amendments Authorization Act
1986 (SARA) Title III to participate in an annual hazardous materials emergency exercise. This line item
is also used for any type of emergency that may occur such as, but not limited to, blizzards, hurricanes
or flooding, as well as any expenditure necessary relating to the preparation, mitigation, response and
recover of any emergency. Also included are funds for personnel to attend and/or purchase supplies
for Emergency Management Education and Training Programs, emergency information data input and
the development, supplies and training of a CERT (Citizens Emergency Response Team) unit. Some
expenses under this line item are eligible for up to 100% reimbursement from the Nuclear Safety Fund.
52370 — DISPATCH CLOTHING ALLOWANCE
$240 increase — The increase is due to the addition of a full-time dispatch position. The Town is required
by the CBA to provide each full-time dispatcher three (3) long sleeved uniform shirts and three (3) short-
sleeved uniform shirts, and two (2) sweatshirts. On a fiscal year basis and upon presentation of valid
receipts, the Town will reimburse the full-time dispatchers for khaki style pants, not to exceed a total of
one hundred dollars ($100).

TOWN OF WATERFORD
FY2024 BU DG ET REQU EST
DEPARTMENT: EMERGENCY. MANAGEMENT
52415 — GENERATOR MAINTENANCE
No change. A number of emergency generators provide electrical power to certain town facilities during
extended power outages. Emergency Management has 2 portable generators, 5 generators located at
the tower sites and 5 portable back-up generators for the 800 MHz Radio System.
53010 ~ OFFICE SUPPLIES
This line is based on prior year history and current year projections and there was no increase.
53020 — OTHER SUPPLIES
This line remains unchanged. Included in this line item are funds for Info-USA cross reference
directories, which are used as a reference to maintain the town residents’ database. The other portion
of the requested amount is used to purchase protective gear for emergency workers and easily
identifiable emblems, etc., to be kept on hand for use during an emergency and miscellaneous items for
the Dispatch Center including: cleaning pads, equipment, etc. Some items are eligible for up to 50%
reimbursement through the EMPG program.
53090 — FUELS & LUBRICANTS
No change. This line item covers gas for the Emergency Management vehicle, the radio shelters and
emergency generators.
53120 — SHELTER SUPPLIES
This line remains unchanged. This request represents the amount needed to increase and maintain the
readiness level of supplies required to adequately equip a shelter/pet shelter for an evacuation within
the town, such as for a storm-related emergency condition. It will be used to purchase the necessary
items that must be kept on hand. Perishable food products and consumable items such as disposable
pillowcases are replaced at the end of each fiscal year.
53130 — RADIOLOGICAL SUPPLIES
This line remains unchanged. This line item is used to purchase radiological monitors, warning and
evacuation signs and equipment, protective clothing and decontamination supplies.

aon,f \ PAGE 1
TOWN OF WATERFORD
PERSONNEL WORKSHEET - EMERGENCY MANAGEMENT DEPARTMENT
2023/2024 FISCAL YEAR
DUE DAY
; LONGEVITY | HOLIDAY PERCENT
SALARY SALARY PER PAYOUT PER| TOTAL PAYROLL | INCREASE/
DATE OF HIRE EMPLOYEE GRADE | HRS RATE FY24 2022/2023 | 2023/2024 CONTRACT | CONTRACT LINE TAXES | DECREASE
51110 - ADMINISTRATION
04/06/20 EMER. MANAGEMENT DIRECTOR 40 Salary | 80,379.53 | 80,379.53 NA NA|__ 80,379.53 | 6,149.03 0.00%
TOTALS 
80,379.53 | 80,379.53 0.00 80,379.53 |__6,149.03 0.00%
51210 - CLERICAL/TECHNICAL
07/10/96 SECRETARIAL SERVICES 25iwk| § 27.9989 | 3,411.24 | $3,639.86 N/A N/A|___ 3,639.86 | 278.45 6.10%
TOTALS 3,411.24 3,639.86 0.00 3,639.86 | ___278.45
51440 - DISPATCH PERSONNEL HOURLY RATE
10/02/19 DISPATCHER Il PS-S/STEP2 | 40 31.7053 | 58,439.74 | 65,927.08 NA 2,260.70 | 68,187.75 | 5,216.36 12.81%
05/22/17 DISPATCHER I PS-4/STEP 6/7] 40 36.3158 | 68,849.71 | 75,536.86 | N/A 3,508.96 | 79,045.82 | 6,047.01 971%
01/16/20 DISPATCHER I PS-4/STEP 4/5] 40 32.9435 | 63,527.76 | 68,522.48 N/A 68,522.48 | 4,536.43 7.86%
02/20/20 DISPATCHER I PS-4/STEP 2/3] 40 29.8788 | 57,355.00 | 62,147.90 N/A 1,666.20 |_ 63,814.10 | 4,881.78 8.36%
02/22/21 DISPATCHER I PS-4/STEP 2 | 40 29,0904 | 55,964.94 | 60,527.70 N/A 60,527.70 | 4,630.37 8.15%
07/25/22 DISPATCHER I PS-4/STEP 2 | 40 29.0632 |__57,761.60 | 60,471.28 NIA 60,471.28 | 4,626.05 4.69%
10/31/22 DISPATCHER I PS-4/STEP 1 | 40 27.3447 | __55,016.00 | 56,860.33 NIA 56,860.33 | 4,349.82 3.35%
1031/22 DISPATCHER I PS-4/STEP1_| 40 27.3447 | 55,016.00 | 56,860.33 NA 56,860.33 |_4,349.82 3.35%
VACANT DISPATCHER I PS-4/STEP 1_| 40 27.1113 | 55,016.00 | 56,391.50 N/A 56,391.50 | 4,313.95 2.50%
VACANT *NEW FY2|DISPATCHER I PS-4/STEP 1_| 40 27.1113 0.00 | 56,391.50 N/A 56,391.50 | 4,313.95 100.0%
PART TIME DISPATCHERS 37,960.00 |___ 37,960.00 37,960.00 |_2,903.94 0.00%
HOLIDAY PAY 
30,045.00 | 30,721.00 30,721.00 | 2,350.16 2.25%
TOTALS 
594,951.75 | 688,317.93 0.00. 7,435.86 | 695,753.79 | 52,519.64
51810-DISPATCH OVERTIME 131,668.00 | __131,668.00 134,547.00 | 10,292.85 2.19%
51823-EMERGENCY PERSONNEL 1,800.00 1,800.00 1,800.00 137.70 0.00%
51830-TRAINING OVERTIME 7,080.00 7,335.00 7335.00 | __ 561.13 3.60%
FICA TOTAL FROMFRINGE BENEFIT PAGE 
783.04
TOTALS - EMERGENCY MANAGEMENT DEPARTMEN 819,290.52 | __913,140.32 0.00 7,435.86 | 923,455.18 | 70,721.84 12.71%

fT,
a | -~ ~ PAGE 2
STEP INCREMoE CALCULATION
TOWN OF WATERFORD
PERSONNEL WORKSHEET - EMERGENCY MANAGEMENT DEPARTMENT
2023/2024 FISCAL YEAR
te pes ce ee ee Imerease | 2S a oe) Year
Employee ‘| Step | Date | Rate |#ofDays| #ofHours | StepPay | Step | Date | Rate |#ofDays| #ofHours | StepPay | 23-24Pay | Ending
2] 2 1-Jul-23 31.3138 276 1572.82192| 49,251.0310 3 2-Apr-24 32.8800 89.00 | 507.178082 16,676.0153 65,927.0463 | 30-Jun-24
1} 7 © 1-Jul-23 36.3158 365 2080] 75,536.8640 6 30-Jun-24 36.3158 0.00 0 - | 75,536.8640 | 30-Jun-24
3) 4 1-Jul-23 32.9435 365 2080] 68,522.4800 4 30-Jun-24 27.0900 0.00 0 - 68,522.4800 | 30-Jun-24
44 2 1-Jul-23 29.8788 365 2080| 62,147.9040 3 30-Jun-24 29.8788 0.00 0 - 62,147.9040 | 30-Jun-24
5} 2 1-Jul-23 28.4643 201 1145.42466}| 32,603.7111 3 18-Jan-24 29.8788 | 164.00 | 934.575342 27,923.9897 60,527.7008 | 30-Jun-24
6] 2 1-Jul-23 28.4643 208 1185.31507) 33,739.1637 | .3 25-Jan-24 29.8788 | 157.00 | 894.684932 26,732.1121 60,471.2758 | 30-Jun-24
7| 1 1-Jul-23 27.1113 304 1732.38356| 46,967.1705 2 30-Apr-24 28.4600 61.00 347.616438 9,893.1638 56,860.3343 | 30-Jun-24
8 ot .1-Jul-23 27.1113 304 1732.38356| 46,967.1705 2 30-Apr-24 28.4600 61.00 347.616438 9,893.1638 56,860.3343 | 30-Jun-24
9 06«2 1-Jul-23 27.1113 365 2080, 56,391.5040 1 30-Jun-24 27.1113 0.00 0 0} 56,391.5040 | 30-Jun-24
10; 1 1-Jul-23 27.1113 365 2080} 56,391.5040 1 30-Jun-24 27.1113 0.00 0 0) 56,391.5040 | 30-Jun-24
260 Working Days

(~ ( co’ PAGE 3
: PART TIME, OVERTIME, TRAINING OVERTIME WORKSHEET
TOWN OF WATERFORD
PART TIME, OVERTIME & TRAINING OVERTIME WORKSHEET - EMERGENCY MANAGEMENT DEPARTMENT
2023/2024 FISCAL YEAR
LINE | ACCOUNT | 201819 | 201920 | 2020/21 | 2021/22 | 2022-23RTM |A LTO| 2023/24 | %INCREASE/ _
1reM | NAME | acTUAL | ACTUAL | ACTUAL | ACTUAL | APPROVED | DATE | PROPOSED (DECREASE) _
51440|/PART TIME DISPATCHERS
Included in Full-Time Actuals 37,960 37,960 0.00%
|ACTUALTO| 202324 =| ~—-% INCREASE/_
oT ee ee eee
‘LINE | ACCOUNT | 2018/19 =|. 2019/0 =| ~=-2020/21_ (| 2021/22 | 2022-23RTM be
ITEM | NAME | ACTUAL ACTUAL | ACTUAL | ACTUAL | APPROVED | DATE | PROPOSED | (DECREASE)
51810| DISPATCH OVERTIME
| 151,758 238,017 131,587 143,370 131,688 98,370 134,980 2.50%
ACTUALTO| 2023/24 =| %INCREASE/
| PROPOSED |. (DECREASE)
LINE | ACCOUNT | 201899 | 201920 | 2020/21 | 202122 | 2022-23RTM
ITEM | NAME | ACTUAL | ACTUAL | ACTUAL | ACTUAL | AP
51830|TRAINING OVERTIME
| 4,333 2,220 2,717 1,696 7,080 2,345 7,335 3.60%
HOURLY OVERTIME
RATE HOURS TOTAL
DISPATCHER II PS-05 STEP 2/38 49.32 16 789.12
DISPACTHER 1 PS-04 STEP 7 54.47 16 871.52
DISPACTHER 1 PS-04 STEP 4 49.41 16 790.56
DISPACTHER 1 PS-04 STEP 2 44.82 16 2,151.36
DISPACTHER 1 PS-04 STEP 1 42.69 16 2,732.16
bBwowe Re
PART-TIME 
Total 7,334.72
1 22.63
19.16
23 18.25
4 18.25

a ~ ( > PAGE 4
FRINGE BENEFIT WORKSHEET
TOWN OF WATERFORD
FRINGE BENEFIT WORKSHEET
2023-2024 FISCAL YEAR
LINE 52370
LINE 51240 LINE 51440
POSITION .
DISPATCHER II_ [10/02/19 2,260.70 2,360.70
DISPATCHER I [05/22/17 100.00 3,508.96 3,608.96 276.09
DISPATCHER I _ [01/16/20 100.00 1,200.00 1,300.00 99.45
DISPATCHER I _ [02/20/20 100.00 1,666.20 1,766.20 135.11
DISPATCHER I [02/22/21 - 100.00 600.00 700.00 53.55
DISPATCHER I [07/25/22 100.00 | 100.00 7.65
DISPATCHER I _ [10/31/22 100.00 | 100.00 7.65
[DISPATCHER I [10/31/22 100.00 100.00 7.65
DISPATCHERI [VACANT 100.00 100.00 7.65
DISPATCHERI |VACANT 100.00 100.00 7.65

—_
FY 2024 ANNUAL BUDGET DEPT/AGENCY:
COLUMN 4
2021/22
. ACTUAL
LINE ITEM EXPENDED
10222 DESCRIPTION
51000 PERSONNEL COSTS
81110 | ADMINISTRATION 78,913
51210 CLERICAL/TECHNICAL 3,014
51240 DISP. EDUCATION INCENTIVE 0
51440 DISPATCH PERSONNEL 623,874
51810 DISPATCH OVERTIME 143,370
51823 EMERGENCY PERSONNEL 0
51830 TRAINING OVERTIME 4,696
51920 FICA 61,744
SUB-TOTAL
52000 SERVICES
52010 ADVERTISING 0
52020 POSTAGE 7
52030 PROFESSIONAL FEES 207
52040 SERV. CONT. & REPAIRS 19,804
52050 DUES, CONF, & EDUCATION 3,697
52060 PRINTING 29
52080 TELEPHONE 21,554
52300 TRAINING, EDUC & EMERG 2,015
52370 _ DISP. CLOTHING ALLOWANCE 3,752
52415 GENERATOR MAINTENANCE 0
SUB-TOTAL
53000 MATERIALS & SUPPLIES
53010 OFFICE SUPPLIES 0
53020 OTHER SUPPLIES 470
53090 FUEL & LUBRICANTS 386
53120 SHELTER SUPPLIES 48
53130 RADIOLOGICAL SUPPLIES 0
SUB-TOTAL
DEPARTMENT TOTAL
2022/23
R.T.M.
APP.
78,611
3,486
2,300
663,371
134,630
1,800
7,080
68,552
959,830
200
1,000
1,000
40,034
21,984
_ 200
28,368
2,600
3,760
6,200
105,346
250
4,030
1,030
600
400
3,310
1,068,486
2021/22 ACTUAL
TRANSERS EXPENDED
ADD. 11/30/2022
4,030 34,316
(10,000) 1,423
(1,778) 0
(15,733) 228,547
41,703 98,370
0
2,345
27,028
0
0
898
33,412
(2,208) 2,600
: 3
9,147
2,206 259
186
0
293
111
283
254
10122 EMERGENCY MANAGEMENT
COLUMN2 COLUMN3 COLUMN4 COLUMN5
2023/24
DEPT/AGY
REQUEST
80,380
3,640
2,300
695,767
134,547
1,800
7,335
70,722
996,491 .
200
1,000
1,000
36,941
21,933
200
20,688
2,600
4,000
6,200
94,762
250
1,030
1,030
600
400
3,310
1,094,563
COLUMN6 COLUMN7 COLUMN 8
2023/24
APPR
BD/SEL
2023/24 2023/24
BD OF FIN R.T.M.
RECOMM. APPROVED
0 0
0 0
0 0
0 0

l TM, we aN cr
52010-ADVERTISING, 52020-POSTAGE, 52030-PROFESSIONAL FEES
TOWN OF WATERFORD
ADVERTISING-POSTAGE-PROF. FEES - EMERGENCY MANAGEMENT DEPARTMENT
2023/2024 FISCAL YEAR .
2019/20 2020/21 2021/22 | 2021/22 RTM 2022/23 2023/24
LINE ITEM ACCOUNT NAME ACTUAL ACTUAL ACTUAL APPROVED APPROVED | PROPOSED
52010}ADVERTISING - - - 200 200 200 0.00%|
ACCOUNT JUSTIFICATION
The amount requested will be used for placing emergency procedures, public information notices and legal ads in the newspaper.
2019/20 2020/21 2021/22 | 2021/22 RTM 2022/23 2023/24
LINE ITEM ACCOUNT NAME ACTUAL ACTUAL ACTUAL APPROVED APPROVED | PROPOSED
52020}POSTAGE 6 3 7 1,000 1,000 1,000 0.00%
ACCOUNT JUSTIFICATION -
This amount will be used for routine correspondence and mailings for the Emergency Management Department, Emergency Management
Advisory Council and the Dispatch Center. Proposed increase is for mailed written notifications to residents on our "Needs Assistance" list in the event of an
emergency or evacuation.
2019/20 2020/21 2021/22 | 2021/22 RTM 2022/23 2023/24
LINE ITEM ACCOUNT NAME ACTUAL ACTUAL ACTUAL APPROVED APPROVED | PROPOSED
52030|PROFESSIONAL FEES 897 999 207 1,000 1,000 1,000 0.00%|
' ACCOUNT JUSTIFICATION
The Dispatch Center has been required to utilize outside professional resources which may include, but not be limited to, psychologists,
therapists, professional doctors, evaluators and consultants; all of whom perform tasks required by our agency. Monies allocated for
interpreting of both language and documents have been issued. Professional advice from training counselors is also common place.
Dispatchers’ physicals and confidential counseling is also taken from this Line Item.

a os an
-_ f oN -_ PAGE 6
52040 SERVICE Cui TRACTS, REPAIRS
TOWN OF WATERFORD
SERVICE CONTRACTS & REPAIRS - EMERGENCY MANAGEMENT DEPARTMENT
2023/2024 FISCAL YEAR
2019/20 2020/21 2021/22 2021/22 RTM | 2022/23 2023/24
LINE ITEM ACCOUNT NAME ACTUAL ACTUAL ACTUAL APPROVED | APPROVED | PROPOSED
52040 SERVICE CONTRACTS & REPAIRS 40,593 29,066 19,803 43,920 40,034 36,941 -7.73%
ACCOUNT JUSTIFICATION
ATLANTIC BROADBAND $192.79/MONTH 2,314 Cable TV for EOC
CRYSTAL ROCK — $36.91/MONTH 443 Water Coolers Dispatch & EOC
RICOH $77.00 MONTHLY 924 Copier in Dispatch Center
RICOH $.052/PAGE 260 5000 Pages
EATON-5 RADIO TOWER SITES UPS ANNUAL - Preventative Maintenance for UPS for Radio Tower Sites (Moved to IT)
VEHICLE MAINTENANCE ESTIMATED COST OF REPAIRS . 1,500 Vehicle Maintenance for Emergency Management vehicle
ESTIMATED COST OF MISC
REPAIRS TO EQUIPMENT REPAIRS — 7,500 Cost for Damaged Equipment in the Dispatch Center & EOC
BATTERIES-TOWNWIDE RADIOS : 12,000 Replacement Batteries for Portable Radios
REPAIRS/SERVICE CALLS FOR TOWNWIDE
RADIOS 12,000 Repair Costs for Portables and Mobiles
TOTAL 
36,941

( f \ co” PAGE 7
52050-DUES,CONF,EDUCATION , 52060-PRINTING, 52070 REIM.<SABLE EXPENSES
TOWN OF WATERFORD
DUES-CONFERENCES-EDUCATION, PRINTING & REIMB. EXPENSES -EMERGENCY MANAGEMENT DEPARTMENT
2023/2024 FISCAL YEAR
2019/20 | 2020/21 | 2021/22 | 2021/22 RTM 2022/23 2023/24
LINE ITEM ACCOUNT NAME ACTUAL'| ACTUAL | ACTUAL | APPROVED APPROVED PROPOSED
52050jDUES, CONF & EDUCATION 5,982 3,892 3,697 22,084 21,984 21,933 ~-0.23%
ACCOUNT JUSTIFICATION
APCODUES 11 FULLTIME DISPATCHERS & EMD $69 ea. 759
RECERTIFICATION-APCO PST-7 10 FULLTIME DISPATCHERS $30 ea. . 300
INSERVICE TRAINING - 8 HOUR CLASS = 10 FULLTIME DISPATCHERS $200 ea. 2,000
APCO ATLANTIC CHAPTER CONFERENCE 10 FULLTIME DISPATCHERS $150 ea. 1,500
NENA 911 Dues EMD and DISPATCHER II $137 274
The above costs are for the fees for the registation of classes and memberships.
EMERGENNCY MANAGEMENT/HURRICANE CONFERENCE
2 EM PERSONNEL TO ATTEND 4,500
APCO/NENA CONFERENCES
4 DISPATCHER AND EMD TO ATTEND THE CONFERENCE 4,500
CT EMERGENCY MANAGEMENT ASSOC. DUES-EMD $100 ea. 100
COLLEGE REIMBURSEMENT
Per Union contract 8,000
21,933
2019/20 | 2020/21 | 2021/22 | 2021/22 RTM 2022/23 2023/24
LINE ITEM ACCOUNT NAME ACTUAL ACTUAL ACTUAL APPROVED APPROVED PROPOSED
52060/PRINTING - 29 200 200 200 0.00%
This amount will be used for the items that cannot be printed in the town print room, such as but not limited to, poster size enlargements for the EOC
with radiological and evacuation informational updates, & color Millstone zone maps.
2019/20 | 2020/21 | 2021/22 | 2021/22 RTM 2022/23 2023/24
LINE ITEM : ACCOUNT NAME ACTUAL ACTUAL ACTUAL APPROVED APPROVED PROPOSED
- §2070)REIMBURSABLE EXPENSES - - - - - - 0.00%
This amount is for out-of-pocket expenditures by emergency management/dispatch staff. This line item also covers gas for the use of personal vehicles used during
emergencies or for transportation for administrative or educational functions. It represents an average of 371-miles per year, at the mileage reimbursement guideline
rate of 54 cents per mile.

om
) PAGE 8
52U80-TELEPHONE
TOWN OF WATERFORD
TELEPHONE - EMERGENCY MANAGEMENT DEPARTMENT
2023/2024 FISCAL YEAR
2021/22
LINE 2019/20 | 2020/21 | 2021/22 RTM 2022/23 2023/24
ITEM | ACCOUNT NAME | ACTUAL | ACTUAL | ACTUAL | APPROVED | APPROVED PROPOSED
520801 TELEPHONE 29,325] 27,567 21,553 28,368 28,368 20,688 | -27.07%
ACCOUNT JUSTIFICATION
_ The amount requested i is the current rate. Covered in this line iitem for the Dispatch Center, Emergency Management Office and the Emergency
: Operations Center is the routine telephone expenses for business telephones, remote lines that connect remotely located radios, alarm monitoring
_ lines, computer lines, cellular phones, fiber optics lines and 1-T1 line for the 800mhz Radio System.
| | MONTH cosT |
December-20 1,329
January-21 3,316
February-21 1,547
March-21 1,488
April-21 1,352
May-21 1,812
June-21 1,508
July-21 1,642
August-20 1,662
September-21 1,589
October-21 2,259
November-21 1,757
December-21 1,677
January-22 1,670
February-22 1,560
March-22
1,658
| | MONTH COST |
April-22 1,668
May-22 1,702
June-22 1,671
July-22 1,728
‘August-22 1,776
September-22 1,659
October-22 1,696
November-22 1,658
TOTAL 
41,384
Mean Average 1,724 x12 months = 20,688
|F.Y. 2023/24 20,688 |
*Crown Castle Dark Fiber Fees Moved to IT Budget for FY 2024

conn
) PAGE 9
52300-TRAINING, EDUC, EM ERGENCIES.,
TOWN OF WATERFORD 52370-DISPATCH CLOTHING ALLOWANCE,
EMERGENCY MANAGEMENT DEPARTMENT 52415 GENERATOR MAIN.
2023/2024 FISCAL YEAR
2019/20 2020/21 2021/22 |2021/22RTM| 2022/23 2023/24
LINE ITEM ACCOUNT NAME ACTUAL ACTUAL ACTUAL APPROVED | APPROVED PROPOSED
52300|TRAINING, EDUCATION & EMERGENCIES - 1,620 2,016 2,600 2,600 2,600 0.00%
ACCOUNT JUSTIFICATION
Included in this line item is participation in the annual Millstone rehearsal and exercise. Additionally, the town is under a Federal Mandate
contained within the Superfund Amendments Authorization Act 1986 (SARA) Title Ill to participate in an annual hazardous materials emergency
exercise. This line item is.also used for any type of emergency that may occur such as, but not limited to, blizzards, hurricanes or flooding, as
well as any expenditure necessary relating to the preparation, mitigation, response and recover of any emergency. Also included are funds for
personnel to attend and/or purchase supplies for Emergency Management Education and Training Programs, emergency information data input
and the development, supplies and training of a CERT (Citizens Emergency Response Team) unit. Some expenses under this line item are eligible
. for up to 100% reimbursement from the Nuclear Safety Fund.
2019/20 2020/21 2021/22 2021/22 RTM 2022/23 2023/24
LINE ITEM ACCOUNT NAME ACTUAL ACTUAL ACTUAL APPROVED APPROVED PROPOSED
52370|DISPATCH CLOTHING ALLOWANCE 732 5,374 3,752 3,760 3,760 4,000 6.38%
ACCOUNT JUSTIFICATION
Per Union contract the Town shall provide 3 long sleeved shirts, 3 short sleeved shirts and 2 sweatshirts to each dispatcher. The town will replace
shirts as needed upon request of the employees. On a fiscal year basis and upon presentation of valid receipts, the Town will reimburse
employees for khaki style pants, not to exceed $100. Clothing allowance for part-time dispatchers $800.
2019/20 2020/21 2021/22 |2021/22RTM| 2022/23 2023/24
LINE ITEM ACCOUNT NAME ACTUAL ACTUAL ACTUAL APPROVED | APPROVED PROPOSED
52415|GENERATOR MAINTENANCE 3,350 - - 6,200 6,200 6,200: 0.00%
ACCOUNT JUSTIFICATION
Emergency Management has 1-100kw and 1-30kw portable generators, 5-27kw units obtained from the military five (5) 1033 program and 3-25kw & 1-35kw
generators located at each of the tower sites for the townwide radio system. The maintenance contract for the five (5) generators for upkeep and routine
service is $1,700 annually. Parts, labor & other associated costs incurred by repairs that are above & beyond the annual maintenance contract for both the 1033
generators and the five (5) generators covered by the service contract is estimated at an additional $4,500, for a total of $6,200.

geerrin, _ (
( ( | PAGE 10
53010 OFFICE SUPPLES, 53020 OTHER SUPPLIES
TOWN OF WATERFORD , 53090 FUELS LUBRICANTS
OFFICE SUPPLIES, OTHER SUPPLIES & FUELS & LUBRICANTS- EMERGENCY MANAGEMENT DEPARTMENT
2023/2024 FISCAL YEAR
2019/20 | 2020/21 | 2021/22 |2021/22 RTM 2022/23 2023/24
LINE ITEM ACCOUNT NAME ACTUAL | ACTUAL | ACTUAL | APPROVED | APPROVED | PROPOSED
53010]OFFICE SUPPLIES 156 44 - 250 250 250 0.00%|
ACCOUNT JUSTIFICATION
Funds in this line item are used to cover the expense of office supplies that are not available through the purchasing agent, such as color ink printer
cartridges, also miscellaneous special order items needed during a drill or emergency and items needed immediately.
2019/20 | 2020/21 | 2021/22 |2021/22 RTM| 2022/23 2023/24
LINE ITEM ACCOUNT NAME ACTUAL | ACTUAL | ACTUAL | APPROVED | APPROVED | PROPOSED
53020/}OTHER SUPPLIES 988 1,015 470 1,030 1,030 1,030 0.00%] -
ACCOUNT JUSTIFICATION
included in this line item are funds for Info-USA cross reference directories which are used as a reference to maintain the town residents’ database.
The other portion of the requested amount is used to purchase protective gear for emergency workers and easily identifiable emblems to be kept on
hand for use during an emergency. Cleaning supplies, computer equipment, such as wireless mouses and keyboards, batteries for equipment in the
center, and headsets for dispatchers. ;
2019/20 | 2020/21 | 2021/22 |2021/22 RTM| 2022/23 2023/24
LINE ITEM ACCOUNT NAME ACTUAL | ACTUAL | ACTUAL | APPROVED | APPROVED] PROPOSED
53090|FUELS & LUBRICANTS - - 386 600 1,030 1,030 0.00%
ACCOUNT JUSTIFICATION
This line item covers gas for the radio tower sites, the emergency management vehicle and a towable 30kW diesel generator.

; 53120-SHELTER SUPPLIES,
TOWN OF WATERFORD 53130-RADIOLOGICAL SUPPLIES
SHELTER & RADIOLOGICAL SUPPLES & EQUIPMENT- EMERGENCY MANAGEMENT
2023/2024 FISCAL YEAR
2019/20 2020/21 2021/22 |2021/22 RTM 2022/23 2023/24
LINE ITEM ACCOUNT NAME ACTUAL ACTUAL ACTUAL | APPROVED | APPROVED | PROPOSED
53120|SHELTER SUPPLIES - - 48 600 600 ‘600 0.00%
ACCOUNT JUSTIFICATION
This request represents the amount needed to increase and maintain the readiness level of supplies required to adequately equip a shelter/pet
shelter for an evacuation within the town, such as for a storm-related emergency condition. It will be used to purchase the necessary items
that must be kept on hand. Perishable food products and consumable items such as disposable pillowcases are replaced at the end of each
fiscal year. .
2019/20 2020/21 2021/22 |2021/22 RTM| 2022/23 2023/24
LINE ITEM ACCOUNT NAME ACTUAL ACTUAL ACTUAL | APPROVED | APPROVED | PROPOSED
53130|RADIOLOGICAL SUPPLIES - - - 400 400 400 0.00%
ACCOUNT JUSTIFICATION
This line item is used to purchase radiological monitors, warning and evacuation signs and equipment, protective clothing and decontamination
supplies.

eo
TOWN OF WATERFORD
PROPOSED REVENUE BY DEPARTMENT
GENERAL FUND
2023-2024 FISCAL YEAR
All revenues from each department must be listed in the following categories. Please add any revenue lines
that are not listed below.
DEPARTMENT: EMERGENCY MANAGEMENT
LINE ITEM
2020-2021
ACTUAL
2021-2022
2022-2023
YTD
2023-2024
PROPOSED
ACTUAL
VARIANCE
Alarm Monitoring
Alarm Penalties
Ambulance Subsidy
12,000
12,000
6,000
12,000
Beach Admission Fees
Benefit Assessments
Bulky Waste Fees
Civil Preparedness
19,823
40,686
19,653
Conveyance Tax
20,000
Copy Fees
East Lyme Animal Control Fee
Enhanced E 9-1-1
22,981
22,981
22,981
22,981
Fines/Penalties
- |Hazardous Household Waste
Inspection Fees
Interest/Lien Fees
Inter-Municipal Revenues
81,237
72,221
Miscellaneous
Permiiting/Licensing Fees
Program/Registration Fees
Recording Fees
Regional Communications Fees
6,000
6,000
6,000
6,000
Rentals
Sale of Recyciables
State Operational Grants
Tipping Fees
Versa Kart/Blue Box Purchases
TOTALS
142,041
153,888
54,634
133,202

PAGE 4
PART TIME, OVERTIME , TRAINING OVERTIME WORKSHEET
— TOWN OF WATERFORD
] PROPOSED REVENUE BY DEPARTMENT
- SPECIAL REVENUE
2023-2024 FISCAL YEAR
All revenues from each department must be listed in the following categories. Please add any revenue lines
that are not listed below.
DEPARTMENT: Emergency Management
7 2020-2021 | 2021-2022 | 2022-2023 | 2023-2024 [|
LINEITEM =~ | acTuaL | ACTUAL | YTD — | PROPOSED |VARIANCE
‘|GRANTS (list anticipated individual grants below)
EMPG 9,915 9,515 9,916 10,310 394
NSEP 115,770 19,653 0 75,000 75,000
DONATIONS (list indivual donations below)
PROGRAM FEES (list anticipated revenue by program)
MISC ~
OLOfO/[OlOpOflO/OpOolOolsofoalolosOlOos/ejosololsaQqQyo/ol/ololoialo
TOTALS. ee 25,685 29,168 9,916] 85,310 | 75,394