Representative Town Meeting Budget and Special Meeting - DAY 4 (linked)

DEPT/AGENCY:
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TOWN OF wATERFORD
GENERAL FUND
2023-2024 PROPOSED BUDGET
HUMAN RESOURCES DEPARTMENT
ADMINISTRATION
92,025
(225)
-0.24%
CLERICAL/TECHNICAL
63,784
(1)
0.00%
OVERTIME
0
0
0.00%
F.I.CA
_ SUBTOTAL
11,920
(17)
-0.14%
| 467,729 |
Taal 20.14%
52010
ADVERTISING
2,341
4,000
500
14.29%
52020
POSTAGE
558
968
113
13.22%
52030
PROFESSIONAL FEES
120,695
75,000
(5,000)
-6.25%
52040
SERVICE CONT. & REPAIR
1,268
1,467
30
2.09%
52050
DUES, CONF. & EDUCATION
503
455
35
8.33%
52070
REIMBURSABLE EXPENSE
250
100
66.67%
52080
TELEPHONE
495
122
32.71%
52300
TRAINING
6,300
4,300
215.00%
52570
EMPLOYEE ASSIST. PROGRAM
_ sustota
2,172
2.50%
0.28%
OTHER SUPPLIES
70
7.53%
VACCINE AND SUPPLIES
__ SUBTOTAL
(100)
-100.00%
ere 2.91%
EPARTMENTTOTAL

FY 2024 BUDGET REQUEST
~ HUMAN RESOURCES DEPARTMENT
The Town’s Human Resources function has the responsibility to coordinate the personnel actions
in the Town in such a manner as to provide the community with efficient, economical service and
aid in staffing the general government of the town with qualified, productive personnel (Code of
Ordinances, Waterford, Connecticut 2.116.30).
Our Mission:
Our mission in Human Resources is to provide the Town’s citizens with quality, cost-effective
services in the areas of recruitment, retention, labor relations, training, safety and administration
of all benefits and employment policies of the Town. Our goal is to provide the above services
with integrity and efficiency in all of our interactions in a work environment that is characterized
by fairness, open communication, personal accountability, trust and mutual respect. The Town
of Waterford recruits, hires, compensates, trains and promotes persons on the basis of
qualifications for the work to which they will be assigned. The Town is committed to ensuring
that applicants are employed and employees are treated fairly during employment without
regard to race, color, sex, sexual orientation, gender identity or expression, national origin,
ancestry, religion, age, veteran status, physical or intellectual disability, marital status, present
or past history of mental disorder, learning disability or any other characteristic protected by
federal, state or local law. All employment-related policies, procedures and actions are designed
_ to comply with applicable laws.
Looking Back:
During FY 2022, the Human Resources Department posted and/or advertised 47 open positions,
resulting in 12 promotions, 24 new full-time hires, and 16 new part-time hires. In addition, the
Department processed 84 seasonal new/re-hires consisting of 17 employees for the Recreation
& Parks Department playground program and beach staff and 59 employees for the Youth &
Family Services’ Camp DASH program.
- The Human Resources Department also processed 25 retirements/resignations in FY 2022,
including the following positions that had employees who served the Town of Waterford for over
20 years:
e Public Works Traffic Control Device Technician: 46 years of service
e Recreation & Parks Program Coordinator: 38 years of service
e Assistant Assessor: 32 years of service ,
e Chief of Police: 26 years of service
e Public Safety Dispatcher: 25 years of service
e Police Patrol Officer: 23 years of service
e Finance Technician: 22 years of service

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TOWN OF WATERFORD |
FY 2024 BU DG ET REQU EST |
_ HUMAN RESOURCES DEPARTMENT
As positions became open due to retirements or resignations or for any newly created positions,
the Human Resources Director, along with labor counsel and the union (if applicable), reviewed
job descriptions to ensure the duties of the position and the minimum qualifications were
accurately reflected. During FY 2022, the Human Resources Director presented 23 revised job
descriptions to the Personnel Review Board (PRB), which is the governing body that must approve
any new or revised job descriptions before they become effective.
In regards to collective bargaining, the Town of Waterford and the Waterford Professional
Firefighters Association Union Local 4629 International Association of Firefighters (AFL-CIO)
settled the July 1, 2021-June 30, 2024 contract and it was ratified by the Representative Town
Meeting (RTM) on December 6, 2021. Negotiations began, but were not settled, in FY 2022 with
the following unions: Public Safety Dispatchers, Police, and Local 1303.
Looking Forward:
For FY 2024, the Human Resources Department anticipates another year of active recruiting
based on the trends over the last two years. Our goal this year will be to streamline the
recruitment process to include an easier, more user-friendly online application for applicants and
to continue the process of updating job descriptions to ensure they accurately reflect the duties
and responsibilities of the positions. As the competition to hire talented employees continues to _
increase, the Town will continue to work on cultivating a positive culture and positive employee
experience along with ensuring the Town’s leaders and managers are receiving the support and -
. training they need to effectively lead their teams.
In regards to collective bargaining, the Town of Waterford and the Waterford General
Government Administrators (GGA) unit, Local 818 of Council 4, AFSCME, AFL-CIO will start
negotiations for a successor contract in late FY 2023, with an anticipated settlement in FY 2024.
The current GGA contract ends June 30, 2023.

- ‘
TOWN OF WATERFORD.
FY 2024 BUDGET REQUEST > |
HUMAN RESOURCES. DEPARTMENT
BUDGET JUSTIFICATION
51110 — ADMINISTRATION $92,025
Human Resources Director
51210 — CLERICAL/TECHNICAL $63,784
Administrative Assistant
51910 — FRINGE BENEFITS $11,920
51920 =-FICA: 7.65% of taxable wages of $155,809 = $11,920
GRAND TOTAL 51000 SERIES $167,729
52010 — ADVERTISING $4,000
Town wide employment advertising on websites and newspapers
Expended FY22 Expended FY21 Expended FY20 Expended FY19
$2,341 $2,522 $5,841 $7,615
52020 —- POSTAGE $968
25 pieces per week @ $0.60 $780.00
50 certified notifications @ $3.75 $187.50
Expended FY22 Expended FY21 Expended FY20 Expended FY19
$558 $694 $808 $715
52030 — PROFESSIONAL FEES | $75,000
Legal fees in regards to collective bargaining, union grievances, policy
review, wage and hour, leave compliance, ADA, employee discipline/
termination
Expended FY22 Expended FY21 Expended FY20 Expended FY19
$120,695 $68,525 $53,177 $52,538

HUMAN RESOURCES DEPARTMENT —y
52040 — SERVICE CONTRACTS AND REPAIRS
Color copies ($20/month)
Lease fee for copier ($77.23/month)
Copier overage fees ($25/month)
$1,467
S$ 240.00
S 927.00
S 300.00
Expended FY22
Expended FY21
Expended FY20
Expended FY19
$1,268
$1,293
$2,063
$1,878
52050 — DUES, CONFERENCES, EDUCATION
Publications & Memberships:
HR Specialist
SHRM annual dues for Director
$455
$211.00
$244.00
Expended FY22
_Expended FY21
Expended FY20
Expended FY19
$503
$418
$420
$808
52070 — REIMBURSABLE TOWN EXPENSES
Refreshments for interview panels, workshops
$250
y
$250.00
Expended FY22
Expended FY21
Expended FY20
Expended FY19
$99
$245
SO
$51
52080 — TELEPHONE
Cell phone expense for Director - $41.25/month
$495
Expended FY22
Expended FY21
Expended FY20
Expended FY19
$431
SO
0)
_ $0
52300 —TRAINING ~
Local GovU on-line training for OSHA required trainings and |
other specific industry trainings for all Town employees
(200 users @ $25.50/user). This is a new expense this fiscal
year. Due to major cost savings, the Town switched insurance
carriers from CIRMA to Travelers, however, with the switch to
Travelers the Town lost access to Local GovU which was free
with CIRMA’s insurance coverage. Unfortunately, Travelers does
_ not offer any training sites with their coverage, therefore, the
Town has to pay for it separately.
$6,300
$5,100.00

an
TOWN OF WATERFORD
FY 2024 BUDGET REQUEST |
HUMAN RESOURCES DEPARTMENT
Trainings for Department Heads in areas such as leadership,
supervision, sexual harassment, diversity, and cultural
competence, including continuing education for HR Director’s
certifications.
$1,200.00
Expended FY22
Expended FY21
Expended FY20
Expended FY19
$195
$0
$50
SO
52570 — EMPLOYEE ASSISTANCE PROGRAM
$2,172
This program provides diagnostic assessment, counseling and referral
for employees and their families. Three sessions are free of charge.
Additional sessions are at the expense of the employee based on the
agency’s sliding fee scale and/or application of insurance coverage.
Supervisory referrals are a useful. management option. Cost is based on
187 full-time employees @ $11.61 per person.
Expended FY22 Expended FY21 Expended FY20 Expended FY19
$1,991 $1,991 $1,991 $1,991
53020 — OTHER SUPPLIES $1,000
Safety and risk management materials S 500.00
Office supplies to include labels, pocket folders, index S 500.00
cards, badge sleeves
Expended FY22
Expended FY21
Expended FY20
Expended FY19
$128 $751 $632 SO
53140 — VACCINES AND SUPPLIES . $o
Due to the VNA halting on-site flu clinics and the high availability of free
flu shots at pharmacies, this line item has been deleted.
Expended FY22 Expended FY21 Expended FY20 Expended FY19
$0 SO $57 $36
GRAND TOTAL 
$259,836

( , — 4 TM
TOWN OF WATERFORD
PERSONNEL WORKSHEET - HUMAN RESOURCES
2023/2024 FISCAL YEAR
LINE 51920
| HOURS | ee ee ~~ | TOTAL | PAYROLL
oo | WORKED/| HOURLY) SALARY | SALARY | ==——s« |EMPLOYEE| = TAXES.
DATE OF HIRE| EMPLOYEE _ | WEEK | RATE | 2022/2023 | 202372024 |LONGEVITY| SALARY | (F.IC.A)
51110 - ADMINISTRATION
12/06/21 [HUMAN RESOURCES DIRECTOR N/A 92,250.00 | 92,025.00 92,025.00 7,039.91
TOTALS Te 7 92,250.00 | 92,025.00 0.00 | 92,025.00. 7,039.91
51210 - CLERICAL/TECHNICAL
HUMAN RESOURCES ASSISTANT N/A 0.00 0.00 0.00 0.00
07/01/21 [ADMINISTRATIVE ASST. NA 63,785.00 | 63,152.44 631.52 | 63,783.96 4,879.47
TOTALS 
63,785.00 | 63,152.44 | 631.52 | 63,783.96 | 4,879.47.
51810 - OVERTIME _ 0.00; 0.00 | 0.00 “0.00. 0.00
|
TOTALS - HUMAN RESOURCES DEPARTMENT| 156,035.00 | 155,177.44 “631.52 | 155,808.96 11,919.38
|